2022-24 St. Francis Electric Amendment 1 - Traffic SignalsMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
May 31, 2022
Jon McMillen, City Manager
Carley Escarrega, Management Assistant
Amendment no. 1 with St. Francis Electric to Agreement for On-Call Traffic Signal Repair
May 3, 2022 - Consent 12
✔401-0000-60188-2021TMI-C
July 1, 2022 June 30, 2023
50,000/year
on file in LF; Exp: 4/1/2023 6/2/2022
LIC-768225 9/30/2022
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in
Section 2.3 of this Agreement, the maximum total compensation to be paid to
Consultant under this Agreement in Fiscal Year 2021/2022 through Fiscal Year
2023/2024 is Three-Hundred Seventy-Five Thousand Dollars
($375,000) ("Contract Sum"). The Contract Sum shall be paid to St.
Francis Electric in conformance with Section 2.4 of the Agreement.
Total Authorized Amount:
FY 2021/22
FY 2022/23
FY 2023/24
TOTAL:
$125,000
$125,000
$125,000
$375,000
City of La Quinta
CITY COUNCIL MEETING: May 3, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR
CONTRACT SERVICES WITH ST. FRANCIS ELECTRIC FOR ON-CALL TRAFFIC
SIGNAL REPAIR SERVICES
RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with St.
Francis Electric in an amount not to exceed $125,000 per year, to provide on-
call traffic signal repair services; and authorize the City Manager to execute
the amendment.
EXECUTIVE SUMMARY
•Repairs to the City’s traffic signals can require specialized equipment
and certain expertise that staff does not possess or needed service at
times when staff is not available.
•In 2019, staff solicited proposals for on-call traffic signal repair services
from qualified firms.
•St Francis Electric was selected as the best qualified firm and an
Agreement for Contract Services was executed.
•There have been a record number of pole knockdowns in FY 2021/22
and additional funding for repair services is needed.
FISCAL IMPACT
This amended not to exceed annual agreement amount of $125,000 could cost
up to $375,000 during FY 2021/22 and the 2-year extended term through FY
2023/24. Funds are available in Traffic Signal Maintenance 2122TMI (401-
0000-60188) for 2021/22. Funding will be budgeted in the subsequent fiscal
years.
The following table shows the existing and requested not-to-exceed contract
authority amounts through the extended term:
CONSENT CALENDAR ITEM NO. 12
93
Fiscal Year Existing Contract
Authority Amount
Requested Amended
Contract Authority
Total
Increase
FY 2021/22 $75,000 (expended) $125,000 $50,000
FY 2022/23 $75,000 $125,000 $50,000
FY 2023/24 $75,000 $125,000 $50,000
TOTAL: $225,000 $375,000 $150,000
BACKGROUND/ANALYSIS
In August 2019, the City received three proposals in response to the on-call
traffic signal repair services request for proposals. Staff reviewed the
proposals and St. Francis Electric was selected as the top ranked firm; St.
Francis Electric was the most cost effective and qualified firm. They have
provided high quality services over the course of their agreement term.
In FY 2021/22 there have been a record number of pole knockdowns, the
budget of $75,000 has been expended and additional funding is needed for
traffic signal repair services. Staff requests an additional $50,000 of contract
authority per year for this fiscal year and the two-year extended term of the
St Francis Electric contract through FY 2023/24 (total of $150,000 over the
three years), for a total not to exceed amount of $125,000 per year, or up to
$375,000 through the extended term.
ALTERNATIVES
Council could elect not to approve the amendment, or recommend an
alternative funding amount.
Prepared by:
Approved by:
Attachment:
Julie Mignogna, Management Analyst
Bryan McKinney, Public Works Director/City Engineer
1.Amendment No. 1 to Agreement for Contract Services with
St. Francis Electric
94