2022-23 DRD Amendment 1 - Fritz Burns Pool Management & OperationsMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
6/2/2022
Jon McMillen, City Manager
Michael Calderon, Community Resources Analyst
Amendment No. 1 to Contract Services Agreement with Desert Recreation District for
the Fritz Burns Pool management and operations for FY22-23.
✔June 15, 2021 - Consent 6
✔
✔101-3003-60184
✔07/01/2022 06/30/2023
✔NTE 160,000 (100% net operating expenses)
✔
on file in LF; Exp: 7/1/2022 6/2/2022
✔
✔
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH DESERT RECREATION DISTRICT
This Amendment No. 1 (“Amendment No. 1”) to Agreement for Contract
Services ("Agreement”) is made and entered into as of the 21 day of June,
2022, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and DESERT RECREATION DISTRICT (DRD),
a California special district (“Contracting Party”).
RECITALS
WHEREAS, on or about July 1, 2021, the City and DRD entered into an
Agreement to provide those services related to management and operations
of Fritz Burns Pool, for a total not to exceed amount of $160,000. The term
of the Agreement expired on June 30, 2022 (“Initial Term”); and
WHEREAS, pursuant to Section 3.4 Term, the City and DRD mutually
agree to extend the term of the agreement for one (1) additional one-year
term from July 1, 2022, through June 30, 2023 (“Extended Term”);
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1. Section 3.4 is amended to read as follows:
Section 3.4 – Term. City and DRD mutually agree to extend the term of the
agreement for one (1) additional one-year term from July 1, 2022, through
June 30, 2023 (“Extended Term”);
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
DESERT RECREATION DISTRICT FOR MANAGEMENT AND OPERATIONS OF
THE FRITZ BURNS POOL FOR FISCAL YEAR 2021/22
RECOMMENDATION
Approve Agreement for Contract Services with Desert Recreation District to
provide management and operation of the Fritz Burns Pool for fiscal year
2021/22; and authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
x In June 2019 Desert Recreation District (DRD) was awarded a contract
for year-round management and operations of the Fritz Burns Pool
(Pool).
x Contract services ceased in March 2020 due to the onset of the COVID-
19 pandemic; pool operations resumed with limited capacity in March
2021.
x This Agreement for Contract Services (Attachment 1) will provide for
year-round pool management and operations services for fiscal year
(FY) 2021/22.
FISCAL IMPACT
Revenues generated by the pool help offset the annual expense of the
contract. The cost for these services is $145,000. The proposed 2021/22
budget for Fritz Burns Pool Contract Services is $160,000 (account no. 101-
3003-60184), which includes a 10% contingency to allow the City to respond
to pool user requests for additional services, if needed, since next year is
anticipated to be the first full year of service.
CONSENT CALENDAR ITEM NO.
99
BACKGROUND/ANALYSIS
DRD began pool operations in June 2019. After a successful summer, program
offerings were reduced while the City purchased and installed a new heating
system.
The pool heater was operational January 2020. March 2020 saw the onset of
the COVID-19 pandemic and all recreation programs were suspended. Staff
continued to stay in contact with DRD to discuss possible pool program
offerings as the allowances for outdoor activities opened in Riverside County.
March 2021, the City resumed modified pool programming allowing the pool
facility to be opened 3 days per week at reduced attendance.
DRD has provided the City a proposal for year-round pool programming set to
begin on July 1, 2021 through June 30, 2022. Various pool programs and
activities, along with open and lap swim, will be offered 4-5 days per week
throughout the FY. City and DRD will continue to have regular check-ins to
discuss the programs and services offered to the community.
DRD is moving toward a gradual reopening of Fritz Burns Pool and will continue
to operate on the guidance of industry standards and align with the current
public health guidance in relation to COVID-19.
Upon Council approval, the new contract for pool services provides a one-year
initial term with the option to extend for two additional one-year terms.
Management services and programs are set to begin on July 1, 2021.
ALTERNATIVES
Council may elect to modify and/or deny approval of this contract, however,
this would interrupt pool services and programs until another service provider
is contracted.
Prepared by: Christina Calderon, Community Resources Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Agreement for Contract Services
100