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2022-23 Data Ticket - Administrative Citation ProcessingMEMORANDUM DATE: TO: FROM: RE: Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ___ Approved by City Council on ___________________________________________ ___ City Manager’s signing authority provided under the City’s Purchasing Police [Resolution No. 2019-021] for budget expenditures of $50,000 or less. ___ Department Director’s or Manager’s signing authority provided under the City’s Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must apply): ___ Bid ___ RFP ___ RFQ ___ 3 written informal bids ___ Sole Source ___ Select Source ___ Cooperative Procurement Requesting department shall check and attach the items below as appropriate: ___ Agreement payment will be charged to Account No.: _____________________ ___ Agreement term: Start Date ________________ End Date ________________ ___Amount of Agreement, Amendment, Change Order, etc.: $____________________ REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! ___ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: ______________________________ Date: _______________ ___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.) ___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) ___ Business License No. __________________; Expires: __________________ ___ Requisition for a Purchase Order has been prepared (Agreements over $5,000) June 13, 2022 Chris Escobedo, Community Resources Director Martha Mendez, Public Safety Manager Data Ticket - short-form services agreement to process the City’s administrative citations through June 30, 2023. ✔ ✔ 101-6004-60111 July 1, 2022 June 30, 2023 $18,000.00 LIC-768718 04/30/2023 X MR - on file in LF; exp: Nov. 2022 6/16/2022 @@@@ SELECT/SOLE SOURCE JUSTIFICATION Select/Sole Source purchases may be made in a non-competitive manner only when in the best interest of the City and when the price is considered reasonable. Attach this form and other supporting documents if available, to the purchase Requisition. Complete responses must be provided for all of the following items. A. THE PURCHASE REQUEST IS RESTRICTED TO ONE VENDOR FOR THE REASONS STATED BELOW: 1. Why is the purchase of goods or services restricted to this vendor? Explain why the purchase cannot be competitively bid. Examples of Single/Sole Source procurements include, but are not limited to: •Compatibility: The commodity or service matches existing brand of equipment for compatibility. •Replacement Part: The item is a replacement part for a specific brand of existing equipment. •Emergency: URGENT NEED for the item or service does not permit soliciting competitive bids. 2. What market research was conducted to substantiate no competition, including evaluation of other items considered? Provide a narrative of your efforts to identify other similar goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed. B.PRICE ANALYSIS: 3. How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison. For example, if the item/service has been purchased in the past, compare historical pricing. Prepared By Approved By Sole or Select Source: Defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. The requesting department is responsible for supplying written justification, approved by the department director or designee with signing authority for these purchases. S:\400 FINANCIAL & FISCAL\FINANCE FORMS DĂƌƚŚĂDĞŶĚĞǌ Select Source: Data Ticket has been a contractor for the city for many years. Their office provides parking and administrative ctiation processing, collection services, including hearings, and procurement of third party hearing officers. DataTicket is a reliable company and are able to work well with residents and staff members. There are other companies that provide similar services however staff has to do more research to be able to ĐŽƵƉůĞŽĨǇĞĂƌƐĂŐŽ͕ƐƚĂĨĨĐŽŶƚĂĐƚĞĚŽƚŚĞƌĐŽŵƉĂŶŝĞƐƚŽĐŽŵƉĂƌĞƐĞƌǀŝĐĞƐĂŶĚƉƌŝĐŝŶŐ͘ KƚŚĞƌĐŽŵƉĂŶŝĞƐĐŚĂƌŐĞĂŵŽŶƚŚůǇĂĚŵŝŶŝƐƚƌĂƚŝŽŶĨĞĞĂŶĚƐĞƚƵƉĨĞĞ͕ǁŚŝĐŚĐŽŵƉĂƌĞĚƚŽ ĂƚĂdŝĐŬĞƚŵĂĚĞƚŚĞŵŵƵĐŚŵŽƌĞĞǆƉĞŶƐŝǀĞ͘dŚƵƐ͕ƚŚĞƌĞǁĂƐŶŽĂĚǀĂŶƚĂŐĞƚŽƐĞůĞĐƚ ƐŽŵĞŽŶĞŶĞǁĨŽƌƚŚĞƐĂŵĞƚǇƉĞŽĨƐĞƌǀŝĐĞ͘ ĂƐĞĚŽŶƚŚĞĐŽƐƚͲĐŽŵƉĂƌŝƐŽŶĐŽŶĚƵĐƚĞĚĂĐŽƵƉůĞŽĨǇĞĂƌƐĂŐŽ͕ŝƚǁĂƐĚĞƚĞƌŵŝŶĞĚƚŚĂƚŝƚ ǁĂƐŶŽƚǁŽƌƚŚƚŽƉĂǇƐƚĂƌƚͲƵƉĨĞĞƐƚŽĂŶŽƚŚĞƌĐŽŵƉĂŶǇĨŽƌƚŚĞƐĂŵĞƚǇƉĞŽĨƐĞƌǀŝĐĞƚŚĂƚ ĂƚĂdŝĐŬĞƚĂůƌĞĂĚǇƉƌŽǀŝĚĞƐƚŽƚŚĞĐŝƚǇ͘