2022-23 Ocean Springs Tech - Amendment 2 - Fritz Burns Pool & LQ Park Splash Pad Maint Project 2020-11MEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___
___
Agreement payment will be charged to Account No.: _____________________
Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
June 17, 2022
Jon McMillen, City Manager
Dianne Hansen, Management Analyst
Ocean Springs Tech, Inc. Amendment 2 - Project No 2020-11; Pool & Water Feature
Maintenance
May 17, 2022
✔101-3005-60184; 101-3005-
07/01/2022 06/30/2023
87,768
On File LF - LM Exp 04/2023 6/20/2022
0003608 4/30/2023
ATTACHMENT 1
AMENDMENT NO. 2 TO AGREEMENT
WITH OCEAN SPRINGS TECH, INC. PROJECT NO. 2020-11
This Amendment No. 2 (“Amendment No. 2”) to the Contract Services
Agreement (“Agreement”) is made and entered into as of the 1st day of July
2022 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and OCEAN SPRINGS TECH, INC.
(“Contracting Party”).
RECITALS
WHEREAS, on or about July 1, 2020, the City and Contracting Party
entered into an Agreement to provide Pool & Water Feature Maintenance
services Project No. 2020-11, for a total not to exceed price of $65,100 (ten
months of service). The term of the Agreement expired on June 30, 2021; and
WHEREAS, on May 18, 2021, City Council approved Amendment No. 1
which proposed the first one-year term extension and a 5% increase of $3,906
in compensation, total Contract Agreement amount $82,026.
WHEREAS, Amendment No. 2, Section 2.1 – Contract Sum, shall be
amended by up to an additional $87,768 for monthly maintenance seven days
per week for the 2022/23 FY, which includes a 7% increase of $5,742, for a
total not to exceed amount of $234,928; and
WHEREAS, the City and Contracting Party mutually agree to extend the
term of the Agreement for the second one-year term extension in accordance
with Section 3.4 - Term, from July 1, 2022 to June 30, 2023 (“Extended
Term”); and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1.Section 2.1: Contract Sum is amended by up to an additional $87,768,
for a total not to exceed amount of $234,928 as listed in revised “Exhibit
B”, attached hereto, and incorporated herewith by this reference:
Rev. 7/28/2017
Initial Term (July 1, 2020 – June 30, 2021) $65,100
Extended Term (July1, 2021 – June 30, 2022) $82,026
Extended Term (July 1, 2022- June 30, 2023) $87,768
Total not to exceed amount: $234,928
2. Section 3.4; Term, is extended for one additional year from July 1, 2022
to June 30, 2023 (“Extended Term”), unless earlier terminated in
accordance with Sections 8.8 or 8.9 of the Agreement,
In all other respects, the original Agreement shall remain in effect.
Rev. 7/28/2017
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed Eighty-Seven
Thousand, and Seven Hundred Sixty-Eight Dollars ($87,768) (“Contract
Sum”) in the 2022/23 Fiscal Year. The Contract Sum shall be paid to
Contracting Party in installment payments made on a monthly basis and in an
amount identified in Contracting Party’s schedule of compensation attached
hereto for the work tasks performed and properly invoiced by Contracting
Party in conformance with Section 2.2 of this Agreement.
CONTRACT SUMMATION
DESCRIPTION
FRITZ BURNS PARK
78080 FRANCES HACK LANE
MONTHLY
PRICE
ANNUAL PRICE
POOL – Service 7 Days per Week
$5,460
$65,523
LA QUINTA PARK
79120 BLACK HAWK WAY
SPLASH PAD WATER FEATURE
Service 7 Days Per Week
$1,854
$22,245
Total: $7,314 $87,768
DESCRIPTION
FRITZ BURNS PARK
78080 FRANCES HACK LANE
MONTHLY PRICE ANNUAL PRICE
POOL – Service 3 Days per Week
$2,191
$26,290
LA QUINTA PARK
79120 BLACK HAWK WAY
SPLASH PAD WATER FEATURE
Service 3 Days Per week
$843
$10,111
Total: $3,034 $34,401
City of La Quinta
CITY COUNCIL MEETING: May 17, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR
CONTRACT SERVICES WITH OCEAN SPRINGS TECH, INC. FOR A ONE-YEAR
TERM EXTENSION AND RELATED COMPENSATION FOR POOL AND WATER
FEATURE MAINTENANCE SERVICES PROJECT NO. 2020-11
RECOMMENDATION
Approve Amendment No. 2 to Agreement for Contract Services with Ocean
Springs Tech, Inc. for a one-year term extension for pool and water feature
maintenance services, in an amount not to exceed $87,768; and authorize the
City Manager to execute the Contract.
EXECUTIVE SUMMARY
The City contracts pool and water feature maintenance services
(maintenance services) for its pool and water feature.
On August 2, 2020, City Council awarded a Contract Services Agreement
(Agreement) for maintenance services to Ocean Springs Tech, Inc.
(Ocean Springs). The initial term was for 10 months of service, total
Agreement amount of $65,100.
On May 18, 2021, Council approved Amendment No. 1 for the first
one-year term extension and a 5% increase of $3,906 in compensation,
total Agreement amount of $82,026.
Amendment No. 2 (Attachment 1) proposes the second one-year term
extension through June 30, 2023, and a 7% increase of $5,742 in
compensation for a total not to exceed amount of $87,768.
FISCAL IMPACT
The total contract cost for fiscal year 2022/23 would be $87,768 for 12 months
of service and includes a 7% compensation increase of $5,742. The annual
cost is allocated between funds for Fritz Burns Pool (101-3005-60184) and
the La Quinta Park water feature (101-3005-60554). These costs are currently
included within the draft Fiscal Year 2022/23 City operating budget.
CONSENT CALENDAR ITEM NO. 3
159
Total
Contract
2020/21 Contract Amount $ 65,100
2021/22 Additional two months of service $ 13,020
Amendment No 1 $ 3,906
Amendment No 2 $ 5,742
2022/23 Contract Amount (12 Months) $ 87,768
BACKGROUND/ANALYSIS
The City pool is located at Fritz Burns Park and the water feature at La Quinta
Park. Typically, maintenance services are provided seven days per week
during the season and three days per week in the off season.
On August 2, 2020, City Council awarded the maintenance services to Ocean
Springs. The initial contract was for a ten-month period, at $65,100, with an
option of four (4) one-year extensions.
On May 18, 2021, City Council approved Amendment No. 1 which proposed a
one-year term extension and a 5% increase of $3,906, total Agreement
amount of $82,026.
Amendment No 2 proposes a one-year contract extension and a 7% increase
of $5,742, total Agreement amount $87,768 which budgets for services seven
days per week for twelve-months.
ALTERNATIVES
Council may direct staff to prepare new bid documents and specifications to
advertise for Citywide Pool & Water Feature Maintenance services. However,
that may cause a delay in services.
Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape
Approved by: Bryan McKinney, Public Works/Engineering Director
Attachment: 1. Amendment No. 2
160