2022-24 Terra Nova Amendment 3 - On-Call Planning ServicesMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000) 5(4
June 16, 2022
Monika Radeva, City Clerk
Tania Flores, Planning Admin Tech
Amendment No. 3 to Agreement for Contract Services with Terra Nova Planning &
Research, Inc. for term extension of 2 years and additional $90,000 per additional year
05/17/2022 - Consent No. 5
✔101-6002-60103
07/01/2022 06/30/2024
180,000
On file - LM Exp 8/01/22 6/20/2022
LIC-0005753 4/30/2023
AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT
WITH TERRA NOVA PLANNING AND RESEARCH, INC.
This Amendment No. 3 to Contract Services Agreement (Agreement) is
made and entered into as of the ___ day of June, 2022 ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal
corporation and TERRA NOVA PLANNING AND RESEARCH INC., a Corporation
("Contracting Party").
RECITALS
WHEREAS, on or about September 9, 2019, the City and Contracting
Party entered into an Agreement to provide on-call planning services for the
City. The term of the Agreement expires on June 30, 2022; and
WHEREAS, on June 16, 2020, the City and Contracting Party executed
Amendment No. 1, to include additional services relating to preparing an
update to the Housing, Land Use, and Safety Elements of the General Plan,
and increased the Contract Sum by an additional $69,975 per year for fiscal
years 2020/21 and 2021/22; and
WHEREAS, on or about June 1, 2021, the City and Contracting Party
amended the not to exceed compensation amount by $10,000 for fiscal year
2020/21 due to an increase in workload for complex entitlement projects that
required more processing time, and amended Section 2.1 Contract Sum to
reflect this change; and
WHEREAS, the City and Contracting Party mutually agree to extend the
contract by two years (Extended Term) and increase the not to exceed
compensation amount by $30,000 per year, for a total of $90,000 per
year, over the Extended Term, for fiscal years 2022/23 and 2023/24, due to
an increase in workload for planning entitlement applications and associated
environmental documentation, and amend Section 2.1 Contract Sum to
reflect this change.
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
Rev. 7/28/2017
22nd
City of La Quinta
CITY COUNCIL MEETING: May 17, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR
CONTRACT SERVICES WITH TERRA NOVA PLANNING & RESEARCH, INC. TO
EXTEND CONTRACT FOR TWO ADDITIONAL YEARS FOR ON-CALL PLANNING
SERVICES
RECOMMENDATION
Approve Amendment No. 3 to Agreement for Contract Services with Terra Nova
Planning & Research, Inc. to extend contract for two additional years for on-
call planning services; and authorize the City Manager to execute the
agreement.
EXECUTIVE SUMMARY
•Terra Nova Planning & Research, Inc. (Terra Nova) is currently contracted
with the City to provide on-call planning services during peak workloads
and as needed for expertise on special and complex planning projects.
The contract has been amended twice, first in May 2020 to add $69,975
to the contract amount for housing and safety element general plan
updates and second in July 2021 to add $10,000 to the contract amount
for increased workload. The contract expires June 30, 2022.
•Proposed Amendment No. 3 (Attachment 1) will extend the term another
two years and increase the total contract amount to $90,000 to assist
with planning entitlement applications and associated environmental
documentation.
FISCAL IMPACT
The current three-year contract with Terra Nova is a not-to-exceed amount of
$60,000 annually, with an option to extend for two additional years. The
amendment would extend the contract two years and add $30,000 for a not-
to-exceed amount of $90,000 per year. Funds are proposed to be budgeted in
the Planning Division Professional Services budget for FY 22/23 for these
services (101-6002-60103).
BACKGROUND/ANALYSIS
Terra Nova currently provides on-call planning services to the City and is an
extension of staff to process complex entitlement applications, including but
CONSENT CALENDAR ITEM NO. 5
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not limited to General Plan Amendments, Zone Changes, Specific Plans, Site
Development Permits, Tentative Tract Maps and associated environmental
documentation.
The current on-call contract is for a period of three-years, with option to extend
two years. The current contract expires June 30, 2022. Staff is requesting an
extension for two additional years and an increase in contract amount to assist
with the increased workload (planning and development entitlement
applications) the Planning Division has experienced over the last year
(Attachment 2). Staff anticipates this increased workload will continue into the
next two years. Planning Division has budgeted $90,000 for the 2022/23 fiscal
year for the increase in contract amount.
ALTERNATIVES
Council may elect not to approve the Amendment.
Prepared by: Cheri L. Flores, Planning Manager
Approved by: Danny Castro, Design and Development Director
Attachments: 1. Amendment No. 3 to Agreement for Contract Services
2. Planning Division 2021 Quarterly Reports
170