2022-25 TKE Engineering - On-Call Map Checking ServicesMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
___
___
___
Authority to execute this agreement is based upon:
Approved by City Council on ___________________________________________
City Manager’s signing authority provided under the City’s Purchasing Polic\
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
6/29/2022
Jon McMillen, City Manager
Julie Mignogna, Management Analyst
3-year Agreement with TKE to provide On-Call Map Checking Services.
✔June 21, 2022
✔
✔101-7002-60183
✔7/1/2022 6/30/2025
✔50,000/yr $150,000 for 3-year term
✔
Laurie McGinley 6/29/2022
✔In Progress 6/30/2023
✔
City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH
TKE ENGINEERING, INC AND ERIC NELSON DBA RASA TO PROVIDE ON-CALL
MAP CHECKING SERVICES
RECOMMENDATION
Approve Agreements for Contract Services with TKE Engineering, Inc. and Eric
Nelson dba RASA to provide on-call map checking services; authorize the City
Manager to execute the agreements.
EXECUTIVE SUMMARY
•Subdivision Tract and Parcel Maps, legal descriptions and plats for lot line
adjustments and parcel mergers must be reviewed by a licensed Land
Surveyor for compliance with the Subdivision Map Act, and the Land
Surveyor’s Act.
•Staff solicited proposals for these services from qualified firms; TKE
Engineering (TKE) and Eric Nelson dba RASA (RASA) were the best
qualified firms to provide these services.
•Each agreement would be approved for an amount not to exceed $50,000
per year for a three-year term, which provides flexibility to use one or
both firms depending on work demand.
FISCAL IMPACT
These combined contracts could cost up to $50,000 annually, or a total of
$150,000 during the three-year term. Funds are available in the FY 22/23
Public Works Map / Plan Checking account (101-7002-60183) for these
services. The total amount budgeted for 2022/23 is $50,000; Staff cannot
exceed the $50,000 budget without Council approval.
BACKGROUND/ANALYSIS
Subdivision Tract and Parcel Maps, legal descriptions and plats for lot line
adjustments and parcel mergers must be reviewed by a licensed Land Surveyor
CONSENT CALENDAR ITEM NO. 3
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for compliance with the Subdivision Map Act, and the Land Surveyor’s Act.
These are expertise and licenses staff does not possess.
In May 2022, the City received eight proposals to an on-call map checking
services request for proposals. Staff reviewed the proposals and both TKE and
RASA were selected as the top ranked firms; TKE (Attachment 1) and RASA
(Attachment 2) were the most cost effective and qualified firms. CSG, CASC,
ERSC, Interwest, VEI, and RKA also submitted proposals.
The contract authority would allow staff to utilize either consultant for the full
“not to exceed” budget of $50,000; the monthly invoices would be tracked to
ensure that the $50,000 annual budget for these services is not exceeded.
Staff requests this flexibility to allow the use of one firm when the other firm
cannot respond due to prior commitments.
ALTERNATIVES
Council could elect not to approve one or both agreements.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., City Engineer
Attachments: 1.Agreement with TKE
2.Agreement with RASA
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