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2022 06 21 CC Minutes Reg Mtg & HA Minutes Sp Mtg - held jointlyMINUTES Page 1 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING CITY COUNCIL AND HOUSING AUTHORITY MINUTES TUESDAY, JUNE 21, 2022 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager/Executive Director McMillen, City Attorney/Authority Counsel Ihrke, City Clerk/Authority Secretary Radeva, Acting Deputy City Clerk McGinley, Director of Business Unit and Housing Development Villalpando, Marketing Manager Graham, Community Resources Director Escobedo, Community Resource Manager Calderon, Management Analyst Calderon, Human Resources Analyst Triplett, Public Works Director/City Engineer McKinney, Management Analyst Mignogna, Management Analyst Hansen, Finance Director Martinez, Financial Services Analyst Hallick, Management Analyst Kinley, Design and Development Director Castro, Planning Manager Flores, Senior Planner Flores, Code Compliance Supervisor Meredith. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA City Clerk Radeva said City Attorney Ihrke will provide a verbal announcement on Consent Calendar Item No. 12 regarding the salaries and fringe benefits of the City’s executive employees pursuant to Government Code § 54953(c)(3) [Brown Act]. Council concurred. MINUTES Page 2 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING CALL TO ORDER – HOUSING AUTHORITY SPECIAL MEETING A special meeting of the La Quinta Housing Authority was called to order at 3:01 p.m. by Chairperson Sanchez. ROLL CALL: Authority Members: Evans, Fitzpatrick, Radi, Peña, and Chairperson Sanchez VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] CONFIRMATION OF AGENDA – HOUSING AUTHORITY – Confirmed PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – HOUSING AUTHORITY – None CHAIRPERSON SANCHEZ ASKED MAYOR EVANS TO ACT AS PRESIDING OFFICER FOR THE HOUSING AUTHORITY FOR THE REMAINDER OF THE SPECIAL MEETING; MAYOR EVANS CONCURRED AND ASSUMED PRESIDING OFFICER RESPONSIBILITIES CLOSED SESSION – CITY COUNCIL AND HOUSING AUTHORITY 1. City Council: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION – PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9 OF THE GOVERNMENT CODE. NAME OF CASE: CITY OF LA QUINTA, PETITIONER, V. LA QUINTA ARTS FOUNDATION, RESPONDENT, USPTO TRADEMARK TRIAL AND APPEAL BD., CANCELLATION CASE NO.: 92076446. NAME OF CASE: LA QUINTA ARTS FOUNDATION, PLAINTIFF, V. CITY OF LA QUINTA, DEFENDANT, US DIST. COURT, CENTRAL DISTRICT OF CAL., CASE NO. 5:21-CV-515 CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER PROPERTY OWNER: CITY OF LA QUINTA UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 2. City Council: CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY REPRESENTATIVE: CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION MINUTES Page 3 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING 3. Housing Authority: CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR VACANT PROPERTY LOCATED AT THE SOUTHEAST SECTION OF AVENIDA VILLA AND CALLE SONORA (APN: 773- 233-019) NEGOTIATOR: JON MCMILLEN, EXECUTIVE DIRECTOR NEGOTIATING PARTY: LUCAS CORONEL UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETINGS AND MOVED INTO CLOSED SESSION AT 3:03 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH THE HOUSING AUTHORITY SPECIAL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION – CITY COUNCIL AND HOUSING AUTHORITY: City Attorney/Authority Counsel Ihrke reported no actions were taken on Closed Session Items that require reporting pursuant to Government Code section 54957.1 (Brown Act). PLEDGE OF ALLEGIANCE Councilmember Peña led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER IN-PERSON: Kevin White, La Quinta – spoke in opposition to the proposed housing developments at Washington Street and Avenue 50 and the proposed zone change. PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Alena Callimanis, La Quinta – provided a hand-out and spoke about the current drought; the Colorado River mega-drought; the Coachella Valley Water District water allocations; and in opposition to the Coral Mountain Resort project. Ms. Callimanis’ hand-out was distributed to Council, made publicly available, and included in the public record for this meeting. MINUTES Page 4 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. LIFESTREAM BLOOD BANK PRESENTATION BY DIRECTOR OF DONOR RECRUITMENT MICHAEL McDANIEL – 10TH ANNUAL NINE-CITIES BLOOD DRIVE CHALLENGE 2022 Michael McDaniel, Director of Donor Recruitment with LifeStream Blood Bank, spoke of the importance of the nine-cities challenge blood drive slated for July 16, 2022, from 8:30 a.m. to 2:30 p.m., at the La Quinta Wellness Center; the current blood supply deficit; requested that City Officials lend their voices to encourage donations; and provided information on how the public can donate. Martin Arredondo, Regional Account Manager with LifeStream Blood Bank, said the City of La Quinta has the most people signed up to donate blood during the blood drive, including 29 students from the La Quinta High School. 2. TALUS PROJECT STATUS UPDATE Robert Green, President of the Robert Green Co. provided a detailed presentation on the project’s overall progress and sequence of activities onsite for 1) Montage Hotel and Spa, 2) Montage Guestrooms, 3) Montage Residences, 4) Conference and Shared Services Building, 5) Golf Clubhouse, 6) Pendry Residences, and 7) Pendry Hotel. Council discussed timing for starting to market and book the site for conferences; and Talus marketing staff to work with City marketing staff. 3. INTRODUCE NEW AND PROMOTED CITY STAFF MEMBERS City Manager McMillen introduced the following new and promoted City employees: New Hires:  Florangelica Coyote, Recreation Leader  Joseph Tucker, Recreation Leader  Luis Regalado, Parks Maintenance Worker I  Jose Delgado, Administrative Assistant  Bob Bland, Building Inspector I  Virginia Ortega, Accounting Manager  Dana Lagunas, Senior Emergency Management Coordinator  Johnny Aguirre, Parks Maintenance Worker I Promotion:  Jake Fuson, Senior Building Inspector/Plans Examiner MINUTES Page 5 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING Council welcomed all employees into the La Quinta family and expressed their gratitude for their service. 4. PROCLAMATION RECOGNIZING RIVERSIDE COUNTY FIRE DEPARTMENT BATTALION CHIEF BONIFACIO DE LA CRUZ FOR HIS PUBLIC SERVICE Fire Chief White spoke of Battalion Chief De La Cruz’ years of service; Chief De La Cruz spoke of his work history with the Department and his plans for the future. Mayor Evans and the City Council congratulated Mr. De La Cruz on his retirement; and said he will be presented with a revised proclamation in recognition of his public service. CONSENT CALENDAR – CITY COUNCIL AND HOUSING AUTHORITY 1. APPROVE MEETING MINUTES OF CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING DATED JUNE 7, 2022 MOTION – A motion was made and seconded by Councilmembers/Authority Members Peña/Radi to approve Consent Calendar Item No. 1 as submitted. Motion passed unanimously. CONSENT CALENDAR – CITY COUNCIL 2. AUTHORIZE OVERNIGHT TRAVEL FOR FOUR COUNCILMEMBERS, CITY MANAGER, CITY CLERK, AND TWO DIRECTORS TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LONG BEACH, CALIFORNIA, SEPTEMBER 7 – 9, 2022 3. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH TKE ENGINEERING, INC AND ERIC NELSON DBA RASA TO PROVIDE ON-CALL MAP CHECKING SERVICES 4. APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL RESOURCE OFFICERS 5. APPROVE JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH THE BOYS AND GIRLS CLUB OF COACHELLA VALLEY 6. APPROVE AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF LA QUINTA, INDIO, AND COACHELLA, EXTENDING THE TERM FOR ONE ADDITIONAL MINUTES Page 6 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING YEAR THROUGH 2022/23 AND APPROPRIATED BUDGET, TO SHARE THE ACQUISITION COST OF A LADDER TRUCK 7. APPROVE AMENDMENT NO. 5 TO GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR SILVERROCK GOLF COURSE MANAGEMENT SERVICES 8. ADOPT RESOLUTION TO APPROVE AMENDMENT NO. 2 EXTENDING THE TERMS AND CONDITIONS OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION [RESOLUTION NO. 2022-021] 9. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2022/23 INVESTMENT POLICY [RESOLUTION NO. 2022-022] 10. APPROVE DEMAND REGISTERS DATED JUNE 3 AND 10, 2022 11. AUTHORIZE CITY PAYMENT OF OUTSTANDING BALANCE TO COACHELLA VALLEY WATER DISTRICT FOR SILVERROCK WAY STREET IMPROVEMENTS PROJECT NO. 2014-13 12. APPROVE CITY MANAGER EMPLOYMENT AGREEMENT CONSENT CALENDAR ITEM NO. 12 – Verbal Announcement by City Attorney Ihrke regarding City Manager/Executive Employee Compensation: Prior to the consideration or action on Consent Calendar Item No. 12 regarding the City Manager’s Employment Agreement, City Attorney Ihrke made this verbal announcement in accordance with Government Code Section 54953, subdivision (c)(3) [Brown Act)], which provides that, prior to taking final action, the legislative body shall have a verbal report of a summary of a recommendation for a final action on the salary, salary schedule, or compensation paid in the form of fringe benefits of any local agency executive, as defined by Government Code Section 3511.1, subdivision (d), during the open meeting in which the final action is to be taken. The City Manager is such an executive employee, and as noted in the Staff Report, there is no change in the City Manager’s salary or benefits from the Council’s prior action in 2021 setting the current terms and conditions for compensation of the City Manager. Mr. McMillen’s current contract will expire effective June 30, 2022, and per the Council’s direction, the proposed agreement will extend his employment term for 3 years. MINUTES Page 7 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING With that background, the following information is provided to satisfy the verbal reporting requirement in Government Code Section 54953(c)(3): 1) The City Manager’s annual salary is $219,730, with possibility for a merit-based bonus, based on identified metrics, not to exceed $10,000 annually, 2) The City Manager, like other City employees, is eligible for the citywide health benefit cap of $ 1,832.01 per month-per employee, and 3) A $200 Annual Wellness Dollar benefit per fiscal year. COUNCIL COMMENTS ON CONSENT CALENDAR ITEMS: Item No. 4 Councilmember Sanchez and Mayor Evans commented on the importance of the City’s partnership with Desert Sands Unified School District, and the value and safety provided by the School Resources Officer positions. Item No. 7 Mayor Evans commended Landmark Golf Management, LLC. for their great service in managing the SilverRock Resort and their dedication to the community. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve the Consent Calendar as recommended, with Item Nos. 8 and 9 adopting Resolutions No. 2022-021 and 2022-022, respectively. Motion passed unanimously. BUSINESS SESSION – CITY COUNCIL AND HOUSING AUTHORITY 1. City Council and Housing Authority: INTERVIEW AND APPOINT RESIDENTS TO SERVE ON THE CITY’S FINANCIAL ADVISORY AND HOUSING COMMISSIONS Council waived presentation of the staff report, which is on file in the City Clerk’s Office. Mayor Evans thanked all applicants for their willingness to serve the City and explained the process the Council follows in conducting interviews and appointing members. 1) FINANCIAL ADVISORY COMMISSION (OPEN: 2 VACANCIES) The following applicants gave a brief presentation of their experience and qualifications:  George Batavick MINUTES Page 8 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING  Lynne Langdon  Justin Luettjohann  Louise Oppenheim Results of the ballot vote: Councilmember Fitzpatrick: George Batavick for a full term and Justin Luettjohann for the unexpired term Councilmember Peña: George Batavick for a full term and Justin Luettjohann for the unexpired term Councilmember Radi: George Batavick for a full term and Justin Luettjohann for the unexpired term Councilmember Sanchez: George Batavick for a full term and Justin Luettjohann for the unexpired term Mayor Evans: George Batavick for a full term and Justin Luettjohann for the unexpired term MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to appoint George Batavick to serve on the Financial Advisory Commission for a full three-year term from July 1, 2022 to June 30, 2025; and Justin Luettjohann to serve on the Financial Advisory Commission for an unexpired term ending June 30, 2024. Motion passed unanimously. 2) HOUSING COMMISSION (OPEN: 1 VACANCY) The following applicants gave a brief presentation of their experience and qualifications:  Capri Chapman  Patti Hawker Applicant Michael Romersa was not present at the meeting to interview; thus, his application was withdrawn from consideration. Results of the ballot vote: Authority Member Fitzpatrick: Capri Chapman Authority Member Peña: Capri Chapman Authority Member Radi: Capri Chapman Authority Member Evans: Capri Chapman Chairperson Sanchez: Capri Chapman MINUTES Page 9 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING MOTION – A motion was made and seconded by Authority Members Fitzpatrick/Sanchez to appoint Capri Chapman to serve on the Housing Commission for a non-tenant, unexpired term ending June 30, 2024. Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:59 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH THE HOUSING AUTHORITY SPECIAL MEETING AT 6:05 P.M. WITH ALL MEMBERS PRESENT 2. City Council: APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2021/22 Community Resource Manager Calderon presented the staff report, which is on file in the Clerk’s Office. The following IN-PERSON PUBLIC SPEAKERS spoke about the services their respective organizations offer:  Pamela Bieri, Grant Writer with First Tree Coachella Valley  Lupita Garza, Program Coordinator for Variety – The Children’s Charity of the Desert  Tammy Martin, Executive Director of Friends of the Desert Mountains Council discussed the “Caring Connections” free screening from birth to age five program offered by The Children’s Charity of the Desert; the goal of the program is to help parents in the Coachella Valley identify and recognize early childhood development concerns and provide them with the appropriate resources that can help overcome challenges and set their children on a path to success; and the ability for the Friends of the Desert Mountains to reapply for the City’s community services grant in the next round and other available grant opportunities. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve the third round Community Services Grants for a total of $11,000 for fiscal year 2021/22 as follows:  Angel View, Inc. $ 500  Desert Recreation Foundation $ 500  First Tee – Coachella Valley $5,000  Variety – The Children’s Charity of the Desert $5,000 Motion passed unanimously. PUBLIC HEARINGS – 5:00 p.m. or shortly thereafter 1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR THE 2022/23 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (L&L AD 89-1) [RESOLUTION NO. 2022-023] Public Works Management Analyst Hansen presented the staff report, which is on file in the Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:26 P.M. PUBLIC SPEAKER: None Council discussed the City subsidies to maintain the L&L AD 89-1 because the $35.60 collected since 1997 does not generate sufficient funds to cover the maintenance costs; the $35.60 assessment stays the same year after year and does not adjust for inflation or rising costs; and raising the fees would require approval by two-thirds of La Quinta voters, and if it failed on the ballot, the assessment would be reduced to zero with 100% of the cost then drawn from the City's budget. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:27 P.M. MOTION - A motion was made and seconded by Councilmembers Radi/ Sanchez to adopt Resolution No. 2022-023 confirming the assessment and district diagram for the Landscape and Lighting Assessment District 89-1 for fiscal year 2022/23, pursuant to the Engineer's report: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2022/2023 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972) Motion passed unanimously. 2. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2022/23 THROUGH 2O26/27 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2022-024] Public Works Management Analyst Mignogna presented the staff report, which is on file in the Clerk's Office. Council discussed the replacement of two damaged (leaning) La Quinta Park field lights with more efficient fixtures measuring 70-80 feet high; Jefferson Street and Highway 111 street improvements timing; Highway 111 Corridor MINUTES Page 10 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING MINUTES Page 11 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING Plan updated schedule; geotechnical bores planned along Highway 111; and the amount of funds from Measure A and SB1 used for City projects, and those funds being under threat of diversion by State lawmakers. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:42 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:42 P.M. MOTION – A motion was made and seconded by Councilmembers Radi/ Sanchez to adopt Resolution No. 2022-024 approving the 2022/23 through 2026/27 Capital Improvement Program as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2022/2023 THROUGH 2026/2027 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. 3. ADOPT RESOLUTION TO APPROVE STREET NAME CHANGES OF (1) SILVERROCK WAY TO TALUS WAY AND (2) AHMANSON LANE TO PAINTED PEAK LANE; CEQA: DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THE PROJECT IS EXEMPT FROM CEQA UNDER THE PROVISIONS OF SECTION 15061(b)(3) COMMON SENSE RULE; LOCATION: SILVERROCK WAY (PROJECT: SNC 2022-0002) Senior Planner Flores presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:44 P.M. PUBLIC SPEAKER: None Mayor Evans said WRITTEN PUBLIC COMMENTS were received from Kay Wolff, La Quinta, opposing the proposed street name change for Ahmanson Lane. Ms. Wolff’s written comments were distributed to Council, made publicly available, and included in the record of this meeting. Council discussed that remanding the project back to the Planning Commission would allow the applicant to attend the meeting and have a discussion, as he was not able to attend the Planning Commission Public Hearing held on May 24, 2022; honoring the history of the Ahmanson Ranch on the site in some way; and bringing this item back to Council by July 19, 2022. MINUTES Page 12 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING THE PUBLIC HEARING REMAINED OPEN MOTION: A motion was made and seconded by Councilmembers Fitzpatrick/ Radi to: 1) Remand Street Name Change 2022-0002, proposing to change SilverRock Way to Talus Way and Ahmanson Lane to Painted Peak Lane, back to the Planning Commission on its July 12, 2022 meeting agenda, to allow the applicant the opportunity to present information about the request and address the Commission’s comments related to the application; 2) Direct the Planning Commission to submit for Council review a supplement to its recommendation or a new recommendation, in light of the applicant’s information and responses to the Commission’s comments; and 3) Continue this Public Hearing until the Council’s July 19, 2022, regular meeting, at which time the Council will consider the application and the recommendation, including any supplement or new recommendation, submitted by the Commission. Motion passed unanimously. BUSINESS SESSION – CITY COUNCIL AND HOUSING AUTHORITY – Continued 3. City Council: APPROVE FISCAL YEAR 2022/23 MARKETING STRATEGIES AND AGREEMENT FOR CONTRACT SERVICES FOR MARKETING WITH MADDEN MEDIA Marketing Manager Graham presented the staff report, which is on file in the Clerk’s Office. Madden Media CEO Daniel Janes and Vice President Kristin Dialessi provided additional information. Council discussed the cost increase in media buys; the cost and frequency of social media boosts; boosts to be transferred to Madden Media; geo-fencing of events; recognition that additional marketing is done by Landmark Golf Management regarding the SilverRock golf course for which the City pays $150,000; California clients of Madden Media; Madden Media being a destination marketing agency, meaning it concentrates on clients that move people; services within the “creative production marketing technology” section; collaboration with the Montage when it opens; remote and onsite availability of Madden Media staff; Madden Media’s draw to La Quinta; gaps in the current marketing plan; community outreach being the goal this year; post-recession, focusing on drawing tourist; maintaining Average Daily Rates (ADRs); outsourcing of creative production services – the desire to hire locally; inhouse media buys; attracting small corporate tourist groups; aligning MINUTES Page 13 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING economic development, education, and marketing efforts to attract future residents/workforce/entrepreneurs; updating the City’s tourism website; collaboration and dual/cross marketing with La Quinta and area entities; and the importance of monthly communication with residents and local businesses. MOTION – A motion was made and seconded by Councilmembers Peña/ Sanchez to approve fiscal year 2022/23 marketing strategies and an agreement for contract services for marketing with Madden Media for an amount not to exceed $725,000; and authorize the City Manager to execute the agreement. Motion passed unanimously. 4. City Council: APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE (CHAMBER) Council waived presentation of the staff report, which is on file in the Clerk’s Office. PUBLIC SPEAKER: Emily Falappino, President/CEO with the Chamber – provided the results of the Chamber’s survey regarding the Gem magazine from the perspective of residents, local businesses, and advertisers; and suggestions for the future based on survey results. Council discussed survey responders desire for monthly Gem publication; users lack of knowledge that the Gem is available digitally; satisfying businesses’ demand for additional copies; regaining past advertisers via starting prices/ads; need for advertising to be repeated to be effective; possibility of imbedded video via a QRC code or something unique to provide an incentive to access the digital publication; the importance of a consistent, quality, identifiable look of the Gem; survey being ongoing with final results from the 50 responders in each category to be distributed to Council; the survey to be issued again after changes are made to the publication; and exploring the possibility of including in the Community Grant Program, the granting of ad space in the Gem to eligible non-profits. MOTION – A motion was made and seconded by Councilmembers Radi/ Sanchez to approve a Memorandum of Understanding, as amended (see City Attorney’s corrections below) with the Greater Coachella Valley Chamber of Commerce for fiscal year 2022/23 for publications and events to support business development, retention, and tourism; and authorize the City Manager to execute the Memorandum of Understanding. Motion passed unanimously. City Attorney Ihrke noted that two corrections to the MOU are necessary: MINUTES Page 14 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING a) Date correction on page 329 to the election date of November 8, 2022, and; b) Removal of the reference to Measure G which is no longer relevant. 5. City Council: APPROVE SILVERROCK RESORT 2022/23 ANNUAL PLAN Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. SilverRock Golf Course Director Randy Duncan of Landmark Golf Management presented additional information. Council discussed credit card transaction fees; course being at its maximum round capacity; tee time allocation for residents; increased rounds equate to increased maintenance; “walk-the-rock” being an evening nine-hole round for residents; the existence of budget short-fall even though rounds are at maximum capacity; expectation for profit this fiscal year; results of foot golf pilot program; possible locations for disc golf pilot program; number of resident card holders; construction alerts and interference regarding Talus project; redoing of 16th green due to blowing construction sand; food and beverage sales being down due to construction; possibility of bringing in mobile food trucks; and current cost to replace a green being approximately $30,000 when completed inhouse instead of contracted. MOTION – A motion was made and seconded by Councilmembers Peña/ Fitzpatrick to approve the SilverRock Resort 2022/23 Annual Plan as submitted. Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 8:20 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH THE HOUSING AUTHORITY SPECIAL MEETING AT 8:46 P.M. WITH ALL MEMBERS PRESENT 6. City Council: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2022/23 BUDGET AND ESTABLISH THE CITY’S APPROPRIATION LIMIT [RESOLUTION NO. 2022-025] Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office. Council discussed the formula used by the State in setting appropriation limits; appropriating Measure G funds to cover the annual deficit in the Landscape and Lighting District fund; allocating a portion of the surplus for the purchase of a new Christmas Tree for the annual lighting event; and carrying over the excess, unused Community Grant funds. MINUTES Page 15 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING MOTION – A motion was made and seconded by Councilmembers Radi/ Sanchez to adopt Resolution No. 2022-025 approving the Fiscal Year 2022/23 Budget and establishing the City’s appropriation limits, as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY’S APPROPRIATION LIMIT FOR FISCAL YEAR 2022/23 AND APPROVING A BUDGET FOR FISCAL YEAR 2022/23 Motion passed unanimously. 7. Housing Authority: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2022/23 LA QUINTA HOUSING AUTHORITY BUDGET [RESOLUTION NO. HA 2022-003] Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Authority Members Peña/Fitzpatrick to adopt Resolution No. HA 2022-003 approving Fiscal Year 2022/23 Housing Authority Budget, as recommended: A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FISCAL YEAR 2022/23 BUDGET Motion passed unanimously. ADJOURNMENT – HOUSING AUTHORITY There being no further business, a motion was made and seconded by Authority Members Radi/Sanchez to adjourn this special meeting at 9:05 p.m. Motion passed unanimously. 8. City Council: RECEIVE AND FILE FISCAL YEAR 2021/22 BUDGET UPDATE REPORT AND APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to receive and file fiscal year 2021/22 Budget Update Report and approve the recommended budget adjustments. Motion passed unanimously. 9. City Council: AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY MANAGER TO IMPLEMENT MINUTES Page 16 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING TELECONFERENCE ACCESSIBILITY TO CONDUCT PUBLIC MEETINGS WHEN NECESSARY PURSUANT TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165) City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office. Council discussed the importance of in-person public comments, testimony and decorum of La Quinta community culture; and that technology can enable but it can also impede proceedings. MOTION – A motion was made and seconded by Councilmembers Radi/ Fitzpatrick to affirm Resolution No. 2021-035 findings related to the state of emergency due to COVID-19 authorizing the City Manager to implement Assembly Bill 361 (Stats. 2021, CH. 165) teleconference procedures and accessibility for conducting public meetings, but notices of City legislative body meetings and agendas will include teleconference instructions and ability to participate by teleconference only when such AB 361 procedures are applied. Motion passed unanimously. STUDY SESSION 1. DISCUSS LA QUINTA CULTURAL CAMPUS MASTER PLANNING AND PRELIMINARY DESIGN DEVELOPMENT PROGRESS PROJECT NO. 2019-01 Public Works Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office. City Consultant Matthew Austin, Project Designer with architecture and engineering firm HGA Los Angeles, provided additional information. Council discussed evaluating the casita building for earthquake standards; the lumberyard building also being a seismic concern; HGA to conduct a seismic analysis; the need for storage and administrative office space; new entrances to the project through the shop; engaging the community as a whole, not just stakeholders; visibility through and around the project for usability and safety; importance of adopting a cohesive design for the entire project along with an implementation timeline – cannot be a piece-meal project; moving forward with areas 1A, 1B, and 2, and preserving area 3 for future park space; designing areas 1A, 1B and 2 with future connectivity to area 3 in mind; conceptual design options if lumberyard is demolished; determining if the lumberyard building will be added to the local historic building list; documenting the lumberyard then demolishing it if it has no function or purpose in any design scenario; the programming and function for area 2 MINUTES Page 17 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING needs to be set in order to produce meaningful design; partnering with Desert Recreation District to reactivate the amphitheater across the street in conjunction with this project; adding a pedestrian crosswalk in the center of the project; and the possibility of purchasing the existing park from Riverside County, which is operated by Desert Recreation District. Council reached a consensus and directed staff to continue conceptual designs on areas 1A, 1B, and 2 including demolition of the lumberyard building, and incorporating connectivity to the future development of area 3. DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Evans said she provided an update to the Bennion Development real estate group on June 8, 2022, regarding projects’ status, new development and businesses, and capital improvements in La Quinta. Mayor Evans said she attended Desert Sands Unified School District’s retirement event for Superintendent Scott Bailey on June 2, 2022, and presented him with a proclamation. Mayor Evans said she attended the Greater Coachella Valley Chamber of Commerce Legislative Mornings with Assemblymembers Garcia and Mayes on June 3, 2022. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2022, Mayor Evans reported on her participation in the following organization’s meeting:  CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE La Quinta’s representative for 2022, Mayor Pro Tem Fitzpatrick reported on her participation in the following organization’s meeting:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2022, Councilmember Peña reported on his participation in the following organizations’ meetings:  CVAG PUBLIC SAFETY COMMITTEE  CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE  COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT MINUTES Page 18 of 18 JUNE 21, 2022 CITY COUNCIL REGULAR MEETING HELD JOINTLY WITH HOUSING AUTHORITY SPECIAL MEETING ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Fitzpatrick to adjourn at 10:16 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California