2018-10-18 Flores, Carlos SPEV2018-0021 Approval Letter1
From:Carlos Flores
Sent:Thursday, October 18, 2018 11:17 AM
To:Kevin Meredith; Martha Mendez
Subject:SPEV2018-0021 APPROVAL
Attachments:SPEV2018-0021 APPROVAL 18-10-18.pdf; SPEV2018-0026 WEDDING APPROVAL 18-10-17.pdf
Kevin/Martha,
Attached for your reference is are two approved special event permits for a wedding this
Saturday October 20 at 55075 Monroe Street and one for next Saturday October 27 on
Evangeline Way. I will attending the code meeting today where I will bring it up and
answer any questions in regards to it.
Carlos Flores | Associate Planner
City of La Quinta
78495 Calle Tampico ◦ La Quinta, CA 92253
Ph. 760.777.7069
cflores@laquintaca.gov
Website | Map
October 18, 2018
CASE NUMBER
Special Event Permit 2018-0021
ACTIVITY/EVENT
Morrow Ranch wedding
October 20, 2018 (4:00 pm – 10:00 pm)
55075 Monroe Street
APPLICANT
Scott Morrow
Morrow Ranch
55075 Monroe Street
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed your request for Special
Event Permit 2018-0021, for one wedding on October 20, 2018 at 55075 Monroe
Street. Pursuant to LQMC Section 9.60.170 (Special Events – Residential), your
permit is approved based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Fire protection plans and facilities have been provided to the satisfaction of
the fire marshal.
E. Security plans, including security staffing levels, and facilities have been
provided to the satisfaction of the La Quinta Police Department.
F. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant is required to maintain a count of all event participants on-site
at all times during the event. The total number of event participants, including
staff, security and guests, shall not exceed 300 on-site at any given time for
the October 20, 2018 event. Event participants for subsequent events will be
reviewed upon submittal of information for subsequent events. The event
count shall be maintained by event staff at the main entrance and made
available upon request by the La Quinta Police Department or City Staff.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Police
Department, Alcohol Beverage Control, etc.). No tents or structures are
proposed or approved as part of this event.
3. All vendors shall obtain a City Business License prior to the event. The serving
of food and alcoholic beverages during the event shall be subject to the rules
and requirements of the Riverside County Health Department and State of
California Alcoholic Beverage Control, respectively.
4. Access and egress to all neighboring properties shall be maintained at all
times. If access and egress is not maintained, due to impacts related to the
event, to the satisfaction of the Code Compliance Division or Police, the event
permit may be modified, suspended or revoked.
5. The contact provided by the applicant, Steve Lazzarini, shall be responsible to
respond to calls or complaints regarding the condition, operation, or conduct
of the event in a timely and appropriate manner.
6. Prior to use of the unpaved parking lot, the applicant shall comply with the
requirement for Fugitive Dust Control per Chapter 6.16 of the La Quinta
Municipal Code. The applicant shall provide written evidence acceptable to
the City Engineer to ensure that stabilization of the unpaved parking lot for
the events are pursuant to Chapter 6.16
Completion/confirmation during the event:
7. The set-up and operation of the event shall be consistent with the submitted
and attached exhibits and event information on file.
8. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
9. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be
licensed by the State of California and possess a valid private security license.
10. Certain areas providing access to the event area are public and, as such,
general public access may not be denied or restricted in any manner that
extends beyond the limits of this event as approved.
11. The applicant shall conform to the City’s Noise Ordinance (Municipal Code
Section 9.100.210) and specifically the following noise limitations during the
event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any
combination thereof, each of the noise levels specific above shall be reduced
by five dB(A).
12. All noise monitoring devices as shown on the site plan shall be operational
throughout all event times. Information gathered from noise monitors shall
be made available to City staff during the event and upon request.
13. Portable generators shall be shielded to prevent accidental contact with
guests. Extension cords shall be ground-secured to prevent tripping. Any
lighting shall be directed away from surrounding roadways and surrounding
residential properties. No spot or searchlights are permitted.
14. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be
no queuing of vehicles along all surrounding roads for the purposes of
dropping off for, picking up for, or entering the event.
15. Roadways/traffic aisles to structures and activities in and around the event
will be maintained accessible to emergency vehicles at all times. Parking
monitors shall wear light-colored clothing and reflective vests as needed.
Flashlights shall be used after dusk.
16. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
17. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event:
18. A building permit application shall be submitted for the unpermitted structures
that are located at the event site. This shall be submitted to the satisfaction
of the City of La Quinta Building Official and Design and Development Director
within 90 days of this letter. Failure to comply with this may lead to denial of
future use permits for this property.
19. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
20. The City of La Quinta Police department reserves the right to bill the event
sponsor for any lost police time, equipment, and/or any unforeseen loss that
may occur due to the event that requires police action.
21. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks,
curb and gutter, landscaping, and pavement especially within the surrounding
public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from
any claim, action or proceeding to attack, set aside, void, or annul the approval of
this temporary use permit. The City of La Quinta shall have sole discretion in
selecting its defense counsel. The City shall promptly notify the applicant of any
claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any
problems that arise not previously addressed herein. The City of La Quinta reserves
the right to revoke, suspend or void this permit at any time. This decision may be
appealed to the Planning Commission, provided the written appeal and filing fee of
$1,505.00 are submitted to this Department within 15 calendar days. Please contact
this office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the
following:
CARLOS FLORES
Design and Development Department
760-777-7069
DANNY CASTRO
Design and Development Department
760-777-7099
KEVIN MEREDITH
Code Compliance Division
760-777-7034
MHMHSPMHXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXX X X X X X X XXXXXXXX XXXXXX X XXXX XXXX X XX XXX X X XXXXXXXXXXX XXXX
MONROE STREET17162223242930313637381511121314XPARKING (APPROX. 2.5 ACRES)CONTAINER 1TRAILER 2TRAILER 1
K-3335UNDERTONESINKSSTAINLESS STEELPGA WEST GOLF COURSEPOOL EVENT LAWNEQUESTRIAN ARENA (EXISTING)GAME ROOM / GARAGEHOME BARN (EXISTING)SITE ENTRY(GATED)PARKING ACCESSPARKING ACCESSVALET DROP OFF54'FUTURE ROWPOOL EQUIPMENTHORSE PADDOCKHORSE PADDOCKHORSE PADDOCKHORSE PADDOCKHORSE PADDOCKHORSE PADDOCK PLANTERSPAWEDDING CEREMONYLAWNENTRY 2LAWNENTRY 1DININGBARBBQ BUFFET LINESSMORROW IN ESCROW TO PURCHASECLOSE OF ESCROW APPROX. NOV. 2018 CLOSE OF ESCROW APPROX. NOV. 2018 CLOSE OF ESCROW APPROX. NOV. 2018 CLOSE OF ESCROW APPROX. NOV. 2018 LOT OWNED BY MORROW FUTURE HOMEREHEARSAL DINNER IN BARNTACO CARTCATERINGALTARTEMPRRDANCINGDJCOVERED LOGGIAGRASSGRASSGRASSGRASSGRASSGRASSGRASSGRASSDRIVEWAY TO BARNBARN PARKING (COVERED)CC CCCC
C
C CCC NNNNNGRASSGRASSGRASSSANDSANDSANDSANDMORROW IN ESCROW TO PURCHASE MORROW IN ESCROW TO PURCHASE MORROW IN ESCROW TO PURCHASE
DRAWING HISTORYJOB NO.SHEETBYDESCRIPTIONDATECREATEDREVISIONSSTATUSofDATEDRAWN / PM:SCALEFORPROJECTMRLQPRELIMINARY10/13/2018 VER.21" = 50'11EC/SM Morrow Ranch La Quinta55075 Monroe StreetLa Quinta, CA Event Site Plan Meadow Wedding 10/20/18CAUTION: IF THIS SHEET IS NOT 24X36 IT IS A REDUCED PRINTSCALE: 1" = 50'LEGEND PROPERTY LINE (APPROX. 9.25a) TREE LINED PERIMETER DJ Speaker and Direction Security Camera Noise MonitorProposed Event IllustrationsDiningWedding AltarRehearsal Dinner in BarnAerial PhotoNOTES·Site Exhibit is for illustration purposes onlyand subject to change.·Event layout is specific to the MeadowsWedding scheduled for 10/20/18. Illustratedlayout is schematic and subject to change.SC
NProperty Images
October 17, 2018
CASE NUMBER
Special Event Permit 2018-0026
ACTIVITY/EVENT
Wedding
October 27, 2018 (4:00 pm – 10:00 pm)
51120 Evangeline Way La Quinta, CA 92253
APPLICANT
Ms. Roxy Papapetru
2500 N. Palm Canyon Drive, Suite B-5
Palm Springs, CA 92262
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2018-0026, pursuant to LQMC Section 9.60.170 (Special Outdoor Events), based
on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The total number of event participants, including staff, security and guests, shall
not exceed 200 on-site at any given time. The applicant is required to maintain
a count of all event participants on-site at all times during the event. The event
count shall be maintained by event staff at the event entrance and made available
upon request by the Police Department or City staff.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Sheriff’s Department, etc.)
3. A building permit shall be obtained if temporary electric facilities or stages are
proposed. The Building Division can be reached at (760) 777-7125.
4. Applicant shall provide the submitted notification of the event to all property
owners within 500 feet of the event site. Notification shall be provided a
minimum of seven (7) days prior to the event (October 20, 2018). Applicant
shall provide proof of distribution to the Design and Development department by
October 25, 2018.
5. The applicant shall provide a contact who will be on site during all event hours.
The contact shall be responsible to respond to calls or complaints regarding the
condition, operation, or conduct of the event in a timely and appropriate manner.
6. All vendors shall obtain a City Business License.
7. The serving of food and alcoholic beverages during the event shall be subject to
the rules and requirements of the Riverside County Health Department and State
of California Alcoholic Beverage Control, respectively. If necessary, the applicant
shall provide the City with proof of ABC approval prior to the event.
Completion/confirmation during the event:
8. The set-up, operation, and tear down of the event shall be consistent with the
attached exhibits and event information on file.
9. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
10. The perimeter of the event shall be secured at all times to ensure controlled
ingress and egress from the event grounds.
11. No parking or unloading for the event is allowed on Madison Street.
12. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
13. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
14. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
15. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
16. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event.
17. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
18. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
19. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
20. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day’s activities, and
after the event concludes.
21. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
This decision may be appealed to the Planning Commission, provided the written appeal
and filing fee of $1,505.00 are submitted to this Department within 15 calendar days.
Please contact this office should you wish to file an appeal, and we will assist you in that
regard.
If you have any questions before, during, or after the event, please contact the
following:
CARLOS FLORES
Design and Development Department
760-777-7069
DANNY CASTRO
Design and Development Department
760-777-7062
KEVIN MERIDETH
Code Compliance Division
760-777-7034
CHRIS OLSEN
La Quinta Police
760-863-8803