2022-25 Everbridge Inc (Nixle) - Emergency NotificationsMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
___
___
___
Authority to execute this agreement is based upon:
Approved by City Council on ___________________________________________
City Manager’s signing authority provided under the City’s Purchasing Polic\
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
8/3/2022
Jon McMillen, City Manager
Dana Lagunas, Sr. Emergency Management Coord.
Agreement with Everbridge-Nixle 360 to provide communications
software for emergency public and employee alerts. (Contract Renewal)
✔
✔
✔226-0000-43120
✔07/01/2022 06/30/2025
✔29,250
✔
Laurie McGinley 08/23/2022
Prepared for:
Alexander Johnston
City of La Quinta, CA
78495 Calle Tampico
La Quinta CA 92253
United States
Ph: 7605016221
Fax: +1.760.777.7112
Email: zjohnston@laquintaca.gov
Quotation
Quote #:Q-93554
Date:4/18/2022
Expires On:6/30/2022
Confidential
Salesperson:James Kwan
Phone:
Email:james.kwan@everbridge.com
Contract Summary Information:
Contract Period:36 Months
Contract Start Date:7/1/2022
Contract End Date:6/30/2025
Year 1
QTY DESCRIPTION PRICE
42,000 Nixle 360 USD 9,000.00
1 Nixle Data Refresh USD 750.00
Year 1 TOTAL:USD 9,750.00
Pricing Summary:
Year One Fees:USD 9,750.00
One-time Implementation and Setup Fees:USD 0.00
Professional Services:USD 0.00
Total Year One Fees Due:USD 9,750.00
Ongoing Fees:
Year Two Fees:USD 9,750.00
Year Three Fees:USD 9,750.00
Messaging Credits Summary:
Initial Credits Allowance Additional Credits Purchased Total Credits
Year 1 1,500,000 0 1,500,000
Year 2 1,500,000 0 1,500,000
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Year 3 1,500,000 0 1,500,000
1. Quote subject to the terms and conditions of the Master Services Agreement, including any amendments, executed
between Everbridge, Inc. and the customer listed above.
2. By signing this Quote you represent that you read, understand and agree that the Exhibit A to the current service
agreement executed between Everbridge Inc. and the customer listed above shall be deleted and replaced in its entirety
with the Exhibit A included with this Quotation.
3. Messaging Credits listed above can be used for Notifications and expire at the end of each year. Consumption of
Messaging Credits in excess of these amounts in any year will incur additional charges
4. Subject to sales taxes where applicable.
5. Except for currency designation, the supplemental notes above, if any, supplied in this Quote are for informational
purposes and not intended to be legally binding or override negotiated language of the Everbridge Inc. Master Service
Agreement.
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698/015610-0002
17967488.2 a07/12/22
EXHIBIT A
Additional Business Terms
The following additional business terms are incorporated by reference into the Agreement as
applicable based on the particular products and services described on the Quote.
If Client Is Ordering Nixle® Products or Community Engagement:
1. Client grants to Everbridge a non-exclusive, royalty free, worldwide and perpetual right and license
(including sublicense) to (a) use, copy, display, disseminate, publish, translate, reformat and create
derivative works from communications Client sends through the Solutions or www.nixle.com for
public facing communications to citizens, other public groups and public facing websites, including
social media (e.g., Google®, Facebook®) (collectively, “Public Communications”), (b) use and
display Client’s trademarks, service marks and logos, solely as part of the Public Communications
to Contacts who have opted in to receive those Communications, and on other websites where
Everbridge displays your Public Communications, as applicable, and (c) place a widget on Client’s
website in order to drive Contact opt-in registrations. Client further acknowledges and agrees that
all personal information from individuals registering through such widget or a Nixle branded
website is owned expressly by Everbridge and such information will be governed by the applicable
Privacy Policy.
If Client Is Ordering Everbridge Suite or Nixle® Branded Products:
1.Messaging Credits. The Solutions include units of usage (“Messaging Credits”) for
communications sent by Client through the Solutions to multiple Contacts via one or more
communication paths (“Notifications”). No Messaging Credits shall be required to send
Notifications by push notification (Everbridge mobile application), by email or by pager. If Client’s
use of the Solutions exceeds the amount of Messaging Credits allocated to the account or previously
purchased, Client shall pay for such overages and charges back to the date they were incurred.
Unused Messaging Credits expire at the end of the annual billing period under the applicable Quote
and are not refundable. Additional Messaging Credits may be purchased separately.
2.Usage. Messaging Credits shall be applied per Notification sent by Client through the Solutions.
A single Notification is defined as follows:
• SMS Text messages:
For messages that contain only GSM characters, each 153 characters or portion thereof.
For messages that contain any non-GSM characters, each 67 characters or portion thereof.
GSM characters include only characters in the GSM 7-bit default alphabet.
Character limits for SMS Text messages are determined by telecommunication providers.
Everbridge reserves the right to change the length of a single SMS Text message if
telecommunication providers update these amounts.
• Voice messages or Conference Voice: One minute or portion of a minute of the voice
message, calculated on a cumulative basis per month, per destination country.
• TTY: One minute per TTY message.
• Fax: Per page transmitted.
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3. Role-based Limits. If Client exceeds any role-based limits (such as the number of Contacts,
Resolvers or authorized users of a Solution) set forth on the applicable Quote, Client shall pay for
such additional role-based numbers as of the date that the overage began. Payment shall be at the
role-based number rate in the Quote and shall be paid for the duration of the term of such Quote.
4. Other Usage Limits. If the applicable Quote sets forth any geographic, departmental, entity-based
or other limitation on usage of the Solutions, then Client’s use of the Solutions is expressly limited
to Contacts who are based in such geographic area, department or entity or who otherwise meet the
usage limitation criteria specified in the Quote. Client’s use of the Solutions with any Contacts who
are not included within such limitations shall constitute a material default under this Agreement
and shall subject such Client to additional charges for such unauthorized usage.
DocuSign Envelope ID: 103664DE-6C6E-4D32-95C1-BCE8192D9AB6