2022 06 01 FAC MinutesFINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 4 JUNE 1, 2022
SPECIAL MEETING
FINANCIAL ADVISORY COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, JUNE 1, 2022
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Chair Batavick.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Gover nment Code § 54950 et seq.),
members of the public, the Financial Advisory Commission, the City Manager,
City Attorney, City Staff, and City Consultants may participate in this special
meeting by teleconference.
PRESENT: Commissioners Anderson, Campbell, Dorsey, Mast, Mills, and
Chair Batavick
ABSENT: Commissioner Way
VACANCY: One
STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick,
Account Technician Batuta, Management Assistant Delgado, City Manager
McMillen, and City Attorney Ihrke.
PLEDGE OF ALLEGIANCE
Commissioner Mast led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Staff requested that Business Session Item No. 1 “Approve the Fiscal Year
2022/23 Investment Policy” be moved up and considered before the Consent
Calendar. The Commission concurred.
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SPECIAL MEETING
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
– None
BUSINESS SESSION – taken out of Agenda order
1. APPROVE THE FISCAL YEAR 2022/23 INVESTMENT POLICY
Financial Services Analyst Hallick presented the staff report, which is on file in
the Finance Department.
Motion – A motion was made and seconded by Commissioners Mast/Anderson
to approve the fiscal year 2022/23 Investment Policy as submitted. Motion
passed: ayes – 5, nos – 0, absent – 1 (Way), vacancy – 1
CONSENT CALENDAR ITEMS – taken out of Agenda order
1. APPROVE MEETING MINUTES DATED MAY 11, 2022
Commissioner Mills said that the title for Consent Calendar Item No. 1 on
meeting minutes dated May 11, 2022 should read as follows:
“Approve Meeting Minutes Dated April 13, 2022”
Staff mentioned that Commissioner Anderson also told staff about this
correction and staff has updated the public record for this meeting.
Motion – A motion was made and seconded by Commissioners Mast/Anderson
to approve Consent Calendar Item No. 1 as submitted. Motion passed: ayes –
5, nos – 0, absent – 1 (Way), vacancy – 1
2. RECEIVE AND FILE THIRD QUARTER FISCAL YEAR 2021/22
TREASURY REPORTS FOR JANUARY, FEBRUARY, MARCH 2022
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED MARCH 31, 2022
Motion – A motion was made and seconded by Commissioners Mast/Mills to
approve Consent Calendar Item Nos. 1 and 2 as submitted. Motion passed:
ayes – 5, nos – 0, absent – 1 (Way), vacancy – 1
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SPECIAL MEETING
BUSINESS SESSION – Continued
2. DISCUSS FISCAL YEAR 2022/23 PRELIMINARY PROPOSED
BUDGET (Budget) AND APPROVE ALLOCATION OF MEASURE G
SALES TAX REVENUE
Finance Director Martinez and Financial Services Analyst Hallick presented the
staff report, which is on file in the Finance Department.
The Commission and staff discussed general fund medical cost expenses for
employees and changes in general fund revenues.
Chair Batavick inquired about the City’s fee cost study. Staff said the City
Clerk’s office coordinates the City’s fee study (Study); the City’s Master Fee
Schedule is completed annually; a comprehensive Study is completed every 5
to 7 years or on an as needed basis; and explained the process for the Study.
Commissioner Mills inquired on the review of the City’s Reserve policy (Policy).
Staff said the reserves study and review of Policy will be done in the Fall of
fiscal year 2022/23.
Commissioner Anderson, Dorsey, and Mast who were on the budget
subcommittee (Subcommittee) shared their experience and comments on the
review process for the budget. The Commission commended the
Subcommittee for their participation and the City for an easy to read and
transparent budget.
Motion – A motion was made and seconded by Commissioners Mast/Mills to
approve the allocation of Measure G sales tax revenue for fiscal year 2022/23,
as submitted. Motion passed: ayes – 5, nos – 0, absent – 1 (Way),
vacancy – 1
DEPARTMENTAL REPORTS
All reports are on file in the Finance Department.
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Accounting Manager Ortega greeted the Commission, shared tasks she is
currently working on, and gave a brief overview of her background and
experience.
The Commission inquired if there are any upcoming major projects. Finance
Director Martinez said that the City has extended their audit contract with Eide
Bailly LLP (formally Vavrinek and Trine, Day & Co.), for an additional two years
FINANCIAL ADVISORY COMMISSION MINUTES Page 4 of 4 JUNE 1, 2022
SPECIAL MEETING
in accordance with the terms and conditions of the agreement, and that a
request for proposal (RFP) for audit services will be worked on in fiscal year
2022/23. Chair Batavick asked if the RFP was a requirement or for best
practices. Ms. Martinez confirmed it is done for best practices.
COMMISSIONERS’ ITEMS – None
ADJOURNMENT
There being no further business, it was moved by Commissioner Mast/Mills to
adjourn this meeting at 5:18 p.m. Motion passed: ayes – 5, nos – 0,
absent – 1 (Way), vacancy – 1
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California