Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
HDR Engineering, Inc.
Club _ F' La Quinta Middle School c °Q Barry Truman Elementary School 4;, Avenue 50 ssion Dr W. Avenue 50 zatlan 50 Avenue Pie La Quinta Country 0 4 Club Seasons Park C ° a, Mandarina Man°/a^/ C )° 8 John Adams a o Elementary School 3 o Toronja Benjamin Franklin o °o Z Elementary School 3 0 ° n d Pina �/fA � d d Mountain View Coi �j Country Club Cef�i La Quinta Aye n�da la Fonda Lima Li nO Community Center go 8 Park n_ D Calle Hidalgo ` Avenue Caw" 52 a o Vr W oo Q -a O¢o Tradition Golf naloo 3. Club72 f L N ° P y Calle Durango ¢ o ue S2 Calle Sonora FEZ ra Geo hic Information System gp (GIS) Technical Support Services City of La Quinta September 2, 2022 This page intentionally left blank. 02 City of La Quinta I Proposal for GIS Technical Support Services 01 Table of Contents 1. Cover Letter 04 Firm's Background, Qualifications and Experience 06 2. References of California Goverment Agencies (Preferably Cities) 18 3. Complete Pricing List (or Task -Based Detailed Fee Schedule) 24 4. List of Complementary Services Offered by Proposer along with Corresponding Prices 25 5. Staffing and Project Organization 26 6. Subcontracting Services 28 7. Disclosures 28 8. Explanation of Methodology 28 9. Acknowledgement of Insurance Requirements (Attachment 2) 30 10. Non -Collusion Affidavit (Attachment 3) 32 11. Acknowledgment of Addenda (Attachment 4) 34 Appendix A: Resumes 37 Appendix B: Contract Exceptions 55 03 F)2 1. Cover Letter September 2, 2022 City of La Quinta Attn: Doug Kinley III, Management Analyst 78495 Calle Tampico La Quinta, California 92253 Tel: (760) 777 - 7085 Email: dkinley@LaQuintaCA.gov RE: RFP — Geographic Information System (GIS) Technical Support Services 2022 Dear Selection Committee, HDR Engineering, Inc. (HDR) is excited about the opportunity to provide geographic information system (GIS) services to the City of La Quinta (City). We believe our team is best suited to be your partner in developing the integrated solution the City needs, and we will provide the local GIS professionals to fulfill your goals for the program. We have helped clients throughout the Southern California region and across the country develop similar GIS programs to increase accuracy and efficiencies across many public agencies. What sets HDR apart is: • Our Principal -in -Charge and Project Manager. Tobias Wolf, Principal -in -Charge, and Yuying Li, Project Manager, both have over 20 years of experience working with local agencies on similar GIS projects, including the Coachella Valley Association of Governments (CVAG), City of Encinitas, City of Carlsbad, Southern California Association of Governments (SCAG), Orange County Transportation Authority, and more. This deep experience with different government agencies across Southern California means they understand how to successfully deliver your project. Their leadership, ability to identify the right resources, and hands-on project delivery experience enables them to provide great service to the City of La Quinta. • Our GIS Team. For this contract, we have customized an experienced team of GIS professionals based in Southern California to successfully meet your goals. In addition to our local team, we have tremendous national resources available to assist local staff, as requested, to meet your needs. Our expertise spans more than 11,000 employees and more than 100 GIS professionals. By selecting the HDR team, the City will have access to industry professionals with the ability to quickly implement high quality solutions. • Our Experience. HDR understands the importance of GIS. We have been a business partner with Esri for over 20 years, and we hold a platinum level partnership. HDR also has been approved by Esri for the ArcGIS Online Specialty and the Utility Network Specialty. This unique partnership and designation gives HDR an edge over the competition and will provide you with an efficient and seamless program for years to come. 04 hdrinc.com We have prepared our proposal according to the guidelines indicated in the RFP, and we look forward to discussing our qualifications with you. If you have any questions regarding this submittal, please do not hesitate to contact Tobias Wolf at 619.865.3146 or Tobias.Wolf@hdrinc.com. We look forward to working with you on this project. Sincerely, HDR Engineering, Inc. Tobias Wolf Principal -in -Charge AUTHORIZED OFFICIAL: Anna Lantin, Vice President 2280 Market Street, Suite 100 Riverside, CA 92501 P: 951.320.7300 1 E: Anna.Lantin@hdrinc.com �"' t W, -- i -, Anna Lantin Vice President LOCATION OF MAIN OFFICE: Omaha, NE (HQ) LOCATION OF OFFICE THAT WILL SERVE PROJECT: Riverside, CA and San Diego, CA VALIDITY STATEMENT: The information and pricing provided in this proposal is valid for at least 90 days. CONFLICT OF INTEREST STATEMENT: The individuals who will perform work for the City are free of conflict of interest. 2280 Market Street, Suite 100, Riverside, California 92501-2110 T 951.320.7300 F 951.320.7301 05 FIRM'S BACKGROUND, QUALIFICATIONS & EXPERIENCE a. Number of Years in Business 105 Years b. Taxpayer Identification Number 47-0680568 c. Number of Years Performing GIS Technology Services 20+ Years d. Resumes of the Project Manager and Key Personnel Responsible for Performance Resumes are included in Appendix A. e. Firm Ownership S Corporation • Incorporated State: Nebraska • Date of Incorporation: March 19,1985 f. Parent Company HDR, Inc. g. Statement of Qualifications HDR STORY For more than a century, HDR has partnered with clients to shape communities and push the boundaries of what's possible. Our expertise spans 11,000 employees, in more than 200 locations around the world — and counting. Our engineering, architecture, environmental and construction services bring an impressive breadth of HDR CALIFORNIA OFFICES Berkeley Los Angeles San Francisco Claremont Mission Viejo Santa Ana Elk Grove Oakland Santa Clara Folsom Riverside Ventura Irvine Sacramento Walnut Creek Long Beach San Diego knowledge to every project. Our optimistic approach to finding innovative solutions defined our past and drives our future. One of our main strengths is combining GIS professionals with engineers, working hand in hand with our clients to integrate innovative solutions while leveraging the Esri platform. GEOGRAPHIC INFORMATION SYSTEMS HDR offers our clients the ability to tailor advanced GIS data management tools to present information in ways that are accessible to a broad range of audiences. Our knowledge of GIS tools allows us to capture, manage, analyze, and display geographic data in an endless array of formats, customized to individual project needs. HDR has been offering GIS services for more than 20 years and provides industry professionals in a variety of GIS service areas to meet your project demands. In fact, we are the only AEC firm with a platinum level partnership with Esri, the developer of ArcGIS and the global leader in geospatial software. Our geospatial program includes map production, data collection, data processing, spatial analytics, spatial application development, mobile solution development, and hosting cloud services. We offer a range of services to capture the real world in digital form. Our expertise in field data collection, cadastral mapping, computer -aided design (CAD)/GIS conversion and GIS database schemas provide reliable and defensible spatial information. Our skilled cartographers have a broad understanding of utilities and design projects, and we employ rigorous mapping guidelines to deliver clear and consistent mapping products. HDR team members have tremendous experience in the ArcGIS suite of software products and the accompanying software development kits (SDKs). ENGINEERING NEWS -RECORD "Top Firms," 2022 No. 2 California Top Design Firms No. S Top 500 Design Firms No.10 Top 50 Program Management Firms FAST COMPANY MAGAZINE Five HDR Projects Recognized in its 2021 World Changing Ideas Awards 06 City of La Quinta I Proposal for GIS Technical Support Services FN Throughout the years, HDR has developed and deployed complete desktop customization solutions, including User Interface customizations, custom tools, Add -Ins, and extensions. We are capable in the full range of technology options — web and portal, ArcGIS Online, ArcObjects, runtimes, and server object -extension and can deploy the suitable technology for a particular requirement. Enterprise applications reflect the growing use of GIS data in public policy decisions and business transformation in the 21st century. Enterprise GIS includes interoperable components built on a common infrastructure offering economies of scale. HDR is a leader in providing enterprise solutions for today's business challenges. We have delivered ArcSDE Enterprise databases and public -facing ArcGIS server solutions, as well as solutions using Microsoft SQL Server spatial data types for ArcGIS Geodatabase/SDE storage and outside the ArcGIS platform. ESRI PARTNERSHIP AND SPECIALTY HDR's geospatial and information management team is made up of experienced technical professionals and is successful because we put our clients first. We are passionate about leveraging technology to improve outcomes, to develop and implement solutions that drive our clients' success. HDR has been recognized by Esri as a GIS leader. Recently, HDR was presented with Esri's Project Delivery Award, and last spring, HDR was presented with Esri's Platform Adoption Award. Both awards recognized our extensive work leveraging Esri's technology to our client's benefit. HDR currently holds three Esri specialties: ArcGIS Online, Utility Network Management, and System Ready. These specialties demonstrate our commitment and expertise implementing Esri solutions. OUR PROGRAM INCLUDES O QUID 140 GIS Professionals ° 1,400 GIS Users 20 Application Developers Platinum Level Esri Partnership HDR TEAM EXPERIENCE AND QUALIFICATIONS HDR understands that the City La Quinta is looking to build the foundation of a GIS program that will expand GIS services to support government functions and services, use GIS tools and technologies to better enable efficient decision making, and to inform and engage city stakeholders. HDR's industry leading national GIS program has supported government agencies across California and the nation, including the Coachella Valley Association of Governments (CVAG), City of Encinitas, City of Carlsbad, Southern California Association of Governments (SCAG), and more. Our team recently worked on a project with CVAG and the Coachella Valley Conservation Commission (CVCC) to provide implementation and support for Esri ArcGIS and other applications (see page 18 for full project description). The project was completed on schedule and under budget. We will apply our experience and lessons learned from this project to help deliver a successful project for the City of La Quinta that is on time and within budget. HDR is providing a team of GIS professionals that can address the City's needs. In our proposal, we present the depth of our skilled professionals that are available to assist. HDR also has many more GIS professional staff that have complementary skill sets and can be engaged to support. Our production team has an agile approach to project delivery, providing incremental updates iteratively to our clients, and integrating feedback as our projects progress toward final delivery. This approach allows us to catch and correct inefficiencies, and it also serves as a quality assurance process. Specialty ArcGIS Online pecialty 07 h. Project Understanding and Approach PROPOSED WORK TASKS HDR understands that the City of La Quinta is looking to build the foundation of a GIS program that will expand GIS services to support government functions and services, use GIS tools and technologies to better enable efficient decision making, and to inform and engage city stakeholders. Geospatial data and tools are needed to support both the business of government and decision making in response to events and issues; the recent cloud -based GIS also promotes information sharing and collaboration across all levels of government and agencies. HDR will use a systematic approach to look into necessary components, including geospatial information, GIS tools and services, software/hardware systems, and staff of a successful GIS program for the City. HDR will: • Review the current conditions • Gather users' comments and requirements • Identify problems and opportunities • Review the major components of GIS systems, including hardware and software, and interrelationships of the components • Review integration with enterprise applications, such as licensing and permitting software, and GoRequest • Develop and evaluate reasonable alternatives in terms of cost effectiveness to expand GIS services to potential users within the City departments With our knowledge and understanding of the GIS program's objectives, HDR will develop GIS program strategies to develop an implementation plan to achieve the City's goals. PROJECT MANAGEMENT Our project management approach is built on trust, a clear definition of shared goals, and a mutual understanding of the necessary steps to achieve those goals. Trust is achieved through transparency and effective communication. We foster transparency and communication through partnering meetings, project team coordination meetings, and a number of electronic communication tools. Our communication tools integrate scope -of -work activities with schedule, resources, and budget details. The tools give our project management team a vivid picture of accomplishments, work in progress, milestones, and future activities and allows them to quickly and easily communicate them with you. They also allow our team to identify variances and plan corrective actions to maintain schedule and budget targets. The tools produce status reports and other documentation that are used to analyze and present the project status to you in concise, comprehensible summaries. Our project management approach is reinforced through proven accountability measures, which can include colocation and design task forces to meet commitments and emphasize shared goals. Everything we do will be a coordinated effort on behalf of you to achieve our shared objectives. PROJECT MANAGEMENT CONTROLS The following control processes are vital to good project management. We have documented these processes and train our project managers in control systems, procedures, and methods. Quality Assurance and Quality Control (QA/QC) We maintain a fully documented QC procedures manual. It includes forms and checklists used by the project managers and QC personnel assigned to every project. Deliverables are checked for accuracy and to verify that they meet the client's terms. Each checkpoint on the form has a notation that the document was checked and that it complies with the project requirements, as well as a plan of action if it does not meet QC standards. 08 City of La Quinta I Proposal for GIS Technical Support Services FN Budget Control We track project costs through an automated Oracle system. Time sheets are input by staff and reviewed by project managers. If there are discrepancies, the project manager has the authority to revise costs related to the project. Schedule Control At the start of each project, our project manager prepares a project guide to document the information necessary to prepare a successful project. It is an internal document that becomes the road map for the project team. The project guide defines the project resources to be used on the assignment, such as the team members and subconsultants. The guide includes client contact information, project description, scope of work, deliverables, budget, project administration procedures, and filing requirements. It also covers the communication methods to be used for the assignment, collaboration solutions, intranet sites, electronic documentation, methods of written documentation and details describing the client's method of handling media requests for information. Risk Management Planning for and managing risks of our projects are primary responsibilities of the project manager. Risks are the uncertainties regarding requirements, assumptions, resources and other project variables which could adversely or beneficially impact the performance of the project. Beneficial risks are known as opportunities. Risks are greatest at the start of the project due to potential unknowns and stakeholder desire to influence/change the final product. As the project nears completion, there is less to change and fewer unknowns. HDR expects all project managers to understand and manage the risks on their projects. Risk management consists of three primary steps: Identify risks. Start with an initial assessment at the Go/No-Go and build the risk assessment through the development of the cost proposal and into the preparation of the project plan at the 0% Stage and throughout the project execution process. 2. Develop a response strategy. Avoid, transfer, mitigate or accept. 3. Assign action items and actively track each risk throughout the life of the project, or until it has been fully mitigated and/or is no longer a risk. Working as a Team Our goal is to engage the best minds and resources to deliver the right solution for you. We accomplish this by combining proven processes, systems, and resources to create a cohesive project team. Communication is the most important factor in developing an effective project team. During the initial project meeting, we work with you to develop a communications plan for the project. By using technology and working together, we create a high-performance team to meet your needs. Past projects have proven our teaming approach not only enables us to deliver a successful project, it enables us to build strong relationships along the way. 09 PERFORMANCE AND QUALITY ASSURANCE Our goal is to set the industry benchmark for excellence in services we provide to our clients. We accomplish this through work well done, staying true to purpose, and exercising discipline. It is our policy to consistently provide professional services that satisfy statutory and regulatory requirements and that meet or exceed your expectations. To achieve quality in our work, we have developed a Quality Management System (QMS) based on the fundamental principles and guidelines set forth by the ISO 9001:2015 series of international standards for quality management. Our QMS provides an important framework for reaching high levels of quality —both for you and for ourselves. We remain focused on continual opportunities for improvement throughout our daily activities to achieve client satisfaction and meet performance expectations. The QMS includes programs, policies, and business processes, and has four key elements: 1. Management Responsibility. Management actively promotes quality in our business activities and defines responsibilities for maintaining our focus on quality. 2. Resource Management. Resources are trained, available, and committed to providing quality services. 3. Professional Service Delivery. Processes and procedures are in place that promote quality in the delivery of our products and services. 4. Measurement, Analysis, and Improvement. Continual improvement is achieved through performance measurement and identification of areas for improvement. Project Management Plan (PMP) W Quality Management Plan (QMP) K Project Planning Review r�� Risk Assessment A HDR has several processes in place to control or monitor the quality of our products and services: • QC Review. Manages risk by verifying that project deliverables and supporting documentation are complete, are understandable, conform to applicable and reasonable standards relative to their intended purpose, and meet client and HDR requirements. • Quality Checking Review. Provides a consistent process for verifying the accuracy and completeness of information data, and for verifying and documenting corrections and/or changes that have been made for calculations, drawings, and spreadsheets. • Project Review. Facilitates communication between the project manager and HDR management on the status of a contract or project and identifies areas where actions may be required to improve project performance. • Project Approach and Resource Review (PARR). The PARR results in a summary of key findings and recommendations to the project team. It provides the project team with an independent review for appropriate: solutions applied; technical approach implemented; staff with required technical skills engaged; project technical risks identified; and appropriate mitigation measures incorporated. Schedule & Monitor Project Quality Activity zQC Checking a QC Reviews Project Reviews City of La Quinta I Proposal for GIS Technical Support Services FN PROJECT SCHEDULE The schedule below presents the task sequence, time required for each task, hours by task, reviews, milestones, and total project duration (13 months). These tasks are covered in the following Scope of Work section. Legend: MCityReviews Milestones NOTICE TO PROCEED PROJECT MANAGEMENT TASK 1: DEVELOP A FOUNDATION FOR THE GIS PROGRAM 1.1 Review Existing Data and Services 88 1.2 GIS Strategic Plan 100 1.3 Create Centralized GIS Database 56 1.4 Develop High Priority Layers 304 1.5 Further Develop Existing ArcGIS Online Services 136 1.6 Develop "Knowledge Bank" 64 1.7 Establish Data Sharing Protocols 156 1.8 GIS Tools Training 100 1.9 Initiate Quarterly GIS Stakeholder 48 Meeting TASK 2: EVALUATE, RECOMMEND, AND IMPLEMENT GIS HARDWARE 2.1 Hardware and Software Review 44 2.2 Hardware and Software Recommendation 60 2.3 Production GIS Enviroment Configuration 2.4 Documentation of GIS Environment 84 56 2.5 Training and Knowledge Transfer 52 TASK 3: SUPPORT, DEVELOP, ANALYZE AND FURTHER ENHANCE ENTERPRISE GIS 3.1 Integrate GIS with Tyler's EnerGov and GoRequest 236 3.2 As -Needed GIS Support 3.3 Evaluation of Staffing, Licensing, and Other Software 416 140 3.4 Provide City Staff Training As Needed 60 PROJECT COMPLETION 11 L Scope of Work TASK Develop a foundation for the GIS program. TASK 1.11 REVIEW EXISTING DATA AND SERVICES HDR will work with the City to gain a fundamental understanding of the GIS program goals. A two-hour kickoff meeting will be held to discuss and understand the GIS program and requirements. The HDR team will review the existing document, data layers, GIS tools and applications, and GIS services to determine how GIS is being utilized by the City. The findings will be documented as the City's GIS Inventory and will be provided to the City for review. Deliverable: • GIS Inventory of GIS data layers, applications and services Assumption: • Three HDR staff will participate in the kickoff meeting. TASK 1.21 GIS STRATEGIC PLAN Working with the City, HDR will develop a GIS Strategic Plan that details the implementation process and promotes the efficient and effective use of geographic information technology resources in addressing the City's vision and goals. The Strategic Plan will identify and highlight the critical success factors in GIS implementation for the City; provide a set of guidelines regarding database development, system evaluation, and implementation processes; prioritize GIS activities with resources; and outline the short-term and long-term implementation goals. The Strategic Plan will be a living document, and as changes occur in the implementation environment, the observations and recommendations will be updated to reflect changes. This plan serves the implementation guidelines for the rest of the tasks. Deliverable: • Draft and final GIS Strategic Plan Assumption: • The City will provide comments on the draft GIS Strategic Plan two weeks after its submission. TASK 1.3 1 CREATE CENTRALIZED GIS DATABASE It is important to have one consolidated centralized database for GIS layers that the City is maintaining. A centralized database not only enables multiple users access and editing, but also manages versions and updates. This is especially critical when data is visualized and shared across the City and other cooperating agencies. HDR recommends utilizing enterprise geodatabases, which enables the users to access the database directly or via web services. If an ArcGIS enterprise license is not available, HDR will evaluate and recommend alternatives, such as ArcGIS Online for the centralized "database". The infrastructure review will be integrated in the software and hardware evaluation. The existing GIS layers, such as parcels, zoning data, etc. will be reviewed in terms of schema, update frequency, and potential uses in different applications. HDR will recommend and develop the standard schema for these layers, clean and reformat the layers if needed, and incorporate the layers into the database. Deliverable: • Database with important GIS layers TASK 1.41 DEVELOP HIGH PRIORITY LAYERS Availability of accurate data is the key fundamental element of the GIS program. Core data capture and development is important. HDR will work with the City to identify the data gaps, based on the existing layers and potential GIS applications, and develop a plan to create or collect the data with appropriate attribute information. The maintenance and update methodology will also be discussed and developed. With that, HDR will develop the GIS Data Management Plan, detailing the data collection, creation, updating, and maintenance guidelines. Deliverables: GIS Data Management Plan High priority layers Assumption: • The cost estimate is based on 20 hours per week for a duration of three months. TASK 1.51 FURTHER DEVELOP EXISTING ARCGIS ONLINE SERVICES With the existing ArcGIS Online services inventory and understanding of the City's visions and goals, HDR will recommend further expanding existing ArcGIS Online services and get the City's feedback. HDR will also investigate other enterprise systems that the City is currently using or potentially will use to understand the requirements of integration. HDR will set up work meetings to review the recommendations. Once confirmed, HDR will build the services in the City's ArcGIS Online. 12 City of La Quinta I Proposal for GIS Technical Support Services 01 Deliverable: • ArcGIS Online services of web maps and web applications Assumptions: • The City has an ArcGIS Online subscription. • The City will provide HDR access to the City's ArcGIS Online. • ArcGIS Online services will be built on out -of -box solutions. TASK 1.6 1 DEVELOP "KNOWLEDGE BANK" A reference library helps promote self -learning and will also serve as the central repository for information about the GIS database, layers, applications, and tools. Working with the City, HDR will outline the main topics in the knowledge base with the recommended format and targeted users. After integrating feedback and comments from the City, HDR will develop the reference library. Deliverable: • Knowledge Bank TASK 1.71 ESTABLISH DATA SHARING PROTOCOLS Data sharing becomes more and more frequent among government agencies, thus, establishing data sharing protocols and processes will be a cost saving measurement. Working with the City staff, HDR will gain an understanding of the following before developing the protocols: • What data needs to be shared • Which agencies the City needs to share data to • Which agencies the City will receive data from (if any) • How frequently the data needs to be shared • Requirements from receipt agencies HDR will evaluate and develop the protocols and submit to the City for review. Deliverable: • GIS data sharing protocols TASK 1.8 1 GIS TOOLS TRAINING HDR will review and evaluate how the City staff are using GIS and GIS tools. The knowledge of the current condition will drive the training topics. HDR will develop the training plan with targeted training objectives, and training will be provided on site to help maximize benefits. Depending on the tools, a hands-on exercise might be provided. Deliverable: • Up to eight half -day trainings Assumptions: • Training will be provided virtually. • Each training will be a half -day. TASK 1.9 1 INITIATE QUARTERLY GIS STAKEHOLDER MEETING To update stakeholder GIS implementation and receive feedback, HDR will assist the City to initiate a quarterly GIS stakeholder meeting. Working with the City, HDR will help to develop the following: • Stakeholders for the GIS steering committee (as identified in the GIS Strategic Plan) • Meeting agenda • Meeting schedule The stakeholder meeting will be initiated in a month after the kickoff meeting. The first meeting will be to discuss the GIS Strategic Plan. Comments and feedback will be incorporated in the GIS Strategic Plan. Deliverable: • Meeting minutes Assumption: • Four stakeholder meetings will be conducted during the project implementation. TASK 2 Evaluate, recommend, and implement GIS hardware and software solutions to allow optimal use of GIS within enterprise software and other City resources. Develop server and system configuration as well as ArcGIS Online architecture and database sources required for enterprise implementation. TASK 2.11 HARDWARE AND SOFTWARE REVIEW HDR will evaluate the current GIS hardware and software systems that the City is using. A detailed inventory of the system, extensions and their versions will be developed. In addition, HDR will also work with the City IT department to understand the computer systems that the City employs. Deliverable: • GIS Hardware and Software Inventory TASK 2.21 HARDWARE AND SOFTWARE RECOMMENDATION With the system inventory and GIS Strategic Plan, HDR will identify and recommend hardware requirements including end -user devices, server specifications, and cloud vs. on -premise deployment configurations. Software recommendations will also be provided, 13 including ArcGIS Server, Online and/or Portal based on data needs and workflows. HDR will produce an initial draft of the Environment Recommendation Technical Memo. After the City staff have reviewed the draft, a two-hour workshop will be scheduled to allow for a collaborative feedback discussion that will be used to finalize the memo. Deliverable: • Draft and final Environment Recommendation Technical Memo Assumptions: • The City will provide comments on the draft technical memorandum two weeks after its submittal. • The workshop will be virtually held. TASK 2.31 PRODUCTION GIS ENVIRONMENT CONFIGURATION HDR will coordinate with the City's IT staff to create an implementation and integration strategy based on the recommended system architecture and the map and geoprocessing services identified. The buy -in and support of the City's IT is essential to the success of this effort. HDR's GIS administration professional will be on -site to assist with configuring the recommended GIS software (ArcGIS Server, Portal for ArcGIS, Web Adapters, Esri Data Store, etc.) and conduct a projected workload analysis. Based on our experience with complex system architecture, a large variety of hardware and software technologies will help the city successfully implement their GIS infrastructure with minimal effort while following industry best practices. Deliverable: • Development and production of GIS Environment on the City's infrastructure (or identified Cloud environment) Assumptions: • The City will provide all necessary hardware, software, and licensing. • HDR will provide up to three days of on -site installation and configuration support. TASK 2.41 DOCUMENTATION OF GIS ENVIRONMENT HDR will provide system documentation, best practices, and architecture diagrams. The diagrams will help City staff visualize the components of each system and how they integrate with both existing District and third -party infrastructure and services. Diagrams will be created in Microsoft Visio and provided as both a PDF and their source Visio design files. Documentation will cover: • System architecture • Server specifications • Server administration • Software and hardware configuration • Map service configuration • Database administration • Troubleshooting Deliverable: • System documentation TASK 2.5 1 TRAINING AND KNOWLEDGE TRANSFER HDR will provide one full -day formal training session with the City staff designated to support and maintain the new GIS environment. The training session will provide the City with the necessary skills to administer, troubleshoot, and continue growing and optimizing the GIS environment. HDR will work with the City to create an agenda and identify critical training topics. Topics may include: • Documentation review • System architecture overview • Administrative tasks • Maintenance requirement • Database replication and versioning • GIS server scripting • Monitoring and logging Deliverable: • Training session on new GIS environment 14 City of La Quinta I Proposal for GIS Technical Support Services FN TASK 3 Support, develop, analyze and further enhance enterprise GIS. TASK 3.11 INTEGRATE GIS WITH TYLER'S ENERGOV AND GOREQUEST HDR will gather the information about the City's existing enterprise systems, including system requirements, system input and output, the targeted users, and future updates. The goal is to understand the enterprise system, then develop the workflow that can integrate GIS and technology with the enterprise systems to enhance efficiency. Input to these systems can be GIS data or GIS service, thus, there isn't a need to maintain separate data layers to the systems. Output from these systems can be GIS layers that are readily available for GIS applications. HDR will review and provide recommendations of "automated" process if possible or if necessary. Assumption: • Up to two custom workflows will be provided. TASK 3.2 1 AS -NEEDED GIS SUPPORT HDR will provide as -needed GIS support with direction from the City remotely. Assumption: • The cost estimate is based on 16 hours per week for a total of 26 weeks. TASK 3.31 EVALUATION OF STAFFING, LICENSING, AND OTHER SOFTWARE The GIS program is not stand-alone, and it is an integrated component to the City's overall system. HDR will evaluate staffing, licensing and other software if necessary. HDR has extensive knowledge not only about GIS programs, but also GIS integration with other government software such as permit tracking and asset management systems. HDR also develops custom applications leveraging the latest technology and industry standards. TASK 3.4 1 PROVIDE CITY STAFF TRAINING AS NEEDED Training is a key to staff growth in expertise knowledge. The training can focus not only on knowledge transfer, but hands-on exercises. HDR has experienced professionals that can provide training as needed. For each training, HDR will develop the training plan with clearly defined goals. Deliverable: • On -call services Assumptions: • Training will be held virtually. • Up to five two-hour trainings will be provided. 1s j. Implementation Plan The HDR team understands the City's GIS needs to support operational and analytical responsibilities. We propose two principles to deliver comprehensive GIS services to La Quinta. a. Our implementation follows an "extension of staff" approach to allow for a seamless continuation of ongoing city functions that rely on geospatial data, and an effective expansion of technology to improve the City's operations. Our team will work with the City's managers to quickly identify areas of need and provide immediate support from HDR's pool of technologists and advisors. b. The RFP listed three tasks and many subtasks within. Many of these are obviously related within geospatial data but are not strictly interdependent. We propose a program management approach to prioritize and track these subtasks as if they are individual, albeit maybe small, projects. A dashboard of tasks/ activities will be maintained continuously, with activities added/removed/prioritized at each quarterly stakeholder meeting. The planned permitting software migration is predominant, of course. The migration and its adjacent activities to the migration make up the initial priority list. This initial list will be established by the City's project managers at project start. Below is an overview of the implementation timeline with major "program" milestones, assuming the contract would be awarded by November 2022. Trainings, workshops, and review activities will be held as designated in our Scope of Work and Schedule. The following chart showcases our implementation plan and the hierarchy among each task. Training is an essential component to implement the GIS Strategic Plan. Integration with enterprise systems helps extend the GIS foundation within the City. GIS Strategic Plan Data and Database Maps GIS Foundation Apps GIS Software and Hardware Sharing Protocols Enterprise System Training MILESTONES OGIS Strategic Plan TIMELINE End of February 2023 BENEFITS Guidance for GIS implementation RISKS N/A Centralized GIS database for services, Can start without production GIS © Centralized GIS Database End of June 2023 applications, and sharing with other environment, but needs additional government agencies planning on database transfer End of May 2023 Infrastructure ready for GIS services Procurement, licensing and installation © Production GIS Environment expansion in two months GIS with Other Build up integrated system with GIS as Enterprise system update can have OIntegrate Enterprise Software: EnerGov End of December 2023 foundation impact on GIS requirements and GoRequest 16 City of La Quinta I Proposal for GIS Technical Support Services FN This page intentionally left blank. 2. References of California Government Agencies (Preferably Cities) FEE AUTOMATION & ARCGIS ONLINE PROJECT a. Client Name: Coachella Valley Association of Governments (CVAG) and Coachella Valley Conservation Commission (CVCC) Client Project Manager: Peter Satin Telephone Number: 760.346.1127 Email Address: psatin@cvag.org b. Project Description: The CVCC Local Development Mitigation Fee (LDMF) and the CVAG Transportation Uniform Mitigation Fee (TUMF) are vital funding programs for the region. The LDMF supports the Coachella Valley Multi -Species Habitat Conservation Plan that funds land acquisition for habitat mitigation. The TUMF supports regional transportation projects and is allocated according to the Transportation Project Prioritization Study. Both fee types are collected through member agencies (cities and county) and transferred to CVAG/CVCC. This project assists in automating, auditing, managing, and supporting these important objectives. CVAG/CVCC is moving to Enterprise GIS, where data is leveraged for more departmental and extra -agency use. This requires more involvement from staff in using data to plan and carry out day-to-day operations as they use GIS data to produce reports and track funding. This project will convert, update, and enhance the existing CVCC GIS Prototype. Our team assisted CVAG/CVCC in implementing and supporting ESRI ArcGIS and other applications. The platform will be hosted on ArcGIS Online for administrative use by CVAG/CVCC and users including staff, member agencies, and partner organizations. c. Project Start Date: 2020 Project End Date: 2022 d. HDR Staff Assigned to Project: Tobias Wolf; Yuying Li; Kelly Chan e. Summary of Final Outcome: HDR developed the CVAG fee estimator that officially rolled out to the public and member cities to submit permit fees. In addition, HDR developed the ArcGIS Online database incorporating historical biological monitoring data, land management data, etc. HDR also created the Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP) Open Data Portal to share the plan data with the public. Dashboards were created for the GIS department to track and monitor permit fee submission and the CVMSHCP annual update. 18 City of La Quinta I Proposal for GIS Technical Support Services FN PARCEL DATA AUTOMATION PROCESS a. Client Name: City of Carlsbad Client Project Manager: Eric Culp Telephone Number: 760.602.2434 Email Address: eric.culp@carlsbadca.gov Project Description: HDR worked with the City of Carlsbad to develop an automation process of the monthly update of SanGIS parcel data. The process is divided into two types of updates. The first process is to fix parcel geometry by clipping misaligned parcel boundaries with road segments. The second process is to join appropriate HdLCC parcel attributes to stacked SanGIS parcels and strip unnecessary SanGIS fields. GIS services included programming and geoprocessing automation using ArcPy3 (ArcGIS Pro). c. Project Start Date: 2020 Project End Date: 2021 d. HDR Staff Assigned to Project: Chris Pyle e. Summary of Final Outcome: The automation process uses ArcPy3 (ArcGIS Pro) and runs as a scheduled task. WEB MAPPING APPLICATION UPDATE a. Client Name: City of Encinitas Client Project Manager: Kevin Highland Telephone Number: 760.633.2674 Email Address: khighland@encinitasca.gov Project Description: HDR completed a project for the City of Encinitas where our local GIS team updated three web mapping applications (MyEncinitas, eZoning, and Land Records) originally developed in Adobe Flex to an ArcGIS JavaScript API 4 implementation. GIS services included programming and mobile application development using ArcGIS JavaScript. The updated applications are user-friendly and have the ability to adjust to fit the screen sizes of mobile devices (responsive design). c. Project Start Date: 2019 Project End Date: Ongoing d. HDR Staff Assigned to Project: Tobias Wolf; Chris Pyle; Anders Burvall Summary of Final Outcome: HDR continues to support Encinitas as a trusted advisor to enhance and expand the use of GIS across the enterprise through on -call GIS services contracts. 19 SMART SCALE DASHBOARD a. Client Name: Virginia Department of Transportation (VDOT) Client Project Manager: Jay Styles Telephone Number: 804.692.0508 Email Address: Jay. Styles@VDOT.Virginia.gov b. Project Description: VDOT selected HDR to deliver a new dashboard for projects in Virginia's Smart Scale program. This user-friendly mobile -enabled web app provides easy to access project details, schedules, and performance metrics for policy makers and the public. HDR put together a team of business analysts, project management experts, and web app developers from around the country to deliver this unique project on -time, in only 104 days. The Smart Scale Dashboard project exemplifies HDR's deep understanding of program management, strategic consulting services, and our capabilities in information technology development. Over 10 years ago, VDOT demonstrated itself as a leader in communicating performance with the launch of its original statewide dashboard. However, the new Smart Scale Program has changed the way projects are delivered. The Smart Scale program is a transparent, objective, and outcome -based method of scoring and funding transportation projects. Once a project is selected to be in the Smart Scale program, it is fully funded, eliminating the common delays projects encounter when only partially funded. A new paradigm in how projects are delivered required a new way of tracking, measuring, and communicating performance. To lay the foundation for the new Smart Scale dashboard, HDR assessed the strengths and weaknesses of the existing dashboard business rules. The team compared the existing business rules with industry standard metrics and modern techniques. A Smart Scale tracking strategy was then developed, which monitors projects from initial funding approval through delivery and acceptance after construction. The business rules and metrics were also updated to encourage an early-start/early-finish culture and provide leading indicators for risk in project development. The web app offers users flexibility to see projects on an interactive map or list, with advanced sort, search, and filter tools for a seamless and user- friendly experience. It also allowed statistics and performance indicators to be presented at the program and individual project levels. Architected for the cloud and designed using mobile -first responsive platforms maximizes this web app's flexibility for public consumption. c. Project Start Date: 2016 Project End Date: 2017 d. HDR Staff Assigned to Project: Chris Pyle; Kelly Chan ..++. AT&T LTE 12:07 PM 1 $ 25%§--) F dash board.vasmartscale.org . < Back SMART SCALE ..... AT&T LTE 12:06 PM 1 * 25%1--) <— d ash board.va smartsc a le. or, ❑2 < Sack IIN .. + ::.__ arionesmue e. Summary of Final Outcome: The HDR team performed its analysis, developed business rules, and deployed this web app on time with an extremely aggressive schedule to meet VDOT's needs. 20 City of La Quinta I Proposal for GIS Technical Support Services FN GEOSPATIAL TECHNOLOGY SERVICES a. Client Name: Defense Logistics Agency (DLA) Client Project Manager: Shaun Megonnell Telephone Number: 717.770.4148 Email Address: Shaun.Megonnell@dla.mil b. Project Description: The enterprise -scaled GIS has emerged as a critical informational element for organizations with a stake in physical asset management and location -specific missions. Geospatial perspectives through web -mapping applications provide insight that would otherwise remain hidden. HDR has been providing comprehensive geospatial services to DLA since 2011. Some of the key services have included: Needs Assessment/Business Case Analysis HDR conducted a User Needs Assessment analysis for 25 DLA Distribution sites worldwide. Results of the assessment were used to improve quality of the data and build consolidated databases. HDR also developed a Business Case Analysis document for justification of continued investment in geospatial infrastructure. HDR proposed solutions for an enterprise -wide GIS development program and provided expertise in system design and architecture. Web -based Decision Support Systems HDR built a comprehensive Web Mapping application, which displays key infrastructure and facilities datasets, and provides staff with an easy -to -use and user-friendly interface to access and visualize facility -related spatial and/or nonspatial information online. The Web Portal also integrates GIS data with external asset management and SharePoint document management databases. The portal is currently being enhanced to include capabilities for additional IDS functional requirements, such as strategic infrastructure planning, energy consumption tracking, environmental compliance, space management, ESR and MilCON, and emergency management. GIS Data Creation and Validation Data was collected from all of the services where DLA Distribution is a tenant, as well as the host sites, and consolidated into a SDSFIE compliant GIS database. Subject matter experts on the installations were consulted to verify and improve data. Additional field data collection and RTK surveying methods were used to improve the quality of the datasets. c. Project Start Date: 2011 Project End Date: Ongoing d. HDR Staff Assigned to Project: Tobias Wolf; Yuying Li; Kelly Chan; Chris Pyle; Anders Burvall; Kathy Lemberg e. Summary of Final Outcome: HDR continues to support DLA as a trusted advisor to enhance and expand the use of GIS across the enterprise through on -call GIS services contracts. 21 LONG RANGE TRANSPORTATION PLANNING a. Client Name: Orange County Transportation Authority (OCTA) Client Project Manager: Mark Jackman Telephone Number: 714.560.5724 Email Address: mjackman@octa.net b. Project Description: The Transit Analysis Tool (TAT) is a sophisticated web -based route planning and scheduling application. It combines dynamic path finding and interactive schedule editing to instantaneously construct a bus route timetable in a familiar schedule page format. Route -level designs are automatically rolled to a scenario -level resource estimate. m �- 0 ,R� o Data Management The transit network is stored in a geodatabase for mapping and analysis. Transit networks are available from other OCTA geodatabases and can be exported, and imported, using the General Transit Feed Specifications (GTFS). Besides the basic GIS points and lines, the database maintains an elaborate table of scenario parameters. This is because we want to adjust planning parameters, such as speed, frequency, etc. when we "game" different scenarios. These parameters are available at the scenario -level, by time -of -day periods, for weekdays vs. holidays. The exact same set of parameters are available per route, and per route variant (or pattern). A scenario is "shared" with other GIS analysts in a self-contained map package. This export enables a planner to develop a scenario and then circulate to other GIS analysts for socio-economic, including regulatory, and finance/revenue analyses. Map packages can also be included in other documents for visualization and information dissemination. Dynamic Path Finding Tracing individual streets and stops that a bus route visits is very tedious and error prone. The familiar Google map drag -and -drop path finding is too "random" to be a transit planning tool. We all know bus routes are not meant to be the shortest, quickest route between two points. There are other criteria governing their alignments. In TAT, we developed a workflow where planners locate fixed stops and adjust waypoints. Using these waypoints, a most efficient and desirable path is generated. This is then incrementally adjusted to achieve the best alignment. From this alignment, the system extracts travel time, travel distance, restrictions, and turn -by -turn information. Fleet Size A transit plan needs to know the minimum number of vehicles required to implement that plan. We developed and integrated an on -demand fleet size estimator based on the Deficit Function Model. This allowed us to produce the crucial statistics as a route is being planned. The GIS team worked with our in-house transit planners and external experts to incorporate the calculation into the web application. c. Project Start Date: 2017 Project End Date: 2019; On -Call through 2022 d. HDR Staff Assigned to Project: Tobias Wolf; Yuying Li; Kelly Chan e. Summary of Final Outcome: The Transit Analysis Tool was developed using ASP. NET Core, C#, and SQL for its back - end API. The front-end is a React -based JavaScript web application. Data storage is primarily on a Microsoft SQL Server. The ArcGIS platform is utilized throughout. 22 City of La Quinta I Proposal for GIS Technical Support Services FN UPGRADE AND ENHANCEMENTS FOR ENTERPRISE WEB -BASED GIS MAPPING APPLICATIONS a. Client Name: Southern California Association of Governments (SCAG) Client Project Manager: Ping Wang Telephone Number: 213.236.1909 Email Address: wangp@scag.ca.gov b. Project Description: SCAG maintains vital data repositories for modeling planning analyses and projections, and for GIS, that support a continuous, comprehensive, and coordinated planning process in areas such as regional transportation, demographic projections, tracking of integrated land use, housing, employment, transportation programs, measures, and air quality planning and management. As a result, SCAG is a high performance, high demand, and critical user of GIS Information. In other words, staff productivity and delivery of important GIS data, analyses, and reports to a broad range of constituents rests on the reliability and robustness of an Enterprise GIS system. To meet these high demands, the architecture of the Enterprise GIS system must be robust, and the geodatabase must be comprehensive and efficient enough to support data loading. SCAG has developed several Geodatabases hosted in one server. HDR designed and implemented new infrastructure architecture to support the business needs. We installed and configured data server 4T +� 9 lri.l h0mo �., r + Mw.e �= wnaK. L GN Rn gN Long for enterprise GIS and web servers for GIS applications and enterprise applications. Most of SCAG's web -based GIS applications are built r� with Essentials Technology and used either by SCAG staff, SCAG F12 members/stakeholders, or/and the public. The applications include Federal Transportation Improvement Program application, SCAG Viewer, City Mapping application, Regional Transportation Plan application, Inter Governmental Review application, Regional Transportation Monitoring Information Systems, city profiles, compass blueprint, and web -based mapping templates. HDR staff updated and configured Geocortex Essentials for SCAG. HDR also created GeoPortal application built from SharePoint. The GeoPortal provides administrative management of data and public facing view that allows users to search data, view meta data and download data. c. Project Start Date: 3/2011 Project End Date: 8/2011 d. HDR Staff Assigned to Project: Tobias Wolf; Yuying Li; Kelly Chan e. Summary of Final Outcome: The ArcGIS server and web servers provide the solid foundation for SCAG to continue using Essentials as well as other Web APIs to build intuitive and user-friendly web GIS applications as information -sharing channels between SCAG and local jurisdictions in the future. 23 3. Complete Pricing List (or Task -Based Detailed Fee Schedule) Our task -based detailed fee schedule to perform the Scope of Services is presented below, including hours per task. Travel expenses are not included in pricing. It is anticipated that work will begin in November 2022 and conclude in December 2023. Any work which extends beyond December 2023 is subject to rate escalation. "15,398 1.1 Review Existing Data and Services 88 1.2 GIS Strategic Plan 100 $17,622 1.3 Create Centralized GIS Database 56 $11,728 1.4 Develop High Priority Layers 304 $43,924 1.5 Further Develop Existing ArcGIS Online Services 136 $24,624 1.6 Develop "Knowledge Bank" 64 $13,368 1.7 Establish Data Sharing Protocols 156 $27,866 1.8 GIS Tools Training 100 $17,926 1.9 Initiate Quarterly GIS Stakeholder Meeting 48 $10,240 TASK 2: EVALUATE, RECOMMEND, i IMPLEMENT GIS HARDWARE 2.1 Hardware and Software Review 44 $10,042 2.2 Hardware and Software Recommendation 60 $13,322 2.3 Production GIS Enviroment Configuration 84 $18,242 2.4 Documentation of GIS Environment 56 $12,544 2.5 Training and Knowledge Transfer 52 $11,402 SUPPORT,TASK 3: O• , ANALYZE AND FURTHER ENHANCE ENTERPRISE GIS 3.1 Integrate GIS with Tyler's EnerGov and GoRequest 236 $46,530 3.2 As -Needed GIS Support 416 $56,750 3.3 Evaluation of Staffing, Licensing, and Other Software 140 $29,102 3.4 Provide City Staff Training As Needed 60 $11,466 PROJECT TOTAL 2200 $392,096 Principal -in -Charge $335 Project Manager $138 Senior GIS Programmer $205 — $240 Senior GIS Analyst $143 — $171 GIS Analyst $110 Project Administration $87 — $162 CONFIDENTIAL 24 City of La Quinta I Proposal for GIS Technical Support Services 01 4. List of Complementary Services Offered by Proposer along with Corresponding Prices HDR can offer a wide range of GIS services, including those listed below. Pricing would be determined depending on scope. • Browser -based Map Application Development. Customized secure browser -based mapping applications that are scalable and cost effective, providing access to GIS data without the need for software or specialized training. • Mobile GIS Applications. Development and customization of GIS data viewing and collection applications on mobile devices (smart phones/ tablets). • Project Collaboration Tool Development. Out -of -the - box web dashboards with integrated web maps and document management systems available via web browser with minimal implementation cost, hosted on secure systems. • Tools. ROW and routing evaluation and determination tools, and integrated public comment tracking systems. • 2D/3D Visualization. Photorealistic visualization of 3D terrain from GIS data, complex animations that integrate GIS data with realistic 3D buildings and objects, and development of 3D visualization via the Internet using ArcGIS Server and AGOL. • Data Management. Aggregation, evaluation, and documentation of existing GIS and non-GIS data into organized GIS enabled file systems, including file conversion, georeferencing, and digitizing. • GIS Program Support. Program assessment and implementation planning, feasibility studies, and quality assurance plans. • Rugged Field GPS Support. Data collection, integration with peripheral equipment (laser rangefinder/survey equipment), training, and procurement. • LiDAR and Raster Analysis. 2D and 3D surface development, area/volume calculations, hydrologic and hydraulic models, habitat models, and viewsheds. • Asset Management. GIS facility networks and attributes, system optimization, habitat -based impact assessments, and maintenance workflows and databases. • Cartography. Maps are the bread and butter of GIS and a critical part of communicating ideas and data models, habitat models, and viewsheds. 25 5. Staffing and Project Organization Our staff is a talented group of professionals that brings specialized experience supporting GIS projects, as summarized in the following tables. When we combine their individual skill sets, the City will benefit from a highly technically skilled and experienced team to provide full support for this project. For full resumes, please reference Appendix A. Our proposed staff are committed for the duration of this project. PRINCIPAL -IN -CHARGE Tobias Wolf KEY STAFF SPECIALIZED EXPERIENCE Tobias Wolf Principal -in -Charge Yuying Li Project Manager Kelly Chan Senior GIS Programmer Chris Pyle Senior GIS Programmer Anders Burvall Senior GIS Analyst Kathy Lemberg Senior GIS Analyst Sharon Jacob GIS Analyst 26 taa�� Yuying Li Kelly Chan Chris Pyle Anders Burvall Kathy Lemberg Sharon Jacob • Design and development of Information Management applications for a wide range of multi -discipline projects 25+ Years • Data governance, mobile data collection, GIS-enabled web sites, data integration and conversion, QA/QC, spatial analysis, modeling, and asset management • GIS consulting and software development and customization experience 20+ Years ' GIS data modeling, geodatabase design/development, spatial analysis, and mapping • ArcGIS Online or enterprise portal configuration, web map, web app, dashboards and hub site development • System integration, automated workflows, custom applications • GIS and computer mapping experience 30+ Years Asset management and location -based services • System architecture and modeling; user requirements interviews; software development methodologies and tools • Research and development of collaborative GIS using Microsoft Office and ArcGIS 25+ Years Development, implementation and maintenance of enterprise GIS systems and applications for public agencies • ArcGIS Server web application development, system architecture, geodatabase design, and ArcGIS Server administration • Large-scale projects encompassing a wide array of disciplines 10+ Years GIS data management, database design, advanced spatial analysis, cartography, web mapping, and mobile data collection • Esri GIS (Arclnfo, ArcEditor, ArcView) program suite, Adobe Illustrator, ERDAS Imagine and ENVI image processing software, Rainfall Runoff Modeling Toolkit • Worked for numerous private, federal and state institutions 10+ Years GPS equipment support and training, processing survey collected data, managing geodatabases, creating report maps and data submittals • Geospatial tools and GIS analysis (ArcGIS Online, ArcGIS Pro, ArcMap, QGIS, Esri Web Maps, Living Atlas, Story Maps, Google 1+Year Earth Pro) • Thematic maps, cartographic figures, and logical geodatabase schema City of La Quinta I Proposal for GIS Technical Support Services FN KEY STAFF ANTICIPATED LEVEL OF CITY INVOLVEMENT AND PRIOR RELEVANT EXPERIENCE MATRIX The following matrix showcases our key staff's anticipated level of involvement for this project, along with their prior experience in providing the services required for each task. As shown below, multiple members of our team are qualified to support each task, providing you with the confidence that we can effectively utilize staff to deliver this project. Anticipated Level of City Involvement 1.1 Review Existing Data and Services • • • • • • 1.2 GIS Strategic Plan • • • • • • • 1.3 Create Centralized GIS Database • • • • • • • 1.4 Develop High Priority Layers • • • • • • • 1.5 Further Develop Existing ArcGIS • • • • • • • Online Services 1.6 Develop "Knowledge Bank" • • • • 1.7 Establish Data Sharing Protocols • • • • • • 1.8 GIS Tools Training • • • • • • • 1.9 Initiate Quarterly GIS Stakeholder • • • • • Meeting TASK 2: EVALUATE, RECOMMEND, i IMPLEMENT GIS HARDWARE 2.1 Hardware and Software Review • • • • 2.2 Hardware and Software • • • • Recommendation 2.3 Production GIS Enviroment Configuration • • • • 2.4 Documentation of GIS Environment • • • • 2.5 Training and Knowledge Transfer • • • • TASK 3: SUPPORT, OP ANALYZE AND FURTHER ENHANCE ENTERPRISE GIS 3.1 Integrate GIS with Tyler's EnerGov • • • • and GoRequest 3.2 As -Needed GIS Support • • • • • • 3.3 Evaluation of Staffing, Licensing, • • • • • • and Other Software 3.4 Provide City Staff Training As • • • • • • Needed 27 6. Subcontracting Services HDR will not be subcontracting forth is project. Our team is fully capable of meeting your requirements. In addition to our team proposed for this project, we have more than 100 GIS professionals nationwide that have complementary skill sets and can be engaged to support. 7. Disclosures In today's legal environment, claims and litigation are a reality for any large company in the industry, regardless of performance or merit. When claims do occur, we are proactive and cooperative in reaching a resolution that is fair and reasonable to all. We value the confidences of our clients as well as our contractual commitments to confidentiality, and do not discuss with third parties the circumstances involving ongoing projects. We would take the same position with information regarding our work on this project. If necessary, we would be willing to meet in person with you to discuss the merits or background of past claims. There are no claims or litigation that could impede our ability to perform this project, and we have maintained professional liability insurance in force continually since 1958 for the protection of us and our clients. 8. Explanation of Methodology Establishing a foundational GIS architecture for La Quinta starts with a governance. There needs to be a common ranking scheme agreed to by all stakeholders. The HDR team will work with the City's managers to utilize the agreed upon ranking scheme in the GIS activities dashboard. Individual technology requests can reflect immediate needs as well as future requirements. They can be functional needs to deliver a service, or efficiency improvements to alleviate a pain point. Gap analyses provide both a roadmap with a three -to -five-year horizon, as well as immediate technical support. HDR will assess the City's current GIS capability by reviewing the needs and requirements across the City's departments. The City's functions provide the ultimate goals and visions, which will be the criteria for assessment. The result of the assessment is the "gap analysis", which in term will help develop the GIS Strategic Plan. The plan will outline the findings, the recommended approaches, and implementation steps to fill in the gaps. 28 City of La Quinta I Proposal for GIS Technical Support Services FN This page intentionally left blank. 9. Acknowledgement of Insurance Requirements (Attachment 2) Attachment 2 is included on the following page. 30 I, taa� ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal Anna Lantin confirm that HDR Engineering, Inc. (Name) hereby acknowledge and (Company) has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits E and F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am Vice President of HDR Engineering, Inc. (Title) (Company) Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Worker's Compensation (per statutory requirements) Must include the following endorsements: Worker's Compensation Waiver of Subrogation Worker's Compensation Declaration of Sole Proprietor if applicable Cyber Liability/Technology Errors and Omissions Liability $1,000,000 (per occurrence/loss) Page 11of14 10. Non -Collusion Affidavit (Attachment 3) Attachment 3 is included on the following page. 32 I, Iam ATTACHMENT 3 NON -COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal Anna Lantin (Name) hereby declare as follows: Vice President of HDR Engineering, Inc. (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: � �" �' a' Proposer Name: Proposer Title: Company Name: Address: Anna Lantin Vice President HDR Engineering, Inc. 2280 Market Street, Suite 100, Riverside, California 92501-2110 Page 12 of 14 11. Acknowledgement of Addenda (Attachment 4) Attachment 4 is included on the following page. 34 taa� ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark "N/A" under Addendum No, indicating Not Applicable and sign ADDENDUM NO. I SIGNATURE INDICATING RECEIPT wa A.,,...,{.!,dam-� Page13of14 This page intentionally left blank. Club _ F' La Quinta Middle School c °Q Barry Truman Elementary School 4;, Avenue 50 ssion Dr W. Avenue 50 zatlan 50 Avenue Pie La Quinta Country 0 4 Club Seasons Park C ° rn Mandarina Man°/a^/ C )° 8 John Adams a o Elementary School 3 o Toronja Benjamin Franklin o °o Z Elementary School 3 0 ° n d Pina �/fA � d d Mountain View Coi �j Country Club Cef�i La Quinta Aye n�da la Fonda Lima Li nO Community Center go 8 Park n_ D Calle Hidalgo ` Avenue Caw" 52 a o Vr W oo Q -a O¢o Tradition Golf naloo 3. Club72 f L N ° P y Calle Durango ¢ o ue S2 Calle Sonora Appendix A0 . Resumes EDUCATION MBA, Rutgers University New Brunswick BS, Engineering Technology, University of Delaware PROFESSIONAL MEMBERSHIPS ACEC San Diego Chapter, State Director, 2016-2017; Past President, 2015-2016; President, 2014-2015; Vice President, 2013-2014; Treasurer, 2012-2013 Urban and Regional Information Systems Association (URISA), Southern California Chapter, President, 2008-2010 Tobias Wolf PRINCIPAL -IN -CHARGE Tobias brings more than 20 years of experience managing the design and development of Information Management applications for the analysis and management of engineering projects. He has managed all aspects of services including geodatabase design, mobile data collection, GIS-enabled web sites, data integration and conversion, QA/QC, spatial analysis, modeling, and map production. He developed HDR's Program Management Dashboard, a GIS- driven tool, to manage the large amount of information in real time. Tobias has gained extensive knowledge and experience in the use and customization of the suite of Esri GIS software products and has worked on a variety of large and complex GIS projects in southern California involving multiple disciplines for both public and private agencies. RELEVANT EXPERIENCE City of Los Angeles, City of LA Sidewalk Repair Program, CA Tobias was the technology manager for this project. The City of Los Angeles Council approved implementation of the Sidewalk Repair Program, and the Bureau of Engineering (BOE) was established as the Manager of the Sidewalk Repair Program. HDR was selected to serve as the program managers to provide resources and staff augmentation. The program focused on performing sidewalk repair at City facilities sites located throughout the City of Los Angeles. HDR oversaw staff serving as an extension of City staff that performed site assessments, developed quantity take -off for repair, developed engineer's estimates for each site, prepared bid packages, issued Notices for Bid to City on -call contractors, evaluated and awarded construction contracts. HDR staff also worked with City programmers and GIS professionals to develop a Program SQL database that continued to evolve with the Program. HDR and City staff were directly involved in the design and implementation of the database. The database serves many purposes, but most notably the ability to efficiently access data for construction packages and individual candidate sites. This database is central to a web application which is accessible externally within the Navigatel-A umbrella. HDR staff further expanded this web -based system with two mobile GIS apps; one for BOE Sidewalk assessment and one for BSS/UFD tree inventory and assessment. These allow field inspectors to upload data from the field in real time to the database that is used to generate engineer's estimates and populate the data fields at each candidate site negating the need for manual input. This is a significant time and cost savings best practice. All these technical measures provide a solid base to manage and maintain City assets efficiently in the future. New York City Department of Sanitation, Cloud -Based iPad GIS Field Data Collection Application, NY Tobias was the technology manager for the development of a cloud -based iPad App solution for the NYC Department of Sanitation that was deployed on 50 iPads to collect detailed information about the quantity of waste and recycling collected from non-profit customers. The cloud -based iPad App solution enables fast and accurate field data collection, which is submitted dynamically 38 City of La Quinta I Proposal for GIS Technical Support Services FN TOBIAS WOLF (CONTINUED) back to the cloud server using the iPad's wireless connection. The field survey data submitted to the cloud server are available for immediate use by the client for analysis and report generation. The cloud -based iPad App solution has many beneficial features that provided ease of use in the field for the end -user, including: • A map function that uses the internal iPad GPS to identify the users current location and surrounding facilities • A spatial selection to collect data for surrounding facilities • Easy to use forms to collect critical client information Department of Water Resources, Task Order 38 - GIS Data & GIS Web Application Development Support, CA As Technology Manager, Tobias was responsible for coordinating GIS data development, GIS analysis, and application development activities associated with the development of an enterprise GIS system to support a high quality and legally defensible EIR/EIS document covering over a 1,000 sq mile project area. He used ESRI ArcGIS Desktop, Server, Mobile 9.x to conduct GIS analyses, providing quantitative metrics for the comparison of alternatives and resource impacts and automating resource assessment processes to reduce the amount of time needed to produce the EIR/EIS. HDR delivered geodatabase, ArcGIS Server Applications, Models and Mobile Applications to build DWR's enterprise GIS system. Port of Long Beach (POLB), Stormwater Infrastructure Master Plan, CA Tobias' role was technology manager. HDR assisted the POLB to develop a Stormwater Infrastructure Master Plan including new stormwater hydrologic and hydraulic models; defining and mapping boundaries of individual drainage areas; field surveys including CCTV; evaluating the existing storm water collection system for damages and deficiencies; identifying projects for upgrading the storm water system to remedy deficiencies; and the preparation and development of a 20-year Capital Improvement Program. All data for the project was managed in a GIS database. The POLB was able to monitor progress using HDR iMap, which is a web -based GIS mapping tool that the POLB staff could use to view updates to the data throughout the project. City of Greeley, Water Operations Online Portal As Technology Manager, Tobias managed the development of a GIS dashboard decision support system that allows Greeley staff to access information in the knowledge management system in the field based on their location using mobile devices like tablets or smartphones. They are able to pull up information such as as-builts, photos, SCADA information, and GIS attributes and locations of key facilities as well as individual valves and customer services. Any discrepancies between the field and GIS can be tracked and modified back in the office. 39 Yuying Li PROJECT MANAGER Yuying has over 20 years of GIS consulting and software development and customization experience. She has extensive knowledge of GIS data modeling, geodatabase design/development, spatial analysis, and mobile app mobile app implementation, including Esri Collector, Survey123, and custom app. Yuying is also well versed in programming and database management, which she has applied to several customized desktop and web -based GIS applications using .net, ASP, HTML, Javascript, etc. EDUCATION RELEVANT EXPERIENCE MA, Geography, San Diego Los Angeles Metro Transportation Authority, Link US (formerly known as State University Southern California Regional Interconnector Project - SCRIP), CA PROFESSIONAL MEMBERSHIPS HDR is performing preliminary engineering, environmental document, final Urban and Regional Information design and construction support for Metro's Link US (formerly known as Systems Association (URISA), SCRIP). The project includes raising the rail yard, inclusion of a new elevated Sothern California, Board Member, concourse, new run through tracks over US 101, and active transportation Member, 2003-2013 connections. Yuying's role is senior GIS analyst. Orange County Transportation Authority, OCTA Task Order 1- Long Range Transit, CA The GIS staff in San Diego supported the OCTA GIS program with processing existing operational and survey data for use in long-range transit planning and transportation studies for Measure M. The data sources for the analysis included farebox transaction records in a ridership data mart and origin and destination records from a 2001 on -board survey. Both of these data sets have been geocoded to transit stops or other xy coordinate locations. HDR GIS developed three ArcGIS desktop tools to perform the data processing including a Farebox Trip Table Tool Farebox Link Volume Tool Trip Itinerary Analyst Tool. Yuying's role was senior GIS analyst/programmer. Orange County Public Works, PL 84-99 Channel Inspections, CA HDR was hired by Orange County Public Works to inspect thirteen flood control facilities to confirm previously identified issues as well as new deficiencies. Each facility would receive a "U" or "M" rating and issues must be addressed to obtain an "A" rating from USACE in order to remain eligible under the USACE Public Law 84-99 Rehabilitation and Inspection Program. As Lead GIS Developer, Yuying worked with project team and leveraged the Esri Collector app to collection inspection information with detailed the photo log. The app allows the field crew to easily locate the facilities, record required inspection data via pick list or description. The inspection information then is stored in a central database for review and QC. Photo logs and summary reports are generated using python script to streamline the process. 40 City of La Quinta I Proposal for GIS Technical Support Services FN YUYING LI (CONTINUED) San Bernardino County, Redlands Passenger Rail Program (RPRP), CA As Senior GIS Analyst, Yuying was responsible for managing all GIS data and analysis associated with the development of a commuter rail service operating between the Rialto Avenue and San Bernardino Transit Center and the University of Redlands, approximately nine miles, and five stations. GIS assisted with visualization, transportation planning and to obtain approval for a combined CEQA and NEPA environmental document to clear the project environmentally. Alaska Dept of Trans & Public Facilities, Statewide Functional Classification Update, AK HDR assisted with the development of a geodatabase to support transportation planners in their work to update functional classifications for Alaska roads. The geodatabase is statewide, mapping roads from more than 300 communities. The geodatabase was required to be linked to the Alaska DOT & PF Highway Asset System (HAS) which is a mainframe system but with an Oracle Datapot. As Senior GIS Analyst/Programer, Yuying reviewed, prepared, and cleaned the local data from different sources for correspondence, stitching, and calibration. Arizona Department of Transportation,)-10 Ina Road TI to Ruthrauff Road TI, AZ HDR developed the DCR/EA, including the implementation plan, for ADOT. Arterial street crossings of 1-10, which currently have at -grade crossings with UPRR, will be modified to grade separate the cross road and UPRR. The project included extensive public involvement and will identify and evaluate the requirements for Joint Project Agreements between the State of Arizona and local jurisdictions prior to final design. As Lead GIS Analyst, Yuying was responsible for project data management, supporting multiple deliveries and public out -reach and involvement. Southern Nevada Traffic Study, NV The Southern Nevada Traffic Study (SNTS) is a regional traffic forecasting, traffic analyses, alternatives evaluation and benefit/cost analyses of all urban southern Nevada freeways in coordination with ongoing projects and studies. HDR will perform traffic data collection, traffic forecasting and planning, traffic operational analysis, benefit -cost analysis and performance measurement. Yuying's role is senior GIS analyst. 41 EDUCATION PhD, Landscape Architecture and Urban Planning MA, Geography, University of Western Ontario BA, Geography, University of Western Ontario CERTIFICATIONS ESRI Enterprise System Design Associate: CA Kelly Chan SENIOR GIS PROGRAMMER Kelly has over 30 years of experience in Geographic Information Systems (GIS) and computer mapping. Kelly has working knowledge in asset management and location -based services (LBS). Kelly has experience in system architecture and modeling; is a facilitator in user requirements interviews; has experience in software development; and has working knowledge in software development methodologies and tools. He has been involved in the research and development of collaborative GIS using Microsoft Office and ArcGIS. RELEVANT EXPERIENCE Orange County Transportation Authority (OCTA), GIS Transit Data Portal, CA HDR implemented an innovative farebox data analysis and deep -linking algorithm to reconstruct passenger itineraries from farebox receipts. This project contributed to the OCTA's ridership data warehouse with automated daily data feeds; and generates valuable data products, including, 0-D trip table, link volumes, route profiles, and a QlikView executive dashboard. The project was presented at the Transit GIS conference. Kelly's role was GIS technical lead. ESRI ArcGIS Desktop Developer Orange County Transportation Authority (OCTA), Long Range Transportation, CA Associate: CA The GIS staff in San Diego supported the OCTA GIS program with processing existing operational and survey data for use in long-range transit planning and transportation studies for Measure M. The data sources for the analysis include farebox transaction records in a ridership data mart, and origin and destination records from a 2001 on -board survey. Both of these data sets have been geocoded to transit stops or other x,y coordinate locations. The locations, along with other information, were used to calculate travel paths and summarize characteristics for trips across a transit and a highway network. HDR GIS will develop three ArGIS desktop tools to perform the data processing, including a Farebox Trip Table Tool, and Farebox Link Volume Tool, Trip Itinerary Analysis Tool. Kelly's role was GIS technical lead. 42 City of La Quinta I Proposal for GIS Technical Support Services FN KELLY CHAN (CONTINUED) City of Los Angeles, Bureau of Engineering (LABOE), Safe Sidewalks LA Program Civil Design & Construction Management (Sidewalk Repair Program), CA As GIS Technical Lead, Kelly provided on -site support of the Sidewalk Repair Program database. He assisted in the implementation of the website at navigatela.lacity.org/sidewalk repair. He also supported the implementation of the field inspection prototype. As part of our on -call contract with the City, HDR has been working on a task order to provide program management and engineering services for the Safe Sidewalks LA Program. The program identifies and corrects existing non -American with Disabilities Act (ADA) accessible sidewalks and curb ramps as well as provides new ADA accessible sidewalks, curb ramps and cross walks. Southern California Association of Governments (SCAG), Transportation Planning Web -Based GIS Applications, CA HDR created the internet and intranet applications using Geocortex Silverlight. The intranet websites allow the internal department members to review the project -related information via web browser, perform the queries, and print maps and reports usingthe SCAG template. The internet websites allow the city members to review the land use information and projects they submitted visually, make edits if necessary, and submit the edits online. The project also delivered a Microsoft Share Point -based geoportal solution that allows the city members to search and download the SCAG's geospatial information. Kelly's role was GIS technical lead. San Diego Association of Governments (SANDAG), GIS Enhancements For Regional Forecasting Models, CA The purpose of this project was to re -engineer SANDAG's legacy GIS system and take advantage of new GIS technology that would improve performance. This project upgraded and improved the current GIS framework for managing data for the SANDAG regional planning models. As the regional planning agency, SANDAG develops and implements transportation and land use models to support project planning and policy decision making for the San Diego region. Kelly's role was GIS technical lead. 43 EDUCATION MA, Urban and Regional Planning, University of Washington BA, Environmental Studies, University of California, Santa Barbara CERTIFICATIONS Esri Enterprise System Design Associate Chris Pyle SENIOR GIS PROGRAMMER Chris has more than 28 years of experience leading teams to determine business requirements and develop creative and effective GIS based solutions. Of this experience, more than 25 years are in developing, implementing and maintaining enterprise GIS systems and applications for public agencies. Chris' specialty is in enterprise ArcGIS Server web application development, system architecture, geodatabase design, and ArcGIS Server administration. RELEVANT EXPERIENCE Virginia Department of Transportation (VDOT), Smart Scale Dashboard, VA As Senior GIS Developer, Chris was the development and implementation team lead for a responsive web design, mobile -first transportation project planning dashboard. The dashboard provides program overview metrics, tracking schedule and budget performance for and metrics for specific projects under planning and during construction. The dashboard application provides tools to filter and search for specific projects by location and status, and inspection of specific project details as well as scheduled and completed project milestones. Defense Logistics Agency, Enterprise GIS Data and Web Portal Program, PA and VA HDR migrated and managed Microsoft Azure cloud hosted Utility Network data for several Defense Logistics Agency facilities and utilities. The project included oversight of several multidisciplinary teams collecting data via desktop and field operations. HDR determined and reviewed appropriate Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) standards for data gathering and conversion and mapped to associated UN target fields to migrate utilities into a Utility Network Schema and building tracing framework for a multi -domain network (water, sewer, wastewater, electric, gas). HDR provided a detailed migration plan document as part of this effort to communicate process methodology and detailed data field mapping. Port of Long Beach/Pothole Contamination Analysis, CA As Senior GIS Developer, Chris was the development and implementation team lead for a responsive web design, mobile -first transportation project planning dashboard. The dashboard provides program overview metrics, tracking schedule and budget performance for and metrics for specific projects under planning and during construction. The dashboard application provides tools to filter and search for specific projects by location and status, and inspection of specific project details as well as scheduled and completed project milestones. 44 City of La Quinta I Proposal for GIS Technical Support Services FN CHRIS PYLE (CONTINUED) San Juan Water District, Enterprise GIS Implementation, CA HDR conducted an Enterprise ArcGIS architecture design to support SJWD field data collection, analysis and operational processes. Upon completion of the design, HDR implemented an ArcGIS Portal, Enterprise ArcGIS Server and supporting Datastore installation on SJWD's internal system and provided support to migrate existing data and processes to the new system. Colorado Department of Transportation, SIMSA, CO The System for Inspection and Management of Structural Assets (SIMSA) inspector is a mobile field -inspection application used to collect current CDOT asset conditions, defects and supporting photos and inspector notes. The mobile application syncs with the central office's SIMSA database to support maintenance, planning and reporting for CDOT structural assets. District 5, TransFuture Web Application, FL The purpose of FDOT District 5's TransFuture application is to innovate the future of transportation by creating a probabilistic scenario planning tool derived from emerging technologies and societal trends. The planning tool is a map centric web based application integrating numerous data sources to prepare for multiple futures or ranges of probable outcomes. The tool allows planners to create custom scenarios and then alters the results of a transportation network model based on baseline assumptions about the future. Chris was involved in all aspects of the project, from early requirements scoping through programming development, testing and deployment. 45 Anders Burvall SENIOR GIS ANALYST Throughout his tenure with HDR's Southern California GIS team, Anders has been an integral component on a wide array of projects throughout the United States. His experience includes many large scale projects encompassing a wide array of disciplines including transportation planning and design, energy, federal, environmental, biological resources, solid waste, wastewater, water resources and cultural resources. Anders' geospatial expertise encompasses all aspects of the GIS workflow including data management, database design, advanced spatial analysis, cartography, web mapping, and mobile data collection. Anders is skilled in cartographic design and he leads the HDR cartographic practice group which develops company standards and provide educational resources to the internal geospatial community. EDUCATION RELEVANT EXPERIENCE MS, Geography, San Diego State Metro, Link US, Los Angeles, CA University, 2007 As the lead GIS analyst, Anders is an integral part of the diverse design and BS, Environmental Science, San environmental team responsible for delivering this monumental project. Diego State University, 2004 Anders is responsible for managing all geospatial data, supporting field data collection, performing spatial analysis and developing and implementing the cartographic standards used for all document deliverables. HDR was first awarded a contract by Metro in 2014 to perform preliminary engineering, environmental document, final design and construction support for the Link Union Station (Link US), formally known as SCRIP. In 2005, Caltrans and Federal Railroad Administration (FRA) environmentally cleared the Los Angeles Union Station (LAUS) Run -Through Tracks Project that would transform LAUS from a "stub -end" station to a "run-through" station, increasing the station's operational capacity. Over the last decade, the Link US project has become more than a runthrough tracks project. With the development of the LAUS Master Plan (LAUSMP) and anticipated increase in regional rail ridership, the LAUS Run -Through Tracks Project evolved to become SCRIP/Link US, which included an additional track on the west bank of the Los Angeles River to accommodate northbound travel. In 2016, Link US was updated again to include accommodation of future transit services, anticipating the arrival of California High -Speed Rail (HSR) in 2029, and the LAUS Master Plan passenger concourse. In the March 2017 Metro Board Meeting, HDR was tasked with studying an above -grade concourse to compare to the at -grade concourse recommended by the Masterplan. Riverside County Transportation Commission, Coachella Valley -San Gorgonio Pass Rail Corridor Service Development Plan (SDP), CA As the GIS lead, Anders worked closely with the large engineering and analysis team to develop high quality mapping products. Anders also implemented an innovating cartography procedure that was used to efficiently generate straight line diagram drawings for the 140-mile alignment. HDR was selected to provide services to RCTC for preparation of a SDP for the Coachella Valley -San Gorgonio Pass Rail Corridor, a 140-mile-long rail corridor 46 City of La Quinta I Proposal for GIS Technical Support Services FN ANDERS BURVALL (CONTINUED) between LA Union Station and the City of Indio. The SDP was developed in two phases. The first phase involved conducting an Alternatives Analysis (AA) for the corridor, and the second phase includes development of the SDP following Federal Railroad Administration (FRA) guidelines, as well as a Tier 1/ Program Environmental Impact Statement/Environmental Impact Report (EIS/ EIR) for the proposed service. The Alternatives Analysis included definition of a Purpose & Need (P&N) statement, preparation of a market analysis for the corridor, identification of alternatives to address the P&N, and evaluation of the alternatives. Stakeholder and public outreach included numerous one-on-one briefings with elected officials, regular coordination with a Technical Advisory Committee, and multiple public meetings in different parts of the corridor and via webinar. Southern California Edison, FAA Legacy Assessment Project, CA To help Southern California Edison (SCE) adhere to the important regulatory requirements set forth by the Federal Aviation Administration (FAA), HDR performed a rigorous compliance analysis of SCE's entire transmission line network. Aviation experts analyzed all of SCE's historical archives of FAA compliance communications and a diverse team of engineers and GIS professionals utilized 3D PLSS CAD models to analyze over 450 individual circuits totaling more the 7800 miles of transmission lines. HDR developed a comprehensive GIS database of the 3D spatial data linked historical documents that enabled SCE staff to efficiently view the lighting and marking compliance of their existing power grid and provided a geographical framework to track historical and future FAA correspondence regarding system compliance. As the GIS lead, Anders worked with transmission line engineers to convert PLSS CAD data into a 3D GIS infrastructure. He delivered a web application that allowed the SCE staff visualize and analyze their transmission line network in a user friendly and efficient framework. Port of Long Beach, Stormwater Master Plan, CA As the GIS lead, Anders worked closely with project engineers to provide them geospatial analysis support for the inundation modeling effort. Anders also coordinated with the Port of Long Beach internal GIS team to verify that the extensive data deliverable would transfer into the Ports existing GIS infrastructure. HDR conducted a port -wide stormwater infrastructure master plan of the POLB, which includes comprehensive hydraulic modeling, condition and capacity analysis of existing drainage system and pump stations and development of a 20-year capital improvement plan. Work included; data collection, screening, and processing; catchment area delineation and characterization; hydraulic model development; hydrology and hydraulic simulation of the storm drain system and pump stations for design storm scenarios based on the LA County approved methods; inspection and condition assessment of existing facilities, analysis of improvement alternatives and identification of preferred alternatives; development of cost estimates and the capital improvement plan. 47 Katherine Lemberg SENIOR GIS ANALYST Kathy has 16 years of experience in GIS and Cultural Resource and Natural Resource Management. She is the GIS lead for multiple projects across the US and Pacific Islands. Kathy has provided GPS equipment support and training, generated geodatabase and map templates, processed survey -collected data, and created report maps and data submittals for over 300 projects. With a focus on GPS and mobile data collection, applied technology, and cartographic design, she supports cross -sector projects to create high quality and time -efficient deliverables within budget and with consistent "Exceptional" Contractor Performance Assessment Reports (CPARs). Kathy has worked on projects for numerous private, federal, and state institutions including SDG&E, NAVFAC, MDA, DOD, ANG, USACE, FEMA, BLM, NPS, DOTS and SHPOs. EDUCATION RELEVANT EXPERIENCE BA, Anthropology, University City of Long Beach, Mercy Affordable Housing Project, CA of Chicago As part of the Environmental Planning On -Call Contract with the City of Long PROFESSIONAL MEMBERSHIPS Beach, HDR prepared a HUD EA for the Mercy Affordable Housing Project. Society for American Archaeology The project includes converting an empty lot and automotive garage into a mixed -use development consisting of three levels of senior affordable housing. Kathy's role was GIS analyst. Sempra Energy/SDG&E, On Call Cultural Resources, CA Kathy is the GIS lead supporting numerous cultural resource inventories conducted as part of an on -call agreement with SDG&E for new construction, on -going maintenance, and repair projects. Responsibilities include: creating report figures and deliverables for over 200 technical reports; providing GPS support for multiple field crews; and improving technological processes to provide timely deliverables. Quanta Services, Inc., Energy Vision 2020 230kV Transmission Line, WY As part of the larger Gateway West Transmission Project that is approximately 1,000 miles, the EV2020 segment is a new, 49 mile long 230kV transmission line. HDR was contracted to support environmental permitting, monitoring, and cultural resources surveys. As Senior GIS Analyst, Kathy assists with GIS data management, analysis and map production. Intermountain Rural Electric Association (IREA) - Multiple Distribution Line Rebuild Projects in Park and Teller Counties, CO As Senior GIS Analyst, Kathy supports cultural and natural resources surveys for numerous IREA upgrade and rebuild projects. Responsibilities include creating templates for report figures, generating report figures, creating viewsheds, assisting with 3D photo simulations, depicting critical and proposed suitable habitat for endangered species, and generating mapbooks of parcel ownership. 48 City of La Quinta I Proposal for GIS Technical Support Services FN KATHY LEMBERG (CONTINUED) Xcel Energy, PSCo 6964 Alamosa to Fort Garland 69kV Transmission Line Replacement, CO As GIS Analyst, Kathy supported the cultural resources field efforts and created the report figures and site form maps for a total of 62 historic resources; she also created detailed mapbooks and analysis for stormwater permitting. USACE Albuquerque District, Environmental Assessment for Renewable Energy Projects, Kirtland Air Force Base (KAFB), NM As GIS Analyst, Kathy provided GIS support for an Environmental Assessment for the development and implementation of electricity -generating renewable energy projects at KAFB. Oncor Electric Delivery, Multiple Cultural Resources Database Memos in Dallas, Ells, Freestone, Navarro, Tarrant, Travis, and Williamson Counties, TX As GIS Analyst, Kathy was the primary GIS support for several cultural desktop reviews for the proposed transmission line improvements. Columbia Gas, Intensive Cultural Resources Survey for the Proposed Central VA Connector Project in Goochland and Louisa Counties, VA As GIS Analyst, Kathy provided GIS support for an intensive archaeological survey consisting of pedestrian survey and shovel testing of the pipeline right of way. Kinder -Morgan Inc., Raptor MBTA Surveys, CO As GIS Analyst, Kathy provided GPS support for field efforts and created report figures for a nesting raptors survey in advance of a proposed repair of a gas pipeline crossing the Platte River. Apex Wind Energy, Wetland Delineation, OK HDR conducted an environmental analysis of the impacts a wind energy project in Grant County, OK would have on wetlands, streams, and endangered species. As GIS Analyst, Kathy created report maps and analyzed possible environmental impacts from project activities. BP Deep Horizon (MC252) Oil Spill Cultural Resource Assessment HDR was awarded a contract to record archaeological resources that might be affected by oil along the LA, AL, MS, and FL coastline. Kathy was part of a team of GIS analysts who collectively managed an ArcSDE geospatial database of survey collected data; created field and report maps for up to 10 archaeological teams a day; created posters for presentations; maintained GPS equipment; updated ArcMobile projects; generated and revised domains for data synchronization; conducted technology training sessions; conducted spatial analysis of collected data and exported result tables for reports; participated in archaeological field surveys; and monitored operational activities. 49 EDUCATION BA, Environmental Studies, Minor in French, University of California, Santa Barbara AS, Geographic Information Systems, San Diego Mesa College Sharon Jacob GIS ANALYST Sharon has utilized geospatial tools to collaborate on a wide range of projects including rail, water, solar, and environmental. She has leveraged a wide variety of geoprocessing tools to analyze and visualize spatial data in a succint and understandable manner, and she is skilled in GIS analysis using ArcGIS Online, ArcGIS Pro, QGIS, ArcMap, and Google Earth Pro. Sharon's experience includes designing strong data foundations by producing thematic maps, cartographic figures, and logical geodatabase schema. She is also familiar with NEPA and CEQA guidelines. RELEVANT EXPERIENCE Long Beach Water Department, Port of Long Beach (POLB) Condition Assessment, CA This project includes assessing the water system at the Port of Long Beach and providing recommendations for upgrades. Sharon provides GIS support for the project including data development, spatial analysis and figure production. Los Angeles Metro Transportation Authority, Sepulveda Transit Corridor Phase 1, CA Metro is planning for the construction of a fixed -guideway transit service running between the San Fernando Valley and Los Angeles International Airport (LAX), through the Westside of Los Angeles. HDR, as a major subconsultant to BYD, will provide technical work products supporting the ongoing development of the project as it progresses through the project review and approval processes during the project development period. Sharon provides GIS support for the project including data development, spatial analysis and figure production. Padre Dam Municipal Water District, Potable Water Pipeline Condition Assessment, CA HDR is completing Potable Water Pipeline Condition Assessment for the District which includes utilizing risk assessment results to identify high risk pipelines for condition assessment, performing condition assessment and identifying capital improvement projects and timing. Capital improvement project development includes alternative analysis of different methods to extend asset remaining life. These solutions include a comparison of cathodic protection retrofits (based on Water Research Foundation Study 4618 developed by HDR staff), repairs, rehabilitation through lining, and replacement which will result in optimized low cost solutions that extend asset life. Sharon provides GIS support for the project including data development, spatial analysis and figure production. s0 City of La Quinta I Proposal for GIS Technical Support Services FN SHARON JACOB (CONTINUED) Imperial County, VEGA SES 2,3 & 5 Solar Project, CA This project includes three Conditional Use Permits (CUP) and an Initial Study (IS). The preparation of the EIR is pursuant to the California Environmental Quality Act (CEQA). Sharon provides GIS support for the project including data development, spatial analysis and figure production. SCRRA, Orange Subdivision Structures Rehabilitation Environmental Assessment, CA Metrolink has identified multiple, high -priority culvert replacement projects on the Orange Subdivision at mileposts (MP) 205.8 and 207.2 and the Olive Subdivision at MP 5.4 and requires a strategy for environmentally clearing each culvert replacement. HDR's scope of work includes a rapid characterization of existing environmental (or baseline) conditions at each culvert replacement site, individual project definition to define the physical limits of work, and initiation of the environmental review process under the California Environmental Quality Act (CEQA) for each project based on independent utility. Sharon provides GIS support for the project including data development, spatial analysis and figure production. NON-HDR EXPERIENCE Back Country Land Trust, GIS Field Mapping Assistant, CA As a GIS Field Mapping Assistant, Sharon assigned tree tag numbers in accordance with the U.S. Forestry Service tagging protocol to Coastal Live Oaks on the property; surveyed trees for possible Goldspotted Oak Borer (GSOB) infestations. She utilized Bad Elf GNSS Surveyor, Survey123, and Esri Field Maps to record tree coordinates for interactive Web Map. Sharon streamlined data from Microsoft Excel spreadsheets to ArcGIS Pro and consolidated on ArcGIS Cloud service. She also designed map from drone imagery on multiple 150+ acre properties to delineate vegetation categories, topology, and watersheds for research and grant purposes. California Geographic Alliance, CHELA GIS Intern, CA As a GIS Intern, Sharon researched and analyzed datasets from public data portals using ArcGIS Online, ArcMap, and ArcGIS Pro to provide K-12 students with academic resources for environmental literacy. She converted maps from base datasets (KML, shapefile) to complete layers on ArcGIS Online, and she collaborated with fellow interns to develop a cohesive map with three topics: Sustainability of Natural Systems, Human Impacts on Environmental Quality, and Environmental Justice. Sharon also created data dictionaries and impact analysis for at least five datasets per month. She formalized and presented datasets and maps to intern directors and stakeholders for approval. 51 This page intentionally left blank. Club _ F' La Quinta Middle School c °Q Barry Truman Elementary School 4;, Avenue 50 ssion Dr W. Avenue 50 zatlan 50 Avenue Pie La Quinta Country 0 4 Club Seasons Park C ° rn Mandarina Man°/a^/ C )° 8 John Adams a o Elementary School 3 o Toronja Benjamin Franklin o °o Z Elementary School 3 0 ° n d Pina �/fA � d d Mountain View Coi �j Country Club Cef�i La Quinta Aye n�da la Fonda Lima Li nO Community Center go 8 Park n_ D Calle Hidalgo ` Avenue Caw" 52 a o Vr W oo Q -a O¢o Tradition Golf naloo 3. Club72 f L N ° P y Calle Durango ¢ o ue S2 Calle Sonora Appendix B0 . Contract Exceptions F)� La Quinta — REQUEST FOR PROPOSALS GEOGRAPHIC INFORMATION SYSTEM (GIS) TECHNICAL SUPPORT SERVICES Exceptions to City's DRAFT Agreement for Contract Services Below we have listed our exceptions to the City's DRAFT Agreement for Contract Services provided with the related RFP. Our requested changes primarily revolve around changes to better align with the type of professional services anticipated under this Contract, professional liability insurance requirements and setting liabilities commensurate with the anticipated work. We are confident that we can work through the details and reach a resolution at time of award. 1.1 Scope of Services In compliance ... ^ previder ^ffirst -class licensed and qualified to perform the work and/or services ... if any, will be ^f good quality, fit for the purpose a satisfy the requirements of the Agreement. 1.4 Licenses, Permits, Fees and Assessments. Except as ... counsel selected reasonably approved by City) 1.5 Familiarity with Work. By executing ... Contracting Party waFFants represents that (a) ... 3.1 Time of Essence. Time is ... City vA4 may suffer damage. 3.3 Force Maieure. The time period ... epidemic, pandemic, quarantine ... 4.6 City Cooperation. City shall ... action by City. Contracting Party shall be entitled to rely upon all information and documents furnished by City, provided that Contracting Party shall provide City prompt written notice of any known defects in such information and documents. 6.1 Indemnification. To the fullest ... (with counsel selected reasonably approved by City) ... 7.7 Confidential or Personal Identifying Information. Contracting Party ... expiration of this Agreement, provided that Contracting Party may retain an archival copy of such materials for its project files subject to confidential treatment. Contracting Party's ... 8.9 Attorneys Fees. If either Party ... attorney's fees; provided, hewever, that +"^ City fee legal seFviees multiplied by the r able n 1m.-help A- f he ors spent by the prev ,;lira,. part„ ;R the cnch ict ^f the l;tigatien. Attorneys' fees .. . hdrinc.com 2280 Market Street, Suite 100 Riverside, CA 92501-2110 (951)320-7300 FN Exhibit E Insurance Requirements Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and "Covered Professional Services" as designated in the policy must specifically include the types of work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Exhibit E - Page 1 of 7 Cyber Liability $1,000,000 (per 9eeUFFenee claim) Exhibit E - Page 2 of 7 Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per ^^^Urr^nr=e '1 claim which shall include the following coverage: ... e. "abilit • aFiSiAg 49M - te Fender IF Exhibit E - Page 3 of 7 Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party's obligation to indemnify City, its officers, employees, r ^+rne+^rs s„"c^n+rar+^r� or agents. Exhibit E — Page 6 of 7 11. The City reserves ... results in substantial additional costs to the ... 14. Contracting Party will renew the required coverage annually as'^ng as City, ^r its n.. pleyees er agents face an exposure from eperations ef any type pursuant te this agreern for a period of 3 years following completion of Contracting Party's services. This obligation applies whether the agreement is canceled or terminated for any reason. Termination ^f this ebligat.en ;5; n^+ ^ffe +;.. until City executes a written statement to that effee . hdrinc.com 2280 Market Street, Suite 100 Riverside, CA 92501-2110 (951) 320-7300 FN Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a. Indemnification for Professional Liability. When the law ... (with counsel selected reasonably approved by City) ... b. Indemnification for Other than Professional Liability. Other than ... (with counsel selected reasonably approved by City) ... without limitation. i^cip'^^*a' and Gensequent damages, court costs ... 2. Scope of Indemnification. When the law ... without limitation, ;n,.;, e-M—A' —A.A consequential darnages, court costs ... hdrinc.com 2280 Market Street, Suite 100 Riverside, CA 92501-2110 (951) 320-7300 a Q O Avenue 50 F)l La QuiCl Country Club Seasons Park 2280 Market Street, Suite 100 Riverside, CA 92501-2110 951.320.7301 hdrinc.com We practice increased use of sustainable materials and reduction of material use. © 2022 HDR, Inc., all rights reserved. ,John Adams Elementary School School Barry Truman Elementary School 'ij. Ssior i 4 M o a s= &QU&t& 0 v d Pina (tea o V A'e^ido la Fonda Lima n d o Avenue 52 Or W Qddcor Tradition Golf Club jurn 0 b Z Mountain Vie" Country Club C.\+r JS