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1 Cover Letter
September 5, 2022
Doug Kinley III, Management Analyst
City of La Quinta
78495 Calle Tampico
La Quinta, California 92253
1980 Orange Tree Lane, Suite 105
Redlands, California 92374
909-253-0705
Subject: City of La Quinta Geographic Information System (GIS) Technical Support Services
Dear Mr. Kinley:
We are pleased to present this proposal for Geographic Information System (GIS) Technical Support Services
to the City of La Quinta (City) to support the City in a successful implementation of the Tyler EnerGov (EPL)
system and expanding the growth of its GIS. The services described below include a series of tasks we feel
are necessary to get the City's current GIS system established and develop a scalable solution that allows for
future growth and expansion.
Rincon Consultants, Inc. understands that the City of La Quinta (City)will be moving to a new licensing and
permitting software, Tyler's EnerGov(EPL) system, within the next fiscal year, which requires up-to-date
Geographic Information Systems (GIS) layers and a structured GIS framework to operate. We are pleased to
present this proposal for GIS Technical Support Services to the City to accommodate this technology
integration and to help improve the City's existing GIS data and services. Rincon's proposed services and
methodology described under the Firm's Background, Qualifications, and Experience section on the following
pages will provide the City with the GIS capabilities to operate the new Tyler's EnerGov (EPL) system
effectively and assist the City in transitioning to a modern GIS environment.
Rincon is an Esri Silver Network partner and holds an Esri ArcGIS Online Specialty designation. Our 17-person
team has over 80 years of collective GIS experience and includes certified GIS professionals (GISPs), Esri
certified ArcGIS Desktop Professionals, and staff with specific experience helping city agencies develop
authoritative enterprise GIS systems. Our team prides itself on being responsive, providing the right
solutions for our clients, and maintaining consistently high standards for data conversion, security,
development, collection, and organizational mapping protocols that produce clear and concise, visually
appealing analytical displays for web mapping applications, hard copy maps, and multimedia publications.
Our team has a depth of understanding and experience providing the requested services to local and regional
governments throughout California. The Rincon team has worked with over 100+ public agencies and
municipalities across California to provide professional GIS services and solutions. Through this work, we
understand the GIS needs of municipalities and have responded with GIS solutions that fit their needs,
infrastructure, and budget. Our work with the City of Rancho Mirage won an APA Best Practices award as
part of the City's General Plan Update. Of note, Rincon gathered and digitized City datasets and implemented
an internal and external web -based GIS mapping application that allows City staff to review and explore their
data independently of a GIS specialist, continuing to provide efficiencies and cost savings throughout
multiple City departments. Various members of our GIS team are currently providing or have provided similar
GIS services to the Cities of Seaside, Oxnard, Simi Valley, Colton, and Lake Elsinore.
The Rincon team prides itself on our ability to work effectively with City staff, decision -makers, and
community groups to develop and implement innovative approaches and solutions to GIS issues. When
hired, we perceive ourselves as an extension of our client's team and function with the best interests of the
client in mind. We are enthusiastic about the opportunity to work with the City and have assembled a team of
highly skilled GIS professionals uniquely suited to this contract. Our proposed Director, Craig Huff, leads the
IT and Cybersecurity direction for Rincon and oversees the management of Rincon's GIS team. Project
Managerdlon Montgomery has 10+years of experience in data management, custom mapping tool
www.rinconconsuItants.com
City of La Quinta
Geographic Information System (GIS) Technical Support Services
development, and manages Rincon's GIS Department. His GIS experience includes working with numerous
local and regional government clients, nonprofit organizations, and private firms.
We are confident that the Rincon team will meet the needs of the City of La Quinta and look forward to the
opportunity to help the City improve its GIS capabilities. If you have any questions regarding this submittal,
please do not hesitate to contact us.
Craig Huff, Director of Information Technology and Graphic Services is authorized to bind the firm. His
contact information is provided below.
1980 Orange Tree Lane, Suite 105, Redlands, California 92374
909-253-07051 chuff@rinconconsultants.com
Rincon's main office is located in Ventura. Rincon's office in Redlands would service this project. All
information and pricing provided in the proposal is valid for at least 90 days. In addition, any individual who
will perform work for the City is free of any conflict of interest.
Thank you for considering Rincon for this assignment. Please do not hesitate to contact us if you have
questions about this proposal or need additional information.
Sincerely,
Rincon Consultants, Inc.
Jon Montgomery I GIS Manager
a montgomeryPrinconconsultants.com
Contact for Clarification
Craig Huff I Chief Information and Security Officer
chuffC@rinconconsultants.com
Authorized to contractually obligate and negotiate
on behalf of Rincon Consultants, Inc.
Rincon Consultants, Inc. Page 2
Table of Contents
Table of Contents
1 Cover Letter............................................................................................................................................ 1
Firm's Background, Qualifications, and Experience................................................................................
1
a. Number of Years in Business...................................................................................................
1
b. Taxpayer Identification Number...............................................................................................
1
C. Number of Years Performing GIS Technology Services............................................................
1
d. Resumes of the Project Manager and Key Personnel Who will be Responsible for
Performance if any Agreement Results from this RFP..............................................................
1
e. Firm Ownership and if Incorporated, List the State in which the Firm is Incorporated and
theDate of Incorporation........................................................................................................13
f. If the Firm is a Subsidiary of a Parent Company, Identify the Parent Company ...........................13
g. Statement Of Qualifications....................................................................................................13
h. Project Understanding and Approach....................................................................................
14
i. Scope of Work...........................................................................................................................16
j. Implementation Plan................................................................................................................25
2 References of California Government Agencies.....................................................................................29
3 Complete Pricing List............................................................................................................................
35
FeeSchedule.......................................................................................................................................
36
4 List of Complementary Services Offered by Proposer along with Corresponding Prices ........................
38
5 Staffing and Project Organization..........................................................................................................
39
StaffOrganization................................................................................................................................
39
KeyStaff..............................................................................................................................................
39
6 Subcontracting Services.......................................................................................................................
41
7 Disclosures............................................................................................................................................42
8 Explanation of Methodology..................................................................................................................43
9 Acknowledgement of Insurance Requirements (Attachment 2)..............................................................44
10 Non -Collusion Affidavit (Attachment 3).................................................................................................46
11 Acknowledgement of Addenda (Attachment 4)......................................................................................48
Rincon Consultants, Inc. i
City of La Quinta
Geographic Information System (GIS) Technical Support Services
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Cover Letter
Firm's Background, Qualifications, and Experience
a. Number of Years in Business
Rincon has been in business for 27+years.
b. Taxpayer Identification Number
Rincon's Taxpayer Identification No. is 77-0390093.
c. Number of Years Performing GIS Technology Services
Rincon has been providing geospatial services using Geographic Information Systems (GIS) for 27+ years.
d. Resumes of the Project Manager and Key Personnel Who will be
Responsible for Performance if any Agreement Results from this RFP
Leading the Rincon team, Craig Huff, will serve as the Director -in -Charge. Craig has over 15 years of
experience, currently serving as Rincon's Vice President and Chief Information Security Officer and
overseeing the management of Rincon's GIS team. Jon Montgomery will serve as the Project Manager and
oversee the development of the City's GIS program. Brief biographies of our key team members are provided
in Section 5, Staffing and Project Organization. Detailed resumes for the Project Manager and key personnel
who will be responsible for performance if any agreement results from this RFP are provided on the following
pages.
Rincon Consultants, Inc.
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Education
BS, Natural Resource
Planning. Minor, Geographic
Information Systems,
Humboldt State University
Craig R. Huff
Vice President - Chief Information and Security Officer
Craig Huff is a Vice President and Chief Information Security Officer at Rincon
Consultants Inc., an environmental consulting firm with 13 offices throughout the
State of California. Craig leads the IT and Cybersecurity direction for the firm as
it relates to collaboration, data security, operations, and backend architecture to
support all of Rincon's 400+ valued staff wherever they happen to find
themselves, be it in the office or in the field conducting a survey. Craig also
oversees the management of Rincon's Geographic Information System (GIS)
team and leads Rincon's Idea's Lab, an internal vetting team that makes internal
and Client driven innovations come to life. With over 15 years of experience at
Rincon, Craig has developed and configured a variety of critical tools and
processes that has allowed the firm to scale to become one of the leaders in our
industry.
Experience
GIS Director, City of Marina, On -call GIS Services
Marina, California
Craig served as the GIS Director for the City of Marina On -call GIS Services effort,
with which Rincon assisted the City of Marina with creating a base inventory of
existing GIS datasets, digitizing zoning and general plan land use layers, and
creating a web -based public parcel viewer, as part of a previous contract with
the City of Marina. Craig provided project oversight and consultation. Because
the City of Marina has limited in-house GIS resources, they requested Rincon's
on -call GIS assistance to support their GIS needs. Rincon currently assists the
City with a variety of GIS services, including but not limited to, staff
augmentation to provide on- or off -site GIS staff, GIS data development and data
conversion, integration of new systems and applications, field asset inventories,
and unmanned aerial systems surveys. Additionally, Rincon has provided the City
with ArcGIS Online setup and management, creating user access and
permissions and managing these items. To increase productivity and proper use
of the system, Rincon has and will provide training on ArcGIS software and
ArcGIS Online use for City staff.
GIS Director, City of Rancho Mirage, Housing Element
San Bernardino County, California
Craig served as the GIS Director and provided project oversight and consultation.
The Rincon team developed a Housing Element that reflects community
preferences, provides housing needs of households for all income levels, and
meets current California State requirements. Rincon provided a wide variety of
technical skills for planning and GIS to meet the requirements of the city housing
elements. Specific GIS analytics included understanding the existing conditions,
current data needs, and future needs of Rancho Mirage. Relating data from
multiple public and municipal sources, The Rincon team transformed the City's
General Plan, Regional Housing Needs Assessment, vacant land inventory, and
local hazard GIS layers into a single cohesive database for further analysis and
future use. GIS helped the planning team identify At -Risk Housing (ARH),
demographic/income trends based off parcel datasets, and Affirmative Further
Fair Housing (AFFH) needs for the City by creating multiple static graphics for the
report deliverable.
Cover Letter
Technical Skills
ESRI GIS Administration
Proficient in the field of GIS and its administration to relevant stakeholders. Promotes and markets the
efficiencies of GIS platform implementation and solution -based development. Ensures that programmatic or
project specific needs are matched with GIS technology integrations. Implements permissioned schemas
that protect against data exfiltration, curating sensitive content and appropriate use of data to specific
audiences.
Enterprise Application Administration
Thorough understanding of end user and security management to administer and deploy resources via
centralized application administration hubs. Proficient in tailoring security policies to ensure compliance
and eliminate data and intellectual property loss. Fluent in Microsoft 365 and SharePoint deployment,
domain administration, and secure collaboration with stakeholders. Manages the enterprise to monitor and
scale resources as needed to meet both staff and project objectives.
Firewall and Endpoint Device Management
Monitors potential cybersecurity related threats to the environment in real-time through administrative
functions on premise and in the cloud. Administers advanced cybersecurity related logs and reports based
on specific assets within the network environment.
Multifactor Authentication Administration
Monitors and administers Rincon's enterprise multifactor authentication application to end users and
applications. Reviews for suspicious activity and monitors real-time protections for fraudulent activity.
Ensures application and account validation for secure access into the Rincon environment and for tool
usage.
Security Awareness Implementation
Leads, curates, and administers cybersecurity awareness training for the organization. Reports on,
develops, and organizes user specific training needs based on results of internal testing campaigns. Directs
Rincon's internal cybersecurity team to research and inform on current cybersecurity trends and threat
mechanisms. Reviews and posts relevant content to staff, Clients, and vendors as needed.
Cyber Security Standards and Policy Development
Develops cybersecurity operating procedures based on stakeholder and program initiatives. Manages
Rincon's Service Organization Control (SOC) implementation and reporting with emphasis on data security,
availability, and confidentiality.
End User Support & Program Management
Over 15 of experience managing end user satisfaction, both with our external Clients and Rincon's internal
staff across a wide variety of products and services offered. Ensures that expectations are met whether
they be for feature implementation, data security, project deadlines, budgetary alignment, and Client
advocacy issues should they arise.
Rincon Consultants, Inc. 3
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Education
MESM, University of
California, Santa Barbara
BA, Psychology, minor in
Environmental Science,
University of Wisconsin,
Madison
Jon Montgomery
GIS Manager
Jon Montgomery oversees Rincon's GIS department and specializes in data
management, custom mapping tool development, spatial analysis, and graphics
production. His expertise includes extensive ESRI software experience, field tool
equipment management, python programming, Adobe product suite software,
CAD, and open source solutions. Jon's 10 years of GIS experience include working
with regional and local government agencies, nonprofit organizations, and
private firms to provide the highest quality analysis and products.
Experience
GIS Manager, City of Marina, On -call GIS Services
Marina, California
Jon served as the GIS Manager for the City of Marina On -call GIS Services effort,
with which Rincon assisted the City of Marina with creating a base inventory of
existing GIS datasets, digitizing zoning and general plan land use layers, and
creating a web -based public parcel viewer, as part of a previous contract with
the City of Marina. Because the City of Marina has limited in-house GIS resources,
they requested Rincon's on -call GIS assistance to support their GIS needs.
Rincon currently assists the City with a variety of GIS services, including but not
limited to, staff augmentation to provide on- or off -site GIS staff, GIS data
development and data conversion, integration of new systems and applications,
field asset inventories, and unmanned aerial systems surveys. Additionally,
Rincon has provided the City with ArcGIS Online setup and management, creating
user access and permissions and managing these items. To increase
productivity and proper use of the system, Rincon has and will provide training
on ArcGIS software and ArcGIS Online use for City staff.
GIS Manager, City of Monterey Park, On -call GIS Services
Monterey Park, California
Jon served as the GIS Manager for City of Monterey Park On -Call services to the
City of Monterey Park by assessing and understand the City's current GIS needs.
Rincon created and currently manages baseline and housing element datasets
and Rincon created and helped facilitate an ArcGIS Online Portal for the City. The
main goal of the Online Portal for the City was to have full access to explore
different baseline and housing element layers. The portal provides the City with a
foundation for expanding to a Citywide GIS portal that can be used by City Staff
of various departments to look up parcel and address information and other
specific information contained in department data layers. Rincon worked with
the City to determine the ArcGIS online requirements and recommend licensing
changes to provide more utilization and access to other users in the City. These
components are hosted on Rincon's secure ArcGIS Online cloud platform and are
updated regularly to ensure the most up to date data layers are included for the
City of Monterey Park.
Senior GIS Analyst, 4Leaf, Napa & Sonoma Developer Mapping Tool
Napa & Sonoma Counties, California
Jon serves as a senior GIS analyst for the Napa & Sonoma Developer Mapping
Tool, which is an online application which allows developers to provide feedback
on whether or potential housing sites would be suitable for various types of
development.
Cover Letter
GIS Analyst, City of Rancho Mirage, General Plan Update
San Bernardino County
As the lead GIS analyst for this project, Jon led efforts to compile, create, and attribute dozens of datasets
for figure creation as part of the City's General Plan update. Additionally, Jon deployed a web mapping portal
through ArcGIS Online, which served as a centralized mapping and data hub for the project team. As part of
the mapping portal, Jon created interactive web maps to accompany each General Plan Figure.
Lead GIS Analyst, Southern California Edison, Del Valle Substation Project
Los Angeles and Ventura County
Jon serves as the lead GIS Analyst for this multi -county utility design and construction project. He oversees
the field data collection effort and applications deployment for a variety of survey efforts including nesting
bird surveys, vegetation and waters mapping, and cultural resource surveys. Jon is responsible for project
data management including review and QA/QC of all project data deliverables.
Lead GIS Analyst, Southern California Edison, Santa Barbara County Reliability Project
Santa Barbara and Ventura Counties
Jon served as lead GIS Analyst for this multi -year linear utility construction biological monitoring project
spanning over 30 miles. He managed the data needs for a team of dozens of field monitors, providing daily
data updates, field collection tools, and training. He created GIS and data collection workflows that helped to
streamline and increase efficiency across the project and stay on track with the multitude of weekly and
monthly deliverables. Jon managed the engineering, construction, civil design, biological, and cultural
datasets for this project, keeping all data up to date within detailed schema and metadata requirements. He
was in charge of creating all project deliverable graphics and developed customized templates to serve the
project needs including several detailed mapbooks spanning the 30 miles of the project area.
GIS Analyst, SoCalGas, Pipeline Safety Enhancement Plan, Santa Barbara
Ventura, and Los Angeles Counties
Jon served as one of the lead GIS Analyst for this ongoing program since 2016, covering dozens of project
sites across Southern California. Using Python and ModelBuilder, Jon developed several custom tools that
have streamlined project workflows, including an initial project assessment tool that highlights all
environmental concerns and hazards in a project's vicinity to help with thejump start a project's analysis.
Jon created this program's figure templates and has created figures for dozens of the program's projects
each year.
GIS Analyst, United Water Conservation District, Multiple Species Habitat Conservation Plan
Ventura County, California
Jon served as lead GIS Analyst for this project which entailed gathering and documenting data from a variety
of sources, discussing data and graphical needs with the client, and producing the dozens of figures to
accompany a reworked habitat conservation plan highlighting select species of concern.
Rincon Consultants, Inc.
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Education
Master of Urban and Regional
Planning, University of
California, Irvine
BA, Urban Studies, University
of California, Irvine
Certificate, Geographic
Information Systems,
Pennsylvania State University
Certifications/
Registrations
Wetland Training Institute -
Wetland Delineation
Certification
Keelie N. Rocker
Senior GIS Analyst
Keelie Rocker is a Senior GIS Analyst whose experience spans across public and
private sectors. In her 8 years in environmental consulting, she has worked on
and led permitting and GIS analysis for the state's largest mitigation banks,
private development projects, and large-scale utility projects. Recently, her
focus has been on fire hardening and vegetation management efforts for utility
companies in California.
Experience
Lead GIS Analyst, 4Leaf, Napa & Sonoma Developer Mapping Tool
Napa & Sonoma Counties, California
Keelie serves as the lead GIS Analyst for the Napa & Sonoma Developer Mapping
Tool, which is an online application which allows developers to provide feedback
on whether or potential housing sites would be suitable for various types of
development. Keelie is responsible for interfacing with the client to determine
needs, developing the application, and maintaining the source database and
online application.
Lead GIS Analyst, City of Bakersfield, General Plan/ Housing Element Update
Bakersfield, California
Keelie serves as the lead GIS Analyst for the City of Bakersfield General Plan and
Housing Element update efforts. This effort includes developing a parcel
dataset, incorporating important planning and environmental layers, to be used
as part of customized online web applications and public participatory tools to
assist in document updates and site selection.
Lead GIS Analyst, Southern California Edison, Environmental Clearance Project
Statewide, California
Keelie serves as the lead GIS Analyst for this multi -county utility clearance
project. She oversees the construction of field data collection tools and
applications, desktop review applications, custom Survey 123 forms, and
mapping of project components. Keelie created the GIS and data collection
workflows that streamline and increase efficiency across the project. She is
responsible for data management including review and QA/QC of project data
deliverables and field data.
Lead GIS Analyst/Program Lead, Southern California Edison, Small Mammal
Support
Statewide, California
Keelie serves as the lead GIS Analyst for the Small Mammal Support program for
Southern California Edison. She manages the creation of species -specific range
maps, which includes database management and review of historic data
sources. Keelie coordinates with biologists from Southern California Edison to
refine species range maps.
GIS Analyst, Southern California Gas Company, Line 247 Digs 9 and 10 Project
Santa Barbara County, California
Keelie serves as a GIS Analyst on the Line 247 Digs 9 and 10 Project for Southern
California Gas Company. She is responsible for the management and analysis of
jurisdictional delineation and vegetation survey data. Keelie uses her knowledge
of hydrologic resources to complete impact calculations and mapping for waters
permit packages.
Cover Letter
Previous Work Experience
Project Manager/GIS Specialist, Southern California Edison, Vegetation Management Projects
Statewide, California
Under previous employment, Keelie created and managed a large-scale database of all Southern California
Edison pole locations as part of their Vegetation Management Projects. As part of this, Keelie was
responsible for the analysis and mapping associated with submittals to the United States Forest Service, as
part of the Master Special Use Permit (MSUP). Keelie led the effort to create a master Environmentally
Sensitive Areas database for Southern California Edison to use across projects, which incorporated a
number of biological, hydrological, and administrative datasets that spanned Southern California Edison's
service territory. Additionally, Keelie participated in wetlands/waters subject matter expert meetings and
assisted with wetlands/waters desktop reviews.
Lead GIS Specialist, San Diego Gas & Electric, Cleveland National Forest Fire Hardening & Safety Project
San Diego County, California
Under previous employment, Keelie served as lead GIS Specialist on the San Diego Gas & Electric Cleveland
National Forest Powerline Replacement Project. Over the course of this multi -year and multi -phase project,
Keelie was in charge of the full spectrum of data collection tasks, client meetings to review project data and
design, and all mapping and environmental analysis associated with the project's 150-miles of wood -to -steel
conversion.
Lead GIS Specialist, San Diego Gas & Electric/Southern California Gas Company, Line 1600 PSEP
San Diego County, California
Under previous employment, Keelie served as lead GIS Specialist on San Diego Gas & Electric/ Southern
California Gas Company's Line 1600 PSEP Project.
Rincon Consultants, Inc.
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Education
BA Geography, University of
California, Santa Barbara
Certification
Remote Pilot Small
Unmanned Aircraft Systems,
Certificate Number: 3999188
Doug Carreiro
GIS Analyst
Doug Carreiro is a GIS Analyst and Remote Pilot with professional experience
utilizing GIS, GPS, and graphics production in industries including agriculture,
education, insurance, and environmental consulting. His expertise includes
geospatial analysis, imagery analysis, cartography, GPS data processing, Python
GIS tool scripting, graphic design, and has extensive ESRI ArcGIS and QGIS
software experience.
Experience
GIS Analyst, City of Marina, Housing Element Update
Marina, California
Doug worked with city planners to conduct an on -site inventory of the City's GIS
data which included shapefiles, geodatabases, rasters, ArcGIS Enterprise Server
data, as well as physical maps and documents. The data was then analyzed via
geometry and metadata for accuracy, completeness, and usefulness. A custom-
built interface was created utilizing ArcGIS Online Experience Builder where city
planners could view, filter, and modify the data in real time, minimizing lag time
and allowing Rincon to update the datasets quickly and efficiently.
GIS Analyst/Graphics Team Lead, Southern California Gas Company, Pipeline
Safety Enhancement Project
Statewide, California
Doug acted as Graphics Team lead overseeing GIS operations for the multitude
of projects in the PSEP program. GIS efforts include running PSEP specific data
modeling, analyzing, preparing, and organizing GIS data, creating report ready
figures, and supporting field efforts with equipment such as Trimble R1 and field
tablets utilizing ArcGIS Collector and Survey123, and desktop reviews using
ArcGIS Online.
GIS Analyst, City of Greenfield, On -Call GIS Support
Greenfield, California
Doug was responsible for providing GIS support for the City of Greenfield
California. Doug provided zoning and land use maps, development tracking maps,
presentation figures, and spatial analysis.
Program Manager/Remote Pilot, Rincon Consultants, Unmanned Aerial Vehicle
Program
Statewide, California
Doug oversees and conducts aerial mapping utilizing an Unmanned Aerial Vehicle
(UAV), or drone. The UAV program was designed to collect high -resolution,
georeferenced aerial imagery for use in project mapping and GIS projects. The
program was developed as a cost-effective way of receiving quality,
contemporary imagery for sites under a few hundred acres and away from urban
areas.
GIS Analyst, South San Luis Obispo County Sanitation District, Wastewater
Treatment Plant Redundancy Project
Oceano, California
Doug developed and manages a database of regional weather, tide, wave, and
water level measurements for this project which involves the construction and
operation of backup infrastructure at the district's wastewater treatment facility
Cover Letter
in Oceano. The database is used to evaluate conditions associated with flooding events that have the
potential to impact facility operations. The project is intended to provide redundancy to allow major process
units to be removed from service for maintenance without risking violation of effluent permit limits. In
support of Clean Water State Revolving Fund and United States Department of Agriculture funding pursuits
for the project, Rincon prepared technical studies compliant with CEQA-Plus and NEPA requirements.
Technical studies include an Environmental Report for Categorical Exclusion, a Federal Clean Air Act
Conformity Analysis, a Cultural Resources Assessment, and a Biological Evaluation. Rincon is currently
conducting Coastal Hazards Monitoring and Reporting as required by the project's Coastal Development
Permit for the construction and installation of the new redundancy infrastructure and other improvements
to the District's Wastewater Treatment Plant.
GIS Analyst, City of West Covina, West Covina City General Plan
West Covina, California
Doug worked on the Citywide General Plan Update. He used Spatial analysis to create noise impact contours
of major roads and transportation infrastructure. He also prepared maps for the CNDDB, Critical Habitat, and
vegetation community analysis using data gathered from various sources.
GIS Analyst, MNS Engineers, Inc., Laguna Lake Dredging Project
San Luis Obispo, California
Doug served as a GIS analyst for this project to dredge lake within a park in San Luis Obispo. He prepared,
corrected, and utilized Trimble GPS data for use in spatial analysis. He also georeferenced, digitized, and
converted data from various sources and formats to conduct spatial analysis for a multitude of project
reports.
GIS Analyst, Tetra Tech, Inc., Templeton-Atascadero Connector Project
Atascadero, California
Doug served as a GIS analyst for this project involved construction of as multi -use pathway between
Templeton and Atascadero. He created USACE/CDFW Jurisdictional Delineation calculations and graphic
production. He also conducted temporary and permanent vegetation impact analysis using CAD and field
survey data.
Rincon Consultants, Inc.
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Education
BA, Environmental Business,
minor in Spatial Analysis and
GIS, University of Redlands
Max Antono
GIS Analyst
Max is an analytical and detail -oriented GIS Analyst with 2+ years of experience
within the A/E/C industry. He has a proven ability to combine strong cartography
and organizational skills to make informed decisions regarding land utilization
through spatial data analysis. Max is well -versed in using a multitude of ArcGIS
products such as ArcGIS Pro and ArcGIS Online, as well as other software
systems. Recently, his focus has been on housing element and general plan
update efforts for various cities and counties in California.
Experience
GIS Analyst, City of Bakersfield, General Plan/ Housing Element Update
Bakersfield, California
Max serves as a GIS Analyst for the City of Bakersfield General Plan and Housing
Element update efforts. This effort includes developing a parcel dataset and
creating and customizing important critical planning and environmental GIS
layers. These GIS layers are used as part of customized online web applications
and public participatory tools to assist in document updates and site selection.
GIS Analyst, City of West Hollywood, Housing Element Update
West Hollywood, California
Max serves as a GIS Analyst for the City of West Hollywood Housing Element
update efforts. This effort includes developing a parcel dataset, assisting Rincon
planners in the site selection analysis for potential unit development, and
creating customized online web applications and public participatory tools.
GIS Analyst, Kern County, RHNA GIS Portal
Kern County, California
Max serves as a GIS Analyst for the Kern County RHNA Housing Allocation GIS
Portal effort. Development of this GIS portal includes the ability to review critical
information and various GIS datasets that contribute to the decisions behind
RHNA unit allocation. The GIS portal allows users to explore specific parcels
within a city and evaluate the potential number of units each parcel could
support.
GIS Analyst, Southern California Edison, Environmental Clearance Project
Statewide, California
Max serves as the GIS Analyst for a utility clearance project with Southern
California Edison. He assists in the construction of field data collection tools and
applications, desktop review applications, and mapping of project components.
Max assists in the preparation of GIS and data collection workflows that
streamline and increase efficiency across the project.
I[i
Cover Letter
Previous Work Experience
GIS Analyst, Coachella Valley Association of Governments, CVAG Traffic Signal Synchronization Program
Phasell
Coachella Valley, California
Under previous employment, Max worked with the Lead Environmental Planner to perform GIS due diligence
regarding potential project impacts regarding Farmland, FEMA Flood Zones, Hazardous Materials, and Tribal
Land. He utilized ArcGIS Collector to collect field data on 20 traffic corridors and 128 intersections
throughout the Coachella Valley regarding potential ground disturbing impacts. In addition, Max designed a
custom geodatabase on ArcGIS Pro to effectively manage large amounts of field data in order to create high
quality graphics and project deliverables for inclusion within the final environmental impact report.
GIS Analyst, City of National City, Amortization of Westside Specific Plan
National City, California
Under previous employment, Max reviewed 125 parcels for neighborhood impacts and business operations
related to the Westside Specific Plan area using buffers, spatial overlays, and distance calculations. He
utilized ArcGIS Survey123 to accurately collect field data to upload to a custom geodatabase on ArcGIS Pro
and created web maps on ArcGIS Online with to share and visualize potential impacts with City staff. Mr.
Antono coordinated directly with City staff to present a finalized ranking of properties for their consideration
for Amortization.
GIS Analyst, Imperial County, Glamis Specific Plan
Imperial County, California
Under previous employment, Max worked with the Lead Environmental Planner to perform preliminary GIS
due diligence regarding Hazardous Materials, Biological Resources, and Hydrology related to the proposed
Glamis Specific Plan. He collaborated closely with engineering department to convert AutoCAD files into GIS
format to create high quality graphics for the client and managed and produced varying physical site plans
for the project team.
Rincon Consultants, Inc.
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Education
BS, Geographic Information
Systems, Oregon State
University
Katherine Castanon
GIS Analyst
Katherine is an analytical and detail -oriented GIS Analyst with 2+years of
experience utilizing Esri and Adobe software in a professional and academic
setting. Her current duties at Rincon include spatial analysis, graphic design, and
cartography. She has a proven ability to combine strong cartography and
organization skills to make informed decisions regarding land utilization through
spatial data analysis.
Experience
GIS Analyst, City of Berkeley, Housing Element
Berkeley, California
Katherine assists in providing graphics for the Housing Element. She works
closely with Rincon planners and provides calculations using various datasets.
She reviews the quality of source material provided by the client and confirms
the resolution is sufficient for use. She currently assists with any figure of filing
updates on the project.
GIS Analyst, City of Moraga, General Plan EIR
Moraga, California
Katherine assists in providing graphics for the General Plan EIR. She works
closely with Rincon planners for land use calculations and graphics to ensure
quality and consistency. She reviews the quality of source material provided by
the client and confirms the resolution is sufficient for use. She is currently
responsible for any figure of filing updates on the project.
GIS Analyst, City of Orinda, Downtown Precise Plan EIR
Orinda, California
Katherine assists in providing graphics for the Downtown Precise Plan EIR. She
uses a variety of techniques in Adobe Illustrator to convert multiple site plan
documents into Rincon specific figures. She works closely with Rincon planners
for land use calculations and graphics to ensure quality and consistency. She is
currently responsible for any figure of filing updates on the project.
Previous Project Experience
GIS Analyst, Multiple Cities, ARCGIS Online Organizations
San Joaquin Valley, California
Under previous employment, Katherine previously managed ArcGIS Online
Organizations for five cities in California's San Joaquin Valley and supported the
cities in their land use planning and public works operations. She collaborated
closely with the engineering department to convert AutoCAD files into GIS
format to create high quality graphics for the client. She was responsible for
maintaining and updating reference data used in graphics.
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Cover Letter
e. Firm Ownership and if Incorporated, List the State in which the Firm is
Incorporated and the Date of Incorporation
Rincon Consultants, Inc. is a California "S" Corporation. It was incorporated on December 5, 1994.
f. If the Firm is a Subsidiary of a Parent Company, Identify the Parent
Company
Rincon is not a subsidiary of a parent company.
g. Statement Of Qualifications
Rincon Consultants, Inc. is a multi -disciplinary environmental science, planning, and engineering consulting
firm that provides quality professional services to government and industry. Our principal service is to
provide environmental support and scientific research to create and sustain innovative solutions to natural
resource, sustainability, and environmental impacts. Rincon prides itself on the considerable depth of its
staff, which includes certified GIS professionals, urban planners, environmental scientists and engineers,
accredited LEED professionals, noise and air quality experts, geologists, biologists, and cultural and
historical resource specialists. Our approach to every project is centered upon the design and development
of innovative solutions that respond to our clients'specific needs in a cost-effective manner.
Rincon has been providing GIS services since 1994. Decades of experience provides us with a unique
perspective on the GIS process and allows us to apply that knowledge and experience to every project we
undertake. Rincon is an Esri Silver Network partner and holds an Esri ArcGIS Online Specialty designation.
Our 17-person GIS team has over 80 years of collective GIS experience and includes certified GIS
professionals (GISPs), Esri certified ArcGIS Desktop Professionals, staff with specific experience in GIS
modeling and network analysis, and staff with specific experience helping city agencies develop
authoritative enterprise GIS systems. The Rincon team has worked with over 100+ public agencies and
municipalities across California to provide professional GIS consulting, services, and solutions. Through this
work we understand the GIS needs of municipalities and have responded with GIS solutions that fit their
needs, infrastructure, and budget.
As part of the City of Rancho Mirage's General Plan Update, Rincon gathered and digitized City datasets and
implemented an internal and external web -based GIS mapping application that allows city staff to review and
explore their data, which continues to provide efficiencies and cost savings throughout multiple City
departments. Rincon's work for the City of Rancho Mirage won an APA Best Practices award.
Rincon has also provided similar GIS services to the cities of Colton, Lake Elsinore, Simi Valley, Oxnard, and
Seaside in the form of GIS system set up, on -call GIS services, adjunct staffing, database development, and
custom web application development.
When hired, we will act as an extension of the City of La Quinta team to develop the City's GIS program and
educate staff on best practices. By managing this project with a focus on three primary objectives -
economic efficiency, technical excellence, and sustainable approach - we can provide superior service that
efficiently and effectively meets the needs of the City.
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City of La Quinta
Geographic Information System (GIS) Technical Support Services
h. Project Understanding and Approach
Project Understanding
We understand that the City has recently procured an upgrade from its current licensing and permitting
software to Tyler's EnerGov(EPL) permitting system, which is anticipated to take place around August 2023.
The City's existing current permitting software, TRAKiT, is not user friendly for residents or staff and does
not allow for GIS integration. Tyler's EnerGov(EPL) system integrates Esri's ArcGIS platform within its
software design, allowing users to automate and centrally connect critical processes which include licensing
and regulatory, permitting and land management, asset management, citizen requests, and response
functions. Goals of the Tyler system integration include creating a user-friendly experience for residents and
businesses who wish to obtain information on parcels, potential project or upgrade costs, and the ability to
integrate online mapping tools for easy communication. These goals share many of the same objectives
which the Rincon team has envisioned regarding the implementation strategy and framework design for the
City of La Quinta's enterprise GIS.
Based on our team's previous history with the City of La Quinta and subsequent conversations with Mr. Kinley
and Mr. Villalpando, we understand that the City is currently planning for both a successful GIS EnerGov EPL
integration and an expansion of GIS capabilities within the City. To support this, high -priority GIS data such
as parcel, zoning, and general plan layers will need to be developed before full implementation of the EPL
system. The tasks outlined in Section I, Scope of Work, and Section 4, Additional Services below will allow
the City to concurrently upgrade its GIS to successfully implement the EPL system and provide additional GIS
related utility outside of the EPL environment so that City staff can conduct independent GIS data queries,
spatial analysis, collaboration, and outreach. Additionally, the Rincon team will develop a centralized GIS
resource portal and web application enable the sharing of data with a variety of stakeholders.
Rincon plans to accomplish this by creating a detailed scope of work for the City of La Quinta's GIS needs.
Through the scope of work, Rincon proposes developing a foundation for the City's GIS program to centralize
important GIS layers to a new shared network location, a training curriculum on effective use of the GIS
platform, the creation of high priority GIS data layers, enhancement of the City's existing ArcGIS Online
services, development of a GIS reference "knowledge bank", initiation and facilitation of quarterly GIS
stakeholder meetings, and to establish data sharing protocols and collaboration with local and partner
agencies.
Project Management Approach
The consistent and effective application of robust quality assurance/quality control (QA/QC) procedures is
central to successful project/program delivery. The following sections discuss the primary principles and
practices Rincon routinely implements to ensure that our contractual obligations to the client are met; our
work is conducted in a safe, secure, efficient, and defensible manner; and that the final product of our
efforts satisfy the needs of the City, both on time and within budget. These objectives will allow Rincon to
provide the City with consistent, technically sound, and sustainable solutions for all of its GIS needs.
Project Management
We believe that project management is an integral part of a project's success. We communicate with the
client staff throughout the course of the project and provide any technical assistance as needed. This
provides us with consistent control of program costs, schedule, staffing, technical performance,
deliverables, and subcontractors. Our program management and control systems ensure that the quality of
the work conducted meets or exceeds all our client's contract requirements. The Rincon Project Manager will
be the primary point of contact for the City and oversee the Rincon team to ensure consistency in project
implementation and effective communication with City staff and other stakeholders, as appropriate.
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Cover Letter
Technical Direction and Control
In every project Rincon performs, we endeavor to provide our client with a high -quality product that meets or
exceeds expectations, and for which all applicable professional standards and regulatory requirements are
met. To meet this quality standard, QA/QC procedures are developed for each project at the planning stage,
outlining the management techniques to be used. Consistency in project implementation can provide the
City with a level of confidence that the same quality and rigor of analysis will be delivered on each deliverable
regardless of the scope or technical complexity.
Communication and Documentation Procedures
We understand that clear, concise, and thorough communication among team members is a critical
component in the successful implementation of every project. Rincon's project management
communication procedures are designed to accomplish the following objectives:
• Specify the formal communication and documentation procedures to be used by the team
• Institute a uniform method of recording actions and maintaining reference files
• Assure appropriate data flow to and between team members
The project manager is responsible for coordinating internal communication among the in-house team, as
well as with the client. To facilitate coordination and communication among staff members, we will
assemble as -needed planning and coordination meetings/teleconferences using an agenda developed and
circulated in advance. The project manager will convene these meetings to review work -in -progress, plans,
and schedules, and to ensure effective communication among the project team and with the client. The
objective of these meetings is to ensure that communication —internal and external —is clear and consistent.
As necessary or appropriate, formal letters are drafted to document matters such as significant project
milestones or changes in the schedule or cost.
Cost and Schedule Control
Rincon achieves cost, schedule, and resource control through the following three -step process: cost and
schedule baselines are established; actual cost and schedule data are available real time through the Ajera
software platform; deviations in cost or schedule performance are discussed internally, and if necessary,
with City staff and corrective actions are taken. Rincon uses Deltek Ajera°, a project -based accounting
system that controls all aspects of project management and accounting with real-time project information.
It gives managers access to review budgets and expenses, track both monetary and labor resources, and see
a snapshot of a project in real time. Ajera allows the creation of budgets and schedules to a level of
complexity commensurate with the project and its budget. The software provides a graphic Progress Report
that shows the relationship between the contract amount, time spent, expenses, and project percent
complete that, when compared against the project timeline, allows the project manager to rapidly determine
if the project is on time and on budget.
Problem Anticipation and Management
Rincon strives to implement all our projects in a smooth, measured and uninterrupted manner. However,
despite the best planning efforts, problems sometimes develop. Problems may range from small
inconveniences to issues of major importance. The best way to avoid problems is to be mindful of conditions
that may lead to up to or indicate development of a problematic situation, so that adequate adjustments may
be made in advance of experiencing difficulties. All our program and project managers have extensive
experience and have encountered and overcome project challenges before. Most problems develop in
response to conditions that differ from what was initially arranged or planned. With this in mind, one may
anticipate and mitigate most problems before they occur through the conscious and active practice process
of change management. The concept of change management is not new, but until recently has been
implemented more on an organization -wide level. Bringing awareness of change management into a task or
project has great benefits in efficiently and effectively adjusting work practices to accommodate and plan
responses to changes, and ideally avoid problems altogether.
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L Scope of Work
Rincon Consultants has provided similar services to many
municipalities throughout California and is an Esri Silver
Network Partner with a specialization in ArcGIS Online
solutions. Our team prides itself on being responsive and
providing the right solutions for our clients. Our philosophy is to
work closely with our clients to provide high quality professional
services at competitive rates and we welcome this opportunity
to further discuss your consulting needs.
ArcGIS Online
Specialty
With this in mind, Rincon Consultants is proposing to offer a suite of GIS services to the City consisting of
several tasks that are outlined further below.
At Rincon, we utilize a cloud -based GIS framework for data management and applications QA/QC, analysis,
mapping, and reporting. This system integrates ArcGIS Online web maps and field data collection
applications with management views, dashboards, and reporting tools to provide streamlined workflows for
our clients. Rincon also has extensive experience managing large, complex datasets for municipalities,
agencies, private entities, and utilities throughout the state. We maintain our data in line with industry -
accepted metadata and quality standards and always provide our clients with data packages that are
Correct, Clean and Complete. Because we work with a variety of public and private entities, we understand
the importance of maintaining the integrity and security of our GIS data.
Our GIS team has experience in advanced data creation, data management, geodatabase design, GIS server
deployment, GIS modeling, and custom application development. We are well versed in SQL Server,
permitting, planning, and asset management system integrations, and document management. As Rincon
continues to strive to be an innovator and differentiator within our industry, our team has been able to utilize
the power of GIS analytical models and scripting to automate complex GIS data analyses and repetitive data
management processes, thereby allowing our clients to make decisions faster and more efficiently.
Recently, many of Rincon's clients have enjoyed using interactive web portals to bring their projects to life.
By bringing together GIS data in addition to text, photos, and interactive widgets, our team can build a
custom GIS environment that enhances the user experience for public outreach, planning, or internal project
communication. Whether it's building custom web applications to display critical data or designing the
framework for data management, Rincon excels at helping our clients visualize their data and solve problems
efficiently.
Task i GIS Program Development
Rincon proposes developing a foundation for the City's GIS program to centralize important GIS layers to a
new shared network location, a training curriculum on effective use of the GIS platform, the creation of high
priority GIS data layers, enhancement of the City's existing ArcGIS Online services, development of a GIS
reference "knowledge bank", initiation and facilitation of quarterly GIS stakeholder meetings, and to
establish data sharing protocols and collaboration with local and partner agencies. These tasks will occur
concurrently with the implementation of Tyler's EnerGov EPL system and involve close coordination to
ensure data is compatible with the EnerGov system. Rincon plans to accomplish these goals and suggest
additional ways to assist the City in developing a GIS program that will exceed expectations.
Task 1.1 Needs Assessment
The first step in the development of any GIS system is a needs assessment that includes a comprehensive
review of the City's current systems and data with respect to the City's desired outcome. As part of a needs
assessment, Rincon will meet with the City of La Quinta to discuss the City's vision for a comprehensive GIS
system. We would then interview department staff, review the City's current hardcopy and digital assets
(spatial data, tables, hardcopy maps, as -built drawings, etc.), as well as the City's use of software such as
GoRequest and proposed use of Tyler's EnerGov(EPL) system. Rincon would also review the existing
IM
Cover Letter
business processes and workflows for activities including permit management, code enforcement,
document management, and opportunities for outside agency collaboration and data sharing
The aim of the needs assessment is to identify key assets, people, systems, and processes that are currently
in place and discover opportunities for GIS to help create more efficient workflows, enhanced information
delivery, and better decision -making processes. The assessment also identifies gaps that exist between the
City's current and desired state and what is needed to address those gaps to create a successful outcome.
The needs assessment process culminates with a report that reviews the relevant information discovered,
describes the opportunities for GIS integration, outlines what systems, data, and integrations will be needed,
and provides a set of recommendations for the development of an enterprise GIS system.
Rincon staff have experience conducting and participating in GIS needs assessments for both small and
large municipalities, including the City of Lake Elsinore, CA; City of Colton, CA.; and the City of Sacramento,
CA.
Shortly following the kick-off meeting, Rincon will arrange a series of meetings to conduct research and
interviews with designated staff from the following departments or teams:
• Public Works
o Planning & Development
o Engineering
o Maintenance and
Operations
• Recreation/Community
Services
• Building Division
• Police
• Fire
• Code Enforcement
• Emergency Management
• City Manager
• Information Technology
The goal of these meetings is to ascertain the types of activities each department performs, existing
processes and workflows, available resources, and the work products each department produces. This
knowledge will help us understand the City's current environment, detect constraints or inefficiencies with
current business processes, and identify potential opportunities for efficiencies to enhance the City's GIS.
Rincon will conduct an initial meeting and then distribute a survey to gather further feedback from the
interviewed City departments. Rincon will then follow-up the survey with a second meeting where we review
feedback from the surveys and refine the needs, constraints, and opportunities expressed in the initial round
of interviews and follow-up surveys. Rincon will also schedule quarterly GIS stakeholder meetings to ensure
that the system exceeds the City's needs and desires.
As part of the needs assessment, Rincon will work with the City to define important reference datasets, such
as Riverside County's General Plan, Land Use, Zoning, and the City's parcel data. Rincon will also work with
the City to suggest other high priority layers to be incorporated into the GIS environment and GIS data
attribution which will add additional value for future analysis. Rincon will also coordinate with City staff
involved in the Tyler EnerGov (EPL) system integration to ensure that all data is structured properly for
successful integration and eliminate data redundancy.
The results of our meetings and surveys will be developed into a memo to the City that provides a summary
of identified requirements, constraints, and opportunities, along with recommendations for tasks needed to
move forward.
Task 1.2 GIS System Implementation Plan
Where the needs assessment process provides the roadmap for the development of an enterprise GIS, the
GIS System Implementation Plan provides the directions. The plan specifies the steps that need to be taken
to develop an enterprise GIS system given the City's current system and desired endpoint. The plan includes
a discussion of topics, such as:
• User Requirements
• System Design
• Required hardware and software
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Geographic Information System (GIS) Technical Support Services
• Integration with Tyler EnerGOV(EPL) system
• Departments and Users needing access to the system
• Licensing, security, and user access levels
• What methods users will use to access the system
• Core datasets that need to be developed or converted for inclusion in the GIS system
• How the GIS system should integrate with other permitting and tracking software used by the City
• How the GIS data will be regularly updated
• How often the GIS data will be updated
• How data will be reviewed for quality
• How errors will be resolved
Following development and approval of a GIS System implementation plan, the City would move to the
implementation phase. Most implementations begin with a pilot project in which the GIS system is
developed, data converted and integrated, and one or more applications are configured for use by a small
group of staff to test the requirements assumptions, data, database and integrations. The City's Tyler
EnerGov (EPL)team will be involved in this process to validate Rincon's approach and ensure no data
redundancy or structure changes are needed down the line. Changes to the GIS components are made based
on the feedback by the pilot test users and full implementation follows in which more data is converted and
integrated into the system and more applications are configured and rolled out to a broader assemblage of
departments and staff.
Full implementation can happen in one large and lengthy process in which the GIS is pilot tested and then
fully rolled out to the entire City at once, or implementation can occur as an iterative process in which data is
converted, integrated and applications are rolled out to smaller groups of staff on an on -going basis, often
by staff sharing a particular business process, or one department at a time.
Task 1.3 Base Dataset Development
Developing a Citywide GIS starts with establishing processes to ensure that the City's core base map data
sets are kept up to date. Base map datasets are the foundation a successful GIS as other layers are
developed from them, and they are used by all departments. These include:
• Parcels
• Addresses
• Streets
These layers also form the basis for the refinement of other datasets such as general plan, zoning, permits,
licenses and other layers that depend on boundary information. They need regular maintenance to remain
current as new developments are approved. This is often done by converting or digitizing as -built project
maps to add new parcels, centerlines and utility information. Additionally, data from both Tyler's EnerGov
(EPL) system can be integrated.
Subsequent to the Needs Assessment, Rincon will work with the City to update and develop processes for
managing these core datasets moving forward. What follows is a description of options the City should
consider in approaching the management of core base map data.
Parcels
With respect to Parcel data, there are two approaches:
• The City can rely on County parcel data and develop processes to ensure the City's parcel data is
regularly updated from County sources. While conceptually simple, the City must wait for new
developments to be added to the County parcel data which can complicate permit management as
constituents seek permits for parcels the City does not yet have in its GIS.
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Cover Letter
• The City can maintain its own parcel data. This provides the City with more control over its parcel data,
as the City can add the lots from new developments to its own parcel layer to ensure the lot lines remain
current. To be manageable, this process requires:
o Training staff to regularly edit the parcel layer to incorporate new lots and revise the layer once the
county assigns parcel numbers.
o Adopting digital submission requirements for permits in which developers would be required to
submit plans in CAD and/or GIS formats to facilitate adding new lots to the City parcel layer. The
requirements should also include CAD and GIS standards to ensure submitted data can be easily
incorporated into the City parcel layer.
Regardless of the approach the City prefers, Rincon will work with the City to develop processes and
templates for managing the City parcel data. Rincon advises the City to coordinate updates with Riverside
County.
Addresses
Because addresses are assigned by City governments, we recommend the City develop a process to manage
addresses in the City GIS so that the address layer is always current. This facilitates linking to permit
management systems. It will also facilitate delivery of new addresses to the County to be incorporated in the
County's address layer.
There are a variety of methods for easily managing an address layer that Rincon can work with the City to
establish and train City staff to use.
Streets
Management of Street data can be done with the same two approaches as parcel data.
• The City can rely on county street data and develop a process to regularly update the GIS from county
sources.
• Alternatively, because street names are also assigned by City governments, the City could choose to
manage its own street layer entirely and add new streets when adding new developments.
As with parcels, regardless of the approach the City prefers, Rincon will work with the City to develop
processes and templates for managing the City streets.
Rincon staff have experience implementing Esri's Local Government Information Model (LGIM)and
consulting on workflows to develop and maintain parcel data through as -built data conversions. We also
have experience helping municipalities with developing address layers and implementing GIS-based
address management solutions.
The City's GIS should also include critical utility infrastructure layers: networked datasets such as water
distribution systems, wastewater collection systems, fire hydrants, utilities, and more.
Rincon staff have experience helping agencies map utility above -ground utility infrastructure and
experience working with utility data models and application templates for stormwater management and
NPDES reporting needs.
Additionally, these base data layers will be formatted to adhere to standards and structure set forth by Tyler
Technologies, to eliminate the need for restructuring down the road when integrated.
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Task 1.4 Department Specific Data
With the processes for managing the City's core base map data in place, our attention can focus on
developing and/or updating data that specifically benefits one or more departments. These datasets are
often derived from parcel boundaries or street lines, which is why establishing the core base map data first
is important.
Which datasets to address and in what order for integration into the EPL system is determined during the
Needs Assessment. The general rule of thumb is to start developing or updating the datasets that benefit
the most departments and work towards developing and updating datasets that are more specific to a single
department. In this case, datasets that will require integration into the Tyler EnerGov EPL system will be
prioritized, including the required information and data structure. The priorities are determined during the
needs assessment process.
For this task, Rincon will work with the City to develop and/or update departmental datasets as needed and
incorporate them into the City's GIS. Rincon can also develop update processes and train City staff to update
departmental datasets.
Task 1.5 Integration of Tyler's EnerGov (EPL) system and Esri's ArcGIS platform
Rincon understands that the City has recently procured an upgrade from its current licensing and permitting
software to Tyler's EnerGov(EPL) system that is anticipated to take place around August 2023.Tyler's
EnerGov systems integrates Esri's ArcGIS platform within its software design, allowing users to automate
and centrally connect critical processes, including licensing and regulatory, permitting and land
management, asset management, citizen request and response functions. Goals of this integration include
reducing the need for redundant data input, reducing the reliance on staff to provide information to the
public, GIS integration, and increasing the availability of data and information online.
For this task, Rincon will work with the City to implement the ESRI-enabled software, Permitting and
Licensing, which is included in Tyler's EnerGov(EPL)system. The Licensing and Permitting system have
built-in applications that harness the power of GIS with multiple tools that utilize the foundations of spatial
data.
GIS data is a core part of the Tyler EnerGov(EPL) software. Rincon will provide the gap knowledge between
the city, Tyler's EnerGov(EPL) system, and GIS to ensure that the data collected is the most optimal
workflow for the city. Rincon will ensure the GIS products that are developed as part of this project will
integrate with the EnerGov permitting and licensing tool. Rincon will provide expert GIS knowledge to
personalize and manage the City's workflow and process of using EnerGov. To do this, Rincon will integrate
the Tyler EnerGov(EPL)database structure, the spatial data collection flow, analysis, and storage within the
Tyler's EnerGov(EPL) system. Additionally, Rincon will coordinate with the Tyler team on setup of the
EnerGov GIS Map, to link our systems and create a seamless database.
Task 1.6 Knowledge Bank and Sharing
Rincon staff have experience developing GIS datasets for small and large municipalities, including the City of
Rancho Mirage, City of Oxnard, City of Long Beach, City of Morro Bay, City of San Luis Obispo, City of Lake
Elsinore, City of Colton, and more. This includes parcel dataset updates, roadway mapping, and natural
resource mapping. Rincon has extensive experience converting CAD based engineering datasets, pdf maps,
and other data sources to properly formatted GIS datasets. Key datasets deemed important or useful to the
City will be formatted to a standardized structure and consolidated into a database. We assume up to 10
datasets will be prioritized, with additional datasets to be added via a time and materials cost modification.
To develop the City of La Quinta's "knowledge bank," Rincon proposes the development of a GIS database
that incorporates geospatial data that is deemed useful for decision making and tracking. This data will be
stored on an internal shared network server hosted by the City, along with a cloud -based citywide GIS Portal.
Storing the newly created GIS data in a geodatabase that is shared on a local drive would allow the users
from multiple departments to view and edit the data as needed, but control who has access to it.
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Based on the City's needs, Rincon recommends using Esri's ArcGIS Online cloud -based system. This system
allows for cost effective, rapid deployment, modification, and expansion. This system is the industry
standard in for developing municipal mapping portals.
With a cloud -based Mapping and Data Management, City data can be centralized into one hub that contains
City base map data, field collected data, as well as maps and data from different departments and external
software programs. This will act as a project collaboration hub for all staff. Data management will be
streamlined from the development process through analytical reporting using a multi -tiered cloud -based
data management system. This application will serve as a project portal for all project data and will be
regularly updated with new or changing project data as data is collected and synchronized with the cloud
servers.
The City of La Quinta's portal users will be able to explore and visualize base maps, field collected data,
technical specialty maps, and other supporting datasets to enable the City's users to observe and analyze the
City information via interactive maps and/or live dashboards displaying charts and summaries of City data. In
addition, the project team's GIS staff can work directly with the portal data to quickly and easily create
report -ready mapping products.
Rincon has the ability to create both public and private -facing applications. The internal application will be
accessible by all staff who have been permissioned accordingly and feature near real-time data updates as
records are added and modified. Functionality such as filtering, property search, and chart/graph data
visualization can be included. An optional, external -facing application can be created to display and share
data with stakeholders and the public. Shown below is the City of Marina Public Data Viewer, which allows
the public to view data such as zoning, land use, and environmental data.
Possible datasets to be included are:
• City Boundary 0 Neighborhood Service Area
• Land Use • Coastal Hazard Zones
• Zoning • Faults
• Parks 9 Flood Zones
• Bike Lanes/Trails • Liquefaction
• Roads • Sewer Lines
• Public Service and Essential Facilities 9 Tsunami
• Historic Landmarks • Water Lines
• Land Use Opportunity Areas
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City of Marian Public Data Viewer
Rincon will provide data support and technical support forth is application for the duration of the contract.
This will include modification of the portal based on out of the box functionality. This could include additional
tool additions, color or wording changes, map layer ordering, and the addition or removal of any of the
general plan data.
The ArcGIS Online system contains the flexibility and capability to expand in both size and functionality.
Additional viewing or editing licenses can be bought on demand as city staff or needs grow. Furthermore, the
City has access to all the ArcGIS online functionality that comes as part of this package, including readily
configurable public outreach tools like survey forms and story maps.
This system can link to other web enabled systems as well. If the City has a document management system
that contains a predictable URL based on APN, a dynamic URL that links to that page can be integrated into
the map.
Maintenance
Rincon staff also have experience maintaining GIS data on behalf of small and large municipalities, including
the City of Simi Valley, City of Ventura, City of Oxnard, and the City of San Luis Obispo.
As the GIS program is implemented and continues to grow, it must be maintained to ensure its data is
current. Thus, it is crucial that the City's implementation also address how the GIS data is to be kept up to
date. At a minimum, the City must ensure the following land base layers are kept current, as they contain
critical land base information and attributes necessary for integration with Tyler's EnerGov (EPL) system and
GoRequest and document management systems.
GIS maintenance services should also include regularly monitoring how well the applications are meeting
user needs and whether applications need to be revised to address needs for additional functionality or
changes in related ERP systems. New applications will be needed to meet growing City needs and new uses
of the City's GIS system.
22
Cover Letter
Training
One of the most important components of any GIS system is user adoption. GIS Maintenance is not complete
without providing training and support to City GIS users.
As the City's GIS System grows and more departments are incorporated into the GIS System, the City will
develop increasingly broader and more sophisticated uses for its GIS. These new uses may necessitate
training new GIS users and providing additional training for current GIS users.
The City has requested training for 10-15 users. Rincon will provide virtual group training sessions (5), which
will be recorded for future employee onboarding. Rincon staff have years of experience providing GIS
training to municipalities. Among our staff are professionals with experience teaching GIS courses at
Community Colleges, Universities, Federal Agencies, and extended education colleges. Our staff have
provided instruction to numerous public agency technicians, analysists, and managers, as well as tribal
agency members, students, and non-profit staff.
Task 2 Hardware & Software Solutions
Rincon staff has extensive experience installing and configuring Esri applications, including Desktop, Server,
ArcGIS Online portals and GIS Dashboards. Our staff regularly utilize ArcGIS field -data collection tools,
including ArcGIS Online, ArcGIS Field Maps, Survey 123 for ArcGIS, and ArcGIS web application templates for
our project delivery. Additionally, through our Silver Network partnership with Esri, Rincon has access to the
latest Esri applications and specialized Esri support services we can bring to address our client's particular
needs. It is assumed that all hardware and software costs and licensing fees are paid for the by City.
Task 2.1 Hardware
Rincon is aware that the City has recently installed a new, well-equipped server that will be used exclusively
for GIS-related activities. Rincon proposes setting up a shared drive for all GIS databases, organized by
department and type of data.
During the needs assessment and implementation planning phase, staff who will be using locally installed
ESRI software rather than online cloud -applications and use will need to be provided with desktop
computers or laptops that meet ESRI's hardware requirements.
Task 2.2 Software
Rincon recommends that key users install the ESRI suite on their devices. All GIS data will be stored and
organized on a network drive. Users who have access to ESRI software will be "administrators" and will be
able to share data to the ArcGIS Online portal.
Rincon Consultants, Inc. 23
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Task 3 Enterprise GIS Development
Rincon has experience with the development and implementation of enterprise systems. Enterprise GIS can
be defined as the implementation of GIS infrastructure, processes, and tools within the context of an
organization, enabling a set of capabilities and a process for establishing and maintaining that
infrastructure. It facilitates the storage, sharing, and updating of geospatial data, maps, and applications
that are used by an organization, stakeholders, and the public.
As highlighted in the Scope of Work, an ArcGIS Online portal -based system will provide the City of La Quinta
with a secure, cloud -based system that can be configured across multiple machines, at a much lower cost
than an Enterprise setup. A customized base deployment will centralize data management, mapping, and
collaboration throughout the organization. Rincon will work with the City to determine the most appropriate
server setup and structure.
Rincon will set up a customized ArcGIS portal for the City of La Quinta, complete with logos and specialized
content to establish a brand and style for the City. The portal homepage will display customized content in an
easy -to -understand format and act as a hub for all important datasets and maps - a "knowledge bank". The
portal can also act as a showcase for the City's favorite maps and applications. It is assumed that all ArcGIS
Online licensing and credit usage fees are the responsibility of the City.
Task 3.1 Security
To keep the City's data secure, an identity -based security model will be used to access content. Department
or project -specific groups will be created to ensure access is appropriately assigned. Rincon will work with
the City to determine the best log -in setting, depending on the City's current security and setup.
Portal administrators will be set as points of contact for the City's Enterprise system. Administrators will be
alerted when members request password resets, modify privileges, and make other account changes.
Rincon will create various roles within the organization, depending on privileges needed per user. By default,
there are five roles: Viewer, Data editor, User, Publisher, and Administrator. Custom roles can be created as
well. The number of Portal users is dictated by ESRI licensing. Thus, Rincon will work with the City to
determine the Portal requirements and recommend licensing changes to provide increasingly wider access
to other uses in the City organization. Rincon will also work with the City or develop ArcGIS Online groups and
user roles and processes for organizing the City base map and departmental layers.
Every GIS implementation will have different sets of users. While many staff can be serviced with online web
maps and applications, some staff are "power -users' and need access to the richer capabilities of Esri
Desktop products, and other staff may only access GIS in the field. Rincon can help the City get the most of
its GIS system by training these different types of users so that they know how to work with the applications
efficiently and productively.
Conclusion
Through Rincon's proposed scope of work, the City of La Quinta will have a foundation for their GIS program
to centralize important GIS layers and seamlessly integrate the Tyler's EnerGov (EPL) system, optimizing
their spatial data needs. Understanding the City's GIS needs, Rincon will provide trainings and services to the
City ensuring their future success utilizing geospatial data.
24
Cover Letter
j. Implementation Plan
Rincon's Implementation Plan has been designed to take advantage of our large GIS team and complete
tasks concurrently. Portions of Task 1 will take place during or after Task 2 and 3, once meetings and
coordination with IT, City Departments, and Tyler staff have been completed. Trainings and stakeholder
meetings are dispersed throughout our Implementation Plan to gather feedback and provide the City with
context and information as systems are developed.
Ouarterly Meeting Schedule
January 2023 - First Quarter Stakeholder Meeting
April 2023 - Second Quarter Stakeholder Meeting
July 2023 - Third Quarter Stakeholder Meeting
October 2023 - Fourth Quarter Stakeholder Meeting
November 2022
Kick off Initial Meeting
• City staff and Rincon will kick off the project with a meet and greet to discuss the timeline and goals of
implementation. This will be the time for the project managers to adjust the timeline, ask questions, and
adjust before project implementation begins
November 2022—Dcccmbcr 2022
Task 1.1 Needs Assessment - Data & Systems Review
• Comprehensive review of the City's current systems and data with respect to desired outcome
o Hard copy and digital assets
o Current permitting and tracking systems used by City
o Comprehensive Draft Report
• Report that reviews the relevant information discovered, describes the opportunities for GIS
integration, outlines what systems, data, and integrations will be needed, and provides a set of
recommendations for the development of an enterprise GIS system.
• Organize meetings/interviews with department staff to identify key assets, people, and systems. Initial
survey to gather further feedback.
o Public Works - planning, building
o Recreation/Community
o Police
o Fire- Code Enforcement
o City Manager
o Information Technology
• Compile and interpret needs of city GIS system and how to implement, maintain, and optimize workflows
• Follow -Up survey with second meeting to review feedback from the surveys and refine the needs,
constraints, and opportunities expressed in the initial round of interviews
• Deliverable - Report Summary of identified requirements, constraints, and opportunities, along with
recommendations for tasks needed to move forward
• Second Quarterly GIS Stakeholder Meeting
Rincon Consultants, Inc. 25
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Novcmbcr 2022-March 2023
Task 2.0 Hardware and Software Solutions
• Coordination with IT
• Implementation of drives for city use of GIS
• Installation of ESRI suite for key personnel
Task 3.0 Security
• Coordination with IT
• Identify portal administrators
• City staff training for key staff members and IT solutions
January 2023-April 2023
Task 1.2 GIS System implementation Plan
• Implementation of GIS system and how to integrate with Tyler's EnerGov(EPL) system
• Initial set of trainings for"GIS On -Boarding" for City staff including creating ESRI user accounts and
assignment of roles
Task 1.3 Base Dataset Development
• Citywide GIS development with establishing base map data
• Templates for managing city parcel data updates
• Templates for managing the city street data
• City staff training for GIS base map basics, street data, and city parcel data in ESRI GIS software
Task 1.4 Department Specific Data
• Development and updating of city specific data and associated departments
• City staff training for Department Data and Organization Best Practices
• Third Quarterly GIS Stakeholder Meeting
January 2023 - December 2023
Task 1.5 Implementation of Tyler's EnerGov (EPL) system and ESRI
• Coordination with City of La Quinta & Tyler staff at all steps of the project to ensure correct data
structure & content
• Provide gap knowledge to the city about how to collect, analyze, and store spatial data from EnerGov
• City staff training for ESRI and EnerGov
26
Cover Letter
April 2023—July 2023
Task 1.6 Knowledge Bank and Sharing
• Development and implementation of GIS database that incorporates all data that is deemed useful for
decision making and tracking.
• Upload data to shared Network, along with the development of cloud based citywide GIS Portal.
• Integration with Tyler's EnerGov(EPL) system/EnerGov GIS Map
• City staff training for GIS portal, local drives, and GIS Best Practices
• Fourth Quarterly GIS Stakeholder meeting
• Identify portal administrators
• City staff training for key staff members and IT solutions
Rincon Consultants, Inc. 27
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Kick off Initial Meeting
Task1.1 N Needs
Assessment - Data &
Systems Review
Task 1.2 GIS System
implementation Plan
Task 1.3 Base Dataset
Development
Task 1.4 Department
Specific Data
Task 1.5 Implementation
of Tyler's EnerGov(EPL)
system and ESRI
Task 1.6 Knowledge Bank
and Sharing
Task 2.0 Hardware and
Software Solutions
Task 3.0 Security
28
References of California Government Agencies
2 References of California
Government Agencies
Our GIS staff have developed web mapping applications, maps, and publications for some of the most
challenging projects performed throughout the state of California. Our philosophy is to work closely with our
clients to provide high quality professional services at competitive rates and we welcome the opportunity to
further discuss your ongoing consulting needs.
Rincon has provided GIS services for 25 years to over 100 cities and municipalities; the following list
highlights select clients we have provided services for. For detailed project descriptions see section M Firm
Qualifications, below.
Rincon has provided GIS Services to the following cities:
Agoura Hills
Coachella
Long Beach
Perris
Santa Clarita
Alhambra
Coachella Valley
Los Osos
Piru
Santa Cruz
Antioch
Colton
Malibu
Pismo
Santa Maria
Arroyo Grande
Compton
Marina
Pomona
Santa Paula
Avalon
Concord
Merced City
Port Hueneme
Santee
Avenal
Corona
Millbrae
Rancho Cucamonga
Seaside
Azusa
Encinitas
Milpitas
Rancho Mirage
Simi Valley
Bakersfield
Fillmore
Monterey
Rancho Palos
Solvang
Bell Gardens
Goleta
Moorpark
Verdes
Stanton
Berkeley
Grover Beach
Morro Bay
Redlands
Thousand Oaks
Beverly Hills
Guadalupe
Murrieta
Redondo Beach
Union City
Buellton
Hacienda Heights
Nipomo
Redwood
Vacaville
Burbank
Hawthorne
Novato
Riverside
Ventura
Calexico
Hayward
Oakland
Sacramento
Visalia
Camarillo
Hermosa Beach
Oceanside
San Diego
Vista
Capitola
Hollister
Ojai
San Francisco
Walnut
Carmel
Hollywood
Ontario
San Jose
Watsonville
Carpinteria
Huntington Beach
Orcutt
San Juan
West Covina
Carson
Inyo City
Oxnard
Capistrano
Willowbrook
Castaic
La Canada Flintridge
Pacific Grove
San Leandro
Chico
Lake City
Palmdale
San Luis Obispo
Chino Hills
Lake Elsinore
Palo Alto
San Marcos
Chula Vista
La Verne
Pasadena
San Rafael
Claremont
Lompoc
Paso Robles
Santa Ana
Santa Barbara
Rincon offers extensive experience providing GIS services to California municipalities and our team brings
unique qualifications to assist with ensuring that projects will be managed in an efficient, transparent, and
ethical manner. The following projects highlight select experience relevant to the City's needs surrounding
this project.
Rincon Consultants, Inc. 29
City of La Quinta
Geographic Information System (GIS) Technical Support Services
City of Marina
On -call GIS Services
Marina, California
Rincon assisted the City of Marina with creating a base inventory of existing GIS datasets, digitizing zoning
and general plan land use layers, and creating a web -based public parcel viewer, as part of a previous
contract with the City of Marina. Because the City of Marina has limited in-house GIS resources, they
requested Rincon's on -call GIS assistance to support their GIS needs. Rincon currently assists the City with a
variety of GIS services, including but not limited to, staff augmentation to provide on- or off -site GIS staff,
GIS data development and data conversion, integration of new systems and applications, field asset
inventories, and unmanned aerial systems surveys. Additionally, Rincon has provided the City with ArcGIS
Online setup and management, creating user access and permissions and managing these items. To
increase productivity and proper use of the system, Rincon has and will provide training on ArcGIS software
and ArcGIS Online use for City staff.
Reference Info:
Guido Persicone, Community Development Director
City of Marina, Community Development Department
211 Hillcrest Avenue
Marina, California 93933
831-884-12891 apersicone@cityofmarina.orq
Dates: May 2022 to Present
Staff: Jon Montgomery (GIS Manager, Senior GIS
Specialist)
Doug Carreiro (GIS Specialist)
Katherine Castanon (GIS Specialist)
30
References of California Government Agencies
City of Rancho Mirage
General Plan Update and EIR
Rancho Mirage, California
Rincon assisted the City of Rancho Mirage with a technical update and redesign of its General Plan Update
that included a full -color online and print book and a highly interactive land use map. The project involved a
technical update for compliance with state law, and the development of an arts and culture element to
reflect the City's focus on art and cultural events as part of a vital community. The public outreach program
involved the development of posters and interactive workstations specially designed to convey the branded
aesthetics of the document and website design. Rincon facilitated two public workshops and presented the
plan with the City planning manager to the City Council for approval. Rincon also produced the EIR update
and performed scoping and community meetings for the CEQA component. Rincon's Rancho Mirage General
Plan won a Merit Award for Outstanding Planning Document from AEP, and the Merit Award for Best
Practices from the APA Inland Empire chapter.
Rincon's GIS department was involved in relating data form multiple sources, digitizing data, creating legible
General Plan graphics, and customizing a publicly viewable web application based on data from 20 different
General Plan maps.
Reference Info: Dates: January 2017 to December 2020
Jeremy Gleim, AICP, Development Services Director Staff: Jon Montgomery (GIS Analyst)
City of Rancho Mirage
69-825 Highway 111
Rancho Mirage, California 92270
760-328-2266, Ext. 2621 jeremyg@ranchomirageca.gov
Rincon Consultants, Inc. 31
City of La Quinta
Geographic Information System (GIS) Technical Support Services
City of Monterey Park
On -call GIS Support Services
Monterey Park, California
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The Rincon team provides On -Call services to the City of Monterey Park by assessing and understanding the
City's current GIS needs. Rincon created and currently manages baseline and housing element datasets and
Rincon created and helped facilitate an ArcGIS Online Portal for the City.
The main goal of the Online Portal for the City is to explore different baseline and housing element layers.
The portal provides the City with a foundation for expanding to a Citywide GIS portal that can be used by City
Staff from various departments to look up parcel and address information and other specific information
contained in department data layers. Rincon worked with the City to determine the ArcGIS online
requirements and recommend licensing changes to provide more utilization and access to other users in the
City.
These components are hosted on Rincon's secure ArcGIS Online cloud platform and are updated regularly to
ensure the most up to date data layers are included for the City of Monterey Park.
Reference Info: Dates: June 2021- Present
Steven Sizemore, Interim Community Development Staff: Jon Montgomery(GIS Manager)
Director
City of Monterey Park
320 West Newmark Avenue
Monterey Park, California 91754
626-307-13241 SSizemore@MontereyPark.ca.gov
32
References of California Government Agencies
City of Sakcrsfidd
Housing Element and General Plan Update
Bakersfield, California
14
A
Rincon was selected by the City of Bakersfield to assist in a comprehensive General Plan Update with
associated zone mapping and Programmatic EIR that will evaluate the impacts of the General Plan Update
and include programmatic mitigation measures intended to streamline CEQA review of subsequent activities
that are consistent with the General Plan. The scope of work consists of visual branding and an extensive
community engagement program, including online resources, community workshops, pop-up events,
stakeholder interviews, and joint study sessions. Rincon's GIS team has been involved every step of the way,
providing the City with up-to-date parcel databases, customized web applications for data editing and
collaboration, as well as developing a story map to assist the public in understanding
Reference Info:
Dates: November 2021 to Present
Christopher Boyle, Development Services Director Staff: Keelie Rocker (Senior GIS Analyst)
City of Bakersfield Max Antono (GIS Analyst)
1715 Chester Avenue, 2nd Floor
Bakersfield, California 93301
661-326-37541 cboylePbakersfieldcity.us
Rincon Consultants, Inc. 33
City of La Quinta
Geographic Information System (GIS) Technical Support Services
4Leaf
Napa and Sonoma Counties Developer Mapping Tool
Napa and Sonoma Counties, California
Lct s Talk Iluesink
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Developer Comment Tool
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Rincon created and currently manages an interactive web mapping application that allows the public to
provide comments on potential housing sites throughout Napa and Sonoma Counties. Comments are
submitted and received directly through an
To provide this application with base data, Rincon also designed and managed a multi -county and multi -city
parcel database for the Napa -Sonoma Collaborative. Relating data from multiple public and municipal
sources, Rincon transformed the datasets into one cohesive database which was hosted on ArcGIS Online
and served as the basis for visualizing potential housing sites and allowing the public to comment on specific
locations.
This web mapping application also incorporates a customized Survey 123 form, designed to capture site -
specific information and public opinion. The survey results and data collected through the application are
available in a dataset to help inform decision making and future efforts.
These components are hosted on Rincon's secure ArcGIS Online cloud platform and are updated regularly to
ensure the most up-to-date data and sites are included.
Reference Info:
Elliott Pickett, Associate Planner
41-eaf, Inc.
130 Cremona Drive
Goleta, California 93117
530-230-73821 epickett�4leafinc.com
Dates: February 2022 to Present
Staff: Jon Montgomery (GIS Manager)
Keelie Rocker (Senior GIS Analyst)
34
Complete Pricing List
3 Complete Pricing List
RINCON CONSULTANTS, INC.
Project
Cost Estimate
U
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U
N
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N
Rincon Labor Classification
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0
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Tasks
Labor Cost
Hours
$285
$164
$146
$131
Task 1: GIS Program Development
Task 1.1 Needs Assessment
84,160
27
2
5
10
10
Task 1.2 GIS System Implementation Plan
$T500
49
4
5
20
20
Task 1.3 Base Dataset Development
$10,932
78
8
30
40
Task 1.4 Department Specific Data
$9,472
58
8
20
40
Task 1.5 Integration of Tyler's EPL System
$19,806
130
10
10
60
50
Task 1.6 Knowledge Bank & Sharing
$14,040
94
4
20
30
40
Task Subtotal
$65,964
446
20
56
170
200
Task 2: Hardware & Software Solutions
S14,865
90
15
5
40
30
Task Subtotal
$14,869
90
15
5
40
30
Task 3: Enterprise GIS Development
$18,190
120
10
10
40
60
Task Subtotal
$16,190
720
10
10
40
6o
Task6: Ongoing Maintenance
Task 6.1 Assume 3 hours support a week for one year
$22,152
155
52
104
Task6.2 Stakeholder Meetings (Quarterly)
$3,5281
24
B
1 8
8
Task Subtotal
$25,680
180
60
8
N2
Tatal Hours
836
45
131
2,98
402
Direct Cost Detail
Vehicle Costs
$ -
Four Gas Monitor
$ -
Soil Vapor Extraction Monitoring Equipment
$
Flame Ionization Detector
$
Hand Auger Sampler
$
Water Level Indicator, DC Purge Pump
$
UAS Drone
$
L & H Dive Insurance
$ -
Standard Field Equipment Package
$ -
Manual enter 1
$ -
Manual enter 2
$
Rental Equipment 1
$
Rental Equipment 2
$
AGOL Organizational Account (Creator @ 60D+4 Mobile Workers @ 350)
Licenses
$
Subconsultant FeeSubtotal
$ -
Additional Costs
$
Summary
Professional Fees Subtotal $124,639
Direct Costs Subtotal
Total Project Budget $ 124,639
Professional Services -are based on Rincon's standard fee schedule and labor
classifications. The above is provided as an estimate of Rincon's effort pertask.
Rincon may reallocate budget between staff and tasks, ss long as the total
contract price is not exceeded.
Annual Escalation - Standard rates subject to 3 % escalation annually
Rincon Consultants, Inc. 35
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Fee Schedule
Principal II
$295
Director II
$295
Principal 1
$285
Director
$285
Senior Supervisor11
$258
Supervisor 1
$240
Senior Professional II
$224
Senior Professional
$208
Professional IV
$184
Professional III
$170
Professional11
$153
Professional
$136
Associate III
$117
Associate II
$102
Associate 1
$95
Field Technician
$82
Data Solutions Architect
$175
Senior GIS Specialist
$164
GIS/CADD Specialist II
$146
GIS/CADD Specialist 1
$131
Technical Editor
$130
Project Accountant
$110
Billing Specialist
$95
Publishing Specialist
$105
Clerical
$95
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG
verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of
depositions or in -court testimony are charged at the hourly rate of $375.
Reimbursable Expenses
Photocopies- Black and White $0.20(single-sided), $0.40 (double -sided)
Photocopies -Color$1.50 (single -sided), $3.00 (double -sided)
Photocopies -11 x 17 $0.50 (B&W), $3.30 (color)
Oversized Maps $8.00/square foot
Digital Production $15/CD, $20/flash drive
Light -Duty and Passenger Vehicles* $88/day
4WD and Off -road Vehicles* $140/day
* $0.65/mile for mileage over 50 and forall miles incurred in employee -owned vehicles.
Other Direct Costs. Costs associated with the execution of a project, that are not included in the hourly rates above, are billed at
cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized
travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment,
rental equipment, and vehicles other than covered by the above charges.
Annual Escalation. Standard rates subject to 3.5 % annual escalation.
Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract
provisions for the assignment. Invoices are delinquent if not paid within ten (10) days from receipt or per the contractually
required payment terms.
15N
Complete Pricing List
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment
$155
Four Gas Monitor
$133
Flame Ionization Detector
$107
Photo Ionization Detector
$80
Hand Auger Sampler
$60
Water Level Indicator, DC Purge Pump
$45
Natural Resources Field Equipment
UAS Drone
$268
Spotting or Fiberoptic Scope
$165
Pettersson Bat Ultrasound Detector/Recording Equipment
$165
Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera)
$110
GPS (Sub -meter Accuracy)
$65
Infrared Sensor Digital Camera or Computer Field Equipment
$55
Scent Station
$22
Laser Rangefinder/Altitude
$11
Pit -fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar
$9
Mammal Trap, Large/Small
$1.50/$0.50
Water and Marine Resources Equipment
Boat (26 ft. Radon or Similar)
$600
Boat (20 ft. Boston Whaler or Similar)
$335
Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH)with GPS
$165
Water Quality Equipment (DO, pH, Turbidity, Ref ractometer, Temperature)
$60
Ref ractometer(Salinity)orTurbidity Meter
$37
Large Block Nets
$110
Minnow Trap
$95
Net, Hand/Large Seine
$55
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet,
$110
Safety Equipment, and Botanic Collecting Equipment)
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and
$140
Mifi, Delorme Satellite Beacon, 24-Hour Safety Phone)
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer,
$165
Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers,
$55
Buckets)
Underwater and Marine Sampling Gear(U/W Photo/Video Camera, Scuba Equipment
$55/diver
(Tanks, BCD, Regulators, Wetsuits, etc.)
Marine Field Package(PFDs- Personal Flotation Devices, 100-foot Reel Tapes with
$55
Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer,
Refractometer, Anemometer, Various Field Guides)
Insurance, Hazard and Fees
Historic Research Fees
$50
L&H Dive Insurance
$55/diver
Level C Health and Safety
$65/person
Rincon Consultants, Inc. 37
City of La Quinta
Geographic Information System (GIS) Technical Support Services
4 List of Complementary Services
Offered by Proposer along with
Corresponding Prices
Additional services that Rincon believes would benefit the City of La Quinta are listed below. Rincon's staff
rates are shown in the Fee Schedule. Our standard fee for GIS services range between $131- $164/ hour on a
time and materials basis. Rates may be negotiated based on tasks needed and the duration of the projects.
Stan Augmentation
Rincon can expand the City's existing staff by providing on- or off -site GIS staff to assist with GIS data
conversion and editing activities during times of heavy activity.
GIS Data Development/Data Conversion
Converting data for use in a GIS is a time intensive process that is usually best to outsource so that existing
staff can focus on their core work. Rincon has the capability to handle small and large conversionjobs from
scanning as-builts to integrate into the City's GIS system, to digitizing new parcels, addresses, and streets
for proposed development projects.
Data Integration
As new systems and applications are brought into use by the City, Rincon can assist the City with ensuring
these applications can be integrated into the City's GIS system for one -stop visualization and mapping
Field Asset Inventories and Data Collection
Part of building out an enterprise GIS system requires locating and mapping infrastructure assets. From
storm drains, streetlights, to swing sets and trees, Rincon can help. Our staff can configure the GIS
databases, data collection applications and perform the field data collection, or we can train the City's staff.
Rincon is an ArcGIS Online Specialty provider and well versed in setting up and using Esri's field -data
collection applications: ArcGIS Collector, Survey 123, including integrating these applications with sub -
meter GPS systems.
Workflow Automation
Many cities have processes that are tedious and manually intensive. Our GIS team manages large datasets
and analyses that involve many manual steps. If staff find themselves copying and pasting information from
one source to another, there's usually way we can automate that. We are adept and using a variety of
different technologies to convert, integrate and manage data. From ArcGIS Model Builder to Microsoft SQL
Server Integration Services, to Python and PHP scripting and Visual Studio applications, we can help ensure
city staff do not have to enter data into two different systems or copy and paste data from different
applications.
Custom Mapping Services
Rincon's GIS team produces thousands of maps per year. From land use and zoning maps to field atlas maps,
our team is adept at creating any map product the City could need. Rincon can also make map templates for
the City to use in developing their own maps.
38
Staffing and Project Organization
5 Staffing and Project Organization
Staff Organization
Doug Carreiro Max Antono Katherine Castanon
Solutions Architec GISAnolyst GIS Analyst
Key Staff
Rincon has assembled a team of highly skilled GIS professionals who combine extensive technical
qualifications and decades of experience working in the region. Resumes for all key team members are
included on the following pages. Rincon will work with the City during the needs assessment and
implementation plan development to understand the City's geospatial needs.
Rincon will provide the City with reports and memorandums documenting the steps taken and will be in close
communication with the City's stakeholders. City feedback and questions are welcomed. Rincon will work
with the City to establish a City of La Quinta Technical Lead to act as a point of contact and coordinate staff
feedback, as well as act as a liaison between Rincon and Tyler Technologies.
Craig Huff I Director and Contract Administrator
As a Vice President and Chief Information and Security Officer, Craig Huff leads the
IT and Cybersecurity direction for the firm as it relates to collaboration, data
security, operations, and backend architecture to support all of Rincon's 400+
valued staff wherever they happen to find themselves, be it in the office or in the
field conducting a survey. Craig also oversees the management of Rincon's
Geographic Information System (GIS) team and leads Rincon's Idea's Lab, an
internal vetting team that makes internal and Client driven innovations come to life.
With over 15 years of experience at Rincon, Craig has developed and configured a
variety of critical tools and processes that has allowed the firm to scale to become
one of the leaders in our industry. Craig has provided project oversight and consultation on various GIS
projects, including for the City of Marina On -call for GIS Services and the City of Rancho Mirage Housing
Element.
Rincon Consultants, Inc. 39
City of La Quinta
Geographic Information System (GIS) Technical Support Services
Jon Montgomery) Project Manager
Jon Montgomery oversees Rincon's GIS department and specializes in data
management, custom mapping tool development, spatial analysis, and graphics
production. His expertise includes extensive ESRI software experience, field tool
equipment management, python programming, Adobe product suite software, CAD,
and open source solutions. Jon's 10 years of GIS experience include working with
regional and local government agencies, nonprofit organizations, and private firms
to provide the highest quality analysis and products.
Keelie Rocker I Senior GIS Analyst
Keelie Rocker is a Senior GIS Analyst whose experience spans across public and
private sectors. In her 8 years in environmental consulting, she has worked on and
led permitting and GIS analysis for the state's largest mitigation banks, private
development projects, and large-scale utility projects. Recently, her focus has been
on fire hardening and vegetation management efforts for utility companies, as well
as building custom web applications for cities and counties across California.
Doug Carreiro I Solutions Architect
Doug Carreiro is a GIS Analyst and Remote Pilot with professional experience
utilizing GIS, GPS, and graphics production in industries including agriculture,
education, insurance, and environmental consulting. His expertise includes
geospatial analysis, imagery analysis, cartography, GPS data processing, Python GIS
tool scripting, graphic design, and has extensive ESRI ArcGIS and QGIS software
experience. Most recently, Mr. Carreiro worked with City of Marina planners to
conduct an on -site inventory of the city's GIS data, which included shapefiles,
geodatabases, rasters, ArcGIS Enterprise Server data, as well as physical maps and
documents. He has also provided on -call GIS support to the City of Greenfield.
Max Antono I GIS Analyst
Max Antono is an analytical and detail -oriented GIS Analyst with 2+ years of
experience within the A/E/C industry. He has a proven ability to combine strong
cartography and organizational skills to make informed decisions regarding land
utilization through spatial data analysis. Max is well -versed in using a multitude of
ArcGIS products such as ArcPro and ArcGIS Online, as well as other software
systems. Recently, his focus has been on housing element and general plan update
efforts for various cities and counties in California
Katherine Castanon I GIS Analyst
Katherine Castanon is an analytical and detail -oriented GIS Analyst with 2+ years of
experience utilizing Esri and Adobe software in a professional and academic
setting. Her current duties at Rincon include spatial analysis, graphic design, and
cartography. She has a proven ability to combine strong cartography and
organization skills to make informed decisions regarding land utilization through
spatial data analysis.
40
Subcontracting Services
6 Subcontracting Services
Rincon will not be subcontracting any portion of this contract.
Rincon Consultants, Inc. 41
City of La Quinta
Geographic Information System (GIS) Technical Support Services
7 Disclosures
Rincon does not have any conditions to disclose regarding bankruptcy, pending litigation, planned office
closures, mergers) or any organizational conflicts of interest that may affect the ability of Rincon to perform
the required duties.
Rincon certifies that it has not been debarred, suspended or otherwise declared ineligible to contract with
any other federal, state or local public agency.
42
Explanation of Methodology
8 Explanation of Methodology
As outlined in the Scope of Work, Rincon will meet with the City to conduct a needs assessment to include a
comprehensive review of the City's systems and data needs and desired outcome.
The first step in the development of any enterprise system is a needs assessment that includes a
comprehensive review of the City's current systems and data with respect to the City's desired outcome. The
main goal of the needs assessment is to identify key assets, people, systems, and processes that are
currently in place and discover opportunities for GIS to help the city with more efficient workflows,
information delivery, and better decision -making process. The assessment also identifies any gaps that
exist between the City's current and desired state.
During a needs assessment, Rincon would meet with the City's key staff to discuss the City's vision for a
comprehensive GIS system. During this time Rincon staff will do a comprehensive review of the City's current
systems and data by working closely with city staff. The comprehensive data catalog will be a report that
outlines the current system and data. The review will also include necessary integrations and provide a set of
recommendations for the development of an enterprise system.
We would then interview stakeholder department staff to identify key assets, people, and systems. The
interview will include a survey for initial feedback to understand City Staff Member needs. Rincon staff will
then compile and interpret the needs of the City's GIS system and create a plan to implement and optimize
GIS workflows that integrate into the City's system. This will be delivered as a Report Summary that has
identified requirements, constraints, and opportunities, along with recommendations for tasks needed to
move forward. The comprehensive Report will be presented at the GIS stakeholder meeting for review of key
findings and to receive stakeholder input. Rincon will adjust the implementation plan accordingly dependent
on the quarterly review.
Hardware and Software solutions will be implemented by working closely with key City personnel within
information technology. Rincon will coordinate with IT to implement drives for City use of GIS and install
ESRI GIS suite as well as help identify and enroll GIS portal administrators for security.
Rincon will work with the City to implement the ESRI-enabled software, Permitting and Licensing, which is
included in Tyler's EnerGov (EPL) system Rincon will provide the gap knowledge between the city, Tyler EPL,
and GIS to ensure that the data collected is the most optimal workflow for the city. Rincon will implement the
permitting and licensing tool, EnerGov, which is designed to automate and centrally connect critical
processes, including licensing and regulatory, permitting and land management, asset management, citizen
request and response functions and more.
Once Rincon has identified the needs of the city, implemented hardware and software solutions, the next
step is to implement the GIS system. Rincon will host initial set of trainings for"GIS on-boarding"for city staff
including creating ESRI User accounts and assignment of roles. Rincon will develop and implement base map
dataset and create templates for managing city parcel datasets and city street data. The next training would
be for GIS base map basics and intro to ESRI GIS. These trainings are essential to gauge city staff and
understand their needs of the data and ensure that we are providing workflows that are helpful for long-term
use of the city.
The last step for implementation relies on the development of GIS database that incorporates all the city
data that is deemed useful for decision making and tracking. This set of data will be reviewed by City staff
and key stakeholders before upload data to shared network and cloud based citywide GIS portal. City staff
will understand the integration and understanding of ESRI Data with Tyler's EnerGov (EPL) system EPL
system and know best practices for GIS.
Rincon has also provided similar GIS services to the cities of Colton, Lake Elsinore, Simi Valley, Oxnard, and
Seaside in the form of GIS system set up, on -call GIS services, adjunct staffing, database development, and
custom web application development.
Rincon Consultants, Inc. 43
City of La Quinta
Geographic Information System (GIS) Technical Support Services
9 Acknowledgement of Insurance
Requirements (Attachment 2)
Attachment 2, Insurance Requirements Acknowledgment is provided on the following page.
44
I,
ATTACHMENT 2
INSURANCE REQUIREMENTS ACKNOWLEDGEMENT
Craig Huff
Must be executed by proposer and submitted with the proposal
confirm that Rincon Consultants, Inc.
(Name) hereby acknowledge and
(Company) has reviewed the
City's indemnification and minimum insurance requirements as listed in Exhibits E and F
of the City's Agreement for Contract Services (Attachment 1); and declare that insurance
certificates and endorsements verifying compliance will be provided if an agreement is
awarded.
I am Director, Information Technology and Graphic Services of Rincon Consultants, Inc.
(Title)
(Company)
./
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence); $2,000,000 (general aggregate)
Must include the following endorsements:
vf
General Liability Additional Insured
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000(per accident
Personal Auto Declaration Page if applicable
Errors and Omissions Liability $1,000,000 (per claim and aggregate)
✓
Worker's Compensation (per statutory requirements)
Must include the following endorsements:
Worker's Compensation Waiver of Subrogation
Worker's Compensation Declaration of Sole Proprietor if applicable
Cyber Liability/Technology Errors and Omissions Liability $1,000,000
(per occurrence/loss)
Page 11 of 14
City of La Quinta
Geographic Information System (GIS) Technical Support Services
io Non -Collusion Affidavit
(Attachment 3)
Attachment 3, Non -Collusion Affidavit is provided on the following page.
46
ATTACHMENT 3
NON -COLLUSION AFFIDAVIT FORM
Must be executed by proposer and submitted with the proposal
I, Craig Huff (Name) hereby declare as follows:
I am Director, Information Technology and Graphic Services of Rincon Consultants, Inc.
(Title)
(Company)
the party making the foregoing proposal, that the proposal is not made in the interest of,
or on behalf of, any undisclosed person, partnership, company, association, organization,
or corporation; that the proposal is genuine and not collusive or sham; that the proposer
has not directly or indirectly induced or solicited any other proposer to put in a false or
sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed
with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain
from proposing; that the proposer has not in any manner, directly or indirectly, sought by
agreement, communication, or conference with anyone to fix the proposal price of the
proposer or any other proposer, or to fix any overhead, profit, or cost element of the
proposal price, or of that of any other proposer, or to secure any advantage against the
public body awarding the agreement of anyone interested in the proposed agreement;
that all statements contained in the proposal are true; and, further, that the proposer has
not, directly or indirectly, submitted his or her proposal price or any breakdown thereof,
or the contents thereof, or divulged information or data relative hereto, or paid, and will
not pay, any fee to any corporation, partnership, company, association, organization,
proposal depository, or to any member or agent thereof to effectuate a collusive or sham
proposal.
I declare under penalty of perjury under the laws of the State of California that the
foregoing is true and correct.
Proposer Signature:
Proposer Name:
Proposer Title:
Company Name:
Address:
Craig Huff
Director, Information Technology and Graphic Services
Rincon Consultants, Inc.
1980 Orange Tree Lane, Suite 105, Redlands, California 92374
Page 12 of 14
City of La Quinta
Geographic Information System (GIS) Technical Support Services
11 Acknowledgement of Addenda
(Attachment 4)
Attachment 4, Acknowledgement of Addenda is included on the following page.
48
taa�
ATTACHMENT 4
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Must be executed by proposer and submitted with the proposal;
If no addenda has been issued, mark "N/A" under Addendum No, indicating
Not Applicable and sign
ADDENDUM NO. I SIGNATURE INDICATING RECEIPT
Page 13of14
City of La Quinta
Geographic Information System (GIS) Technical Support Services
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50
• Carlsbad
2215 Faraday Avenue
Suite A
Carlsbad, California 92008
760-918-9444
• Fresno
7080 North Whitney Avenue
Suite 101
Fresno, California 93720
559-228-9925
• Los Angeles
250 East 1st Street
Suite 1400
Los Angeles, California 90012
213-788-4842
Office Locations
• Oakland
449151h Street
Suite 303
Oakland, California 94612
510-834-4455
• Redlands
1980 Orange Tree Lane
Suite 105
Redlands, California 92374
909-253-0705
• Sacramento
4825 J Street
Suite 200
Sacramento, California 95819
916-706-1374
• San Jose
99 South Almaden Boulevard
San Jose, California 95113
408-577-3008
• San Luis Obispo
1530 Monterey Street
Suite D
San Luis Obispo, California 93401
805-547-0900
• Santa Barbara
209 East Victoria Street
Santa Barbara, California 93101
805-319-4092
• Monterey • San Diego • Ventura (headquarters)
2511 Garden Road 8825 Aero Drive 180 North Ashwood Avenue
Suite C-250 Suite 120 Ventura, California 93003
Monterey, California 93940 San Diego, California 92123 805-644-4455
831-333-0310 760-918-9444
www.rinconconsultants.com