2022 11 09 FAC MinutesFINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, NOVEMBER 9, 2022
CALL TO ORDER
A regular meeting of the La Quinta Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Chair Mills.
PRESENT: Commissioners Anderson, Batavick, Dorsey, Mast,
Way, and Chair Mills
ABSENT: Commissioner Luettjohann,
STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick,
Account Technician Batuta, Management Assistant Delgado
PLEDGE OF ALLEGIANCE
Commissioner Mast led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA - Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
- None
CONSENT CALENDAR ITEMS
1. APPROVE MEETING MINUTES DATED OCTOBER 5, 2022
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED JULY 31, 2022
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED AUGUST 31, 2022
CONSENT CALENDAR ITEM NO .2 - discussion
The Commission inquired about the following expenditure listed under the top
five non -general fund expenditures for the Revenue and Expenditure Report
dated July 31, 2022:
• Homelessness assistance - Financial Services Analyst Hallick explained
the Housing Authority annually approves funding to provide assistance
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to area homelessness service providers and homelessness prevention
partners, such as the Coachella Valley Rescue Mission, Martha's Village
and Kitchen, and Coachella Valley Association of Government (CVAG) -
CV Housing First program to assist with homelessness in the region each
year; and noted that in the past the funding is generally distributed
equally.
• Non -allocated interest (pension trust) - if anything is being done to
mitigate credit card fees - Financial Services Analyst Hallick explained
the amount listed for the non -allocated interest (pension trust) is the
gain on the account for the month. Staff said the 2022 adopted Master
Fee Schedule includes a 2.5% credit card surcharge that went into effect
for all credit cards on October 1, 2022.
Motion - A motion was made and seconded by Commissioners Mast/Way to
approve the Consent Calendar as submitted. Motion passed: yes - 6, noes -
0, abstain - 0, absent - 1 (Luettjohann).
BUSINESS SESSION - None
STUDY SESSION - None
DEPARTMENTAL REPORTS
All reports are on file in the Finance Department.
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Chair Mills inquired about the staff coordination for the review of the City's
Annual Comprehensive Financial Report (ACFR) in response to Commissioner
Way's request on August 24, 2022. Finance Director Martinez said this would
be coordinated with the Commission in early months of 2023.
Finance Director Martinez announced upcoming events for the City.
The Commission inquired about the phase -out of the City's old email
notification system, Quail Mail, and noted they are receiving duplicate emails
due to the old and new subscriptions. Staff said the old email notification
system of Quail Mail should be phased out soon and that would resolve the
duplicate notifications.
Commissioner Batavick inquired about forming a subcommittee for the review
of the City's financial 10-year projections. Finance Director Martinez said that
appointment of a subcommittee would be added to the next Commission
meeting.
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2. SECOND QUARTER 2022 (APRIL-JUNE) SALES TAX UPDATE FOR
THE CITY OF LA QUINTA
Financial Services Analyst Hallick mentioned that staff attends several
economic summits including a recent local Economic Update by the Coachella
Valley Economic Partnership (CVEP). Commissioner Way asked if the Annual
CVEP Forum is open to the public; Ms. Hallick confirmed and said the update
usually takes place annually in the month of October.
COMMISSIONERS' ITEMS
Chair Mills inquired on rebate fees for the pension trust discussed during the
last Commission meeting. Financial Services Analyst Hallick said that she
spoke with Mitch Barker, the City's representative for Public Agency
Retirement Services, who confirmed that there are no rebate fees included.
Finance Director Martinez said a special Commission meeting in December
would be needed to meet upcoming agenda item deadlines and that staff
would follow up with the Commission via email to schedule it.
ADJOURNMENT
There being no further business, it was moved by Commissioner
Batavick/Dorsey to adjourn this meeting at 4:38 p.m. Motion passed: yes -
6, noes - 0, abstain - 0, absent - 1 (Luettjohann).
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
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