2018 City Clerk - Miscellaneous Record Typestit as Quetta
RECORDS DESTRUCTION AUTHORIZATION
-�
In accordance with the City's Records Retention Schedule as adopted #y Resolution
2011-014, it is requested that the records
delihaked below be destroyed. There is no known litigation
or reasonably anticipated investigation or litigation
that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5,
any original/permanent
records
herein are being
destroyed because (1) these records have been scanned into a permanent electronic
format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the
same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Susan Ma ,sell
Ci Cferk Ile t
Department Head Signature
Print Name
Department
—
_
)X.X lllli[liam H. Ihrke
3/
City Attorney Signature
Print Name
Date
RECORDS TO BE DESTROYED:
REQUIRED
UFFS# and TITLE or
TYPE
FORMAT RECORD DATES
E -IMAGE
TOTAL
DESCRIPTION OF RECORD
EXIST?
RETENTION
101.01 correspondence
O
P
2009-2015
no 2years
104.09 surveys by City
O
P
2010
no CY + 2 -.yrs
101.03 City Commissions - general
O
P
_
1987-2008
no CY + 2 yrs
101.09 Reference Materials
O
P
1982-2011
no until superseded
T
101.02 Conferences & Meetings
O
P
2009-2013
no destroy at will
102.03 Display Ads & Misc non -legal
T
2008-2015
no CY + 2 yrs
102.05 Publication Rates
O
P
2004
no until superceded
104.06 City Public Events
O
P
1996-2011
no CY + 2 rs.
104.12 Senior Inspiration Award
C
P
2004
yes. non -record
lOE01 Filing System & Procedures
C
P
2010
yes non -record
106.02 Retention Schedule _
- C
P
2010
yes -non-record
1306.02 Landscape Guidelines, HWy'111
C
P
2011
yes non -record
203.09 Zoning Maps
O
P
2,003
yes 1 CY + 2_yrs
301.03 Village Center Project
` O j
P
1987-1993
no Completed + 2
302.01 Sedway Group Market Study
^O
P
1999
no, 2_years
401.06 Check Requests
C
P
2010-2014
no non -record
401.11 Annual Financial Reports
C
P
1989-2009
yes non -record
403.02 Audit Reports, External
_C
_ _P
1985-1994
yes non -record
407.03 Investment Policy (Task Force Committee)
C
P
1992
no non -record
408.01 Fee Schedules
C
_
P
2001
no non -record
408.15 5.u.rpl.us. Property Sales
O
P_
2005
no audit +7
_
409.06 Charitable Contributions- United Way
O
P
2009
no audit +7
409.02 Property Tax, Refuse Levy
C
P
2002-2004
no audit +7
410.07 Approved Busget
C v
P
2008-2010
yes audit +7
412.04 Purchase Orders
C
P
2002-2009
no audit +7
412.10 Office Supply Orders
C
P
2009-2013
no _ at will
413.01 Invitations to Bid
{ C
P
1991-2008
no audit +7
413.02 Unsuccessful Bids
O
P
2006-2015
no com tete + 2
I certify that the records described above and approved for destruction werexrecycled)�shredded .on
! 7 _ as —
prescribed by law.
Susan Maysels
City Clerk
City Clerk or ❑e ty City Clerk Signature
Print Name
ITitle
o f,fa Quinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2011 -014, -it -is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
"'Wre these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (7) the format produced an .accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place. i _
Susan Maysels City Clerk Dept
Department Head Signature Print Name Dep rtment
City Attorney Signature
RECORDS TO BE DESTROYED:
William H. Ihrke
;Print Name ate
I certify that the records described above and approved for destruction were kracycfed c(shredded on I I I 42A I as
prescribed by law, -i I - —
City Clerk or Deputy Ci�-Elerk Signature
Susan Maysels
Print Name
City Clerk
Title
REQUIRED
UFFS# and TITLE or
TYPE FORMAT • RECORD DATES
E -IMAGE
TOTAL
DESCRIPTION OF RECORD
EXIST?
RETENTION
413.07 Unsuccessful RFPs/RFQs
❑
P
no
CY + 2 yrs
501.05 Em ployee Awards
O I+
P
_2016-2015
1991-1999_
no
-
2 yrs
502.10 Appt of Acting City Clerk
O
P
2012-15
no
2 yrs
502.01 Time Sheets
C
P
2010-2014
no
separated + 5 yr
508.06 Safty Policy & Procedures
O
P
2002-2003 �—
1-
n0
superseded + 2
51_0.12 Cert of Insurance - Misc
O
P
1997_
no
2 yrs
510.16 Cert of Ins - Non Participating Accisdent
O
P
empty - delete from index
no
non -record
510.19 Cert of Ins - Auto Damage
O
P
empty - delete from index
no
non -record
510.20 Risk Evaluations of City by CJPIA
t O
P
2006, 2009
no
5 years
510.22 Asbestos Survey Reports
0__TP
2010
no
5 years
510.23 Retrospective Com•pvtations - CJP_IA
O
P
1999-2010
no
5 years
605.01 Proofs of Publication
❑
P
MIS -labeled
no
empty
—
701.06 Agenda - Boards & Commission Meetings
C
P
_
2006-2015
yes
non -record
701.07 Investment Policy Task Force
O
P
1992
no
CY + 2 yrs
701.09 Correspondence - Boards & Commissions
P
2012-2013
no_
e�+ 5 yrs
701.09 Successful Comission Applications
_O
O
P
1990-2009
no
_
exp + 5 yrs
701.1_0 Unsuccessful Commission Applications
P
_
J 2007-2015
no
2 years
_
701.11 Brown Act Issues - Squaw Creek - Tahoe
-0
O
P
2006
no
until superceded
meeting
701.15 Resident Appts to Outside Agencies
O
P
19_94_-2012
no
exp + 5 yrs
701.17 empty remove from index—X
X—
X
X
X
701.21 Commission Handbooks
O
P
201•, 2014
no
superceded + 2
702.02 Voter Registration Info
C
P
2007
no
non -record
_
702.11 Candidate Election Manuals
O
P
2008-2012
no
superceded + 2
703.02 Requests for Agenda Mailings
O
P
200-2010
no
until completed
703.05 Protests & Petitions to Council
O_
P
2014, 2015
no
CY +1 yr
703.06 Brankruptcy notices
C
P
1986-2008
no
file w/related subject
704.27 Fee Notice Requests —
O
P
2013, 2014
no
1 year
705.01 Assessment District - general info, proposals
O
P
1994, 2001
no
current + 2 yr
704.10 Code Enforcement Litigation
O
P
2008
no
disp + 2_yrs
704.24 Public Safety Notices
O
P
2006
-
no
CY + 2 Vrs
I certify that the records described above and approved for destruction were kracycfed c(shredded on I I I 42A I as
prescribed by law, -i I - —
City Clerk or Deputy Ci�-Elerk Signature
Susan Maysels
Print Name
City Clerk
Title
vl�ta Quinta RECORDS DESTRUCTION AUTHORIZATION
n accordance with the City's Records Retention Schedule as adopted by Resolution 2011-014, it is requested that the records
Jellneated below be.destt.Yeed. There is no known litigation or reasonably anticipated investigation or Iltigation that would
*4_uire—these records be held.
The total retention period has expired_ or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these-tectrds Have keen scanned into a permanentaleetronic forettat, (2) ttie formal produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the o4ginai version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
I„ - -- - - -
Department Head Signature
I City Attorney Signature
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
DESCRIPTION OF RECORD
806.01 Capital Improvement Programs
806.03 Project files
1101.03 Senior Center cost proposal
1102.04 Park Operation & Maintenance (tobacco
use)
1201.01 Public Utilities - reference material
1202.02 So Calif Gas Co - rates & info
1202.02 SDGE Rate Cap application
1403.01 Desert Sands School District master plan
1204.02 Telephone services
1205.01 TV & Cable
1206.01 Regional Trans - general
1302.13 Disaster Volunteers
1303.02 Crime Reports
1303.06 Vehicle Code Enforcement
1306.05 Water Quality - NPDES, CSA152
1403.02 CVUSD- mitigation plan
1403.02 CVUSD - facilities needs analysis
1501.01 Federal Gov't-- Misc flies: National League
of Cities; US Army Corp - Salton Sea; US Dept of
Commerce - 1990 + 2000 census; US EPA re
hazardous waste; US Postal Service
1502.01 State Gov't - Misc Files: Air Resource Board;.
City Clerks Assoc; Dept of Health - tobacco use; Dept
of Ins; Dept of Industrial Relations; Dept of Trans -
DBE Program; FPPC; League of Calif Cities; League -
Maysels appt; League Voting Delegates; League
Misc; Notary catalog; Regional Water Quality Control
Susan Maysels
Print Name
William H. lhrke
Print Name
City Clerk Dept
Department ,
Date
C ' P 1995-2015 no CY + 2 yrs
I certify that the records described above and approved for destruction were jrrecycled- shredded on i i C as
prescribed by law.
Susan Maysels City Clerk i
City Cierk 0r Deputy 4C Signature — Print Name Title —
REQUIRED
TYPE
FORMAT
RECORD DATES
E -IMAGE
TOTAL
EXIST?
RETENTION
C
P
2009-2011 _
yes
non record
C
P _
1991=2008
I. _ yes __
_ non -record
O
P
1992
no
CY + 2 yrs
I
O
P
2002
no
CY + 2 yrs
C
P
1999-2013
no
until superceded
C
P
1999-2015
no
until superceded
C
_
P
2000-2004
no
CY +2
C
P
1998.
no
_
until superceded
k C
P
1999-2005
no
until superceded
O
P
2000-2004
no
until superceded_
O
P
2004
no
until superceded
O
P
2007-2010
no
until superceded + 2
C
P
no
CY + 2 yrs
C
P
_2001_
1993-2007
no
CY + 2 yrs
C
P
19:93;_1994
no
2 years
C
P
2000
no
CY + 2.yrs:
C
P
2000
no
CY + 2 yrs
C
I
P
1990-2013
no
CY + 2 yrs
C ' P 1995-2015 no CY + 2 yrs
I certify that the records described above and approved for destruction were jrrecycled- shredded on i i C as
prescribed by law.
Susan Maysels City Clerk i
City Cierk 0r Deputy 4C Signature — Print Name Title —
o f,,,ta Quinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2011-014, it is requested that the records
,delineated below be destroyed, There is no known litlgatlon or reasonably anticipated. investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a.sa€e and
---
separate place-
Susan Maysels City Clerk Dept
Department Head Signature
Print Name IDepartment
L:Y:_�
— - I
l
tJV c
William H. rke
City Attorney Signature
Print Name Date
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
E -IMAGE REQUIRED
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES EXIST? TOTAL
RETENTION
1503.01 LAFCO resolutions
C P consolidated with no non -record
LAFCO corresp
1503.02 Palm -Springs Desert Resort - B.I.D.
C P 2008 no CY + 2 �+r:
1503.02 Palm Springs Desert Resort Conventions &
C P 2001-2005 no CY + 2 yrs
Business Bureau
1503.03 PS Airport Minutes
_
C P 2006-2008 no CY + 2 yrs_
1503.07 SCAG correspondence
C P 2004-2014 no CY + 2 yrs
—
1503.08 CV Mountains Conservance
C P 2006-2007 yes CY + 2 yrs
1503.10 CVAG - reso 2011-009
C P 2011 yes CY + 2 yrs
1503.12 CV Mosquito & Vector District - Minutes
_C P 2007-13 no CY + 2 yrs
1503.19 CAL PERS - Board Election 2009
C P 2009 n0 CY + 2 yrs
1504.02 County Recorder Correspondence
C P2005-06 no CY + 2 ry s
1504.01 RIVCO general info & corrrespondence
C P 2001-2008_ no CY + 2 yrs
1504.20 RIVCO free Library Advisory Committee
_C P 2002 n0 CY + 2 yrs
1504.24 RIVCO Fire Dept news releases
C 2001 no CY + 2 yrs
1504.25 RIVCO alrport land use commission
_P
C P 2005 no CY + 2 yrs
701.02 Agenda Packets: Council, Housing Authority,
T -_-
O P 2012-2015 yes CY + 2 yrs
Successor Agency, Oversight Board
1306.03 Air Quality information
C P 2003 n0 current + 2 rs
I certify that the records described above and approved for destruction we recycled kshredded on it as
Prescribed by law.
Susan Maysels City Clerk
City Clerk or Deputy A Clerk Signature
Print Name Title