2022 Financedt'y of'a Quinta
RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or
reasonably anticipated investigation or litigation that would
require these records be held.
'The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned
into a permanent electronic format, (2) the format produced an accurate;
legible copy that does not permit edits, (3) it is accessible
for public
reference to the same degree as the original version,
and
(4) a true, secondary electronic copy is kept in a safe and
separate place.
Cigitally signed by Claudia
1
"'�°A"'"'°'
Claudia Martinez
Finance
Department Head Signa re
Print Name
Department
-
William H. Ihrke
/
�Z
City Attorney Signature
Print Name
Date
RECORDS TO BE DESTROYED:
UFFS# and TITLE or DESCRIPTION
E-IMAGE
REQUIRED
TYPE
FORMAT
RECORD DATES
TOTAL
OF RECORD
EXIST?
RETENTION
101.3 FAC COMMISSION GENERAL
O
P/S
FY2017/18
YES
CURRENT + 2
YRS
O
P/S
101.3 FAC COMMISSION GENERAL
FY2018/19
YES
CURRENT + 2
YRS
402.06 BANK RECONCILIATIONS JUL-
Until Audited +
O
P/S
FY 2013/2014
NO
DEC
7 Years
402.06 BANK RECONCILIATIONS JAN-
Until Audited +
O
P/S
FY 2013/2014
NO
JUN
7 Years
NO
CURRENT +2
410.06 BUDGET STATUS REPORTS O P/S
FY 2018/19
YRS
NO
CURRENT + 2
410.01 BUDGET PREPARATION FILES O P/S
FY 2018/19
YRS
FY 2012/13
NO
Until Audited +
412.01 ACCOUNTS PAYABLES O P/S
_1
7 years
FY 2012/13
NO
Until Audited +
412.01 ACCOUNTS PAYABLES I O P/S
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2012/13
NO
Until Audited +
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2012/13
NO
Until Audited +
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2012/13
NO
Until Audited +
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2012/13
NO
Until Audited +
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2012/13
NO
Until Audited +
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2012/13
NO
Until Audited +
_
7 years
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2011/12
NO
Until Audited +
O
P/S
FY 2012/13
NO
7 years
Until Audited +
408.01 ACCOUNTS RECEIVABLES
7 years
408.01 ACCOUNTS RECEIVABLES
0
P/S
FY 2012/13
NO
Until Audited +
7 years
0
P/S
408.01 ACCOUNTS RECEIVABLES
FY 2012/13
NO
Until Audited +
7 yea rs
Until Audited +
408.01 ACCOUNTS RECEIVABLES
0
P/S
FY 2012/13
NO
7 years
Until Audited +
408.01 ACCOUNTS RECEIVABLES
0
P/S
FY 2012/13
NO
J_
7 years
0
P/S
408.01 ACCOUNTS RECEIVABLES
FY 2012/13
NO
Until Audited +
7. ears
0
P/S
403.05 AUDIT WORKING FILES
2009-2013
NO
Until Audited + 7
ears
409.01 SALES TAX
0
P/S
2009-2013
NO
Until Audited + 7
ears
Until Audited + 7
409.02 PROPERTY TAX
0
P/S
2009-2013
NO
2013-2014
NO
ears
Until Audited +
412.01 LANDMARK EXPENSES-
0
P/S
ACCOUNTS PAYABLES
7 years
0
P/S
2013-2014
NO
Until Audited +
412.01 LANDMARK EXPENSES-
ACCOUNTS PAYABLES
7 years
Until Audited +
FORMERLY -408.04 DOG LICENSE FEES
0
P/S
2013
NO
A -G
7 years
FORMERLY -408.04 DOG LICENSE FEES
Until Audited +
0
P/S
2013
NO
H -G
7 years
FORMERLY -408.04 DOG LICENSE FEES
O
P/S
2013
NO
Until Audited +
R -Z
7 years
FORMERLY -408.04 DOG LICENSE FEES
O
P/S
2014
NO
Until Audited +
A -H
7 . ears
FORMERLY -408.04 DOG LICENSE FEES I-
0
P/S
2014
NO
Until Audited +
_
7 years
Until Audited +
FORMERLY -408.04 DOG LICENSE FEES
O
P/S
2014
NO
R -Z
7 years
408.02 DAILY CASH
Until Audited +
O
P/S
2012/13-2013/14
NO
SHERIFF) RECEIPTS
FY 2012/13
NO
7 ears
401.20 JOURNAL ENTRIES
0
P/S
Until Audited +
7 Years
Until Audited +
401.20 JOURNAL ENTRIES
0
P/S
FY 2012/13
NO
_
7 Years
Until Audited +
401.20 JOURNAL ENTRIES
0
P/S
FY 2013/14
NO
7 Years
0
P/S
Until Audited —+
401.20 JOURNAL ENTRIES
FY 2013/14 NO
7 Years
Until Audited +
401.20 JOURNAL ENTRIES
0
P/S
FY 2013/14
NO
7 Years
408.02 DAILY CASH (MUSEUMS)
Until Audited +
0
P/S
FY 2012/13
NO
RECEIPTS
7 Years
Until l Audited +
408.02 DAILY CASH RECEIPTS
0
P/S
FY 2013/14
NO
Years
Until Audited +
408.02 DAILY CASH RECEIPTS
0
P/S
FY 2013/14
NO
7 Years
Until Audited +
408.02 DAILY CASH RECEIPTS
0
P/S
FY 2013/14
NO
7 Years
0
Until Audited +
408.02 DAILY CASH RECEIPTS
P/S FY 2013/14 NO
7 Years
408.02 DAILY CASH RECEIPTS
O
P/S
FY 2013/14
NO
Until Audited +
7 Years
O
NO
Until Audited +
408.02 DAILY CASH RECEIPTS
P/S FY 2013/14
408.02 DAILY CASH RECEIPTS
O
P/S
FY 2013/14
NO
Until Audited +
7 Years
O
NO
Until Audited +
408.02 DAILY CASH RECEIPTS
P/S FY 2013/14
7 Years
O
NO
Until Audited +
408.02 DAILY CASH RECEIPTS
P/S FY 2013/14
7 Years
O
NO
408.02 DAILY CASH RECEIPTS
P/S FY 2012/13
Until Audited +
P/S
FY 2013/14
7 Years
408.02 DAILY CASH RECEIPTS
0
NO
Until Audited +
NO
7 Years
Until Audited +
412.01 ACCOUNTS PAYABLES 0
P/S
FY 2013/14
7 Years
, P/S
NO
Until Audited +
412.01 ACCOUNTS PAYABLES 0
FY 2013/14
7 Years
P/S
FY 2013/14
NO
412.01 ACCOUNTS PAYABLES 0
_
Until Audited +
7 Years
P/S
NO
Until Audited +
412.01 ACCOUNTS PAYABLES 0
FY 2013/14
_
7 Years
P/S
FY 2013/14
NO
Until Audited --+
412.01 ACCOUNTS PAYABLES 0
7 Years
P/S
NO
Until Audited +
412.01 ACCOUNTS PAYABLES 0
FY 2013/14
7 Years
P/S
412.01 ACCOUNTS PAYABLES 0
FY 2013/14
NO
Until Audited +
7 Years
P/S
412.01 ACCOUNTS PAYABLES 0
FY 2013/14
NO
Until Audited +
7 Years
I certify that the records describqd above and approved for destruction were ❑ recycled Whredded on 1L
as
prescribed by law.
Monika Radeva
City Clerk
City Clerk or Deputy City Clerk Si nature
Print Name
Title
'Type: Original Documents = O
Format:
Paper records to be shreded = P/S
Copies = C
Paper records to be
recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT