2022-23 Boys & Girls Club of CV - CDBG Sub-RecipientMEMORANDUM QaLtra
CAI IE•ORVIA -
DATE: February 7, 2023 Jo
TO: Jon McMillen, City Manager /9_1_�
FROM: Carley Escarrega, Management AssistantRE: CDBG Funding Sub -Recipient Agreement for the 2022-2023 CDBG ProgramY
Boys & Girls Club of the Coachella Valley
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓. Approved by City Council on November 16, 2022
✓n City Manager's signing authority provided under the City's Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method one must a l ;
Bid 1-1 RFP F-1 RFQ E] 3 written informal bids
QSole Source 11 Select Source n✓ Cooperative Procurement
Requesting department shall check and attach the items below as anorooriate:
✓n Agreement payment will be charged to Account No.: 101-3001-60135
1rIV-1L Agreement term: Start Date July 1, 2022 End Date June 30, 2023
WAmount of Agreement, Amendment, Change Order, etc.: $18,200
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
FInsurance certificates as required by the Agreement for Risk Manager approval
Approved by:
Date:
nBonds (originals) as required by the Agreement (Performance, Payment, etc.)
QConflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No. Expires:
R✓ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
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File No.: 4.LQ.46-22
SUB -RECIPIENT AGREEMENT FOR THE USE OF
2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This Agreement is made and entered into this 2/9/2023 day of February, 2023, by and
between the City of La Quinta, a municipal corporation, hereinafter referred to as "CITY", and
Boys and Girls Club of Coachella Valley — La Quinta, a California non-profit Corporation,
hereinafter referred to as "SUB -RECIPIENT".
WITNESSETH:
WHEREAS, the Housing and Community Development Act of 1974, Title 1, as amended
(the "ACT"), provides that certain grant funds may be used for certain discretionary projects
which primarily benefit low and moderate income persons, persons with disabilities, remove
slums or blight, or which meet urgent community development needs; and
WHEREAS, CITY has received CDBG funding for the 2022-2023 program year through
the County of Riverside's Urban County CDBG program; and
WHEREAS, the CDBG-assisted activities described herein comply with one of the
national objectives as required under 24 CFR §570.200(a)(2).
NOW, THEREFORE, the CITY and SUB -RECIPIENT mutually agree as follows:
1. PURPOSE. SUB -RECIPIENT promises and agrees to undertake and assist with
COUNTY's community development activities by utilizing the sum of $18,200, ("Total
Granted Funding"), CDBG Entitlement Funds, as specifically identified in Exhibit "A," which
is attached hereto and by this reference is incorporated herein, for the following project: Boys
and Girls Club — Coachella Valley Membership Waiver/Reduction Program ("Project
Name").
2. TERM OF AGREEMENT. This Agreement shall become effective upon the
Effective Date, as defined herein, and shall continue in full force and effect for a period of one
(1) year from JULY 1, 2022 —JUNE 30, 2023. Final reimbursement submission is due to the
City on or before March 17, 2023 ("Date of final submission").
3. INCORPORATION OF SUPPLEMENTAL AGREEMENT All applicable terms
and conditions of the Supplemental Agreement for the Use of 2022-2023 Community
Development Block Grant Funds, between the County of Riverside and the CITY, are hereby
incorporated into and made part of this Agreement.
4. LETTER TO PROCEED. SUB -RECIPIENT shall not initiate nor incur expenses
for the CDBG funded project/activity covered under the terms of this Agreement prior to
receiving written authorization from the CITY to proceed.
5. DISTRIBUTION OF FUNDS. The CITY shall pay to the SUB -RECIPIENT the
sum specified in paragraph 1 above on a reimbursable basis for all approved costs. The SUB -
RECIPIENT shall submit no more often than monthly to the CDBG Administrator of COUNTY
a certified statement setting forth in detail the expenditures made for which it is asking
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reimbursement along with pertinent supporting documentation.
The CITY shall promptly review the monthly expenditure statement and reimburse the
SUB -RECIPIENT for the approved costs in accordance with its usual accounting procedures.
The CITY may require from SUB -RECIPIENT such supporting documentation as may be
necessary and appropriate for the CITY to make its determination as to allowable costs. Each
disbursement of CDBG funds shall be made within thirty (30) days after SUB -RECIPIENT has
submitted, to the CITY, a complete and approved statement of expenditures. In the event the
United States Department of Housing and Urban Development shall determine the purpose or
any of the expenditures above described are ineligible for funding by the CITY, the SUB -
RECIPIENT shall reimburse the CITY the amount of the cost so disallowed.
6. RECORDS AND INSPECTIONS.
a. SUB -RECIPIENT shall establish and maintain financial, programmatic,
statistical, and other supporting records of its operations and financial activities in accordance
with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR Part 200), 24 CFR Part 84 and 85, as amended, and 24 CFR Part 570.502
(a), as they relate to the acceptance and use of federal funds under this Agreement. Said records
shall be retained for a period of four (4) years from the date that the activity or program funded
with the CDBG Grant is closed out by the COUNTY and reported as complete in the
Comprehensive Annual Performance and Evaluation Report (CAPER). Exceptions to the four
(4) year retention period requirement, pursuant to 2 CFR 200.333 include the following:
i. if any litigation, claim, or audit is started prior to the expiration of
the four (4) year period;
ii. when the SUB -RECIPIENT is notified in writing by the CITY,
COUNTY, HUD, or other Federal agency to extend the retention period;
iii. records for real property and equipment acquired with CDBG funds
must be retained for four (4) years after final disposition;
iv. when the records are transferred by the SUB -RECIPIENT to the
CITY, COUNTY, HUD, or other Federal agency, the four (4) year period is not applicable.
b. SUB -RECIPIENT shall maintain a separate account for CDBG Entitlement
funds received as set forth in Exhibit "A".
C. SUB -RECIPIENT shall obtain an external audit in accordance with the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR Section 200.500). Audits shall usually be performed annually but not
less frequently than every two years. Nonprofit institutions and government agencies that expend
less than $750,000 a year in federal awards are exempt from federal audit requirements, but
records must be available for review by appropriate officials of the federal grantor agency or
subgranting entity. The audit report shall be submitted to the COUNTY within 180 days after
the end of the COUNTY'S fiscal year.
d. SUB -RECIPIENT shall, during the normal business hours make available
to CITY, County of Riverside, the Department of Housing and Urban Development, and any
other authorized Federal official, for examination and copying all of its records and other
materials with respect to matters covered by this Agreement.
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e. SUB -RECIPIENT shall submit to the CITY copies of all studies and reports
prepared for this project and the CITY shall have the right to the use and benefit of all such
studies and reports.
f. If this CDBG-funded activity meets a National Objective by serving limited
clientele as defined in 24 CFR 570.208(a)(2)(i), the SUB -RECIPIENT shall ensure that at least
fifty-one percent (51 %) of the persons benefiting from the CDBG funded activities are of low
and moderate -income and meet the program income guidelines attached as Exhibit IG. The SUB -
RECIPIENT must provide the required direct benefit documentation.
6. COMPLIANCE WITH LAWS AND REGULATIONS.
The SUB -RECIPIENT shall comply with all applicable federal, state and local laws,
regulations and ordinances. By executing this Agreement, the SUB -RECIPIENT hereby certifies
that it will adhere to and comply with the Additional Federal Requirements pursuant to Section
10 of the Supplemental Agreement Between the County of Riverside and the CITY for the Use
of 2021-2022 Community Development Block Grant Funds and the following as they may be
applicable to a subrecipient of funds granted pursuant to the Housing and Community
Development Act of 1974, as amended:
a. The Housing and Community Development Act of 1974, as amended, and
the regulations issued thereto;
b. Section 3 of the Housing and Urban Development Act of 1968, as amended;
attached hereto as Exhibit "S".
C. Executive Order 11246, as amended by Executive Orders 11375 and 12086,
and implementing regulations at 41 CFR Chapter 60;
d. Executive Order 11063, as amended by Executive Order 12259, and
implementing regulations at 24 CFR Part 107;
e. Section 504 of the Rehabilitation Act of 1973 (PL 93-112), as amended, and
implementing regulations;
f. The Age Discrimination Act of 1975 (PL 94-135), as amended, and
implementing regulations;
g. The relocation requirements of Title 11 and the acquisition requirements of
Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, and the implementing regulations at 24 CFR Part 42;
h. The labor standard requirements as set forth in 24 CFR Part 570, Subpart K
and HUD regulations issued to implement such requirements;
i. Executive Order 11988 relating to the evaluation of flood hazards and
Executive Order 11288 relating to the prevention, control and abatement of water pollution;
j. The flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (PL 93-234);
k. The regulations, policies, guidelines, and requirements of Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2
CFR Part 200), 24 CFR Part 84 and 85, as amended, as they relate to the acceptance and use of
federal funds under the federally -assigned program;
1. Title VI of the Civil Rights Act of 1964 (PL 88-352) and implementing
regulations issued at 24 CFR Part 1;
M. Title VIII of the Civil Rights Act of 1968 (PL 90-284) as amended; and
n. The lead -based paint requirements of 24 CFR Part 35 issued pursuant to the
Lead -based Paint Poisoning Prevention Act (42 USC 4801, et seq.);
o. Uniform Administration Requirements pursuant to 24 CFR 570.502.
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P. The SUB -RECIPIENT shall carry out its activity pursuant to this
Agreement in compliance with all federal laws and regulations described in Subpart K of Title
24 of the Code of Federal Regulations, except that:
(1) The SUB -RECIPIENT does not assume the CITY'S environmental
responsibilities described at §570.604; and
(2) The SUB -RECIPIENT does not assume the CITY'S responsibility
for initiating the review process under the provisions of 24 CFR Part 52.
q. All Uniform Administrative Requirements pursuant to 24 CFR 570.502.
7. HOLD HARMLESS AND INDEMNIFICATION.
SUB -RECIPIENT shall indemnify and hold harmless the CITY, its agencies, districts,
special districts and departments, its and their respective directors, officers, City Council
members, elected and appointed officials, employees, agents and representatives from any
liability whatsoever, based or asserted upon any services of SUB -RECIPIENT, its officers,
employees, subcontractors, agents or representatives arising out of or in any way relating to this
Agreement, including but not limited to property damage, bodily injury, or death or any other
element of any kind or nature whatsoever arising from the performance of SUB -RECIPIENT,
its officers, agents, employees, subcontractors, agents or representatives from this Agreement.
SUB -RECIPIENT shall defend, at its sole expense (which includes all costs and fees including,
but not limited, to attorney fees, cost of investigation, defense and settlements or awards), the
CITY, its agencies, districts, special districts and departments, its and their respective directors,
officers, City Council members, elected and appointed officials, employees, agents and
representatives in any claim or action based upon such alleged acts or omissions.
With respect to any action or claim subject to indemnification herein by SUB -RECIPIENT
for the benefit of the CITY, SUB -RECIPIENT shall, at its sole cost, have the right to use counsel
of its own choice and shall have the right to adjust, settle, or compromise any such action or
claim without the prior consent of the CITY; provided, however, that any such adjustment,
settlement or compromise in no manner whatsoever limits or circumscribes SUB -RECIPIENT'S
indemnification to the CITY as set forth herein.
SUB -RECIPIENT'S obligation to defend, indemnify, and hold harmless the CITY
hereunder shall be satisfied when SUB -RECIPIENT has provided to the CITY the appropriate
form of dismissal relieving the CITY from any liability for the action or claim involved.
The specified insurance limits required in this Agreement shall in no way limit or
circumscribe SUB -RECIPIENT'S obligations to indemnify and hold harmless the CITY herein
from third party claims.
SUB -RECIPIENT shall indemnify and hold harmless the County of Riverside, its
Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents and representatives from any
liability whatsoever, based or asserted upon any services of SUB -RECIPIENT, its officers,
employees, subcontractors, agents or representatives arising out of or in any way relating to this
Agreement, including but not limited to property damage, bodily injury, or death or any other
element of any kind or nature whatsoever arising from the performance of SUB -RECIPIENT,
its officers, agents, employees, subcontractors, agents or representatives from this Agreement.
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SUB -RECIPIENT shall defend, at its sole expense, all costs and fees including, but not limited,
to attorney fees, cost of investigation, defense and settlements or awards, the County of
Riverside, its Agencies, Districts, Special Districts and Departments, their respective directors,
officers, Board of Supervisors, elected and appointed officials, employees, agents and
representatives in any claim or action based upon such alleged acts or omissions.
With respect to any action or claim subject to indemnification herein by SUB -RECIPIENT,
shall, at their sole cost, have the right to use counsel of their own choice and shall have the right
to adjust, settle, or compromise any such action or claim without the prior consent of County of
Riverside; provided, however, that any such adjustment, settlement or compromise in no manner
whatsoever limits or circumscribes SUB -RECIPIENT'S indemnification to County of Riverside
as set forth herein.
SUB -RECIPIENT'S obligation hereunder shall be satisfied when SUB -RECIPIENT has
provided to County of Riverside the appropriate form of dismissal relieving County of Riverside
from any liability for the action or claim involved. The specified insurance limits required in this
Agreement shall in no way limit or circumscribe SUB -RECIPIENT'S obligations to indemnify
and hold harmless the County of Riverside herein from third party claims.
8. INSURANCE. Without limiting or diminishing the SUB -RECIPIENT'S obligation
to indemnify or hold the CITY harmless, SUB -RECIPIENT shall procure and maintain or cause
to be maintained, at its sole cost and expense, the following insurance coverage's during the term
of this Agreement.
9. PROGRAM INCOME. SUB -RECIPIENT, who is a subrecipient as defined in
Section 570.500(c) and 570.504, shall not retain any program income as defined in Section
570.500 of Title 24 of the Federal Code of Regulations. Any and all program income shall be
retained by the COUNTY
10. INDEPENDENT CONTRACTOR. SUB -RECIPIENT and its agents, servants and
employees shall act at all times in an independent capacity during the term of this Agreement,
and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers
or employees of the CITY or the County of Riverside.
11. NONDISCRIMINATION. SUB -RECIPIENT shall abide by §570.601 and
§570.912 of Title 24 of the Federal Code of Regulations, which require that no person in the
United States shall on the ground of race, color, religion, national origin, or sex, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity funded in whole or in part with CDBG funds.
12. RELIGIOUS ACTIVITIES and CONFLICT OF INTEREST. Under federal
regulations, CDBG assistance may not be used for inherently religious activities or provided to
primarily religious entities for any activities including secular activities. SUB -RECIPIENT
shall adhere to the restrictions set forth in 24 CFR 570.2000), and 570.611 and by this reference
is incorporated herein.
13. TERMINATION.
a. SUB -RECIPIENT. SUB -RECIPIENT may not terminate this Agreement
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except upon express written consent of CITY.
b. CITY. Notwithstanding the provisions of Paragraph 23a, CITY may
suspend or terminate this Agreement upon written notice to SUB -RECIPIENT of the action
being taken and the reason for such action:
(1) In the event SUB -RECIPIENT fails to perform the covenants herein
contained at such times and in such manner as provided in this Agreement; or
(2) In the event there is a conflict with any federal, state or local law,
ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or
untenable; or
(3) In the event the funding from the Department of Housing and Urban
Development referred to in Paragraphs 1 above is terminated or otherwise becomes unavailable.
C. This Agreement may be terminated and/or funding suspended, in whole or
in part, for cause in accordance with the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (2 CFR Section 200.339). Cause
shall be based on the failure of the SUB -RECIPIENT to materially comply with either the terms
or conditions of this Agreement. Upon suspension of funding, the SUB-REIPIENT agrees not to
incur any costs related thereto, or connected with, any area of conflict from which the CITY Has
determined that suspension of funds is necessary. SUB -RECIPIENT acknowledges that failure
to comply with Federal statutes, regulations, or the terms and conditions of this Agreement may
be considered by the CITY in evaluating future CDBG and non-CDBG funding applications
submitted by SUB -RECIPIENT.
d. Reversion of Assets
1. Upon expiration of this Agreement, the SUB -RECIPIENT shall
transfer to the CITY any CDBG funds on hand at the time of expiration of the Agreement as
well as any accounts receivable held by SUB -RECIPIENT which are attributable to the use of
CDBG funds awarded pursuant to this Agreement.
2. Any real property under the SUB -RECIPIENT'S control that was
acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to
the SUB -RECIPIENT in the form of a loan) in excess of $25,000 is either:
(i) Used to meet one of the National Objectives in Sec. 570.208
until five years after expiration of this agreement, or for such longer period of time as determined
to be appropriate by the CITY; or
(ii) Not used in accordance with Section (i) above, in which
event the SUB -RECIPIENT shall pay to the CITY an amount equal to the current market value
of the property less any portion of the value attributable to expenditures of non-CDBG funds for
the acquisition of, or improvement to, the property.
14. PROGRAM MONITORING AND EVALUATION. SUB -RECIPIENT shall be
monitored and evaluated in terms of its effectiveness and timely compliance with the provisions
of this Agreement and the effective and efficient achievement of the Program Objectives.
Quarterly reports shall be due on the fifteenth (151") day of the month immediately following the
end of the quarter being reported. The quarterly written reports shall include, but shall not be
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limited to the following data elements:
Title of program, listing of components, description of activities/operations.
b. The projected goals, indicated numerically, and also the goals achieved (for
each report period). In addition, identify by percentage and description, the
progress achieved towards meeting the specified goals; additionally,
identify any problems encountered in meeting goals.
C. If CDBG funded Activity meets National Objective under 24 CFR 570.208
(a)(2)(i)(B), SUB -RECIPIENT shall report the following:
1) Total number of direct beneficiaries (clientele served) with
household income:
Above 80% MHI
• Between 50% and 80% MHI (Low -Income)
■ Between 30% and 50% MHI (Very Low -Income)
• Below 30% MHI (Extremely Low -Income)
2) Total number and percentage of all clients at or below 80% MHI
3) Racial ethnicity of clientele
4) Number of Female -Headed Households
d. SUB -RECIPIENT shall report beneficiary statistics monthly, or as
otherwise required, to CITY on the pre -approved Direct Benefit Form and Self -Certification
Form (certifying income, family size, and racial ethnicity) as required by HUD. In the event that
HUD, COUNTY, or CITY implement changes to the reporting requirements, SUB -RECIPIENT
will be provided with updated forms and instructions necessary to comply with the reporting
requirements of the CPD Outcome Performance Measurement System.
e. SUB -RECIPIENT, unless otherwise notified by CITY in writing, must
collect income self -certifications from every individual or family participating in CDBG-
funded activities or the parent or legal guardian of every child participating in CDBG-funded
activities. This includes family income, family size, and ethnicity. Income verifications are
required from at least 10% of all clientele. SUB -RECIPIENT must submit reimbursement
request monthly or in accordance with the approved schedule. Final reimbursement
requests must be received by CITY no later than March 17, 2023.
15. ENTIRE AGREEMENT. It is expressly agreed that this Agreement embodies the
entire agreement of the parties in relation to the subject matter hereof, and that no other
agreement or understanding, verbal or otherwise, relative to this subject matter, exists between
the parties at the time of execution.
16. CONFLICT OF INTEREST. SUB -RECIPIENT and its assigns, employees, agents,
consultants, officers and elected and appointed officials shall become familiar with and shall
comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (2 CFR Part 200) and the CDBG regulations prohibiting
conflicts of interest contained in 24 CFR 570.611.
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a. The SUB -RECIPIENT shall maintain a written code or standards of
conduct that shall govern the performance of its officers, employees or agents engaged in the
award and administration of contracts supported by Federal funds.
b. No employee, officer or agent of the SUB -RECIPIENT shall participate in
the selection, or in the award, or administration of, a contract supported by Federal funds if a
conflict of interest, real or apparent, would be involved.
C. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are in a position to participate
in a decision -making process or gain inside information with regard to such activities, may obtain
a financial interest in any contract, or have a financial interest in any contract, subcontract, or
agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the
CDBG-assisted activity, either for themselves or those with whom they have business or
immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes
of this paragraph, a "covered person" includes any person who is an employee, agent, consultant,
officer, or elected or appointed official of the Grantee, the SUB -RECIPIENT, or any designated
public agency.
d. SUB -RECIPIENT understands and agrees that no waiver or exception can
be granted to the prohibition against conflict of interest except upon written approval of HUD
pursuant to 24 CFR 570.611(d). Any request by SUB -RECIPIENT for an exception shall first
be reviewed by CITY to determine whether such request is appropriate for submission to the
COUNTY and HUD. In determining whether such request is appropriate for submission to HUD,
COUNTY will consider the factors listed in 24 CFR 570.611(d)(2).
e. Prior to any funding under this Agreement, SUB -RECIPIENT shall provide
CITY with a list of all employees, agents, consultants, officers and elected and appointed
officials who are in a position to participate in a decision -making process, exercise any functions
or responsibilities, or gain inside information with respect to the CDBG activities funded under
this Agreement. SUB -RECIPIENT shall also promptly disclose to CITY any potential conflict,
including even the appearance of conflict that may arise with respect to the CDBG activities
funded under this Agreement.
f. Any violation of this section shall be deemed a material breach of this
Agreement, and the Agreement shall be immediately terminated by the CITY.
17. MODIFICATION OF AGREEMENT.
This agreement may be modified or Amended only by a writing signed by the duly
authorized and empowered representatives of CITY and SUB -RECIPIENT, respectively.
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SIGNATURES ON NEXT PAGE
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IN WITNESS WHEREOF, the CITY and the SUB -RECIPIENT have executed this
enl as of the date listed below.
CITY OF LA QUINTA
By:
City 1GI er
t-3
Print Name
Dated:
3UBRECIPIF:NT:
By:
Executive Director
0, , I 'r-
Print Name
Dated: 2 • P?,3
Page 10 of 10
EXHIBIT A
SUB -RECIPIENT AGREEMENT
SCOPE OF WORK
(PUBLIC SERVICE)
I. GENERAL INFORMATION
SUB RECIPIENT NAME: Boys and Girls Club of Coachella Valley - La Quinta
ADDRESS: 49-995 Moon River Drive, La Ouinta. CA 92253
PROGRAM CONTACT:
PHONE: 760-836-1160
inton Egson, CEO
FAX: 760-776-9111
E-MAIL: a son b cofcv.or
PROJECT NAME: Boys and Girls Club Membership Fees Waiver/Reduction Program
PROJECT LOCATION: 49-995 Moon River Drive, La Ouinta, CA 92253
II. SCOPE OF SERVICE
PROJECT FUNDING AMOUNT $18,200
A. Activities
SUBRECIPIENT will be responsible for administering a 2022-2023 Community Development Block Grant, on
behalf of CITY, for the Boys and Girls Club — Coachella Valley li eelWaiver Reduction Pro ram in a manner
satisfactory to the County of Riverside and consistent with any standards required as a condition of providing
these funds. Such program will include the following activities eligible under the Community Development Block
Grant program:
Activity # 1 The Boys and Girls Club will use CDBG funds to provide membership "scholarships " to youth
from low-income families. These scholarships will allow eligible individuals to participate in
after -school programs including concerts, recreation, and art and craft activities.
B. Levels of Accomplishment — Goals and Performance Measures
The SUB -RECIPIENT agrees to provide the following levels of program services:
Activity # 1
Units Per Month Total Units/Year Total Unduplicated Persons
10-15 140 140
Unit of Service is defined as: Scholarships provided
City of La Quinta
CITY COUNCIL MEETING' November 16, 2021
STAFF REPORT
PUBLIC HEARING ITEM NO. 1
AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER
TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC
DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS AND EXECUTE SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR
2022/23
RECOMMENDATION
Adopt a resolution to authorize the City Manager to submit applications to the
Riverside County Economic Development Agency for Community Development
Block Grant funds; execute the Supplemental Agreements for Fiscal Year
2022/23; and allocate $18,200 to the Boys and Girls Club of the Coachella
Valley Fee Waiver/Reduction Program, $132,600 to the City of La Quinta
Americans with Disabilities Act Improvements Project, and authorize an
additional allocation of $5,200 for public improvements if approved by
Riverside County.
EXECUTIVL SUMMARY
• The Community Development Block Grant (CDBG) funds programs
revitalize neighborhoods, promote economic development, and improve
community facilities and services.
The City is eligible to receive approximately $156,000 in CDBG funds in
fiscal year (FY) 2022/23; 15% can be used for public services projects
and 85% for public improvements or housing services.
City -approved grant applications must be submitted to the Riverside
County Economic Development Agency (County EDA) no later than
December 3, 2021. The exact amount of CDBG funding will be confirmed
in the second quarter of 2022.
FISCAL IM11AL I
Upon approval by the Department of Housing and Urban Development (HUD)
and the County EDA, the City will receive an estimated $156,000 in CDBG
funds. The final FY 2022/23 funding allocation will be based upon actual funds
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received. Revenues and expenses will be incorporated in FY 2022/23 City
Budget and tracked in a special revenue fund Account No. 210-0000-43105
CDBG (Federal Assistance Fund 210).
BACKGROUND/ANALYSIS
The City is a cooperating city of the County's CDBG program and has
participated since 1983. HUD oversees the County's program and the County
distributes annual funding to cooperating cities. The CDBG program requires
that each project/activity the funds are used for meets one of the three
national objectives: 1) benefit low and moderate -income individuals; 2) aid in
the prevention or elimination of slums or blight; or 3) meet a need having a
particular urgency.
Public Services
CDBG funding can be used for public services, such as childcare, recreation
and education programs; however, only 15% of the awarded annual allocation
may be designated for public services, or a maximum of $23,400 for FY
2022/23 based on the total amount of $156,000 anticipated to be distributed
to the City. The County EDA has a minimum funding requirement of $10,000
for this category. The Boys and Girls Club requested only $18,200 for FY
2022/23 which leaves an available balance of $5,200. The City has not
received any other applications for this funding category.
Public Improvements
CDBG funding can be used for public improvements, which include
construction, reconstruction, rehabilitation, and accessibility improvements.
Public improvement funds can be used for facilities and improvements that
are publicly owned or owned by a non-profit agency open to the public. These
funds must be used for improvements that benefit low- and moderate -income
individuals or neighborhoods. Based on the County's guidelines for allocation
of funds, 85% of the awarded annual allocation may be designated for
public/capital improvements, or a maximum of $132,600 for FY 2022/23
based on the total amount anticipated to be distributed to the City. The City
will request that the County reallocate the remaining funds of $5,200 in the
public services category to be used for public improvements, for a total
amount of $137,800.
CDBG Applications
The City received one application for CDBG funding (Attachment 1) - The Boys
and Girls Club of the Coachella Valley; and the City's Engineering Services
Division submitted a public improvement -funding request.
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Staff recommends awarding the anticipated public service funds of $18,200
to the Boys and Girls Club; and $132,600 plus potentially an additional $5,200
to the City's Engineering Services division should the reallocation request as
noted above be approved by the County. The Boys and Girls Club funding will
benefit 71 children who attend; the public improvement request will fund
American with Disabilities Act (ADA) improvements at City facilities that
benefit individuals with disabilities and those who have low and moderate
income.
Agency and Public Review
A request for applications and notice of funding availability was posted to the
City's website on October 5, 2021. A public notice was published in The Desert
Sun on October 29, 2021, announcing the availability of funds and the public
hearing date.
ALTERNATIVES
Council may allocate funds to an alternate single applicant in each category,
or an alternate combination of applicants and funding amounts in each
category. Council could elect to not approve the recommended community
development needs/CDBG funding priorities or modify the proposed
needs/funding priorities list.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1. Fiscal Year 2022/23 CDBG Summary of Applications
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ATTACHMENT 1
CITY OF LA QUINTA
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2022/2023 SUMMARY OF APPLICATIONS RECEIVED
Public Service Applications
THE BOYS AND GIRLS CLUBS OF THE COACHELLA VALLEY - LA QUINTA UNIT:
• The Boys and Girls Club of the Coachella Valley was founded in 1966.
• After school program has been provided in the City of La Quinta since 1994.
• The fee waiver/reduction program has been funded by the City of La Quinta with
CDBG funds for the past 20 years.
Funds Requested/Service Provided:
■ Requesting $18,200 for fee waiver/reduction program to provide scholarships
benefiting extremely low-, very low-, low-, and moderate -income children.
■ Program served 998 members in 2019-2020, of which 72 were provided
scholarships with CDBG funds.
■ $18,200 will enable 71 qualifying children to take advantage of the Club's services
and programs.
Public Improvement Applications
CITY OF LA QUINTA:
Project Summary:
• The City of La Quinta Public Works Department submitted an application requesting
$132,600 of CDBG funding for Americans with Disabilities Act (ADA) improvements
at various City owned public parks and public facilities.
• Project will correct ADA deficiencies at various City owned public parks and facilities
throughout the City of La Quinta.
• The ADA improvements at various City owned facilities throughout the City will
promote easier accessibility for individuals with disabilities.
• The improvements are based upon an ADA Transition Plan Report previously
completed by the City.
• Funding will allow for design, construction, inspection, and testing costs associated
with ADA improvements.
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