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SPEV 2023-0003 LQ Car Show (02.09.2023)■ ta �W CALIFORNIA February 9, 2023 CASE NUMBER Special Event Permit 2023-0003 ACTIVITY/EVENT La Quinta Car Show 2023 February 25, 2023 (9:00 AM to 3:00 PM) La Quinta Community Park APPLICANT Ms. Guadalupe Fox Greater Coachella Valley Chamber of Commerce 82-921 Indio Boulevard Indio, CA 92201 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2023-0003, pursuant to LQMC Section 9.100.130 (Special Events - Nonresidential), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. 0 CONDITIONS OF APPROVAL Completion/confirmation Drior to start of the event: taQaLfra CALIFORNIA Permits for any temporary structures (e.g. tents and/or canopies exceeding 400 square feet), stages or open flame devices shall be obtained prior to their installation. Prior to the event set- up, please contact the La Quinta Building Division and Riverside County Fire Safety for any additional requirements of the Fire Marshal, including obtaining inspection permit from the Riverside County Fire department. 2. Generators (and/or internal combustion power sources) shall be separated from temporary membrane structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public. Additional fuel containers will not be allowed to be stored with the generator. 3. If any ground excavations are required, please contact Underground Service Alert (USA) at 1- 800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given a two-day notice prior to commencement of work. 4. Extension cords shall be over -current protected and/or ground -fault interrupter protected. No additional taps are to be in any device. All extension cords shall be of 12/3 -gauge wire or greater with approved connectors. 5. The applicant shall give advance notice of the anticipated traffic restrictions to be enforced during this event and provide a simplified traffic control plan showing the access routes to all existing businesses (i.e. Veterinarian Office and the Pet Salon) on Avenida Montezuma, the La Quinta Museum, and the residential properties in the surrounding area. With exception of the temporary street closure of Avenida Montezuma, all roadways, parking areas and pedestrian traffic aisles to other businesses and activities in the vicinity shall be maintained accessible at all times. 6. No on -street parking outside the approved event area may be utilized for valet parking services. All on -street parking areas shall remain available for public use. 7. An adequate number of restroom facilities shall be provided, to accommodate participants and guests. ADA -compliant portable restrooms shall be provided as may be required by the Building Division. 8. Temporary trash receptacles shall be provided at the event area so that trash/debris can be deposited accordingly. Please coordinate your recycling activities with Burrtec Waste and Recycling Services (760) 340-2113 to ensure the site is left free of any litter. 9. Any changeable message boards placed in the City's right-of-way shall not interfere with existing traffic control devices particularly traffic signal equipment and shall not be placed closer than 100 feet from intersections. ta �W CALIFORNIA 10. The City of La Quinta reserves the right to require modifications of the work be made at permittees' sole cost for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5th Edition" or latest, in the installation of all appurtenances abutting and within the public street right-of-way. 11. The applicant shall apply for and adhere to a City of La Quinta encroachment permit, issued by the City's Public Works department. Applicant shall apply for encroachment permit by February 17, 2023 and complete necessary insurance requirements. 12. Applicant shall comply with the attached conditions of approval from Riverside County Fire Department. This includes pending fees that shall be paid prior to event inspection. 13. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. 14. No stage structure is permitted as part of this event. ComDletion/confirmation durina the event: 15. The use of amplified equipment for music presentations is permitted, provided that all provisions of the City of La Quinta's Noise Ordinance (LQMC 9.100.210) are complied with. 16. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 17. Public property shall not be defaced by paint or other types of permanent materials such as pen, markers, etc. 18. Operations such as warming of foods, cooking demonstrations and similar operations that use solid flammables, butane or other similar devices which do not pose an ignition hazard, shall be approved upon inspection. 19. As the applicant proposes to place signs in City street rights of way, the signs shall conform to Section 9.160 of the La Quinta Municipal Code (the Sign Ordinance) and the conditions set on the encroachment permit for said signage. 20. FIRE INSPECTION Prior to this Special Event, you must be cleared by the Fire Department by way of a Pre -Event Fire Safety Inspection. We look forward to partnering with you to ensure you have a safe and successful event. Please contact us with any questions. 760-777-7074. This includes pending fees that shall be paid prior to event inspection. M. ta �W CALIFORNIA - Completion/confirmation after the conclusion of the event (if necessary): ----- 21. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day's activities, and after the event concludes. 22. All signage must be removed at the conclusion of the event, or each sign is subject to a $50.00 fine. Please contact the Code Compliance Department at (760) 777-7050 regarding removal of signage. 23. Any damage to public hardscape due to the installation and/or removal of the directional signs shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. M ta �W CALIFORNIA - FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. February 9, 2023 CAL FIRE - RIVERSIDE UNIT RIVERSIDE COUNTY FIRE DEPARTMENT OFFICE OF THE FIRE MARSHAL — LA QUINTA CALIFORNIA 78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7074 • www.rvcfire.org Greater Coachella Valley Chamber of Commerce 82921 Indio Blvd Indio, CA 92201 Re: Special Event - Operational Fire Plan Review — LA QUINTA CAR SHOW 2023 SPEV2021-0003 / 77865 AVENIDA MONTEZUMA / 2-25-2022 The plans you submitted for the above referenced project have been reviewed by Riverside County Fire Department - Office of the Fire Marshal personnel and are approved with the following conditions. FIRE LANES/ACCESS [CFC 503] No designated fire lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. Fire lanes shall be clearly identified in an approved manner throughout the event grounds by posting "NO PARKING FIRE LANE" or other approved means. All motor vehicles shall be parked in designated parking areas. GENERATORS AND INTERNAL COMBUSTION POWER SOURCES Generators (and/or internal combustion power sources) shall be separated from temporary membrane structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public [CFC 3107.16]. Additional fuel containers will not be allowed to be stored with the generator. Each generator will need to have a IOBC fire extinguisher, with a current service tag (within one year). Combustible material (including trash) shall be kept clear of the generators. EXTENSION CORDS Extension cords shall be over -current protected and/or ground -fault interrupter protected. No additional taps are to be in any device. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. HEATING AND COOKING EQUIPMENT [CFC 3107.12] At least one 2AIOBC fire extinguisher, with a current service tag (within one year), shall be provided at all vendor booths that are cooking. One Class K type fire extinguisher, with a current service tag (within one year), shall be provided for each vendor booth with a deep fat fryer. Deep fat fryers shall be located outside tents and protected from the public, unless otherwise directed or approved by The Department of Environmental Health and the Fire Department. All L.P.G. tanks (empty or full) shall be secured with a chain or other approved device to prevent tipping over/unintentional movement and kept a safe distance from open flame. The pressure relief vent should be pointed away from any open flame. COMBUSTIBLE MATERIAL [CFC 3107.19] Accumulation of combustible material (including trash) will be prohibited near any ignition sources within 30 -feet of the perimeter of tents and membrane structures. Such waste shall be stored in approved containers and removed from the premises not less than once a day. FOOD TRUCKS All food truck apparatus shall be of the motorized type to provide easy relocating and evacuation in the event of an emergency or where otherwise required. All food trucks shall have their own compliment of a minimum 2AlOBC (51b) fire extinguisher under current service tag. All food trucks that have fuel -fire equipment shall be provided with adequate ventilation and a commercial kitchen hood extinguishing system. The hood, plenum and duct shall be maintained in a clean and safe operation. The hood suppression system shall be operational and provided with current service tag DESIGNATED SMOKING AREAS [CFC 3106.4.51 Smoking shall be permitted only in designated areas. Other areas shall have approved "No Smoking" signs conspicuously posted and maintained. FIREWORKS/PYRO/FIRE PERFORMERS Fireworks, pyrotechnics or fire performers shall require an additional permit and approval. STATIC DISPLAY OF VEHICLES ONLY Vehicles shall be parked in an orderly arrangement so as to maintain a minimum 14 -wide fire lane. All vehicles shall be static displays only. There has been no proposal for stunt functions, including "hopping". FIRE INSPECTION Prior to this Special Event, you must be cleared by the Fire Department by way of a Pre -Event Fire Safety Inspection. Applicant/installer shall be responsible to contact the Fire Department to schedule inspections. Requests for inspections are to be made at least 48 hours in advance and may be arranged by calling (760)777-7131. All questions regarding the meaning of these conditions should be referred to the Office of the Fire Marshal staff at (760)777-7074. Kohl Hetrick - Fire Safety Specialist 1'r RIVERSIDE COUNTY FIRE PROTECTION PLANNING RECORD OF INSPECTIONS / PERMIT CARD ai�Cv uGKCv THIS CARD IS TO REMAIN ON SITE AT ALL TIMES. —CALIFORNIA INSTALLING CONTRACTOR MUST BE PRESENT FOR ALL INSPECTIONS. SEE NOTES ON REVERSE SIDE. JOB ADDRESS: PERMIT#: DATE ISSUED: DESCRIPTION: CONTRACTOR: HYDRANT SYSTEM DATE INITIALS SPECIAL SUPPRESSION DATE INITIALS Thrust block pre -pour Door fan test UG rough piping Abort test UG hydro Mechanical shutdown Flush Detector test Final IF Deluge/pre-action SPRINKLER U.G. Final EF Thrust block pre -pour UST/AST TANK UG rough piping Installation UG hydro Removal Flush Emergency shut off Final IF Primary piping FIRE SPRINKLER Secondary piping Weld inspection Dispensers & shear valves Overhead rough piping Final E F Overhead hydro MISC. INSPECTIONS UG flush / OK to connect Spray booths Main drain/inspectors' test Hood/duct extinguishing High pile storage High pile rack storage In -rack sprinklers H.P. vents/access/corridors Hose racks Tract access/hydrant verification Final IF Access & Address verification HOOD EXTINGUISHING OTHER CONST. PERMIT Detection system Function test Gas/electrical shut-off Nozzle model/placement Fire alarm connection Final e F SPRAY BOOTHS FIRE CODE PERMIT(S) Installation OUTDOOR PUBLIC EVENT Air flow test SPEC. AMUSEMENT STRUCTURE Mechanical interlock TENT/CANOPY Extinguishing system PYROTECHNIC Fire alarm connection OPEN FLAME DEVICE Final e F FIRE ALARM KNOX SYSTEM Rough -wire inspection Building Knox box Function test Gate access Knox box/padlock Duct detectors/velocity BUILDING INSPECTIONS 24 hr. battery test T/I final Sprinkler monitoring Shell final Final F' Final for occupancy FINAL INSPECTION DATE: INSPECTORS SIGNATURE: **WHEN CALLING FOR AN INSPECTION PLEASE HAVE PERMIT NUMBER READY. SEE NOTES ON REVERSE SIDE - 78495 CALLE TAMPICO, LA QUINTA, CA 92253 / 760-777-7000 / INSPECTION HOTLINE: 760-777-7131 INSPECTION NOTES 1. Sway bracing and hangers will be inspected at the time of rough piping inspection. 2. All required hydrostatic pressure tests shall maintain 200 psi for a 2 -hour duration. (EX: Residential Fire Sprinkler Systems) 3. Fire sprinkler system remodels: if indicated on plans or this card, a hydrostatic pressure test shall be required. 4. All underground joints and thrusts blocks shall be exposed and readily visible during the hydrostatic test. 5. Contractor shall supply all testing equipment, access and operating instructions at time of test. 6. All systems shall be inspected, tested, and approved by a Fire Inspector before any work is started that may cause the affected system to be covered or hidden. POLICIES ON FIELD INSPECTIONS A. INSPECTION REQUESTS: Inspections are made subject to availability. Please have the permit number available when scheduling inspections. For City of La Quinta inspections call: (760) 777-7131. B. APPROVED PLANS: Shall be kept on the job site at all times that work is in progress. Work shall NOT commence without approved plans. C. INSPECTION REQUESTS: As required by the California Fire Code, the appropriate installing contractor shall be required to schedule the necessary inspections and be present on site for inspections. D. RE -INSPECTIONS: Will be charged against a permit when an inspection has failed, is not ready, the responsible party not on site or where previously noted corrections have not been completed. E. COMMODITIES: Unless otherwise noted on approved plans or letter of conditions, no commodities shall be entered into the structure until clearance has been granted by the Fire Dept and Building Official. F. OCCUPANCY: Buildings shall NOT be occupied by persons other than construction workers until a Final Fire Clearance has been granted by the Fire Dept and a Certificate for Occupancy has been issued by the Building Official. INSPECTION NOTES: THIS CARD IS REQURIED TO BE POSTED AT THE CONSTRUCTION SITE. THIS CARD AND APPROVED PLANS MUST BE AVAILABLE AT THE CONSTRUCTION SITE FOR ALL INSPECTIONS. THIS PERMIT SHALL EXPIRE AND BECOME NULL AND VOID IF THE WORK AUTHORIZED IS NOT COMMENCED WITHIN 180 DAYS OR IF THE WORK IS SUSPENDED OR ABANDONED FOR A PERIOD OF 180 DAYS OR MORE. THIS PERMIT IS FOR FIRE DEPARTMENT APPROVAL ONLY AND DOES NOT INTEND TO ABROGATE MORE RESTRICTIVE REQUIREMENTS OF OTHER AGENCIES HAVING RESPONSIBILITY. 78495 CALLE TAMPICO, LA QUINTA, CA 92253 / 760-777-7000 / INSPECTION HOTLINE: 760-777-7131 La Quinta Office of the Fire Marshal 78-495 Calle Tampico La Quinta, CA 92253 760-777-7000 Special Event Application acev Qd4&a CALIFORNIA EVENT INFORMATION Event Name: Event Contact: Event Address: Contact Phone: Cit /Zip: Contact Email: Event Date(s): Hours of Operation: Daily Expected/Peak Attendance: Description/Scope of Event: APPLICANT/SPONSORING ORGANIZATION INFORMATION Company Name: Applicant Name: Address: Phone: City/Zip: Email: EVENT ATTRACTIONS, FACILITIES AND SERVICES OF INTEREST *Mark all that apply Food & Beverage: ❑ Catered On-site / Off-site ❑ Barbeques /Grills ❑ Deep Fryers ❑ Ranges ❑ Woks ❑ Food Truck/ Trailer Tents / Canopies: *Tents include any membrane structure with 1 or more sidewall / Canopy = No Sidewall Tents >400 sq ft: Canopies >700 sq ft: Copy of fire retardant certification provided: ❑ YES ❑ NO Display / Vendor Booths: Number of Booths: Cooking in any Booths: ❑ YES ❑ NO Fuel Fire Generator Use: ❑ YES ❑ NO Quantity: Temporary Special Event Structure (Stage, Platform, Rigging, Tower, etc): ❑ YES ❑ NO Special Amusement / Ride Attractions: ❑ YES ❑ NO Description: Open Flame / Pyrotechnics Proposed: ❑ YES ❑ NO "Separate Pyro Permit may be Description: required EVENT PLANNING, SAFETY & MANAGEMENT Parking: ❑ On -Site ❑ Off -Site Coordinated Parking Management: ❑ YES ❑ NO Planned Emergency/Medical Service Provisions: ❑ YES ❑ NO Level of Service: ❑ Lifeguard ❑ First Aid Booth ❑ Ambulance - BLS ❑ Ambulance - ALS ❑ Fire/ Rescue Planned Traffic Routing Changes / Restrictions: ❑ YES ❑ NO Event / Site Security Proposed: ❑ YES ❑ NO Level of Service: ❑ Private Security - Unarmed ❑ Private Security - Armed ❑ Law Enforcement EISENHOWER DR. W20-3 AVD. BERMUDAS CLOSED CALLE MONTEZUMA ROAD CLOSED AHEAD CALLE HIDALGO j N W Z Ca C CLOSED Q N O In Z W R'' SC5(CA) CALLE TAMPICO > STING SPECIAL Q EXISTING EVENT AHEAD OLD EXISTING ALLEY Q 4 TO a )o PUBLIC PARKING LA QUI ROAD ' CLOSED 113-1] a a STgG ORM E4 ��--- gREq 17rT VENDOR IWI AREA EXISTING FRANCES HACK KIDS VD AREA Date Sheet Number PARK no III ma VETERINARIAN OFFICE xlstTf<G ABACK GATF :PECIAL N EVENT LU AHEAD Z R++ -i ALLEY O ROAD RI -1 Q RI -IG CLOSED LLI G > JVL hLJr' EXISTING a 0 R3-2 ROAD CLOSED TOWER MARKET SC5 (CA) a �J SPECIAL u EVENT AHEAD R1-1 7", 10(DjEXISTING Z a f R1 -I v I' EXISTING CALLE ESTADO NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH REVISION 6 OF THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROLS (M.U.TC.D.) 2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETYAND TRAFFIC FLOW IF DEEMED NECESSARY BY CITY OF LA QUINTA REPRESENTATIVE. 3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.. 4. THE LA QUINTA CHAMBER OF COMMERCE SHALL CONTACT THE NEWS MEDIA FOR PUBLIC SERVICE ANNOUNCEMENTS ABOUT THE CAR SHOW AND THE CLOSURE OF THE STREETS AROUND THE PARK. AN ANNOUNCEMENT SEVERAL DAYS BEFORE THE EVENT. WOULD BE HELPFUL FOR NON EVENT TRAFFIC TO AVOID THE AREA. 5. THE LA QUINTA CHAMBER OF COMMERCE SHALL CONTACT ALL BUSINESSES & RESIDENTS AFFECTED BY THE EVENT. THE CHAMBER & THE BUSINESSES WILL NEED TO COME TO AN AGREEMENT ABOUT ACCESS TO THEIR LOCATIONS OR LACK OF. 6. THIS TRAFFIC CONTROL SHALL BE IN PLACE SATURDAY 2126/22 FROM 7:30 AM TO 5 PM. ALL TRAFFIC CONTROL DEVICES USED DURING HOURS OF DARKNESS SHALL BE RETRO -REFLECTIVE AND ALL BARRICADES SHALL BE EQUIPPED WITH FLASHING LIGHTS. N W -'�— E S NO SCALE Pending Annual Hot Rod & Custom Car Show Prime Contractor Contact The Greater CV Chamber of Commerce Guadalupe Traffic Control Design by Prepared By Checked By Tops N Barricades, Inc. Ron Fifield Phone Speed Limit Date Sheet Number (800)852 -TOPS XX 1/19/22 1 I It It Fr-- rtable potties tl OL Check in area � F