HomeMy WebLinkAbout2020-21 Herman Design Group Amendment 2 - SilverRock Park Venue Project 2016-08Revised May 2017
M E M O R A N D U M
TO: Jon McMillen, City Manager
FROM: Julie Mignogna, Management Analyst
DATE: June 24, 2020
RE: Amendment No. 2 to Agreement for Contract Services with Hermann
Design Group for SilverRock Event Site Project 2016-08
Attached for your signature is Amendment No. 2 to the Hermann Design Group
Agreement.
Please sign the attached amendment(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as
appropriate:
X Contract payments will be charged to account number: 401-0000-60185 151608
and 101-1007-71050
X Amount of Agreement, Amendment, Change Order, etc.: No change to total contract sum
X A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is on file
with
X no reportable interests in LQ or ____ reportable interests
___ A Conflict of Interest Form 700 Statement of Economic Interests is not required because this
Consultant does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on July 2, 2018
___ City Manager’s signature authority provided under Resolution No. 2019-021 for budgeted
expenditures of $50,000 or less. This expenditure is $___________ and authorized by
Director
___ Initial to certify that 3 written informal bids or proposals were received and considered in
selection
The following required documents are attached to the agreement:
___ Insurance certificates as required by the agreement (approved by Risk Manager on
_____________ date)
N/A Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number LIC-0106472 Exp: 8/31/20
X A requisition for a Purchase Order has been prepared (amounts over $5,000)
AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES
WITH HERMANN DESIGN GROUP, INC.
This Amendment No. 2 to Agreement for Contract Services
(“Agreement”) with Hermann Design Group, Inc. ("Amendment No. 2") is
made and entered into as of the 15th day of June 2020 ("Effective Date") by
and between the CITY OF LA QUINTA ("City"), a California municipal
corporation and Hermann Design Group, Inc. (“Contracting Party”).
RECITALS
WHEREAS, on or about July 19, 2018, the City and Contracting Party
entered into an Agreement to provide those services related to Design of the
SilverRock Event Site, Project No. 2016-08. The term of the Agreement
expires on June 30, 2021; and
WHEREAS, Amendment No. 1, executed on or about April 28, 2020,
amended Section 3.4 Term to extend the contract term through June 30, 2021
and Section 4.2 Contract Officer, to designate Bryan McKinney, Public Works
Director/City Engineer as the contract officer; and
WHEREAS, Amendment No. 2 will amend the Scope of Services to
include tasks related to the design of Alongi building and remove tasks related
to plumbing and structural design/construction support services for the
SilverRock Event Site; and
WHEREAS, the Initial and Extended Terms and Contract Sum under the
Agreement and Amendment No. 1 remain unchanged and in full force and
effect.
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1.Section 1.1 – Scope of Services is amended to read as follows:
For the services rendered pursuant to this Agreement, Contracting
Party shall provide additional services outlined in Exhibit “A”, dated,
June 12, 2020, attached hereto and incorporated by this reference.
EXHIBIT A
SCOPE OF SERVICES
CITY OF LA QUINTA
SilverRock Event Site - Design Services
June 12, 2020
HDG JOB NO.: 18017.00REALLOCATION OF FUNDS
Silver Rock Event Space
Contract Amt
Reassign
within Event
Site
Reallocate to
Alongi
Reallocate
From Alongi
New Total
Line Item
Amt (when
applicable)
ARCHITECTURAL PRELIMINARY DESIGN SERVICES
Architect Phase I 9,900.00$
Architect Phase II (Reallocated to Alongi Building)-$
Subtotal 9,900.00$
DESIGN DEVELOPMENT SERVICES
Architect Phase I 11,700.00$
Architect Phase II (Reallocated to Alongi Building)-$
Electrical Engineer 7,000.00$
Landscape Architect Phase I 25,500.00$
Landscape Architect Phase II (Bid Alternative)5,000.00$
Water Feature Engineer 5,000.00$
Structural Engineer Phase I 4,500.00$ 3,135.00$ 1,365.00$
Structural Engineer Phase II (Reallocated to Alongi Building)
Plumbing Engineer Phase I 1,500.00$ 1,500.00$
Plumbing Engineer Phase II 1,500.00$ 1,500.00$
Subtotal 61,700.00$
FINAL DESIGN SERVICES
Architect Phase I 19,600.00$
Architect Phase II (Reallocated to Alongi Building)
Electrical Engineer 22,500.00$
Landscape Architect Phase I 80,500.00$
Landscape Architect Phase II (Bid Alternative) (Partially Reallocated)5,000.00$
Water Feature Engineer 8,300.00$
Structural Engineer Phase I 4,000.00$ 3,540.00$
Structural Engineer Phase II (Reallocated to Alongi Building)
Plumbing Engineer Phase I 1,000.00$ 1,000.00$
Page 1 of 3
CITY OF LA QUINTA
SilverRock Venue Site - Design Services
HDG JOB NO.: 18017.00
Reallocation Worksheet
Contract Amt
Reassign
within Event
Site
Reallocate to
Alongi
Reallocate
From Alongi
New Total
Line Item
Amt (when
applicable)
Plumbing Engineer Phase II 1,000.00$ 1,000.00$
Subtotal 141,900.00$
AGENCY APPROVAL
Architect Phase I 1,500.00$
Architect Phase II (Reallocated to Alongi Building)
Electrical Engineer 750.00$
Landscape Architect Phase I 3,500.00$
Landscape Architect Phase II (Bid Alternate)1,500.00$
Subtotal 7,250.00$
BIDDING (HOURLY ALLOWANCE)
Architect Phase I 1,400.00$
Architect Phase II (Reallocated to Alongi Building)
Electrical Engineer 500.00$ 500.00$ -$
Landscape Architect Phase I 1,500.00$
Landscape Architect Phase II 1,500.00$ 1,500.00$ -$
Water Feature Engineer 500.00$ 500.00$ -$
Subtotal 5,400.00$
CONSTRUCTION SERVICES (HOURLY ALLOWANCE)
Architect Phase I 10,600.00$
Architect Phase II (Reallocated to Alongi Building)
Electrical Engineer 1,000.00$
Landscape Architect Phase I 25,500.00$ 1,680.00$ 27,180.00$
Landscape Architect Phase II 2,500.00$ 2,500.00$
Water Feature Engineer 2,500.00$
Addition Error - Water Feature Additional Fee (Partial)3,000.00$
Subtotal 45,100.00$
MEETINGS/PROJECT ADMINISTRATION (HOURLY ALLOWANCE)
Architect Phase I 3,500.00$
Architect Phase II (Reallocated to Alongi Building)
Electrical Engineer 750.00$
Landscape Architect Phase I 15,500.00$
Landscape Architect Phase II 2,500.00$
Subtotal 22,250.00$
Page 2 of 3
CITY OF LA QUINTA
SilverRock Venue Site - Design Services
HDG JOB NO.: 18017.00
Reallocation Worksheet
Contract Amt
Reassign
within Event
Site
Reallocate to
Alongi
Reallocate
From Alongi
New Total
Line Item
Amt (when
applicable)
REIMBURSABLES (BILLED AS INCURRED) (Partially Reallocated)3,000.00$
TOTALS 296,500.00$ 292,545.00$
Alongi Building at SilverRock Event Space
Contract Amt
Reallocate
within Alongi
Reallocate to
Event Site
Reallocate
From Event
Site
New Total
Line Item
Amt (when
applicable)
Preliminary Deisgn Services 4,200.00$
Design Development Services 7,300.00$ 3,135.00$
Final Design Services 19,000.00$ 1,320.00$ 20,320.00$
Agency Approval 1,200.00$
Bidding (Hourly Allowance)1,400.00$
Construction Services (Hourly Allowance)6,400.00$ (1,320.00)$ 1,680.00$ 3,400.00$
Meetings/Project Administration (Hourly)2,000.00$ 2,500.00$ 4,500.00$
Subtotal 41,500.00$
REIMBURSABLES (BILLED AS INCURRED)1,500.00$
TOTALS 43,000.00$ 46,955.00$
CONTRACT TOTAL 339,500.00$ 339,500.00$
Page 3 of 3