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2023 03 08 HCt(4 V QW ( ta — — GEM afnce, r)F'SEK r Housing Commission agendas and staff reports are now available on the City's web page: www.laquintaca._gov HOUSING COMMISSION AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta WEDNESDAY, MARCH 8, 2023, AT 4:00 P.M. ****************************** Members of the public may listen to this meeting by tuning -in live via http://laguinta.12milesout.com/video/live. CALL TO ORDER Roll Call: Commissioners: Casto, Chapman, Davidson, Pacheco, and Chairperson Gaeta-Mejia PLEDGE OF ALLEGIANCE PUBLIC COMMENTS — INSTRUCTIONS Members of the public may address the Commission on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in -person during the meeting by submitting 15 copies to the Commission Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to LLorett .LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to the Commission, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Chair, a brief summary of public comments is asked to be reported. HOUSING COMMISSION AGENDA Page 1 of 4 MARCH 8, 2023 If written public comments are emailed, the email subject line must clearly state "Written Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in -person during the meeting by completing a "Request to Speak" form and submitting it to the Commission Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Chair. In accordance with City Council Resolution No. 2022-028, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the Commission Secretary by completing a "Request to Speak" form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers' own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Chair. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the Commission Secretary to be disseminated to the Commission, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Chair. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City's Internet Web site and any other Internet Web -based platform or other Web -based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq]. TELECONFERENCE ACCESSIBILITY — INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the Housing Commission requests to attend and participate in this meeting remotely due to `just cause" or "emergency circumstances," as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. HOUSING COMMISSION AGENDA Page 2 of 4 MARCH 8, 2023 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The Commission values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - None CONSENT CALENDAR 1. APPROVE MEETING MINUTES DATED DECEMBER 14, 2022 BUSINESS SESSION 1. RECOMMEND HOUSING AUTHORITY APPROVAL FOR LOCAL HOMELESS PREVENTION PROGRAMS FUNDING FOR FISCAL YEAR 2023/24 COMMISSIONERS' ITEMS ADJOURNMENT The next regular quarterly meeting of the La Quinta Housing Commission will be held June 14, 2023, commencing at 4:00 p.m. at the La Quinta City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Lori Lorett, Secretary of the Housing Commission of the City of La Quinta, do hereby declare that the foregoing Agenda for the Commission meeting of March 8, 2023, was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico and the bulletin board at 51321 Avenida Bermudas, on March 2, 2023. DATED: March 2, 2023 6-6 hRft� Lori Lorett, Permit Technician City of La Quinta, California HOUSING COMMISSION AGENDA Page 3 of 4 MARCH 8, 2023 Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please contact Commission Secretary at (760) 777-7162, 24-hours in advance of the meeting and accommodations will be made. If background material is to be presented to the Commission during a Commission meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the Commission Secretary for distribution. It is requested that this takes place prior to the beginning of the meeting. *** TELECONFERENCE PROCEDURES — PURSUANT TO AB 2449*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference — members of the public may attend and participate in this meeting by teleconference via Zoom and use the "raise your hand" feature when public comments are prompted by the Chair; the City will facilitate the ability for a member of the public to be audible to the Commission and general public and allow him/her/they to speak on the item(s) requested. Please note — members of the public must unmute themselves when prompted upon being recognized by the Chair, in order to become audible to the Commission and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chair. ZOOM LINK: https://us06web.zoom.us/m/84928069200 Meeting ID: 849 2806 9200 Or join by phone: (253) 215 - 8782 Written public comments — can be provided in person during the meeting or emailed to LLorett(a_LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the Commission, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Chair, a brief summary of any public comment is asked to be read, to the extent the Committee can accommodate such request. HOUSING COMMISSION AGENDA Page 4 of 4 MARCH 8, 2023 CONSENT CALENDAR ITEM NO. 1 HOUSING COMMISSION MINUTES WEDNESDAY, DECEMBER 14, 2022 CALL TO ORDER A regular quarterly meeting of the La Quinta Housing Commission (Commission) was called to order at 4:04 p.m. by Chairperson Gaeta-Mejia. This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), and City Council Resolution No. 2021-035, adopted on September 28, 2021, and reaffirmed on December 6, 2022. PRESENT: Commissioners Casto, Chapman (joined at 4:09 p.m.), Pacheco, and Chairperson Gaeta-Mejia ABSENT: Commissioner Davidson STAFF PRESENT: Finance Director Martinez, Management Analyst Kinley, and Commission Secretary Camarena PLEDGE OF ALLEGIANCE Chairperson Gaeta-Mejia led the audience in the Pledge of Allegiance. CONFIRMATION OF AGENDA - Confirmed PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None PRESENTATIONS - None CONSENT CALENDAR 1. APPROVE MEETING MINUTES OF NOVEMBER 9, 2022 HOUSING COMMISSION MINUTES Page 1 of 3 DECEMBER 14, 2022 QUARTERLY MEETING MOTION - A motion was made and seconded by Commissioners Pacheco/Casto to approve the Consent Calendar as recommended. Motion passes - ayes (3), noes (0), abstain (0), absent 2 (Chapman and Davidson). BUSINESS SESSION 1. RECEIVE AND FILE FISCAL YEAR 2021/22 HOUSING AUTHORITY YEAR-END BUDGET REPORT Finance Director Martinez presented the staff report, which is on file in the Clerk's Office. COMMISSIONER CHAPMAN JOINED THE MEETING AT 4: 09 P.M. Commission and staff discussed the purchase of the vacant real property located between the Pavilion at La Quinta Shopping Center and the La Quinta Valley Plaza Shopping Center on Highway 111 being included in the available fund balances presented in the staff report. MOTION - A motion was made and seconded by Commissioners Pacheco/Casto recommending the Housing Authority receive and file fiscal year 2021/22 Housing Authority year-end budget report. Motion passes: ayes (4), noes (0), abstain (0), absent 1 (Davidson). STUDY SESSION 1. DISCUSS FISCAL YEAR 2022/23 HOUSING COMMISSION ACTIVITY Management Analyst Kinley presented the staff report, which is on file in the Clerk's Office. Commission and staff discussed recent and pending real property acquisitions along the Highway 111 corridor, and the potential future development of both properties to help the City meet its regional housing needs allocation (RHNA) mandated by the State; importance to determine the best location for future affordable housing developments and ensure high quality units; expressed concern that the recent inflation and increase in wages and materials costs may adversely affect future projects and cause delays. Staff explained that the City consistently monitors market and economic conditions in order to determine the best time to initiate projects to get them completed in a timely manner. The City will continue to provide updates to the Commission with any HOUSING COMMISSION MINUTES Page 2 of 3 DECEMBER 14, 2022 QUARTERLY MEETING new developments that may arise and encouraged suggestions from the Commission. COMMISSIONER'S ITEMS - None STAFF REPORTS AND INFORMATIONAL ITEMS Staff announced the 2023 Community Workshop will take place at the La Quinta Wellness Center on February 15, 2023, from 5 p.m. to 7 p.m. ADJOURNMENT There being no further business, a motion was made and seconded by Commissioners Casto/Pacheco to adjourn the meeting at 4:34 p.m. Motion passes: ayes (4), noes (0), abstain (0), absent 1 (Davidson). Respectfully submitted, LORI LORETT, Commission Secretary City of La Quinta, California HOUSING COMMISSION MINUTES Page 3 of 3 DECEMBER 14, 2022 QUARTERLY MEETING BUSINESS SESSION ITEM NO. 1 City of La Quinta HOUSING COMMISSION MEETING: March 8, 2023 STAFF REPORT AGENDA TITLE: RECOMMEND HOUSING AUTHORITY APPROVAL FOR LOCAL HOMELESS PREVENTION PROGRAMS FUNDING FOR FISCAL YEAR 2023/24 RECOMMENDATION Recommend Housing Authority funding approval to provide assistance to local homeless service providers and homeless prevention partners - Coachella Valley Rescue Mission (CVRM), Martha's Village and Kitchen (MVK), and Coachella Valley Association of Governments (CVAG) for fiscal year 2023/24. EXECUTIVE SUMMARY • The Housing Authority (Authority) allocated $300,000 of Authority funds to local homeless service providers and homeless prevention partners in fiscal year (FY) 2022/23. • These services positively impact the City and greater Coachella Valley community. • Recommended FY 2023/24 funding of $250,000 for Commission consideration, in accordance with State law is as follows: ✓ $83,333.33 to CVRM ✓ $83,333.33 to MVK ✓ $83,333.33 to CVAG FISCAL IMPACT The Low -Mod Housing Authority fund has a homeless funding budget of $250,000 for FY 2023/24 available in account number 243-0000-60532. The maximum allowed to be expended annually of these funds for homeless prevention services is $250,000, per Health and Safety Code Section 34176.1(a)(2). BACKGROUND/ANALYSIS The Authority annually allocates funding for local homeless service providers and homeless prevention partners in the Coachella Valley. Staff recommends providing equal contributions of $83,333 to CVRM, MVK, and CVAG, as these organizations have a solid track record of serving the City and greater Coachella Valley area, and assisting with critical homeless relief efforts. Each organization is required to provide a quarterly report on the use of the funds, including the number of individuals from La Quinta that were assisted and the services they utilized. The Authority can provide this assistance pursuant to California Health and Safety Code's Community Development and Housing law, which states if the Housing Successor (the Authority) has fulfilled certain obligations... the Authority may expend up to two hundred fifty thousand dollars ($250,000) per fiscal year for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance, including the provision of short-term or medium -term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless. A Memorandum of Understanding (MOU) is signed by all providers, stipulating annual and quarterly reporting requirements. ALTERNATIVES The Commission may elect not to recommend this request, divert funds to other organizations, or save funds for future projects; however, since these organizations have consistently provided support for our community and rely on these contributions, Staff does not recommend this alternative. Prepared by: Doug Kinley III, Management Analyst Approved by: Gilbert Villalpando, Director OW R OINTS HOUSING COMMISSION QUARTERLY MEETING MARCH 8,2023 f, r y 7'; ! `� y 0 41 if V .rjf,'- f, r y 7'; ! `� y 0 41 if V .rjf,'- Questions and Recommendations V sip u CALIFORNIA �_ CALIF