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Dynamic Building Maintenance - ProposalCity of La Quinta RFP Janitorial Services Work Proposal Dynamic Bldg. Maintenance A Complete Janitorial Service Office: (888) 684-7740 Fax: (951) 257-0339 Email: dbm-inc-outlook.com 4187 Flat Rock Drive Ste. 300 Riverside, Ca. 92505 May 22, 2018 City of La Quinta RFP Janitorial Services Dynamic Bldg. Maintenance A Complete Janitorial Service Office: (888) 684-7740 Fax: (951) 257-0339 Email: dbni-inc0d.outlook.com 4187 Flat Rock Drive Ste. 300 Riverside, Ca. 92505 May 22, 2018 Table of Content I. Executive Summary II. Organizational Chart III. Work Plan IV. Methodology V. Pre -Employment. Training & Safety VI. References Dynamic Bldg. Maintenance Dynamic Bldg, Maintenance A complete Janitorial Service Office: 888 694-7740 Fax: 951257-0339 4187 Flat Rock Dr. Ste. 300 Riverside CA 92505 Email: dbm-inc(a),outlook.com I. Executive Summary Dynamic wants to thank the City of La Quinta for the opportunity to submit a proposal for Janitorial Services at various sites. Dynamic fully understands and acknowledges the requirements and scope of work of the daily, weekly and monthly tasks. We are committed to environmentally conscious cleaning practices. We use Waxie Solsta Green Certified cleaning products and Hepa Filtered Back Pack Vacuums that cut particulate emissions to virtually zero. In addition, we use microfiber towels and mops that disinfect without the use of chemicals. Dynamic's mission is to provide consistent excellence in cleaning with sustained customer communication. We achieve this mission with a hands-on approach by management, strong supervision, with the support of the business management tool, Street Smart. Dynamic proposes to assign a team of 5-6 custodians, 3 specialty cleaners as needed (floors, carpets and windows), one supervisor, and will be led by Director of Operations, Mike Sullivan and Arturo Ojeda. Dynamic Bldg. Maintenance II. Organizational Chart Dynamic's proposed staffing to be assigned to the City of La Quinta Arturo Ojeda: Director of Operations, Dynamic Bldg. Maintenance art(i-Mynam is -b ldg.org Janitorial Supervision, Adv. Bldg. Maint. 10 Years General Mgr., Allied Facilities, 12 Years Operations Mgr., Progreen Bldg. Maint. 3 Years Mike Sullivan: Director of Operations, Dynamic Bldg. Maintenance mi sLa)dynarn is -bldg. ori Cal Poly Pomona Graduate, 1972 BS Degree, Business Admin. General Mgr. All American Bldg. 7 Years President, Adv. Bldg. Maint. 33 Years Overall Janitorial Service 40 Years George Ojeda: Janitorial Supervisor Allied Facilities 10 years 5 — 6 Custodians 3 Specialty Workers as needed Floors, Carpets, Windows I Dynamic Bldg. Maintenance III. Work Plan Dynamic is committed to living up to your expectations from the first day that we serve you. We have developed a work plan approach to meet and assure that the necessary requirements of the contract are met. + Dynamic, upon contract notification, guarantees that we will work on your highest priorities first. We suggest a meeting prior to start-up in which you and Dynamic together formulate a plan of action to address your most ` important objectives. • Dynamic employees will be assigned phones, uniforms, and badge identification. • Dynamic will perform weekly inspections or more often if needed to adhere to janitorial specifications and to maintain a high level of service. ■ Dynamic will generate and submit to customer, annual schedules for all periodic tasks to be done per contract (monthly, quarterly, biannually, annually). • Dynamic will track customer requests, complaints, work schedules and periodic tasks performed. • Dynamic's office hours are Monday through Friday 7:00 a.m. to 6:00 p.m. When after hour calls are made to our office, the message (left in English or Spanish) will be automatically transcribed and forwarded via text message and email to all management and supervisor cell phones, for prompt attention - as needed. Dynamic Bldg. Maintenance IV. Methodology Dynamic will be utilizing the Street Smart GPS Mobile App for all management, supervision and cleaning personnel assigned to the City of La Quinta. Street Smart is a mobile business management tool that gives you the ability to track the location of cleaning personnel in real-time, and to manage employees time sheets and work flows and to collect data in the field. The mobile App connects to network providers nationwide data network to allow real-time tracking and monitoring of your employee workforce. The secure cloud -hosted web application, which can be accessed by any supported web browser, allows you to visualize the data and report of it. • Tracks, manages and pulls reports of your mobile work force. The service provides accurate, real-time, GPS tracking, web -based maps and reports (bread crumb reporting, including latitude/longitude, speed, and directional heading), for current and historical location. • The mobile workforce is required to perform their daily start and end shift on their phone. The cloud based web application allows you to pull corresponding mobile time sheet reports and verifies in real time, when employees enter and exit iob site locations. Dynamic GPS Alerts listed below are set up to notify management and supervisory staff in real time, (via email and text) 1. Alert is sent when a worker enters a location 2. Alert is sent when a worker exits a location 3. Alert is sent when a specified form is completed by a worker 4. Alert is sent when a job has not been started, and is passed its scheduled start time. 5. Alert is sent when a job has not been started within a pre -determined amount of time past the scheduled start time. 6. Alert is sent when a worker has not logged in by the time specified. 7. Alert is sent when a worker has not logged out by the time specified. 8. Alert is sent when a worker has not started a shift start by the time specified. 9. Alert is sent when a worker has ended his shift by the specified time. Dynamic Street Smart facilitates quality control by: 1. Verifying time being spent on customer job sites, 2. the ability to do timely follow ups on job sites, 3. Provides notice to cover if an unexpected event occurs and regular staff is unable to perform due to emergency, illness, etc. 1 Dynamic Bldg. Maintenance V. Pre -Employment, Training and Safety Once a potential employee fills out an application for Employment, a complete pre- employment screening is implemented that Include the following: • Employment eligibility 1-9 Verification • Employment background check • Criminal records check • Drug testing (where requested) • DMV check At the conclusion of these checks, Dynamic management reviews the reports to determine the best candidates. Interviews are conducted and recruitment begins for employee's who prove trustworthy, reliable, and have propensity for detail. Dynamic provides exceptional training for its employees. It begins with an initial session and continues with monthly training to ensure maximum comprehension of janitorial procedures and safety precautions. We also comply with all OSHA SB198 requirements. The Janitors are instructed in the following: • Proper use of equipment • Proper labeling of cleaning products • Proper cleaning techniques • Appropriate application and handling of cleaning products • Proper use of protective equipment • Correct lifting techniques • Suitable dress code • Correct use of the Material Safety Data Sheets • Work safety and work site emergency procedures • Compliance with CAL -OSHA SB198 requirements Dynamic will implement the required protocol (if applicable) to comply to the California Displaced Janitor Act. } Dynamic Bldg. Maintenance VI. References Name of Agency Contact Phone # Date Services Provided Comeland MTC Inc. Joann Kim 818- 567-2455 January 2003 - Present Harbor Bldg. Maint. Bill Denardo 714- 274-9041 January 2008 — Present Berkshire Hathaway Patrick Yumul 949- 544-8184 January 2012 - Present City of Bellflower Dan Centeno 562- 804-1424 January 2001 - Present City of Sierra Madre Chris Cimino 626- 355-7135 January 2017 - Present Dynamic Bldg. Maintenance Cost Proposal City of La Quinta Dynamic Bldg. Maintenance A Complete Janitorial Service Office: (888) 684-7740 Fax: (951) 257-0339 Email: dbm-incAoutlook.com 4187 Flat Rock Drive Ste. 300 Riverside, Ca. 92505 May 22, 2018 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule below The following table itemizes the services to be provided, the frequency of service, and the charges for each location: ITEM LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS City Hall X12- MEN - 5 1a 78495 Calle Tampico 5 WOMEN - 5 Mon. -Fri. After 5:30 p.m. $ U a ��� Toilets - 20 $i 48,400 Urinals - 4 1b City Hall Patios 1 X12= After 5:30 p.m: $ C $ ov 1,301 City Hall X12= MEN -1 Emergency Operations Center, WOMEN - 1 1c Stairwells Front and Back & Hallways 1 $ 'Toilets - 3 (Archive room NOT include) $^vim 3,100 Urinals - 1 After 5:30 p.m. Library Book & Office Areas X12- MEN - 1 2a 78275 Calte Tampico Sun. - Sat. After 7 p.m. 7'WOMEN $ 7C -O $ 20, Lt 00 - 1 'Toilets - 5 16,000 Urinals -1 2b Library Classroom & Community 7 $ a0 X12= Room,with Kitchen $ 2-V 00 2,000 Outside Library Restrooms as needed MEN - 1 2c after events (Flat Rate/2 week notice) N/AReimbursed �S^ WOMEN - 1 Lock Restrooms after Cleaning $ Renters Toilets - 2 iby 160 X12= MEN -2 Wellness Center WOMEN - 2 3a 78450 Avenida La Fonda Mon 7$ �:�-�, 2 Z LvU SHARED - 1 'Toilets -Fri After 10 p.m. $ e - 10 16,240 Urinals - 2 MEN - 2 Wellness Center/ Multi-purpose Area WOMEN - 2 3b as needed after events N/A $ Reimbursed SHARED -1 (Flat Rate/2 week notice) by Renters Toilets - 10 16,240 Urinals - 2 3c Wellness Center Patios 1 X12= After 10 p.m. $ 4 $ & C; 2,500 Exhibit C Page 1 of 3 ITEM LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS Museum X12= MEN - 1 40 77885 Avenida Montezuma 5$ WOMEN - 1 SHARED -1 Mon. - Fri. After 9:30 p.m. $ 3l✓ G Toilets - 6 8,800 Urinals -1 Museum Meeting Room/ Special 4b Cleaning as needed after events N/A $ - Reimbursed (Flat Rate/2 week notice) by Renters 1,000 Public Works Yard (Offices & X12= 5 Restrooms) 78109 Avenue 52 5 $ Mon -Fri After 5:30 p.m. $� da C) 1,900 SHARED - 2 Sports Complex X12= MEN - 3 6 78900 Avenue 50 Mon -Sat After 10 p.m. s 6 $ �i ZS WOMEN - 3 Lock Restrooms after Cleaning $ C-> 880 Toilets - 6 Urinals - 3 Fritz Burns Park Restrooms X12= MEN - 1 7 78060 Frances Hack Lane7 $ (_0 - 1 Sun -Sat 12 p.m. & after 10 p.m. 'Toilets 'Toilets - 2 Lock Restrooms after cleaning $ 54 o 400 Colonel Mitchell Paige Restrooms X9= �? pb MEN - 1 43495 Palm Royal Drive WOMEN -1 8 Mon -Fri After 10 p.m. (Sept1 - June 1) 5 $ 3 L)v X3= l I Z S Toilets - 2 Sat after 10 p.m. (Sept1-Nov.30) 6 31 r $Urinals -1 Lock Restrooms After Cleaning 3�-;2-f' 125 La Quinta Park Restrooms X12= MEN _-1 9 79120 Blackhawk Way Sun -Sat @ 12p.m. & after 10 p.m. 7 $ LlC-0 WOMEN - 1 Lock Restrooms After Cleaning $ S kf o o 380 Toilets - 6 Urinals - 1 La Quinta Park, New Restrooms X8 MEN - 1 10 71290 Blackhawk Wayi 6 $ Ll WOMEN -1 Sun -Sat @ 12 p.m. and After 10 p.m. Toilets - 6 Restroom/After Hours Cleaning ilgoo 220 Urinals - 2 La Quinta Park Snack Bar X1= 11 79120 Blackhawk Way N/A $ Annual Super Cleaning -August s 0 $ a 220 Fritz Burns Pool Restroom & Offices X3= MEN -1 12 78060 Frances Hack Lane 6 WOMEN - 1 June 1 through September 1 $ 200 Toilets - 5 Monday through Saturday $ (o b 990 Urinals -1 La Quinta Park Snack Bar X1= 13 79120 Blackhawk Way N/A $ Annual Super Cleaning -August � � $ zoo 220 -2- `T elLf$q,S'S l 3)r7s' TOTAL PER TOTAL PER MONTH YEAR TOTAL BASE PRICE FOR ONE YEAR $ qV4 it 1 1 3 , ?.'7 (� 0 0 TOTAL BASE PRICE FOR ONE YEAR (Words): Aje ,4u it)ne0 4 --�4L&+e-eAJ A -AD tob 14,w o jilev 0 Ax o Y r .p2 o ba"4 R -S 992