Santa Fe Building Maintenance - ProposalE
City of La Quinta
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Request for Proposals
Citywide Janitorial Services
TECHNICAL PROPOSAL
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Hig 17, 2018
Santa Fe
BURNING
MAINTENANCE
Santa. Fe
BUILDING
MAINTENANCE
Table of Contents
■M■ -Cwfmr
too 'P!Zr �► .� 1
* Technical Proposal
Letter of Transmittal..................................................................... 2
Company at a Glance.................................................................. 3-4
Company Qualifications ............................................ 5
Organization of Work Team ......................................................... 6
Approach on Meeting Objectives .................................................. 7
Listof Staff .......................................... ........................ 8
Sub-Contractors.............................................................. 8
o Staff Resumes....................................................... 9-10
Assigned Personnel and Work Experience ............................... 11
Resource Allocation Plan.. 12-14
...........................................................
References.............................................................................. 15-17
Insurance Sample...................................................................... 18
Proposal Forms
Contact Information
V Statement of Qualifications
L Compliance Form
Cost Proposal, Exhibit C (Included on Separate Envelope as requested by the "Request
for Proposal " Documents)
L
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Santa Fe
BUILDING
MAINTENANCE
May 17, 2018
Alfred Berumen / Buildings Superintendent
City of La Quinta
78495 Calle Tampico
La Quinta, CA, 92247
Re: Request for Proposals for Janitorial Services
for the City of La Quinta
Dear Alfred,
Santa Fe Building Maintenance respectively submits this proposal for Janitorial Service for the
subject services and supplies indicated, with full knowledge and understanding of the terms and
conditions of the services to be performed. As the incumbent contractor, we acknowledge the receipt of
all addenda, as well as having the ability and financial commitment to fulfill the requirements specified
in the RFP Janitorial Services for the City of La Quinta facilities.
In addition, we certify that our response is not made in the interest or on behalf of any person not named
therein; we have not directly induced or solicited any person to submit a false of misleading proposal or
to refrain from proposing. All information submitted including forms and applications were completed
to the best and as accurate to our understanding.
Santa Fe Building Maintenance as been providing janitorial service to Southern California cities since
1975. Our experience and the ability to manage our level of work, sets us apart from most companies.
We have a history of working effectively with counties and government facilities and are a trusted
provider of high quality janitorial services.
The individual authorized to make representations for the firm, sign on behalf of Santa Fe Building
Maintenance, and to bind a contract is Irineo Nuno, General Manager. I can be contacted by telephone
or by email:
Santa Fe Building Maintenance
15644 Palomino Drive
Chino Hills, CA 91709
Tel: (909) 606-2756
Fax: (909) 606-6469
E-mail: lri neoca?santafebl dmaint.com
We look forward to the opportunity of becoming a trusted and valued partner for the City of La Quinta.
LSincerely,
';��eoNun�o��
General Manager
2
Santa Fe
BUILDING
MAINTENANCE
Name: Santa Fe Building Maintenance
Address: 15644 Palomino Dr.
Chino Hills, CA 91709
Telephone: (909) 606-2756 / 1 (877) 782-323 Toll Free
Fax: (909) 606-6469
Website: www.santafebidmaint.com
Legal Status
Inception year:
Sole Proprietor
1978
Year in Business 37
Firm Size 59 Employees
Certifications Certified Small Business by the State of
California Department of General Services
Services: Professional Cleaning Services
Office Hours 9:OOam to 5:OOpm
Service Hours Services run 24 hours 7 Days a week
Service Areas:
■ San Bernardino County
• Orange County
■ Riverside County
■ Los Angeles County
■ Ventura County
■ San Diego County -
Client Sectors: 2 Government Facilities ■ Transportation
■ Commercial Buildings ■ Industrial & Manufacturing
■ Private Facilities " Entertainment
■ Healthcare Facilities " Banking & Financial Services
3
Santa Fe
BUILDING
MAINTENANCE
Building Types.- Offices, Libraries, City Halls, Factories, Schools,
Churches, Shopping Centers, Court Buildings,
Warehouses, Transport, Public & Private
Government Facilities, along with other types.
General Services:
• Cleaning Service
• Floor Maintenance Services
■ Window Cleaning Services
• Carpet Cleaning Services
■ Blind Cleaning Services
■ Carpet Steam Cleaning Services
Special Service: Pressure Washing Service
Solar Panel Cleaning
24-hour Emergency Janitorial Services
Located at 15644 Palomino Dr. Chino Hills, CA 91709, Santa Fe Building Maintenance
has been conducting its business of providing professional janitorial services for over 37
years by a sole proprietorship. This is the main office in which costumer service, sales &
marketing, and administrative efforts are conducted, as well as the enforcement and
administration of the contractual performances as indicated and governed by applicable
federal, state & local laws and regulations.
Founded in 1978, Santa Fe has been serving Southern California for the past three
decades. Armed with years of experience, we have developed a clear understanding of
the specific requirements and objectives of quality custodial services. Santa Fe Building
Maintenance is a full-service building maintenance company. We specialize in daily
custodial services, carpet & floor cleaning services, window washing, upholstery
cleaning, pressure washing, stone floor cleaning, and parking lot cleaning services
primarily for government contracts. Our service standards are kept high with our unique
personal training of each employee and our dedication to service our client's needs.
Santa Fe's mission is to add value to the organizations we serve. This commitment is
exemplified by our intensive employee -training curriculum that emphasizes Total
Customer Satisfaction. Our training programs ensure that all employees develop a
proactive attitude, role and work emphasis focused on customer satisfaction. In addition,
Santa Fe is dedicated in developing and utilizing the most up to date cleaning procedures
along with the newest technological equipment, as well as automating many manual
procedures to improve each of its' employee's productivity in cleaning.
Id
Santa Fe
BUILDING
MAINTENANCE
Santa Fe Building Maintenance is a small, independently women owned
business, which provides professional cleaning services to various privately -
owned companies and government facilities. Since its establishment in 1978
j� Santa Fe Building Maintenance has been a choice provider of quality
j services for government and private companies throughout Southern California
for almost half a century.
With its strong connection to Southern California, Santa Fe currently services
for the South Coast Air Quality Management District (AQMD) for which has been providing services since
2013, and other prominent clients such as City of Vernon, City of Santa Ana Police Department Orange
County Libraries, City of Huntington Park, and multiple buildings for the County of San Bernardino and
Orange County. (Please refer to the "Reference" section of this package for more information)
Santa Fe Building Maintenance currently employs more than 59 dedicated supervisors and maintenance
personnel, who can meet our client's every demand and quality standards. Under the current management,
innovation and entrepreneurial leadership have allowed the company to grow into a thriving, quality
maintenance service provider. Our strengths include, flexibility and adaptability of our services, the strong
work ethic requested of our employees, our in-depth management and administrative support for field
personnel and the honesty and integrity of all company staff. With these strengths, we have created a trained
loyal workforce with the skills to provide quality service that is consistent and dependable.
Santa Fe currently services and provides professional custodial services to more than 2 million square feet
of government facilities and of private commercial office space daily. Santa Fe prides its self in that it has
never been debarred from a contract and that no contract has ever been canceled due to the lack of quality of
its services.
The company management staffs, with over 80 plus years of combined experience in the janitorial and
maintenance field, help design the techniques, procedures and approach of all work plans. They implement
their experience along with a previously written plan of approach and procedures to enhance and ensure that
all facets of a current project are successfully completed on a timely manner.
While there are currently several companies that provide janitorial services, Santa Fe distinguishes from the
others on the professionalism and experience that Santa Fe requires from all its' field employees, office
staff, and supervisors. Being a small business, we put greater care an emphasis on the quality of our work
and the supervision of our employees. What differentiates Santa Fe from the competition is our commitment
to provide more than just "a service" to our clients.
Santa Fe Building Maintenance has the financial capability and is currently in good financial standing, as
there are no pending mergers, no bankruptcy, no pending litigations, and no office closures. We have a
history of working effectively with counties and government facilities and are a trusted provider of high
quality janitorial services. Santa Fe complies with all federal, state and city, labor laws that may pertain to
L our kind of work. We fully understand the goal that the City of La Quinta has set for this project and are
fully aware of the specifications. We understand that not all projects are the same, this is why, here at Santa
Fe, we are fully committed and determine to do the best of our abilities to continue making this project
successful.
Santa Fe
BUILDING
MAINTENANCE
City of La Quinta
Project Manager
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Vnneo
Sdnra Fe
6 IN'MM N(3INAINTENANCE
Vuiao
6ntract Administrator
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Account Supervisor
General Cleaning On-Call/Emergency Specialty Cleaning
Personnel General Cleaners Crew
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Santa Fe
BUIL DING
MAINTENANCE
Santa Fe Building Maintenance proposes to
provide janitorial services to the City of La Quinta
facilities, has explained and required in accordance to
the specifications listed on the Request for Proposals
for Citywide Janitorial Services.
Santa Fe's approach to meet the required services will be
by using the Zone Cleaning Approach. The Zone Cleaning
Approach will ensure that all work is performed according to
the contract requirements by utilizing a system of cleaning personnel, supervision, reports
and logs insuring that the facilities are cleaned and maintained up to or above Santa Fe's
and the City of La Quinta service standards.
The zone cleaning approach is based on realistic goals and on responsiveness &
understanding of the specifications. Santa Fe will use this approach has it's been very
successful with other projects of similar magnitude. The zone cleaning Approach consists
of cleaning personnel assigned to a task or an area. Each team member is responsible for
the completion of work on its assigned tasks or Area.
Benefits of Zone Cleaning
cleaning, sometimes called area cleaning or route cleaning involves the
gnment of a specific task to a janitor, or in this case a facility. Since the
itor is responsible for all the cleaning activities in the facility, he must be
Ily knowledgeable in all areas of janitorial work and be familiar with all the
lily tasks required to clean the facility. Equipment to perform work must be
vailable when required and the janitor must know how to operate this
-quipment effectively. The primary benefit for zone cleaning is the
awareness and familiarity of the janitor with every area of the assigned
facility, as well as every building occupant. For this reason, a janitor can
also be an effective security person, since strangers can easily be
recognized and directed to their destination, or off the property as needed.
The zone cleaner is responsible for every cleaning activity in the assigned
facility, any failure to provide good quality service can be easily
recognized and corrected since daily services can be attributed to the
janitor responsible for that area
7
Santa Fe
BUILDING
MAINTENANCE
LIST IS UNAVAILABLE AT THIS TIME DUE TO THE DISPLACED
JANITORIAL ACT
Since Santa Fe is not the current company providing services to the City of La Quinta and
Pursuant to Displace Janitor Act: Chapter 4.5 (commencing with section 1060) to Part 3
of Division 2 of the California Labor code, list of current staff is unavailable. Santa Fe
would offer a job position to the current staff working for City and would train them to
the cleaning standards that Santa Fe requires of all its new employees.
If one or more persons of the current staff decides not to continue working at the City of
La Quinta and refuses a job position with Santa Fe, the company would promote existing
part- time employees to fill the vacant positions. Santa Fe's aim is to have all its
employees working full time.
RECRUITMENT FOR OPEN POSITIONS
Santa Fe Building Maintenance is and Equal Opportunity and Affirmative Action
Employer, no person applying for work with Santa Fe is ever turn down due to race,
religion, gender, national origin, or physical disabilities. Our recruiting of new personnel
works year around with our website. Santa Fe is always receiving applications of persons
willing to work. Such applications are kept on file and are available when the need for
new employees is required to fill positions
Key Personnel
Santa Fe Building Maintenance has the experience and trained personnel to provide
services to the City of La Quinta. Our General Manager (Irineo Nuno) who has 30 plus
years of working experience on the janitorial field will be taking a hands-on role in
supervising and monitoring staff adding to the qualified staff already performing services.
Please see their attached resumes.
1
L
Santa Fe
BUILDING
MAINTENANCE
Guadalupe Medina is the current owner of Santa Fe Building Maintenance; a
company that has been providing janitorial services to Southern California for over
37 years. With 35 years of experience on the janitorial field, Mrs. Medina has been
able to lead her company into a thriving, quality maintenance service provider.
Before Santa Fe Building Maintenance, Mrs. Medina was a proven supervisor and
account manager in the janitorial field. With her leadership, management,
innovation and entrepreneurial leadership have prospered and flourished with the
Proven ability to Manage and Supervise
Effective communicator and coordinator in multi -department settings.
Well versed in the management subjects as well as the technical aspects of
janitorial services.
Extensive experience in Customer Service and Account Management.
Skilled in Company Operations, Staff and Product management
Ability to train, motivate and educate employees.
IONNAL EXPERIENCE
Ed Building Maintenance: 1980 -1998
35 years ago, Mrs. Medina started her career in the cleaning industry with Ed
Building Maintenance. Her first position was as a general cleaner where she learned
all the skills that pertain to the janitorial field. Working her way thru the company
chain of command, Guadalupe was promoted to Supervisor with in a couple of
years and was placed in charge of supervising night cleaning personnel.
Diamond Contract Services: 1998 - 2012
Employed has Site -Supervisor and Project Manager of all cleaning
operations at the South Coast Air Quality Management District
(AQMD).
Santa Fe Building Maintenance: 2001— Present Date
Obtained ownership of Santa Fe Building Maintenance. Continued to
work as a project manager while managing and growing her own
Through her experience obtained over years of working on the j anitorial field,
Guadalupe has learned all aspects of the industry and the level of service, quality
and cost management customers expect from a cleaning company.
L
Santa Fe
BUILDING
MAINTENANCE
Irineo Nuno has been with Santa Fe Building Maintenance for (11) Eleven years.
Currently Mr. Nuno is the General Manager of Santa Fe Building Maintenance. His
experience on the janitorial field goes back for more than 30 years. He, along with
Gilbert, will be overseeing the daily operations of the project. The following are the
qualifications that make him suitable for this project
More recently, Irineo as been certified and tested by Environmental Outsource Inc.
on Bloodborne Pathogens, Asbestos Hazard Awareness, and on the Injury & Illness
Prevention Program. (Copy of teruficares available upon request)
Proven ability to Managed and Supervise
Window, Floor and Carpet cleaning expert
Extensive experience in Customer Service, Account Management,
Training, and Cleaning Services.
Skilled in Company Operations, Staff and Product management
Ability to train, motivate and educate employees
Advanced Building Maintenance:
20 years ago, Mr. Nuno started his career in the cleaning industry with Advanced
Building Maintenance. His first position was as a general cleaner where he learned
all the skills that pertain to the janitorial field. Working his way thru the company
chain of command, Irineo was promoted to District Supervisor with in a year and
was placed in charge of supervising 70 employees and 40 janitorial accounts.
Santa Fe Building Maintenance:
Currently Mr. Nuno is the General Manager of the company
of personally supervising all current accounts with the company has made our
supervision and quality control programs one of the best. Although his job does not
include doing work on the field, customers would usually see him helping his staff
finish a job or supervising a request or trouble call personally, ensuring that the job
is done correctly.
Although Irineo has work for one company other than Santa Fe, Mr. Nuno has the
on the job experience that other supervisors might not have. Through his experience
obtained over years working on the janitorial field, he has learned all aspects of the
industry and the level of quality customers expect from a cleaning company. In
addition to the know-how that Irineo possess, his on the job knowledge along with
his management experience would make a success of this project.
10
Santa Fe
BUILDING
MAINTENANCE
If one or more persons of the current staff decides not to continue working at the City, the
` company would promote existing part- time employees to fill the vacant positions. Santa
L Fe's aim is to have all its employees working full time.
RECRUITMENT FOR OPEN POSITIONS
Santa Fe Building Maintenance is and Equal Opportunity and Affirmative Action
Employer, no person applying for work with Santa Fe is ever turn down due to race,
religion, gender, national origin, or physical disabilities. Our recruiting of new personnel
works year around thru the use of our website. Santa Fe is always receiving applications
of persons willing to work. Such applications are kept on file and are available when the
need for new employees is required to fill positions.
Management -
Ansi nment T3escri tion
Professional E� @rl�El4�
Project Assi rn«ieE�t
Responsible for managing the day-to-day
37 years of experience
operations of the company. Will work with the
Guadalupe Medina
on the janitorial field.
Company Owner
Contract Administrator to manage contract
maintaining Santa Fe's Policies and standards.
Responsible for the oversight and management of
the contract and management of the cleaning
program. It will be his responsibility to ensure that
30 years of experience
General Manager/
all parts of the contract are being followed and
Irineo Nuno
on the janitorial field.
Project
fulfilled and that all activities detailed in the Scope
Administrator
of Work are completed as per the contract. Will
work with lead janitor/personnel and Supervisors
to manage the cleaning program.
If one or more persons of the current staff decides not to continue working at the City, the
` company would promote existing part- time employees to fill the vacant positions. Santa
L Fe's aim is to have all its employees working full time.
RECRUITMENT FOR OPEN POSITIONS
Santa Fe Building Maintenance is and Equal Opportunity and Affirmative Action
Employer, no person applying for work with Santa Fe is ever turn down due to race,
religion, gender, national origin, or physical disabilities. Our recruiting of new personnel
works year around thru the use of our website. Santa Fe is always receiving applications
of persons willing to work. Such applications are kept on file and are available when the
need for new employees is required to fill positions.
Santa Fe
BUILDING
MAINTENANCE
The major portion of any janitorial service program would be to support personnel who
directly provide the services to customers. Santa Fe Building Maintenance Resource Allocation
Plan is designed to provide an equitable distribution of available personnel and equipment for
the City of La Quinta in accordance with the Scope of Work Plan.
Considering the City's facilities and custodial requirements, current research in best practices,
input from field staff members and other variables, the primary objectives in Santa Fe's
Resource Allocation Plan are to equitably distribute available resources and to provide the City
of La Quinta with the most effective and efficient custodial cleaning program possible.
Below are the resources that will be needed to proceed with the execution of the project. These resources include:
Human Resources
Personnel will be allocated in accordance with requirements for the Daily, Weekly, Monthly,
Quarterly and Semi -Annual Cleanings required by the City of La Quinta. A formula has been
developed based on square footage and other factors to assign the correct number of custodians
to each of the facilities.
Title/ClassificationDescription
The Project Administrator will have the overall responsibility for the
oversight and management of the contract. It will be his responsibility to
Administrator
ensure that all parts of the contract are being followed and completed as per
the contract
The Account Supervisor will have the responsibility for the day to day
management of the administrative aspects of the cleaning program. It will be
Supervisor
his responsibility to ensure that all activities detailed in the Scope of Work
are completed
General Cleaning Personnel will have the responsibility for executing the
General Cleaning Personnel
cleaning program, providing all required Daily & Weekly cleaning services
(Janitor)
to achieve goals of maintaining a clean facility
Specialty Cleaning Personnel will have the responsibility for providing
Specialty Cleaning Personnel
periodic advanced floor care duties to include stripping, dressing, buffing and
(Floor, Carpet & Windows)
waxing of hard floors, carpet extraction and shampooing maintenance, and
other projects as assigned. (Monthly, Quarterly and Semi-annual Services)
Emergency or On-call Personnel will have the task to cover absent
Emergency Personnel
employees or when Santa Fe is short staff. Their responsibility will be the
same as that of the General Cleaning Personnel (Janitor)
12
L
Santa Fe
Bu1L OIN
MAINTENANCE
Equipment Requirements
The equipment required will vary during each phase of the project (Daily, Weekly, Monthly,
Quarterly and Semi -Annual Cleanings). Santa Fe will utilize the following Equipment:
Equipment Type
W110 Will Use
Equipment
Descriptioll
Vacuums
Janitor
Up right carpet vacuums
Backpack Vacuum
Specialty Crew & Janitor
Backpack vacuum
Scrub Machine
Specialty Crew
Floor, carpet and tile scrubber
Utility Container
Janitor
Trash receptacles
Mop bucket & Wringer
Specialty Crew & Janitor
Mopping equipment
Dust Mop
Specialty Crew & Janitor
Sweeping Equipment
Bowl Scrubber
Janitor
Toilet bowl brush
Safety Signs
Specialty Crew & Janitor
General Safety
Brooms and Dusters
Janitor
General Cleaning
The above list describes basic equipments that Santa Fe will utilize on this project.
More and/or Different equipment mi ht be used depending on various actors.
Supplies
Santa Fe Building Maintenance will use all or part of the following Cleaning Solutions at the
City of La Quinta janitorial project.
WAXIE
Item #
Descriptions
320101
Waxie-Green #255 HP All -Purpose Cleaner
320007
Waxie-Green #243 Neutral Cleaner
410061
Waxie-Green Solsta #443 Citrus HydroxyClean (PDC)
410056
Waxie-Green Solsta #143 Cleaner/Degreaser
070254
Waxie #846 Fibercare Carpet Soil Extractor
160115/160116
Waxie #330 Fresh Mist Liquid Enzymes
950110
Waxie-Green #543 Glass & Surface Cleaner
750015
Waxie-Green Furniture Polish
750323
Waxie-Green Stainless Steel Polish/Degreaser
170401
Waxie- Solsta #710 Multi -Purpose Disinfectant Cleaner (PDC)
13
Santa Fe
BUILDING
MAINTENANCE
WAXIE
Item #
Cleaning, Supplies
WAXIE
WAXIE-Green Encapsulating Carpet Spin Bonnet Shampoo
Item #
Descriptions
030120
Waxie-Green Solsta #343 Restroom Cleaner
410242
Waxie-Green Graffiti Remover Painted Surfaces
1451
Maintex-Acid Bowl Cleaner
1170
Maintex-EZ-Wash Liquid Hand Soap
1410
Maintex-Fresh & Clean Bathroom Cleaner
1810
Maintex-Lemon Liquid Dish Soap
1792
Maintex-See Thru Glass Cleaner
1178
Maintex-Soil Release Multi -Purpose Cleaner
841
Maintex-STA Brite oil stainless steel cleaner & polish
The above list describes cleaning chemicals that Santa Fe currently utilizes.
More and/or Different chemicals might be used depending on a various jactors,
WAXIE
Item #
Carpet and Floor
Descriptions
070661
WAXIE-Green Encapsulating Carpet Spin Bonnet Shampoo
930210
WAXIE-Green Hi -Gloss Floor Finish
320660
WAXIE-Green Floor Stripper
930211
WAXIE-Green Floor Finish Enhancer
320811 / 320812
WAXIE-W-400 Heavy -Duty Stripper
1225
MAINTEX-Polimer 25 Floor Finish
1138
1 MAINTEX-Ultra Strip Floor Finish Stripper
The above list describes carpet and hard floor cleaning chemicals that Santa Fe
currently utilizes. More and/or Different chemicals might be used depending on
a various factors.
14
Santa Fe
BUILDING
MAINTENANCE
Santa Fe Building Maintenance as had a lot of experience working with city, county, and
government facilities. Our current customer base provides us with the operational experience and
know-how necessary to properly provide all cleaning needs. Santa Fe is aware of what the City of
La Quinta expects from a service provider and our goal is to meet and exceed those expectations.
Below is a list of projects that Santa Fe currently provides janitorial service to:
San Bernardino County Hall of Records
Details:
Hall of Records
222 West Hospitality Lane
San Bernardino, CA 92415-0022
Contact Person:
Ms. Phyllis Facio
(909) 841-5992
E-mail: Iafncioi' t iiii.sbcOLIlltV..140v
Contract Administrator: Irineo Nuno
Santa Fe Building Maintenance currently provides daily janitorial services to the San
Bernardino County Hall of Records facilities that compose approximately 108,000 square
feet. Facilities include:
• Conference Rooms • Staff Cubicles ■ Record Processing Rooms
• Staff Offices ■ Public Areas • Record Storage Rooms
The services that Santa Fe provides include:
■ Day -Porter Service
• Restroom (Private and Public)
■ Staff Lunch Room Cleaning
■ Carpet Maintenance (Carpet Shampoo, Steam Clean, Extraction)
• Tile & Hard Floor Maintenance (Stripping & Waxing, Polish & Buffing)
■ Window Cleaning
■ Pressure Washing
■ Exterior Cleaning
15
City of Jurupa /alley
_AF f r.
Santa Fe
BUIL-DING
MAINTENANCE
nPtail.r
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
20,000 SQFt
Contract Term: 10/31/2016 to 9/01/2018
$ 33,466.68 per year
Contact Person:
Mr. Mike Waltz
(951) 332-6464 Ext. 231
E-mail: MwaltzCajurupaval€ey.orq
Contract Administrator: Irineo Nuno
Santa Fe Building Maintenance provides daily janitorial services to the City of Jurupa
Valley facilities that compose approximately 20,00 square feet. The current cleaning staff
working at the facility is 1 employee working on the evening. Facilities include:
• City Hall Offices • Restrooms ■ City Council Chambers
• Meeting Rooms • Public Areas •
The services that Santa Fe provides include:
• Office Cleaning
• Restroom Cleaning
• Kitchen Cleaning
4 Carpet Spot Cleaning Maintenance
• Window Cleaning
• Open and Close Council Chambers for Public Meetings
• Emergency Janitorial Services
16
Santa Fe
BUILDING
MAINTENANCE
C89 )
San Bernardino County 268 Building
San Bernardino County 268 Building
268 West Hospitality Lane
San Bernardino, CA 92408
Contact Person:
Ms. Phyllis Facio
(909) 841-5992
E-mail: pfacio(yThi.sbcounty.gov
Contract Administrator: Irineo Nuno
L Details:
Santa Fe Building Maintenance currently provides daily janitorial services to the San
LBernardino County 268 Building facilities that compose approximately 103,561 square
feet. Facilities include:
L• Conference Rooms • Staff Cubicles • Archive Storage Rooms
• Staff Offices • Public Areas • Patio Areas
L
The services that Santa Fe provides include:
L ■ Day -Porter Service
• Restroom (Private and Public)
• Staff Lunch Room Cleaning
I - • Carpet Maintenance (Carpet Shampoo, Steam Clean, Extraction)
L • Tile & Hard Floor Maintenance (Stripping & Waxing, Polish & Buffing)
• Window Cleaning
L• Pressure Washing
• Exterior Cleaning
L
17
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ISURED SANTA F$ BUILDING MATNTENA
CHRIS VICTORIA
(714)744-4500 FAX Y (714)744-2500
.CVICTORIA@FARMERSAGENT.COM
T �1NSUREIrT(S] AFFORDING COVEAiY_GE NAIC a
A.TRUCK INSURANCE EXCRANG9 121709
a: MID—CENTURY INSURANCE COMPANY 121687
GUADALUPE MEDINA
INSUHLH U!
15644 PALOMINO DRIVE
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CHINO HILLS, CA 91709-5510
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EXCLUSIONS AND CONDITIONS Or SUCI I POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
rNSR '- - -' TYPE OF INSURANCE POLICY EFF POUCY EXP LIhUT9 - -
LTR IN VIVO POLICY NUMBER IAWDD;YYY MMlDQ/YYY
GENERAL LIABILITY
EACH OCCURRENCE $1,000,000
_PREA+IISES l ■ rroncc i 75,000
COMMERCIAL
COM
CLAIMS -MALE [/\,I CCCUH
/29/2012
/29/2013
MCD D(P (Anyone person) $ 5,000
F _
PERSONAL 9 ADV INJURY $1,000,000
GENERALAGGREGATE S2r000,000
GEPrLAGGRWA-ELIMITAPPU5$PER:
PRCOUCIS-COMPA)PAGG $1'000,000
F>7\ vo-ICY F7 PR�LOC
S
AUTOMOBILELIAOILITY
COMBINED SINGLELItAIt $1,000,000
ANY AUTO
BODILY INJURY (Per parson) S
ALLOWNEDSCHEDuirD
AUIOS AUTOS
01/01/2012
1/01/2013
BODILY INJURY (Pat accideM) S
PHOPEHIYD G S
Per accirlen:
177
---
HIRED AUTOS NON -OWNED
AUTOS
S
A
UMBRELLACIl1B
HGLAIMS-MADE
OCCUR
EACHOCCURRENCC- S2,000,000
AGGREGATE S
EXCESSLIAB
3/29/2012113/29/2013
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y I N
ANY PrIOPRIETOR'PARTNER'EXECUTIVE
rl CFFICER•ME.NBEREXC_U:)ED? NIA
(Mandatory In NH)
If ves. do -"be under
iA IEMPLOYEE DISHONESTY
/15/20112/15/2012
29/2012 (11/29/2013
LL. EACH ACCIDENT
E.LDISEASE- EAEMPLOYEE 52,000,000
E.L. DISEASE -POLICY LIMIT S2c, 000, 000
$100,000
I.,ESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES (Attach ACORD 101, AddlUonal Remarks Schedule, itmore space N r"ulrtd)
30 DAYS NOTICE OF CANCELLATION FOR NON—PAYMENT OF PREMIUM — NO DEDUCTIBLE APPLIES TO GENERAL LIABILITY
CERTIFICATE OF INSURANCE
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORRFD FIFPRESENTATIVE
_HRIS VICTORIA
®1988-2010 ACORD CORPORATION. All rights reserved.
(CORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
'r, .xxxl using Forms Boss Plus suftmre. wvnv.Fuamsiaoss.wm; Iniprvssive PuUishuV 600,208-1W7 18
Proposal Forms
L
(1)
CONTACT INFORMATION
CONTRACTOR'S MAIN OFFICE CONTACT INFORMATION:
Name: Santa Fe Building Maintenance
Address: 15644 Palomino Dr. Chino Hills, CA 91709
Phone: (909) 606-2756 Cell: (909) 730-3526
Email Address: Irineo@santafebldmaint.com
State of Incorporation: N/A
(2) CONTACT INFORMATION FOR PERSON MANAGING THE PROJECT:
Name: Irineo Nuno
Phone: (909) 606-2756 Cell: (909) 730-3526
Email Address: Irineo santafebldmaint.com
lBusiness Li ense Numbers:
State N• N A • N A
No.; / Expiration Date. /
City of La Quinta N/A _ Expiration Date:
L' Department of Industrial Relations No: 1000016090
L
N/A
(3)
STATEMENT OF QUALIFICATIONS
A. Project Name: County of San Bernardino Hall of Records
Owner: County of San Bernardino
Contract Amount: $ 95 400.00 Contract Time: 365 Calendar Days
Owner's Representative: Ms. Phyllis Facio Owner's Telephone No: [909] 841-5992
Duration of Contract: 3 Years from 4/01/2016 to 3/31/2019
Prevailing Wage: Yes X No
B. Project Name: City of J u ru pa Va I le
Owner: City of Jurupa Valley
Contract Amount: $ 33466.68 _ Contract rime: 365 Calendar Days
Owner's Representative: Mr. Mike Waltz Owner's Telephone No: (951) 332-6464 Ext. 231
Duration of Contract: 3 Years from 4/01/2016 to 3/31/2019
Prevailing Wage: _Yes X No
C. Project Name: County of San Bernardino 268 Building
Owner: County of San Bernardino
(4)
Contract Amount: $139,704.00 Contract Time: 365 Calendar Days
Owner's Representative: Ms. Phyl lis Facio Owner's Telephone No: (909) 841-5992
Duration of Contract: 3 Years from 4/01/2016 to 3/31/2019
Prevailing Wage: _Yes X No
QUALIFYING COMMENTS
Hiring the correct cleaning cam_pany increases the productivity of maintenance
personnel and facility managers alike bv reducing their activity in facility related
Lmatters. Because Santa Fe is a small business that has been involved on the
Janitorial industry since 1978 we do not have layer upon layer of redundant
management. Santa Fe has been able tv expand on our business with each and
every client we serve because they feel comfortable that issues are resolve
proactively by on-site Santa Fe's employees.
(5)
AGREEMENT FOR CONTRACT SERVICES
FOR JANITORIAL SERVICES
COMPLIANCE FORM
Read and initial one of the paragraphs below, then sign at the bottom.
X I have read and understand the conditions of the Contract Services Agreement
for janitorial services. If I am selected to perform janitorial services for the City, I am
willing and able to comply with all contract documents.
I have read and understand the conditions of the Contract Services Agreement
for janitorial services, but am not able commit to all of the conditions required. Below
are the portions I contest. Changing the described items would enable me to comply.
(If you need more space please attach more pages and fill in the number of sheets at
the bottom of the page. Any requested changes to the Contract Services Agreement
must be approved by the City Attorney.)
Irineo Nuno / General Manager ,S,g
Print Name 4n dt ure ate
Omar
IM
Rr .
bx-i"
City of La Quinta
Request for Proposals
Citywide Janitorial Services
COST PROPOSAL
�-j
M(y 17, 2016
Santa Fe
BUILDING
MAINTENANCE
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in
Section 2.3 of this Agreement, the maximum totol compensation to be paid to
Twn Hundred Fnr t y• E igh t Thtlu3ai� pwv '�}} n/� QQ �]�]
Contracting Party under this Agreement is Hurdred-Twenty-TwuDahrsnrdZcroCznts (.s 248,522,00 )
("Contract Sum"). The Contract Sum shall be paid to Contracting Party in installment
payments made on a monthly basis and in an amount identified in Contracting Party's
schedule of compensation attached hereto for the work tasks performed and properly
invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.
[insert Contracting Party's schedule of compensation]
Exhibit B
Page 1 of 1
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services,
Exhibit A of this Agreement, in accordance with the Project Schedule below
The following table itemizes the services to be provided, the frequency of service, and the
charges for each location:
ITEM
LOCATION
TIMES
TOTAL PER
PER YEAR
SQUARE
NUMBER OF
NO.
PER
MONTH IN
FEET
RESTROOMS
WEEK
DOLLARS
City Hall
X12=
MEN -5
1a
78495 Calle Tampico
5
$ 4,627.00
WOMEN - 5
Toilets - 20
Mon. -Fri. After 5:30 p.m.
$ 55,524.00
48,400
Urinals - 4
1b
City Hall Patios
1
X12=
After 5:30 p.m.
$ 100.00
$ 1,200.00
1,301
City Hall
X12=
MEN -1
Emergency Operations Center,
WOMEN - 1
1c
Stairwells Front and Back & Hallways
1
$ 295.00
Toilets - 3
(Archive room NOT include)
$ 3,540.00
3,100
Urinals - 1
After 5:30 p.m.
Library Book & Office Areas
X12=
MEN - 1
'WOMEN
2a
78275 Calle Tampico
7
-1
Sun. - Sat. After 7 p.m.
$ 31437.00
$ 41,244.00
Toilets - 5
16,000
Urinals - 1
2b
Library Classroom & Community
7
$ 326.00
X12=
Room with Kitchen
$ 3,912.00
2,000
Outside Library Restrooms as needed
MEN -1
2c
after events (Flat Rate/2 week notice)
N/A
Reimbursed
WOMEN -1
Lock Restrooms after Cleaning
$ 111.00
by Renters
Toilets - 2
160
X12=
MEN - 2
Wellness Center
WOMEN - 2
3a
78450 Avenida La Fonda
7
$3,050.00
SHARED - 1
Mon -Fri After 10 p.m.$
36,600.00
Toilets - 10
16,240
Urinals - 2
MEN - 2
'Wellness Center/ Multi-purpose Area
WOMEN - 2
3b
as needed after events
N/A
$ 200.00
Reimbursed
SHARED - 1
(Flat Rate/2 week notice)
by Renters
Toilets -10
16,240
Urinals - 2
3c
Wellness Center Patios
1
X12=
,After 10 p.m.
$ 100.00
$ 1,200.00
2,500
Exhibit C
Page 1 of 3
ITEM
LOCATION
TIMES
TOTAL PER
PER YEAR
SQUARE
NUMBER OF
NO.
PER
MONTH IN
FEET
RESTROOMS
WEEK
DOLLARS
X12=
MEN - 1
Museum
WOMEN - 1
4a
77885 Avenida Montezuma
5
$ 1,100.00
SHARED-1
Mon. - Fri. After 9:30 p.m.
$13,200.00
Toilets - 6
8,800
Urinals -1
Museum Meeting Room/ Special
4b
Cleaning as needed after events
NIA
$ 100.00
Reimbursed
(Flat Rate/2 week notice)
by Renters
1,000
Public Works Yard (Offices &
X12=
5
Restrooms) 78109 Avenue 52
5
$ 940.00
Mon-Fri After 5:30 p.m.
$111280.00
1,900
SHARED - 2
.Sports Complex
X12=
MEN - 3
6
78900 Avenue 50
6
$ 950.00
WOMEN - 3
Man-Sat After 10 p.m.
-Toilets - 6
Lock Restrooms after Cleaning
$11,400.00
880
Urinals - 3
Fritz Burns Park Restrooms
X12=
MEN -1
7
78060 Frances Hack Lane
7
$1,900.00
'WOMEN -1
'Toilets
Sun-Sat 12 p.m. & after 10 p.m.
- 2
Lock Restrooms after cleaning
$ 22,800.00
400
Colonel Mitchell Paige Restrooms
X9=
MEN - 1
43495 Palm Royal Drive
$ 7,200.00
WOMEN -1
8
Mon-Fri After 10 p.m. (Sept1- June 1)
5
$ 960.00
X3=
'Toilets - 2
Sat after 10 p.m. (Sept1-Nov.30)
6
$ 2,400.00
Urinals -1
Lock Restrooms After Cleaning
125
La Quinta Park Restrooms
X12=
MEN -1
9
79120 Blackhawk Way
7
$11300.00
WOMEN -1
Sun-Sat @ 12p.m. & after 10 p.m.Toilets
- 6
Lock Restrooms After Cleaning
$ 15,600.00
380
Urinals - 1
La Quinta Park, New Restrooms
X8
MEN -1
10
71290 Blackhawk Way
6
$ 1,300.00
$ 10,400.00
WOMEN -1
Sun-Sat @ 12 p.m. and After 10 p.m.
Toilets - 6
Restroom/After Hours Cleaning
220
Urinals - 2
La Quinta Park Snack Bar
X1=
11
79120 Blackhawk Way
N/A
$ 400.00
Annual Super Cleaning-August
$ 400.00
220
Fritz Burns Pool Restroom & Offices
X3=
MEN -1
12
78060 Frances Hack Lane
6
WOMEN -1
June 1 through September 1
$ 1,034.00
Toilets - 5
Monday through Saturday
$ 31102.00
990
Urinals -1
La Quinta Park Snack Bar
X1=
13
79120 Blackhawk Way
N/A
$ 400.00
Annual Super Cleaning-August
$ 400.00
220
-2-
TOTAL BASE PRICE FOR ONE YEAR $ 248,522.00
Two Hundred Forty -Eight Thousand, Five
TOTAL BASE PRICE FOR ONE YEAR (Words): Hundred -Twenty -Two Dollars and Zero Cents
-3-
$ 21,419.00
$ 248,522.00
TOTAL PER
TOTAL PER
MONTH
YEAR
TOTAL BASE PRICE FOR ONE YEAR $ 248,522.00
Two Hundred Forty -Eight Thousand, Five
TOTAL BASE PRICE FOR ONE YEAR (Words): Hundred -Twenty -Two Dollars and Zero Cents
-3-