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J.P Cleaning ServicesServices to be Provided: Scope of Services ATTACHMENT 1 The proposed work includes providing regularly scheduled janitorial services and appropriate supplies to effectively and safely maintain a high level of cleanliness for specified City facilities in accordance with the best standards of practice. It shall be the successful Contractor's responsibility to furnish at his/her own expense all tools, equipment, labor, fuel, materials, supplies, supervision, and services necessary for the satisfactory performance of the work set forth in these specifications. The Contractor shall provide, at his/her expense, all necessary green or green sealed cleaning supplies and equipment as may be required to perform the janitorial tasks outlined in this specification such as: cleaning supplies, floor wax, furniture polish, custodial tools, laundry materials, and high lift equipment. All such supplies and materials shall be of the highest quality, environmentally friendly, and green or green seal certified. The City reserves the right to review and approve all items which may be used in performance of the contract work. Contractor shall provide a list of all supplies to be used. No additional compensation shall be allowed for such items. Contractor's price shall include rest room supplies to be stocked in sufficient quantities as to be continuously available in all restrooms included in this contract. Quality shall not be less than that generally available in a first class American hotel and shall be subject to the approval of the City's Contract Officer. Supplies shall include the following: toilet tissue (two ply), hand towels (as appropriate), commode seat covers, hand soap (lotion and powder), and plastic trash liners (for ALL waste receptacles). Page 9 of 32 Proposal Request Janitorial Services for The City of La Quinta LIM J.P Cleaning Services Reyna Isabel Gonzales 45875 Ocotillo Drive Palm Desert CA 92260 760.799.3210 April 20, 2023 To whom it may concern: J.P Cleaning Services wants to thank you for giving us the opportunity to submit our proposal for Janitorial Services. J.P Cleaning Services is a small local family-owned business. Its owner Reyna Isabel Gonzales has over 30 years of experience in cleaning. She has worked in many different county clubs, private homeowners, and restaurants. J.P. Cleaning Services is a company that is just starting business. We were operating under a different business name. Its owner Reyna (Isabel) along with employees are always ready for a new task. Making sure our customers are always satisfied with our work. We like to work hard and always meet expectations and time frames. Our office is in Palm Desert, California. We can be reached by email or phone number 760.799.3210 (jpcs09goutlook.com). Our pricing that is provided in this contract is valid for at least 90 days. All individuals performing work for the City of La Quinta are free of any conflict of interest. We hope to get the chance to work with The City of La Quinta. Thank you, Reyna Isabel Gonzales Qualifications and Experience J.P Cleaning Services has been in business for a couple of years. We like to dedicate time and effort into our daily tasks. Our taxpayer identification number is 88-3768002. We have been focusing on janitorial services for government and private homeowners for the past 10 years. Some of our employees have over 25 years of experience. The owner and its employees have worked most of their lives providing janitorial services for various companies. Our personnel will always be ready to complete tasks and all other requirements our clients will demand. J.P. Cleaning Services also specializes in window washing, carpet cleaning, floor waxing, buffing, and floor stripping. As a cleaning company we want to ensure that we will always be on top of all City Facilities. We will ensure every morning that everything has been cleaned and restocked. Our project manager will be Reyna Valtierra. For the past 5 years Reyna has overseen all our projects. Reyna will be working alongside her mother Reyna (Isabel) to ensure that every agreement is completed, and everyone is satisfied. Reyna has a bachelor's degree in criminal justice. Work Rererrneev City of Palm Springs Heather MacPherson 760.322.8364 Heather. M acpherson@palntspringsca.gov Provide regular scheduled janitorial services. Provide the necessary and appropriate supplies to maintain a high level of cleanliness for all specified City facilities. Always complete tasks in a timely manner. Report back any unusual activities, or when facilities were not closed properly. Restock all restrooms at the end of the night. Vacuum, sweep, and damp mop areas. Make sure the floors and carpets are always clean and not stained. Contract starting date was June 2017 through December 2022. Employee Facility Olga Barrientos City Hall Isabel Gonzalez City Yard / Fleet Isabel Gonzalez Engineers Reyna Valtierra Police Department Reyna Valtierra Fire Station (Admin) Mariano & Ana Reyes Pavilion & Leisure Center Carlos Ramos Desert Highland Mariano & Ana Reyes Demuth Building Adan & Mina Valtierra Animal Shelter Adan & Mina Valtierra Welwood Library Santos Reyes Swim Center Santos Reyes All Park Restrooms Adan & Mina Valtierra Downtown Trash and Recycling Erica Valtierra Downtown Police Sub station Rey Valtierra Train Station Rey Valtierra Downtown Parking Structure Baristo Rey Valtierra Rud 's Store Rey Valtierra Plaza Theatre Erica & Reyna Valtierra Special Programs Compliance Training Center Rey Valtierra Village Fest Restroom Trailer Rey Valtierra Floater Unfortunately, our contract came to an end and for special circumstances we decided not to renew our contract. We did get a lot of experience and got to work with a lot of amazing people who helped us and guided us throughout the way. We couldn't have done it without all of our employees and City staff. Staffing and Project Organization Location Das Employee City Hall Monday — Friday Library Monday — Sunda Exterior Library Restroom Monday — Sunda Wellness Center Monday — Sunda Museum Monday — Friday Public Works Yard Monday — Frida S orfs Complex Monday — Sunda Fritz Bunn Park Restrooms Monday -- Sunda Colonel Mitchell Paige Restrooms Monday — Sunday La Quinta Park Restrooms Monday — Sunda 9 La Quinta Park New Restrooms Monday — Saturday La Quinta Snack Park As Needed Fritz Burn Pool Restrooms and Office Monday — Saturday Silver Rock Park Restrooms Monday — Sunda Silver Rock Park Building As Needed Cove Restrooms Monday — Sunda Disclosures As of today, J.P Cleaning Services has no negative history to disclose. Q� dA, �• •J 11 r�p!.fj� ATTACHMENT 3 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal I, T(name) hereby acknowledge and confirm that �) - P O FP _JA( S j � (name of company) has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits E and F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am (11d0NM of rces- (Title) j(Company) Page 30 of 32 Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Worker's Compensation (per statutory requirements) Must include the following endorsements: Worker's Compensation Waiver of Subrogatlon Worker's Compensation Declaration of Sole Proprietor if applicable Page 30 of 32 �1 A17H�11!Ni- ATTACHMENT 4 NON -COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal (name) hereby declare as follows: lam- OWN EIS- _ of � P� ��j�%11?\I� Segql (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: ` }2 Proposer Name: Iv Proposer Title: DW H E� Company Name: 1►aw 42Tn5 •_ • • 1VIVE UNIT• T, ►ESW4 • Page 31 of 32 ATTACHMENT 5 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal, If no addenda has been issued, mark -N/A" under Addendum No. indicating Not Applicable and sign Page 32 of 32 DATE: March 30, 2023 TO: All Prospective Janitorial Services Consultants RE: RFP Janitorial Services ADDENDUM NUMBER 1 The following shall be considered as incorporated into the Request for Proposal (RFP) for the above referenced services. Portions of RFP not specifically mentioned in this Addendum remain in force_ ■ REQUEST FOR PROPOSAL Question: Who is the current contractor? Response: Merchants Building Maintenance, LLC Question: What is the current contract amount? Response: $208,599 (annually) Question: is there a bond requirement? Rinse: No, bonds are not required_ Question: IKII the contractor's employees be required to pass a background check? Response: Yes Question: Will the contractor's employees be required to wear uniform/badge? Response: No badge, A shirt4op identifying the company will be required. Question: Square Footage for each location? Response: Square footage is noted in Exhibit C (Schedule of Performance) attached to the agreement, within the RFP. It will also be discussed at the pre -proposal walkthrough. Question: Where will the pre -proposal walkthrough be held? Response: The walkthrough will start at La Quinta City Hall, 78495 Calle Tampico, La Quinta, CA 92253. A map will be provided, and we will tour the other locations from there_ Question: Is it a requirement for the cleaning company's HQ office to be located in La Quinta? Response: No, it is not a requirement. Question: Is the pre -proposal walkthrough mandatory? Addendum No. 1 Page 1 Response: Yes The Contractor is hereby notified, Addendum No. 1 must be acknowledged as stipulated under the instructions to Bidders and submitted as part of the Bid. Failure to do so shall result in the City designating said bid as 'Non -Responsive.' APPROVED: Drnt* s�qred by Alred Alfred Berumen aerumm Date: 2023.0330 16:33:44 -UCC' ALFRED BERUMEN Fleet & Facilities Analyst END OF ADDENDUM NUMBER 1 Addendum No. 1 Page 2 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule. The following table itemizes the services provided, the frequency of service, and the charges for each location: ITEM LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS X12= MEN -5 City Hall WOMEN - 5 la 78495 Calle Tampico 5 $5897-15 5897 15 Toilets - 20 Mon. -Fri. After 5:30 p.m. $��3 48,400 Urinals - 4 City Hall Patios X12= lb After 5:30 p.m. 1 $ -J 2 • YD $8(9'7.52 1,301 City Hall X12= MEN - 1 Emergency Operations Center, Stairwells WOMEN -1 1c Front and Back & Hallways (Archive room 1 $ � �D Q Toilets - 3 NOT include) $Z5D(P-vO 3,100 Urinals -1 After 5:30 p.m. 1d City Hall Special Covid Disinfecting as As $ IUs, 119 As needed 48,400 Needed after 5:30 needed X12= MEN — 1 Library Book & Office Areas WOMEN —1 2a 78275 Calle Tampico 7Ujq. $2 3S $31,32.20 Toilets -5 Sun. — Sat. After 7p.m . 16,000 Urinals —1 Library Classroom & Community Room 7 $ 309.c)8 X12= 2b with Kitchen $31101 -3 (a 2,000 Exterior Library Restrooms X12 MEN - 1 Lock Restrooms after Cleaning 7 WOMEN -1 2c $ qn- S9 Toilets - 2 $5(047.0$ 160 2d Library Special Covid Disinfecting as As $ 99Icy As needed 16,000 needed after 7:00 p.m. needed X12= MEN - 2 Wellness Center WOMEN - 2 3a 78450 Avenida La Fonda 7 $ �-�01 'S SHARED -1 Mon -Fri After 10 p.m. $39, % 95, Y� Toilets -10 16,240 Urinals - 2 Exhibit C Page 1 of 3 _2_ TIMES TOTAL PER PER YEAR SQUARE NUMBE]OF ITEM LOCATION NO. PER MONTH IN FEETRESTRO WEEK DOLLARS MEN -2 Wellness Center/ Multi-purpose Area WOMEN - 2 3b as needed after events N/A $251,901 Reimbursed by SHARED -1 (Flat Rate/2-week notice) Renters Toilets -10 6,240 Urinals - 2 Wellness Center Patios 1 X12= f2,500 3c After 10 p.m. $ Z $�5 S• 7(o 3d Wellness Center Special Covid Disinfecting As $ 9� ' 99 As Needed 16,240 as needed after 10 p.m. Needed X12= MEN -1 Museum WOMEN -1 77885 Avenida Montezuma 5 SHARED -1 4a Mon. - Fri. After 9:30 p.m. $ �d �$ $ i 2 Z I� Toilets - 6 8,800 Urinals -1 Museum Meeting Room/ Special Cleaning 4b as needed after events. N/A $ Reimbursed by (Flat Rate/2-week notice) Renters 1,000 4c Museum Special Covid Disinfecting as As $ 1 Qo� As Needed 8,800 Needed Needed X12= MEN -1 Public Works Yard (Offices & WOMEN -1 Restrooms) 78109 Avenue 52 S $cJ• �'� $10gul• Zy 1,900 MEN -1 Exterior 5a Mon—Fri After 5:30 p.m. Shop Toilets - 3 5b Public Works Yard Special Covid As $ (� As Needed 1,900 Disinfecting Needed !3 Sports Complex X12= MEN -3 78900 Avenue 507 $ g�y �� WOMEN - 3 6 Mon—Sun After 10 p.m. Toilets - 6 Lock Restrooms after Cleaning $ , Q 880 Urinals - 3 Fritz Burns Park Restrooms X12= MEN - 1 78060 Frances Hack Lane 7 33 WOMEN - 1 7a Mon -Sun after 10 p.m. Toilets - 2 Lock Restrooms after cleaning $ 400 Colonel Mitchell Paige Restrooms X11--5-49.7 MEN -1 43495 Palm Royal DriveWOMEN _40 -1 Toilets - 4 8 Mon—Fri After 10 p.m. (Augl —June 1) 5 $5Z1 X4= Sat after 10 p.m. (Nov1- Feb -1) 6 $ 08UP-80 Urinals —1 Lock Restrooms After Cleaning 125 _2_ TOTAL BASE PRICE FOR ONE YEAR $ 23 I - tD25, 29 TOTAL BASE PRICE FOR ONE YEAR (Words): SK HUNDMD TWEWr Flv C" Wt> TWE ttJ NINE CENTS. -3- LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF ITEM NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS La Quinta Park Restrooms X12= MEN - 1 79120 Blackhawk Way WOMEN - 1 9a Sat -Sun @ 11a.m. & 11p.m. & 9 $ . T3 Toilets - 6 Mon -Fri after 10 p.m. u $-4u) l' Zy 380 Urinals - 1 Lock Restrooms After Nightly Cleaning La Quinta Park, New Restrooms X9 MEN -1 71290 Blackhawk Way2� 6 $ l WOMEN —1 9b Mon — Sat @ 11 p.m. (Nov1—July31) U S� • 173 Toilets — 6 Lock Restrooms After Nightly Cleaning 220 Urinals - 2 La Quinta Park Snack Bar X1= 9c 79120 Blackhawk Way N/A $ 43Q• 20 Annual Super Cleaning -August $LM. ZD 220 X12= MEN -1 10 Fritz Burns Pool Restroom & Offices 6 WOMEN -1 Toilets - 5 78060 Frances Hack Lane sgW5.21 After 7 p.m. $ IU39 S. 2y 990 Urinals -1 Silver Rock Park Restrooms 12X= 150 MEN -1 11 51900 Silver Rock Way 7 $ �' Women - 1 Toilets -4 After 10 p.m. $�D�Sy�' Lock restrooms after nightly cleaning Urinals - 2 Silver Rock Park Building As needed 3,000 MEN -1 Flat Rate As $ 200. 00 WOMEN —1 11a Needed Toilets — 4 Urinals - 2 Cove Restroom X12= 50 Unisex Toilet -1 12 La Quinta Cove Trailhead 7 $ O J q$5 J $�� 'D After 10 p.m. Lock restroom after cleaning $w.8oi.83 TOTAL PER TOTAL PER MONTH YEAR TOTAL BASE PRICE FOR ONE YEAR $ 23 I - tD25, 29 TOTAL BASE PRICE FOR ONE YEAR (Words): SK HUNDMD TWEWr Flv C" Wt> TWE ttJ NINE CENTS. -3-