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Housing Authority agendas and staff
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reports are available on the City's
web site: www.laquintoca.gov
HOUSING AUTHORITY
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico La Quinta
SPECIAL MEETING
TUESDAY, JUNE 19, 2018, AT 4:00 P.M.
CALL TO ORDER
ROLL CALL: Authority Members: Evans, Fitzpatrick, Pena, Radi, Chairperson Sanchez
VERBAL ANNOUNCEMENT - AB 23 [AUTHORITY SECRETARY]
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Authority on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to three
minutes. The Housing Authority values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION - NONE
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 5, 2018
BUSINESS SESSION
PAGE
1. ADOPT A RESOLUTION TO APPROVE FISCAL YEAR 2018/19 BUDGET
[RESOLUTION NO. HA 2018-0021
2. REMAND TO THE HOUSING COMMISSION AMENDMENT NO. 3 TO
PROFESSIONAL SERVICES AGREEMENT WITH BECKY CAHA FOR
HOUSING AUTHORITY AGENDA 1 JUNE 19, 2018
SPECIAL MEETING
HOUSING COMPLIANCE AND MONITORING SERVICES
STUDY SESSION - NONE
PUBLIC HEARINGS - NONE
DEPARTMENTAL REPORTS
CORAL MOUNTAIN TRIAL HOMELESS PROGRAM
CHAIR AND BOARD MEMBERS' ITEMS
REPORTS AND INFORMATIONAL ITEMS - NONE
ADJOURNMENT
***************************************
The next regular quarterly meeting of the Housing Authority will be held on July 17, 2018,
at 4:00 p.m. in the City Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Pam Nieto, Acting Authority Secretary of the La Quinta Housing Authority, do hereby
declare that the foregoing agenda for the La Quinta Housing Authority was posted near
the entrance to the Council Chambers at 78495 Calle Tampico and on the bulletin boards
at 51321 Avenida Bermudas and 78630 Highway 111, on June 15, 2018.
DATED: June 15, 2018
PAM NIETO, Acting Authority Secretary
La Quinta Housing Authority
Public Notices
• The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at (760) 777-7092, twenty-four (24) hours in
advance of the meeting and accommodations will be made.
• If special electronic equipment is needed to make presentations to the Housing Authority, arrangement
should be made in advance by contacting the City Clerk's Office at (760) 777-7092. A one (1) week
notice is required.
• If background material is to be presented to the Housing Authority during a meeting, please be advised
that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution.
It is requested that this take place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the Housing Authority regarding any item on this
agenda will be made available for public inspection at the City Clerk counter at City Hall located at
78495 Calle Tampico, La Quinta, California, 92253, during normal business hours.
HOUSING AUTHORITY AGENDA 2 JUNE 19, 2018
SPECIAL MEETING
CALL TO ORDER
CONSENT CALENDAR ITEM NO. 1
HOUSING AUTHORITY
SPECIAL MEETING MINUTES
TUESDAY, JUNE 5, 2018
A special meeting of the La Quinta Housing Authority was called to order at 8:20 p.m.
by Chairperson Sanchez.
PRESENT: Authority Members: Evans, Fitzpatrick, Pena, Chairperson Sanchez
ABSENT: Authority Member Radi
VERBAL ANNOUNCEMENT - AB 23 was made by the Authority Secretary
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA - Confirmed
CLOSED SESSION - None
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - None
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES DATED MARCH 20, 2018
MOTION - A motion was made and seconded by Authority Members Evans/Pena to
approve the Consent Calendar as recommended. Motion passed: ayes 4, noes 0,
absent 1 (Radi).
BUSINESS SESSION
1. ADOPT A RESOLUTION TO APPROVE A DEBT MANAGEMENT POLICY
[RESOLUTION NO. HA 2018-0011
Finance Director Campos presented the staff report, which is on file in the Clerk's
Office.
MOTION - A motion was made and seconded by Authority Members Fitzpatrick/Evans
to adopt Resolution No. HA 2018-001 as recommended:
A RESOLUTION OF THE LA QUINTA HOUSING AUTHORITY ADOPTING A DEBT
MANAGEMENT POLICY
Motion passed: ayes 4, noes 0, absent 1 (Radi).
HOUSING AUTHORITY MINUTES Page 1 of 2 JUNE 5, 2018
SPECIAL MEETING
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STUDY SESSION
1. FISCAL YEAR 2018/19 PROPOSED HOUSING AUTHORITY BUDGET
Finance Director Campos presented the staff report, which is on file in the Clerk's
Office.
Authority discussion followed regarding the annual budget audits and related costs.
Authority Members concurred with the proposed Housing Authority budget report as
submitted.
PUBLIC HEARINGS - None
DEPARTMENTAL REPORTS - None
CHAIR AND BOARD MEMBERS' ITEMS - None
REPORTS AND INFORMATION ITEMS - None
ADJOURNMENT
There being no further business, it was moved and seconded by Authority Members
Fitzpatrick/Evans to adjourn at 8:31 p.m. Motion passed: ayes 4, noes 0, absent 1
(Radi).
Respectfully submitted,
MONIKA RADEVA, Acting Authority Secretary
La Quinta Housing Authority
HOUSING AUTHORITY MINUTES Page 2 of 2 JUNE 5, 2018
SPECIAL MEETING
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BUSINESS SESSION ITEM NO. 1
City of La Quinta
HOUSING AUTHORITY MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2018/19 BUDGET
RECOMMENDATION
Adopt a Resolution of the La Quinta Housing Authority approving the 2018/19 La
Quinta Housing Authority Budget.
EXECUTIVE SUMMARY
• Annually, the budget for the La Quinta Housing Authority is prepared and
submitted for the Housing Authority's review and approval.
• The Housing Commission reviewed and approved the Housing Authority's
Budget.
• The Housing Fund includes total expenditures of $604,000 and operating
revenue of $315,000. The shortfall ($289,000) will be covered by fund balance
(estimated at $9.9 million).
• The RDA Low -Mod Fund recognizes loan payments in unassigned reserves. The
loan repayment for 2018/19 will be $622,613. Expenditures for this fund total
$250,000.
FISCAL IMPACT
Projected expenditures for all Housing Funds are $854,000 with revenues of $945,613
(inclusive of loan repayment). Twenty percent of loan repayments to the General Fund
from the Successor Agency are designated for housing at approximately $622,613 in
2018/19. This payment of $622,613 increases funds in the Housing Authority's fund
balance for available appropriation.
BACKGROUND/ANALYSIS
The draft Housing Authority budget was presented to City Council on May 15tH
Subsequently the Housing Commission reviewed and approved the proposed budget
on June 13, 2018. Since the initial budget presentation, there has been one change to
salary and benefits for a position reclassification partially funded by the Housing Fund.
This change resulted in an increase of $9,000.
ALTERNATIVES
The Authority may further adjust the various appropriations.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, Executive Director
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RESOLUTION NO. HA 2018-
A RESOLUTION OF THE LA QUINTA HOUSING AUTHORITY
APPROVING A BUDGET FOR FISCAL YEAR 2018/19
WHEREAS, each year the La Quinta Housing Authority adopts a Budget for
Revenues and Expenditures for the upcoming Fiscal Year; and
WHEREAS, the Housing Authority desires to make provisions for a level of services
commensurate with the needs of the City; and
WHEREAS, the Housing Authority has reviewed said budget and has had several
public meetings to receive public input; and
WHEREAS, the Housing Authority has, after due deliberation and consideration,
made such amendments in the proposed budget as it considers desirable; and
NOW, THEREFORE, BE IT RESOLVED by the La Quinta Housing Authority to adopt,
as follows:
SECTION 1. The Fiscal Year 2018/19 Budget, which is on file with the La Quinta Housing
Authority Secretary is hereby approved.
SECTION 2. Budget adjustment procedures are approved as follows:
A. Additional appropriations and the transfer of cash or unappropriated fund balance
from one fund to another shall be made only upon Housing Authority approval.
B. Transfers of budgeted appropriations between divisions or capital projects shall be
made only upon Housing Authority approval.
C. Transfers of budgeted appropriations between accounts within a division or capital
project may be made with the approval of the Executive Director or his designee.
D. Prior year budget continuing Appropriations and Encumbrances for unexpended
capital project appropriations remaining from uncompleted prior year capital
projects shall be made with Executive Director approval. These carry-over
appropriations are for prior year Housing Authority approved capital projects and
shall not exceed the approved project budget.
Resolution No. HA 2018 -
Budget Approval FY 2018/19
Adopted: June 19, 2018
Page 2 of 2
SECTION 3. The Executive Director shall render a monthly report on the status of City
operations as it relates to the approved budget and any amendments thereto.
SECTION 4. Continuing Appropriations which remain unspent and were authorized by
Authority in Fiscal Year 2017/18 are approved in the Fiscal Year 2018/19 Budget in an
amount not to exceed $10,277,200 (Exhibit A).
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta Housing
Authority held on this 19th day of June, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
STEVE SANCHEZ, Chairperson
La Quinta Housing Authority, California
ATTEST:
MONIKA RADEVA, Acting Authority Secretary
La Quinta Housing Authority, California
(AUTHORITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, Authority Attorney
La Quinta Housing Authority, California
EXHIBIT A
Continuing Appropriations/Carryovers from 2017/18 to 2018/19
Vendor/Program
Account Number
Description
Amount
Washington Street Apts Rehabilition Project
248-9102-60103
Professional Services
145,000
Washington Street Apts Rehabilition Project
248-9102-60159
Relocation Benefits
190,000
Washington Street Apts Rehabilition Project
248-9102-60185
Design/Construction
240,200
Washington Street Apts Rehabilition Project
248-9102-60198
Planning & Development
807,000
Washington Street Apts Rehabilition Project
249-9102-60188
Construction
8,895,000
TOTAL CARRYOVERS
$10,277,200
NOTE: All carryovers are estimates based on projected invoices to end 2017/18. Upon completion of the final audit (October
2018), Finance will verify account balances and carryover remaining funds. In no event shall a carryover exceed the per account
amount noted above.
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BUSINESS SESSION ITEM NO. 2
City of La Quinta
HOUSING AUTHORITY MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: REMAND TO THE HOUSING COMMISSION AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT WITH BECKY CAHA FOR
HOUSING COMPLIANCE AND MONITORING SERVICES
RECOMMEDATION
Approve by minute order a remand to the La Quinta Housing Commission, as a
business session item, Amendment No. 3 to the Professional Services Agreement with
Becky Caha for Housing Compliance and Monitoring Services.
EXECUTIVE SUMMARY
• State law (Brown Act) prohibits a majority of the members of the commission,
outside of a public meeting, from using a series of communications of any kind,
directly or through intermediaries, to discuss, deliberate, or take action on any
item of business that is within its subject matter jurisdiction.
• City staff informed the City Attorney's Office that a housing commissioner
discussed with a majority of other housing commissioners, prior to calling to
order the June 13, 2018 Housing Commission meeting, Consent Calendar Item
No. 2 regarding the amendment to the Professional Services Agreement with
Ms. Caha.
No approval of the amendment occurred, as the commission only makes
recommendations.
• To ensure Ms. Caha receives a fair hearing and opportunity to respond to any
comments or concerns that may have been expressed by any commissioner
prior to the commencement of the commission's June 13, 2018 meeting, a
remand is recommended by the City Attorney's Office.
FISCAL IMPACT
Nominal administrative costs associated with remanding and reconsideration by the
Housing Commission.
IACKGROUND/ANALYSIS
City staff who attended the June 13, 2018 Housing Commission meeting observed
Commissioner Johnson discussing his views on Consent Calendar Item No. 2 with
other members of the Commission prior to the start of the meeting. Apparently he
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spoke with Chair Rogers while Commissioners Long, McDonough, and Davidson were
on each side of her. The Commission recommended that the City Council not approve
the amendment, but no final decision has been made as state and city law requires
final decisions to be made by the Housing Authority Board of Directors (Board).
Prior to the Board considering and making a decision on the amendment, the City
Attorney's Office recommends remanding the item to the Housing Commission as a
business item, with instructions to the commissioners not to discuss or consider the
item outside of the public meeting, to ensure Ms. Caha and/or her representative(s)
have an opportunity to address any comments or concerns raised by commissioners.
Under further consideration as a business item, the Housing Commission may change
or maintain its current recommendation, provided Ms. Caha and/or her
representatives) are given an opportunity to respond.
ALTERNATIVES
None proposed.
Report prepared by: William H. Ihrke, City Attorney
Report approved by: Frank J. Spevacek, City Manager
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DEPARTMENTAL REPORT ITEM NO. 1
City of La Quinta
HOUSING AUTHORITY MEETING
DEPARTMENT REPORT
Chairperson Sanchez and Members of the Housing Authority
FROM: Angela Ferreira, Management Specialist
City Manager's Office
DATE: June 19, 2018
611111 0919111011ILIII N FAEno IQ&1:11*N91010 "Iffla,
On June 11, 2018, Coral Mountain in conjunction with Martha's Village and Kitchen
welcomed their first residents: The Smith Family.
The Smith Family is the first, hopefully of many, to enter the Coral Mountain Homeless
Prevention Trial Program (Program). The Family has been homeless since the youngest
daughter, now three years old, was born. They have been residents at Martha's Village
and Kitchen. Through hard work and dedication, they proved to be prime candidates
for the Program. The family has been assigned a case manager through the County of
Riverside Housing Authority to help ensure her success.
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