2023-24 Love & Love Tennis Foundation - Free Tennis LessonsMEMORANDUM ta Qa�&a
DATE: June 1, 2023
TO: Christina Calderon, Community Resources Manager
FROM: Caroline Doran, Community Resources Supervisor
RE: Volunteer Organization Service Agreement for Love and Love Tennis Foundation will
offer FREE tennis lessons for children 7- 17 years old at Fritz Burns Park.
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
F-1- City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
❑_ Bid F-1. RFP F-1 RFQ E_ 3 written informal bids
❑✓ - Sole Source 1:1 Select Source Cooperative Procurement
Reauestina department shall check and attach the items below as auurouriate:
F-1_ Agreement payment will be charged to Account No.:
❑✓J Agreement term: Start Date May 22, 2023 End Date May 22, 2024
Amount of Agreement, Amendment, Change Order, etc.: $
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Monika Radeva Date: 6/2/2023
NOTE;
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. 771036 Expires: 5/31 /2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Our organization, Love and Love Tennis Foundation (501c3 Non -Profit Organization),
will provide volunteers to perform only the services as outlined in the attached scope
of work for the City of La Quinta ("City"). We understand that we will not be
compensated for our work and we will complete our organization volunteer duties in
a responsible manner. If we decide to discontinue our organization volunteer
services, our contact person Rosie Casals, will notify Caroline Doran, City designee.
We understand and agree that:
• No one in the group is to appear for volunteer service under the influence
of any drugs or alcohol.
• Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Caroline Doran, City designee immediately upon
occurrence.
• Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and
hold harmless the City and its officials, employees, and agents from any
damage claim or lawsuit for injury, illness, (including exposure to
communicable diseases, illnesses, or viruses), damage or other loss of any
kind to anyone including members of our organization that might arise out of
our activities or the actions of any individuals of our group, except for injuries
or damages caused by the sole negligence of the City.
• Our organization has commercial general liability insurance of at least $1M
per occurrence / $2M general aggregate to cover our activities. A copy of the
certificate of insurance, the additional insured endorsement, naming the City
as an "additional insured," and a Primary and Non -Contributory endorsement
is attached.
The City may terminate this agreement at any time without cause, and we
agree that we are volunteering our services at will and may be asked to
discontinue such without prior notice or reason.
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this 22. day of /A A , 2023 .
Page 1 of 2
CITY OF LA QUINTA,
a Cg�iygrnia Municipal Corporation
CHRISTINA CALDERON,
Community Resources Manager
City of La Quinta, California
Dated:
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
APPROVED AS TO FORM:
TdE LOYG g LuYC TCNNIS RWDAT1og
Name of Organization
u o Ize:A Sig na on behalf of
Orga izat n
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Printed Name T
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Title
130 StIo0 CQC-gv- rAn3xo,J, AALM Deo2T, CA ll2Ll
Address
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WILLIAM IHRKE, City Attorney Email Address
City of La Quinta, California
.415 - ZZS- W-So -Cell ) '777. 9411-Cod
Phone Number
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CALIFORNIA
Paqe 2 of 2
SCOPE OF WORK
Love and Love Tennis Foundation (a 501c3 Non -Profit Organization) will offer FREE
tennis lessons to children ages 7 through 17 at Fritz Burns Park located at Avenue
52 and Avenida Bermudas.
Two Courts will be reserved (court 7 and court 8) two times per week for lessons
June 20 through July 13 from the time 8:OOam to 9:15am.
Tennis instructors and tennis equipment will be provided by Love and Love Tennis
Foundation at no cost to the participants.