2023 InterWest Consulting Group - Amendment 2 - On-Call Building Plan Review & InspectionMEMORANDUM ta Qa�&a
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DATE: ,tune 12, 2023
TO: Monika Radeva, City Clerk
FROM: Tania Flores, Administrative Technician
RE: Interwest Consulting Group, Inc. Amendment No. 2 - On -Call Building Plan Review and
Inspection Services
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on .June 6, 2023 - Consent 10
City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
❑_ Bid W-1. RFP F-1 RFQ E_ 3 written informal bids
QSole Source 1:1 Select Source Cooperative Procurement
Reauestina department shall check and attach the items below as auurouriate:
�✓ _ Agreement payment will be charged to Account No.: 101-6003-60118
❑✓J Agreement term: Start Date 06/06/2023 End Date 06/30/2023
1r L Amount of Agreement, Amendment, Change Order, etc.: $116,000
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
W]
NOTE;
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: On file LF (LM) Date: 6/13/2023
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. LIC-0102215 Expires: 6/30/2023
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES
WITH INTERWEST CONSULTING GROUP, INC.
This Amendment No. 2 ("Amendment 2") to Agreement for Contract Services
("Agreement") is made and entered into as of the 6th day of June, 2023, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
INTERWEST CONSULTING GROUP, INC. ("Contracting Party").
RECITALS
WHEREAS, on or about August 1, 2018, the City and Contracting Party entered
into an Agreement to provide On -Call Building Plan Review and Inspection Services, for
a total not to exceed amount of $324,000 per fiscal year. The term of the Agreement
expired on June 20, 2021 ("Initial Term"); and
WHEREAS, on or about July 1, 2021, the City and Contracting Party executed
Amendment No. 1 and mutually agreed to extend the term of the Agreement for Two 2
additional year(s), from July 1, 2021 through June 30, 2023; compensation remained
unchanged at $324,000 per fiscal year; and
WHEREAS, City and Contracting Party mutually agree to amend Section 2.1
Contract Sum of the Agreement to increase the not to exceed amount for fiscal year
2022/23 by an additional $116,000 due to additional demand for these serviced based on
high workload; the fiscal year 2022/23 total not to exceed amount is $440,000.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 2.1 Contract Sum of the Agreement, is amended to read as follows:
Section 2.1 — Contract Sum of the Agreement. For the services rendered pursuant to this
Agreement, Contracting Party shall be compensated in a total amount not to exceed
Three Hundred Twenty -Four Thousand Dollars ($324,000) per year for fiscal years
2018/19 through 2021/22, and Four Hundred and Forty Thousand Dollars ($440,000)
for fiscal year 2022/23, except as provided in Section 1.7.
2. Exhibit B — Schedule of Compensation is amended to read as listed in attached
Exhibit B, incorporated herewith by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 2 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
_,SON-McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
MONIKA RADENA, C1tt Clerk
City of La Quinta, California
APPROVED AS TO FORM:
r
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
INTERWEST CONSULTING GROUP, INC.
Paul Meschino, President
Interwest Consulting Group, Inc.
o mesch i no(a. i nterwestg rp. cam
Dated: 6/8/2023
David Kniff, Assistant Secretary
Interwest Consulting Group, Inc.
Dkniffa,esgil.com
Dated:
6/9/2023
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section
2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party
under this Agreement is Three Hundred Twenty -Four Thousand Dollars ($324,000)
per year, for fiscal years 2018/19 through 2021/22, and Four Hundred and Forty Thousand
Dollars ($440,000) for fiscal year 2022/23. Contracting Party expressly acknowledges and
agrees that the Contract Sum in this Agreement is the annual aggregate total amount
covering this Agreement, that certain Agreement for Contract Services by and between
the City and Esgil, and that certain Agreement for Contract Services by and between the
City and HR Green Pacific, Inc., of or about even date as this Agreement, such that the
Contract Sum as defined herein is the maximum amount available for services provided
under all three agreements. The Contract Sum may be paid to Contracting Party in an
amount identified in Contracting Party's schedule of compensation attached hereto for
work tasks performed and properly invoices by Contracting Party in conformance with
Section 2.2 of this Agreement.
Initial Term:
FY 2018/19 — not to exceed $324,000
FY 2019/20 — not to exceed $324,000
FY 2020/21 — not to exceed $324,000
Extended Term:
FY 2021 /22 — not to exceed $324,000
FY 2022/23 — not to exceed $440,000
Schedule of hourly rates by classification:
CLASSIFICATION HOURLY BILLING RATE
ENGINEERING
Principal..................................................................................................................
$170
ProjectManager......................................................................................................
$160
Construction Manager...................................................................................................$135
Assistant Construction Manager....................................................................................
$120
Supervising Public Works Observer...............................................................................
$110
Senior PublicWorks Observer .......................................................................................$100
ConstructionInspector III.....................................................................................................$90
Construction Inspector II...........................................................................................
$85
ConstructionInspector I............................................................................................
$80
DesignEngineer............................................................................................................$120
StormWater Engineer...................................................................................................
$120
Civil Plan Review Engineer.............................................................................................$120
AssociateEngineer III.....................................................................................................
$105
AssociateEngineer II.........................................:..................................................................
$100
AssociateEngineer I........................................................................................................
$85
AssistantEngineer...........................................................................................................
$80
Engineering inTraining..............................................................................................
$75
SWPPPProfessional.......................................................................................................
$85
EngineeringTechnician III........................................................................................................
$73
Engineering Technician II........................................................................................................
$70
Engineering Technician II.................................................................................................
$65
Draftsperson....................................................................................................................
$60
BUILDING and SAFETY
Building Official........................................................................................................
$135
Deputy Building Official............................................................................................
$115
PlanCheck Engineer......................................................................................................$125
ICC Certified Plans Examiner.........................................................................................$100
CASp.............................................................................................................................
$100
BuildingInspector I...................................................................................................
$80
BuildingInspectorll...................................................................................................$85
BuildingInspectorlll...................................................................................................$90
PermitTechnicianI.....................................................................................................
$50
PermitTechnician II...................................................................................................
$55
PermitTechnician III.............................................................................................................................
$60
REIMBURSABLE$
Construction Management Office /Trailer............................................................Cost+ 15%
Administration of Sub-Consultants................................................................. Cost+ 15%
Permits.......................................................................................................... Cost+15%
Mileage..................................:...........................................................................Existing IRSRate
CONSENT CALENDAR ITEM NO. 10
City of La Quinta
CITY COUNCIL MEETING: ,tune 6, 2023
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT
SERVICES WITH INTERWEST CONSULTING GROUP, INC, FOR ON -CALL BUILDING
CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE
COMPENSATION FOR FISCAL YEAR 2022/23
RECOMMENDATION
Approve Amendment No. 2 to Agreement for Contract Services with Interwest Consulting
Group, Inc. for on -call building code plan review and inspection services, increasing the
compensation by $116,000 for fiscal year 2022/23; and authorize the City Manager to
execute the amendment.
EXECUTIVE SUMMARY
• The City has contracted with Interwest Consulting Group, Inc. (Interwest) for on -call
building plan review and inspection services (Services) since 2018, following a Request
for Proposals (RFP).
• Due to increased workload and a staffing vacancy, additional funding is needed to meet
current building activity reviews and inspections; and on February 21, 2023, Council
approved a mid -year budget adjustment of $150,000 to provide the necessary
resources to meet demand.
• Amendment No. 2 requests to increase fiscal year (FY) 2022/23 compensation by
$116,000.
FISCAL IMPACT
Funds are available in the Building Division Contract Services budget (101-6003-60118)
for FY 2022/23 for this increase.
TERM
COMPENSATION
Original Agreement
2018-2021
$324,000 per year
Amendment No. 1
Optional 2-Year Term Extension
2021-2023
$324,000 per year
Amendment No. 2
Increase Contract Sum
2021-2023
$116,000 (proposed addition)
TOTAL CONTRACT COMPENSATION FY 2022/23:
$440,000
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BACKGROUND/ANALYSIS
In June 2018, the City published a RFP for the Services and received nine (9) proposals.
Based on experience and qualifications three firms were selected — HR Green Pacific,
Interwest, and Esgil Corporation, and all three firms were recommended to be retained to
ensure services would be available when needed.
The City's contract building plan review and inspection services encompass review of
structural design and calculations, construction and occupancy type, means of egress,
access and egress for persons with disabilities, electrical and plumbing design, adequate
lighting, ventilation and energy conservation, and fire/life safety systems, in compliance
with Title 24 California Building Standards Code. These consultants provide specialized
expertise in these areas.
On August 7, 2018, Council approved Agreements for Contract Services with all three
firms to procure the Services, in an amount not to exceed $324,000 per FY for a three-
year term through June 30, 2021. In June 2021, Amendment No. 1 was executed
extending the term of the agreement with Interwest for a two-year term ending June 30,
2023.
If approved, proposed Amendment No. 2 will increase the not to exceed agreement
amount for FY 2022/23 by $116,000, for a total not to exceed amount of $440,000 due to
the increased workload.
On May 19, 2023, the City published a RFP for the Services; and a new agreement for
FY 2023/24 based on the proposals received will be presented to Council review and
consideration at the June 20, 2023, regular meeting.
ALTERNATIVES
Council may elect not to approve the Amendment.
Prepared by: AJ Ortega, Building Official
Approved by: Danny Castro, Design and Development Director
Attachment: 1. Amendment No. 2 to Agreement for Contract Services
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