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2023 06 12 CSC Quarterly MeetingtaQ�tr(V CEM uftfrc Df`_�hKF — Community Services Commission agendas and staff reports are now available on the City's web page: wwwAguintaca.gov COMMUNITY SERVICES COMMISSION AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta MONDAY, JUNE 12 2023, AT 4:00 P.M. ****************************** Members of the public may listen to this meeting by tuning -in live via http://Iaguinta.12milesout.com/video/live. CALL TO ORDER Roll Call: Commissioners: Blakeley, Gordon, La Greca, Shelton, and Chair Biondi PLEDGE OF ALLEGIANCE PUBLIC COMMENTS — INSTRUCTIONS Members of the public may address the Commission on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the Commission Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to mcalderon(a)_LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to the Commission, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Chair, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state "Written Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter. COMMUNITY SERVICES COMMISSION AGENDA Page 1 of 4 JUNE 12, 2023 VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a "Request to Speak" form and submitting it to the Commission Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Chair. In accordance with City Council Resolution No. 2022-028, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the Commission Secretary by completing a "Request to Speak" form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers' own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Chair. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the Commission Secretary to be disseminated to the Commission, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Chair. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City's Internet Web site and any other Internet Web -based platform or other Web -based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. TELECONFERENCE ACCESSIBILITY — INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 549531, if a member of the Community Services Commission requests to attend and participate in this meeting remotely due to `just cause" or "emergency circumstances," as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The Commission values your comments; however, in accordance with State law, no action COMMUNITY SERVICES COMMISSION AGENDA Page 2 of 4 JUNE 12, 2023 shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS CONSENT CALENDAR 1. APPROVE MEETING MINUTES OF MARCH 13, 2023 BUSINESS SESSION 1. RECOMMEND APPROVAL OF TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR ARTWORK TO BE DISPLAYED AT SILVERROCK PARK STUDY SESSION — None DEPARTMENTAL REPORTS — Verbal updates 1. PILLARS OF THE COMMUNITY, DISTINGUISHED ARTISTS, AND DISTINGUISHED ATHLETES AWARDS PROGRAM SUBCOMMITTEE 2. BIKE RACK ADDITIONS 3. LA QUINTA PARK SPLASH PAD 4. CULTURAL CAMPUS 5. FRITZ BURNS PARK IMPROVEMENTS AND POOL OPERATIONS 6. ART IN PUBLIC PLACES 7. X PARK UPDATE 8. CV LINK COMMISSIONERS' ITEMS ADJOURNMENT The next regular quarterly meeting of the La Quinta Community Services Commission will be held September 11, 2023, commencing at 4:00 p.m. at the La Quinta City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Michael Calderon Secretary of the Community Services Commission of the City of La Quinta, do hereby declare that the foregoing Agenda for the Commission meeting of June 12, 2023, was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico and the bulletin board at 51321 Avenida Bermudas, on June 8, 2023. COMMUNITY SERVICES COMMISSION AGENDA Page 3 of 4 JUNE 12, 2023 DATED: June 8, 2023 MICHAEL CALDERON, COMMUNITY SERVICES COMMISSION SECRETARY City of La Quinta, California Public Notices • Agenda packet materials are available for public inspection: 1) at the Clerk's Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City's website at https://www.laguintaca.gov/business/boards-and- commissions/community-services-commission, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)]. The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please contact Commission Secretary at (760) 777-7014, 24 -hours in advance of the meeting and accommodations will be made. If background material is to be presented to the Commission during a Commission meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the Commission Secretary for distribution. Itis requested that this takes place prior to the beginning of the meeting. *** TELECONFERENCE PROCEDURES — PURSUANT TO AB 2449*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference — members of the public may attend and participate in this meeting by teleconference via Zoom and use the "raise your hand" feature when public comments are prompted by the Chair; the City will facilitate the ability for a member of the public to be audible to the Commission and general public and allow him/her/they to speak on the item(s) requested. Please note — members of the public must unmute themselves when prompted upon being recognized by the Chair, in order to become audible to the Commission and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chair. ZOOM LINK: https://us06web.zoom.us/1/84304700627 Meeting ID: 843 0470 0627 Or join by phone: (253) 215 —8782 Written public comments — can be provided in person during the meeting or emailed to mcalderon(a)LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the Commission, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Chair, a brief summary of any public comment is asked to be read, to the extent the Committee can accommodate such request. COMMUNITY SERVICES COMMISSION AGENDA Page 4 of 4 JUNE 12, 2023 CALL TO ORDER CONSENT CALENDAR ITEM NO. 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MARCH 13, 2023 A regular meeting of the Community Services Commission (Commission) was called to order by Chair Biondi at 4:01 p.m. PRESENT: Commissioners Blakeley, Gordon, La Greca, Shelton, and Chair Biondi ABSENT: None STAFF PRESENT: Community Resources Manager Calderon, Community Resources Analyst Calderon, and Management Assistant Chaudhry PLEDGE OF ALLEGIANCE Commissioner Shelton led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA — Confirmed ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. PRESENTATION OF PROGRAM UPDATES FOR THE LA QUINTA MUSEUM, LA QUINTA LIBRARY, AND MAKERSPACE La Quinta Museum Director Sharla Fox provided a handout that included a list of exhibits and programs currently offered at the La Quinta Museum; gave a brief description of each exhibit and program; and an overview of upcoming exhibits. La Quinta Library Branch Manager Sarah DeLaCruz gave a presentation on current library patronage and how it has nearly tripled over the last year; current weekly and monthly programs offered; coordination with local schools for field trip opportunities to visit the library; and programs offered year-round vs. summer programs. Creation Station Makerspace Supervisor Michelle McNeilly gave a presentation on current technologies and equipment available for use; current programs and classes offered; recent equipment upgrades; consultants availability for assistance with projects; overview of pricing for projects; and location within the La Quinta Library. CONSENT CALENDAR 1. APPROVE MEETNG MINUTES OF DECEMBER 12, 2022 COMMUNITY SERVICES COMMISSION Page 1 of 3 MARCH 13, 2023 MINUTES — QUARTERLY MEETING 2. APPROVE SPECIAL MEETING MINUTES OF JANUARY 25, 2023 MOTION — A motion was made and seconded by Commissioners La Greca/Blakeley to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION — None STUDY SESSION — None DEPARTMENTAL REPORTS Staff provided verbal updates on the following items: 1. PILLARS OF THE COMMUNITY, DISTINGUISHED ARTISTS, AND DISTINGUISHED ATHLETES AWARDS PROGRAM SUBCOMMITTEE In June 2022, a Subcommittee consisting of Chair Biondi and Commissioner Gordon was formed to evaluate the Pillars of the Community, Distinguished Athletes, and Distinguished Artists awards programs structure, including nomination and qualification process. On February 7, 2023, Council appointed Councilmember Kathleen Fitzpatrick to also serve on the Subcommittee to discuss the nomination criteria, methods to promote the awards, and additional changes to generate more excitement about these honors. The Subcommittee will present their recommendations for Commission consideration at an upcoming meeting, after which the recommendations will be presented for Council consideration. 2. BIKE RACK ADDITIONS Staff has begun phase one of the bike rack expansion program. The following pocket parks will be outfitted with two bike racks each: Eisenhower Park, Adams Park, Pioneer Park, and Saguaro Park. Staff will install bike racks at additional parks throughout the City as the budget allows. 3. LA QUINTA PARK SPLASH PAD RENOVATION PROJECT NO. 2022-19 On February 7, 2023, Council approved the Commission's recommendation for a splash pad design at La Quinta Park and awarded a contract to California Commercial Pools, Inc. to complete the renovations, which are scheduled to begin March 2023 and to be completed by July 2023. 4. CULTURAL CAMPUS Staff is working with architecture firm HGA to redesign the master plans for the Cultural Campus. HGA presented their initial concepts to Council on June 21, 2022, and Council asked them to revise their designs and return for further discussion. HGA will present the new concepts to Council on March 21, 2023. The revised concepts focus on enhancing COMMUNITY SERVICES COMMISSION Page 2 of 3 MARCH 13, 2023 MINUTES — QUARTERLY MEETING the museum entryway, reconfiguring the museum staff office space, and creating an "oasis" courtyard area with potential for art installations, small events, workshops, and a variety of community programs. 5. FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02 DRAFT MASTER PLAN Staff is working with a consulting firm, In -Site Landscape Architecture, Inc., to revise the master plan for the Fritz Burns Park improvements. The initial plans were presented to Council on March 7, 2023. Proposed enhancements include more shade structures, upgraded playground equipment, additional parking spaces, and more pickleball courts. After discussing the project, Council directed staff to get additional community input and obtain hard costs on proposed enhancements. A revised design will be presented to Council within the next few months. 6. LA QUINTA ART CELEBRATION ART PURCHASE — MARCH 2023 The Civic Center Art Purchase Committee selected two new art pieces from the March 2023 La Quinta Art Celebration to be included in the City's public art collection. The artwork will be displayed at City Hall and Civic Center Park. COMMISSIONER'S ITEMS The Commission discussed the significance of the City's public art collection and the importance of ensuring that the community knows about the beautiful art pieces installed at City Hall, Civic Center Park, and throughout the City. The Commission discussed creating a catalog showcasing all art pieces and/or coordinating an art tour at City Hall that coincides with the City's annual Open House and/or meet and greet. Staff discussed revamping the art@fifth website, rotating art pieces among City facilities, and enhancing signage to include more information about each art piece. ADJOURNMENT There being no further business, a motion was made and seconded by Commissioners Biondi/Shelton to adjourn the meeting at 5:01 p.m. Motion passed unanimously. Respectfully submitted, MICHAEL CALDERON, Community Resources Analyst / Community Services Commission Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION Page 3 of 3 MARCH 13, 2023 MINUTES — QUARTERLY MEETING BUSINESS SESSION ITEM NO. 1 City of La Quinta COMMUNITY SERVICES COMMISSION: June 12, 2023 STAFF REPORT AGENDA TITLE: RECOMMEND APPROVAL OF TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR ARTWORK TO BE DISPLAYED AT SILVERROCK PARK RECOMMENDATION Recommend approval of temporary art loan agreement with CJ Rench for artwork to be displayed at Silverrock Park. EXECUTIVE SUMMARY • Silverrock Park features circular pads designated for public art installations. • CJ Rench (Artist) has offered to loan three sculptures to the City. • The sculptures would be on display for a two-year period and showcase the park's potential for a rotating art program. FISCAL IMPACT The artist is offering the sculptures on loan at no cost to the City, however Staff estimates approximately $20,000 is needed to construct pedestals/anchor points, and transport and install the sculptures. Funding is available in the Art in Public Places account 270-0000- 74800. 13ACKrR0UND/ANALYSIS CJ Rench is a renowned sculpture artist whose work has been featured around the country. Several of his art pieces have been displayed at EI Paseo in Palm Desert and the City recently commissioned him to design and build the Gold Star Family Monument that was installed in Civic Center Park in April 2023. Rench has offered to loan three original sculptures to the City as part of the Art in Public Places program. Silverrock Park features circular pads specifically constructed for art installations and Staff have identified three art pads to display the sculptures. The sculptures will be on loan for a two-year period with an option to extend for an additional term if agreed upon between the City and Artist. If well-received by the community, Staff will explore opportunities for exhibiting additional sculptures at Silverrock Park. The art pieces recommended by the Commission will be presented to the City Council for consideration in July. kLTERNATIVES The Commission may choose to not approve the recommended art pieces and ask Staff to seek alternative sculptures. Prepared by: Michael Calderon, Management Analyst Approved by: Christina Calderon, Community Resources Manager Attachment: 1. Proposed Art Pieces POWERPOINTS COMMUNITY SERVICES COMMISSION QUARTERLY MEETING JUNE 1252023 Community Services Commission Meeting June 12, 2023 rte- _�-C Community Services Commission Roll Call r riJ Pledge of Allegiance=4 Community Services Commission Public Comments 4 Community Services Commission Presentations Community Services Commission Confirmation of Agenda '11 Confirmation of Agenda Call for a vote Community Services Commission Consent Calendar f- �. CAL Approve Minutes Call for a vote Community Services Commission 131 - Recommend Approval of Temporary Art Loan Agreement with CJ Rench for Artwork to be Displayed at Silverrock Park �y 's u C _ Silverrock Park Sculptures • Sculptures by CJ Rench • Art pieces to be loaned and displayed at Silverrock Park for at least two years • Staff will assess potential for rotating sculpture garden/art walk Graceful Us Three IL. Tranquil 2 N Recommend Art Pieces for Silverrock Park Sculpture Loan Program Call for a vote Community Services Commission Departmental Reports 17 CAL a= • .. _. ...4 . � �.., _ --- ,ter �r .;.` � . � � -�� _.. [7 Pillars of the Community, Distinguished Artists & Athletes Subcommittee Subcommittee met on April 5 Recommended changes will go to Council in July or August Revisions to nomination criteria and process will be discussed Bike Rack Additions - Eisenhower Park -Adams Park - Pioneer Park - Saguaro Park Id 4 Splash Pad • Work is underway • Scheduled for completion July 2023 x Cultural Campus • HGA presented updated masterplan design to Council on March 21 • Revised concept will be taken to Council on June 20 • Masterplan includes phases that address museum enhancements, improved entryway, outdoor gathering space, and additional archive space Cultural Campus Fritz Burns Park Improvements • Master plan concept presented to City Council March 7 • Community meeting at Fritz Burns Park May 22 Main takeaways: parking and shade are a priority, positive feedback about additional pickleball courts, interest in improved splash pad Art in Public Places 'Gold Star Family Monument Art in Public Places La Quinta's Harmony Ram Skull f,W 'i NNil�O1Ll�l� r i a9 P�!!@11iA�76 @ E 2 .•�. V®lssOsi ®e i z 714 La Quinta's Harmony Ram Skull X Park • Council approved agreement with APA to continue X Park management • Temporary shade is currently in place • Permanent shade scheduled for July 2023 • APA is currently coordinating programs/events schedule for upcoming year CV Link • CVAG provided update to Council May 16 • La Quinta's portion that runs along the Whitewater channel between Washington and Jefferson streets is nearly complete • Lights and DG need to be installed, but people are starting to use it Commissioner Items N ` CAL E �c CALIFORNIA