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2023 06 30 Council & HA Special Joint Mtg - B/C InterviewsM2!thda, — GEM of the DESERT — NOTICE OF SPECIAL JOINT MEETING OF THE LA QUINTA CITY COUNCIL AND HOUSING AUTHORITY TO THE MEMBERS OF THE LA QUINTA CITY COUNCIL AND HOUSING AUTHORITY, AND TO THE CITY CLERK/AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a Special Joint Meeting of the La Quinta City Council and Housing Authority (Authority) is hereby called to be held on Friday, June 30, 2023, starting at 9:00 a.m.; at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253 for the following purpose: BUSINESS SESSION 1. INTERVIEW AND APPOINT RESIDENTS TO SERVE ON VARIOUS CITY COMMISSIONS Dated: June 30, 2023 /s/ Linda Evans LINDA EVANS, Mayor Attest: MONIKA RADEVA, City Clerk/Authority Secretary /si _Tohn Pena JOHN PEN -A, Chairperson DECLARATION OF POSTING I, Monika Radeva, City Clerk/Authority Secretary, do hereby declare that the foregoing notice for the Special Joint Meeting of the La Quinta City Council and Housing Authority of June 30, 2023, was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico and on the bulletin board at 51321 Avenida Bermudas, on June 23, 2023. DATED: June 23, 2023 Monika Radeva, City Clerk/Authority Secretary JOINT CITY COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING Page 1 of 1 June 30, 2023 W aloe) GEM of the DESERT — City Council / Housing Authority agendas and staff reports are available on the City's web page: www.LaQuintaCA.gov AGENDA SPECIAL JOINT MEETING OF THE LA QUINTA CITY COUNCIL AND HOUSING AUTHORITY CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta FRIDAY, JUNE 30, 2023, AT 9:00 A.M. ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to the Ralph M. Brown Act [Government Code § 54953, subdivision (b)], enacted by Assembly Bill 2449 (Rubio) (Stats. 2022, Ch. 285), which went into effect on January 1, 2023, and remains in effect through December 31, 2023, and authorized new regulations for conducting public meetings via teleconference accessibility, members of the public, the City Council, City Manager, City Attorney, City Staff, and City Consultants may participate in this special joint meeting by teleconference. Members of the public may listen to this meeting by tuning -in live via http://laquinta.l 2milesout.com/video/live. Members of the public wanting to address the City Council and/or Housing Authority, either for a specific agenda item or matters not on the agenda are requested to follow the instructions listed below: ***TELECONFERENCE PROCEDURES *** Written public comments via Teleconference — can be emailed to the City Clerk's Office at CityClerkMail@LaQuintaCA.gov preferably by 8:00 a.m. on the day of the meeting, CITY COUNCIL AND HOUSING AUTHORITY JOINT SPECIAL MEETING AGENDA Page 1 of 5 JUNE 30, 2023 and will be distributed to the City Council and/or Housing Authority, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor/Chairperson, a brief summary of any public comment is asked to be read, to the extent the City Clerk's Office can accommodate such request. If written public comments are emailed, the email subject line must clearly state "Written Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter. Verbal public comments via Teleconference — members of the public may attend and participate in this meeting by teleconference via Zoom and use the "raise your hand" feature when public comments are prompted by the Mayor/Chairperson. Please limit your comments to three (3) minutes (or approximately 350 words) and reference further requirements regarding additional speaker time donations, verbal comments definition, and limitations on the use of Chamber resources, pursuant to City Council Resolution No. 2022-027, listed in the instructions below under "Verbal public comments in -person." The City will facilitate the ability for a member of the public to be audible to the City Council/Housing Authority and general public and allow him/her/them to speak on the item(s) requested. Please note — members of the public must unmute themselves when prompted upon being recognized by the Mayor/Chairperson, in order to become audible to the City Council/Housing Authority, and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor/Chairperson. ZOOM LINK: https://zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 - 8782 It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk's Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk's Office during the course of the meeting. The Mayor/Chairperson will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CITY COUNCIL AND HOUSING AUTHORITY JOINT SPECIAL MEETING AGENDA Page 2 of 5 JUNE 30, 2023 PUBLIC COMMENTS IN -PERSON — INSTRUCTIONS Members of the public may address the City Council and/or Housing Authority on any matter listed or not listed on the agenda as follows: Written public comments in -person — can be provided during the meeting by submitting 15 copies to the City Clerk/Authority Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, preferably by 8:00 a.m. on the day of the meeting. Written public comments will be distributed to City Council/Housing Authority, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor/Chairperson, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state "Written Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter. Verbal public comments in -person — can be provided during the meeting by completing a "Request to Speak" form and submitting it to the City Clerk/Authority Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor/Chairperson. In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk/Authority Secretary by completing a "Request to Speak" form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers' own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor/Chairperson. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk/Authority Secretary to be disseminated to the City Council/Housing Authority, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor/Chairperson. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public CITY COUNCIL AND HOUSING AUTHORITY JOINT SPECIAL MEETING AGENDA Page 3 of 5 JUNE 30, 2023 records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City's Internet Web site and any other Internet Web -based platform or other Web -based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. CALL TO ORDER — CITY COUNCIL ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans CALL TO ORDER — HOUSING AUTHORITY ROLL CALL: Authority Members: Evans, Fitzpatrick, McGarrey, Sanchez, Chairperson Pena VERBAL ANNOUNCEMENT — AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council and/or Housing Authority on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The City Council/Housing Authority values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. BUSINESS SESSION 1. INTERVIEW AND APPOINT RESIDENTS TO SERVE ON VARIOUS CITY COMMISSIONS COUNCIL AND AUTHORITY MEMBERS' ITEMS ADJOURNMENT ********************************* The next regular meeting of the City Council and Housing Authority will be held on July 18, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. CITY COUNCIL AND HOUSING AUTHORITY JOINT SPECIAL MEETING AGENDA Page 4 of 5 JUNE 30, 2023 PAGE DECLARATION OF POSTING I, Monika Radeva, City Clerk/Authority Secretary of the City of La Quinta, do hereby declare that the foregoing Agenda was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 23, 2023. DATED: June 23, 2023 MONIKA RADEVA, City Clerk/Authority Secretary City of La Quinta, California Public Notices • Agenda packet materials are available for public inspection: 1) at the Clerk's Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City's website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)]. • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at (760) 777- 7123, 24-hours in advance of the meeting and accommodations will be made. • If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting. CITY COUNCIL AND HOUSING AUTHORITY JOINT SPECIAL MEETING AGENDA Page 5 of 5 JUNE 30, 2023 BUSINESS SESSION ITEM NO. 1 City of La Quinta JOINT CITY COUNCIL/HOUSING AUTHORITY SPECIAL MEETING DATE: June 30, 2023 STAFF REPORT AGENDA TITLE: INTERVIEW AND APPOINT RESIDENTS TO SERVE ON VARIOUS CITY COMMISSIONS RECOMMENDATION Make appointments to fill existing and upcoming vacancies on City Commissions. EXECUTIVE SUMMARY • The City has established several commissions, which require public participation and membership. • The City advertised the upcoming vacancies on the City website, social media, the Gem and the Desert Sun newspaper; 24 applications were received (Attachment 1). • Council and Housing Authority (Authority) will interview and appoint applicants to the vacancies by ballot (Attachment 2). FISCAL IMPACT The following Council/Authority-approved amounts (per member, per meeting attended) are included in the 2023/24 Budget: Community Services Commission Finance Advisory Commission Housing Commission Planning Commission BACKGROUND/ANALYSIS $ 75 $ 75 $ 50 $100 The Council/Authority established boards, commissions, and committees to facilitate broader participation in City governance, to solicit a broad range of opinions on City issues, and to introduce citizens to the municipal government process. Council also appoints resident representatives to serve on a number of outside agencies' boards, commissions, and committees, to attend the meetings, represent the City, and report back to Council. 7 The City advertised the existing and upcoming vacancies on the City website and social media from April through June, 2023; in the May 2023 issue of The Gem magazine; and the Desert Sun on April 7, 2023. Applications are accepted throughout the year and applications are held as pending until a recruitment is conducted. Pending applicants as well as applicants from prior recruitments who were not appointed, were notified of existing and upcoming annual vacancies. Current Commissions' members whose terms will expire this year can also reapply. Section 2.06.030 of the La Quinta Municipal Code (LQMC), subsection E, which states that "After serving two (2) consecutive three (3)-year terms, or a total of six (6) consecutive years, on a specific board or commission, that member shall rotate out of that board or commission and shall not be considered for reappointment to that specific board or commission until one (1) year has elapsed." Council/Authority may extend the service term limitation in accordance with LQMC Section 2.06.030, subsection H, which states that "Any term fora board, commission, or committee may be extended by action of the city council..." A total of 24 applications were received from the residents listed below in alphabetical order; (*) indicates incumbent: COMMUNITY SERVICES COMMISSION — 8 applications (open: 2 vacancies for full 3-year terms) 1. Christina Acosta 2. Cynthia Beesemyer 3. Gayl Biondi* 4. Felice Chiapperini 5. Miguel Hernandez 6. De Karlen 7. Samuel Turley 8. Doriel Wyler FINANCIAL ADVISORY COMMISSION — 4 applications (open: 2 vacancies for full 3-year terms) 1. Geoffrey Kiehl 2. Shelley Mast* 3. Mark Sussman 4. Ellen Way* 8 HOUSING COMMISSION — 2 applications (open: 2 total: 1 vacancy for full 3-year term: non -tenant; 1 for an unexpired term ending 6/30/2024: tenant & 62+) 1. Olga Pacheco* 2. Priscilla Ford-Paltin PLANNING COMMISSION — 10 applications (open: 4 vacancies for full 3-year terms; 2 of the 4 vacancies: Professional) 1. Carol Berg 2. Doug Hassett* 3. Alfonso Hernandez 4. Spencer King 5. Kevin McCune* (Professional) 6. Stephen Nieto* (Professional) 7. Dale Obrien 8. Audrey Reed 9. Mark Sussman 10. Art Valdez COACHELLA VALLEY CONSERVATION COMMISSION - TRAILS MANAGEMENT SUBCOMMITTEE — 0 applications (open: 1 vacancy — NO TERM LIMIT) ALTERNATIVES The Council/Authority may decide to fill some or no vacancies, re -advertise, and set another date for Council/Authority interviews and appointments. Prepared by: Approved by: Laurie McGinley, Deputy City Clerk Monika Radeva, City Clerk Attachments: 1. Applications 2. Ballots 9 POWER POINTS CITY COUNCIL & HOUSING AUTHORITY SPECIAL MEETINGS TUNE 30, 2023 City Council and Housing Authority Special Meetings - Board and Commission Interviews June 30, 2023 City Council & Housing Authority Special Meeting Boards & Commissions Recruitment June 30, 2023 1 Meeting ID: 825 4087 9912 "Raise and" to speak 2 1 City Council and Housing Authority Special Meetings - Board and Commission Interviews June 30, 2023 il Public Comment - Teleconferen e Join virtually via Zoom by phone: (253) 215 - 8782 Meeting ID: 825 4087 9912 *9 = Raise Hand; *6 Unmute Limit Comments to 3 minutes 3 Pledge of Allegiance ;it ir54: ,, Pu* -A--A7 all.m1.4111.1rw--. :-:-A-A,-** A-7 01111111111.10.1 . 4-*-Itt:34-7::401011Miliii.11 7/1/2023 - 4 2 City Council and Housing Authority Special Meetings - Board and Commission Interviews June 30, 2023 City Council & Housing Authority Special Meeting - June 30, 2023 B1 - Interviews 5 6 3