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2023 07 18 CC MinutesCALL TO ORDER CITY COUNCIL MINUTES TUESDAY, JULY 18, 2023 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA City Clerk Radeva said a supplemental staff report was provided as a hand-out and included in the public record of this meeting for Public Hearing Item No. 1, noting that the SilverRock Event Site rental rates and the Parking Lot rental rates in the proposed Master Fee Schedule update were to remain unchanged instead of increasing by the 4.57% Consumer Price Index. Councilmember McGarrey said she will recuse herself and abstain from discussion and vote on Consent Calendar Item No. 20 due to a potential conflict of interest stemming from a business relationship, i.e., her employer, Southern California Gas Company, is listed on the Demand Register, and requested that the item be pulled for a separate vote. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 2. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION — CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT CITY COUNCIL MINUTES Page 1 of 9 JULY 18, 2023 REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act): • CLOSED SESSION ITEM NO. 1 — no reportable action; and • CLOSED SESSION ITEM NO. 2 — Council completed the City Manager's annual performance evaluation and reaffirmed his appointment. PLEDGE OF ALLEGIANCE Elementary student Jameson Herrera led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Philip Bettencourt, La Quinta, serving as At -Large Commissioner on the Imperial Irrigation District (IID) Coachella Valley Energy Commission — commended the IID Energy Consumer Advisory Committee, current member Deborah McGarrey, and former members Lee Osborne and John Pena. Mayor Evans said at the August 1, 2023 regular meeting, a Study Session item will be tabled for Council consideration regarding the City's response to the March 2023 draft Local Agency Formation Commission (LAFCO) study related to options for energy services moving forward, following the February 1934 Coachella Valley Water District (CVWD) and IID's 99 -year lease agreement, making IID the electrical service provider for the eastern Coachella Valley, which is set to expire on December 31, 2032; and encouraged the community to provide input. PUBLIC SPEAKER: Lynne Daniels, La Quinta — introduced new General Manager Natalia Dodd for the Nobu Japanese restaurant, located at the Tennis Gardens venue in Indian Wells; Ms. Dodd introduced herself and noted Nobu is now open year-round, since February 2023. City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received on MATTERS NOT ON THE AGENDA, from resident Cristina Acosta in support of reviving the City's Arts Commission, which were distributed to Council, made public, published on the City's website, and included in the public record of this meeting. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. CERTIFICATE OF RECOGNITION COMMENDING ELEMENTARY STUDENT JAMESON HERRERA FOR RECEIVING THE "DO THE RIGHT THING" AWARD President and Executive Director Terri Ketover of the "Do the Right Thing" program, a non-profit organization with chapters in 53 cities throughout the United States, as well as Germany and England, explained the program's objectives to reward positive attitude and CITY COUNCIL MINUTES Page 2 of 9 JULY 18, 2023 behavior in kids, make them newsworthy by partnering with KESQ local news channel, and set them up as positive role models for their peers; noted that the program was recognized by the White House and the Florida State legislature; spoke about the efforts of the Palm Springs chapter; and introduced La Quinta elementary student Jameson Herrera. Mayor Evans detailed Jameson Herrera's qualities leading to his recognition as recipient of the "Do the Right Thing" award. Council presented a Certificate of Recognition to Jameson Herrera for receiving the "Do the Right Thing" award, as well as a Certificate of Recognition from Assemblymember Greg Wallis, on behalf of the Assembly and Constituents of the 47th Assembly District. 2. pulled from Agenda »> INTRODUCE RIVERSIDE COUNTY FIRE a 1 1 - 1 • - • This item was pulled from the agenda - Fire Department personnel were engaged in fighting a fire. This item will be tabled for a future meeting. 3. COACHELLA VALLEY CONSERVATION COMMISSION (CVCC) UPDATE BY COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS CONSERVATION PROGRAM MANAGER PETER SATIN Coachella Valley Association of Governments Conservation Program Manager Peter Satin provided an update on the Coachella Valley Conservation Commission's Multiple Species Habitat Conservation Plan, a regional conservation plan encompassing 1.2 million acres, of which 53% is under public or private conservation; noted that CVCC's goal is to conserve biological corridors, sand flows, and 27 plant and animal species; explained the permitting process and funding sources; land management responsibilities of acquired land; and provided an update on the Big Horn sheep fence project. CONSENT CALENDAR 1. APPROVE COUNCIL MEETING MINUTES OF JUNE 6, 2023 2. APPROVE COUNCIL MEETING MINUTES OF JUNE 20, 2023 3. APPROVE COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 30, 2023 4. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JUNE 30, 2023 5. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JULY 10, 2023 6. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS, CITY CLERK, FINANCE DIRECTOR, AND HUMAN RESOURCES MANAGER TO CITY COUNCIL MINUTES Page 3 of 9 JULY 18, 2023 ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2023 RISK MANAGEMENT EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, AUGUST 30 — SEPTEMBER 1, 2023 7. AUTHORIZE OVERNIGHT TRAVEL FOR THE DESIGN AND DEVELOPMENT DIRECTOR AND ONE PLANNING STAFF MEMBER TO ATTEND THE AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER'S ANNUAL CONFERENCE IN FRESNO, CALIFORNIA, SEPTEMBER 16-19, 2023 8. AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS DEPUTY DIRECTOR TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION CONFERENCE IN SAN DIEGO, CALIFORNIA, AUGUST 27-30, 2023 9. APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2023/24 10. APPROVE TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR THREE SCULPTURES TO BE DISPLAYED AT SILVERROCK PARK 11. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE CREATIVE LIGHTING & ELECTRICAL, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $100,000 FOR ADDITIONAL NON -CONTRACTED MAINTENANCE AND/OR REPAIR ITEMS IN FISCAL YEAR 2023/24 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 12. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC. FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 13. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE ASSOCIATES, INC FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR LANDSCAPE RESTORATION WITHIN CITYWIDE PARKS WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 14. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR INSTALLATION OF SHADE STRUCTURES AT ADAMS PARK PROJECT NO. 2023-11, EISENHOWER PARK PROJECT NO. 2023-12, VELASCO PARK PROJECT NO. 2023-14 AND SEASONS DOG PARK PROJECT NO. 2023-13 15. APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $950,000; AND AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE CITY COUNCIL MINUTES Page 4 of 9 JULY 18, 2023 FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT, PROJECT NO. 2022-03, LOCATED FROM WASHINGTON STREET TO ADAMS STREET 16. ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.47-22) LOCATED AT VARIOUS LOCATIONS ALONG AVENIDA MONTEZUMA 17. ADOPT RESOLUTION DESIGNATING SPEED LIMIT FOR ADAMS STREET FROM DARBY ROAD TO FRED WARING DRIVE [RESOLUTION NO. 2023-027] 18. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2023 19. APPROVE DEMAND REGISTERS DATED JUNE 16, JUNE 23, AND JUNE 30, 2023 20. Pulled fora separate vote by Councilmember McGarrey »> APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 7, MAY 19, AND JUNE 16, 2023 21. ADOPT RESOLUTION TO ACCEPT DONATION OF CERTAIN REAL PROPERTY FROM BAY SHORE INCORPORATED PENSION TRUST FOR HISTORIC PRESERVATION AND DISPLAY, LOCATED NORTH OF HIGHWAY 111, WEST OF WASHINGTON STREET, IDENTIFIED AS ASSESSOR'S PARCEL NUMBER 604-050-018 [RESOLUTION NO. 2023-028] COMMENTS — CONSENT CALENDAR ITEM NO. 15 Councilmember McGarrey said she often gets asked by community members about the state of the pavement of Fred Waring Drive; and noted that this item will rehabilitate the pavement along this street segment. Council noted that the City has appropriated over $6 million dollars in paving projects throughout the City in the last few months. MOTION — A motion was made and seconded by Councilmembers Pena/Sanchez to approve Consent Calendar Item Nos. 1-19 and 21 as recommended, with Item Nos. 17 and 21 adopting Resolution Nos. 2023-027 and 2023-028, respectively. Motion passed unanimously. CONSENT CALENDAR ITEM NO. 20 COUNCILMEMBER McGARREY RECUSED HERSELF, AND SAID SHE WILL ABSTAIN FROM THE DISCUSSION AND VOTE ON CONSENT CALENDAR ITEM NO. 20 DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING CITY COUNCIL MINUTES Page 5 of 9 JULY 18, 2023 FROM A BUSINESS RELATIONSHIP WITH HER EMPLOYER SOUTHERN CALIFORNIA GAS COMPANY MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Consent Calendar Item No. 20 as recommended. Motion passed: ayes — 4, noes — 0, abstain — 1 (McGarrey), absent — 0. BUSINESS SESSION 1. APPROVE MASTER PLAN FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01 AND AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH HGA AUTHORIZING PRELIMINARY WORK ASSOCIATED WITH PHASE 2 OF THE PROJECT AND RELATED COMPENSATION Community Services Deputy Director Calderon and Management Analyst Calderon presented the staff report, which is on file in the Clerk's Office. CONSULTANT PRESENTATION: Matt Austin, Lead Design Architect and Associate Vice President (also present: Olivia Lu -Hill, Senior Project Coordinator) with HGA — provided a detailed presentation of the proposed master plan design for the Cultural Campus. Council discussed the former lumberyard building's structural integrity, the pros and cons of preserving it, its historical value, future functional uses for each of the two floors of the building; interim archive space; use of Casita and/or former La Quinta Realty office aka Cathcart building as temporary archive/storage space; Museum and Historical Society staff's preference for the sequence of project phases; and completing all phases as soon as possible to take advantage of momentum, and avoid future cost increases due to inflation. Staff noted that the lumberyard building and the interior design of the archive will be presented to Council for discussion as a separate Study Session item at a future meeting. PUBLIC SPEAKER: Linda Williams, President of the Historical Society — complemented HGA and Staff for the design and their efforts; expressed support for the master design as presented; encouraged preserving the lumberyard building which is superior to demolishing it and exhibiting photos of what existed; asked for clarification on the project phases; emphasized the importance of an interior archive storage with controlled environment; archive space separate from the Museum is necessary for volunteers to work after hours; and said that the City's history is one thing all residents have in common and appreciate. PUBLIC SPEAKER: Sharia Fox, La Quinta Museum Director — supports the proposed master plan, the temporary solutions presented while construction would be underway; and supported preserving the lumberyard building. CITY COUNCIL MINUTES Page 6 of 9 JULY 18, 2023 MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to: 1) Approve master plan for the La Quinta Cultural Campus Project No. 2019-01 and to transition the project to Phase 2, per the agreement, to prepare schematic drawings for the following components: a. Promenade — proceed b. Entry Courtyard — proceed c. Entry Archive / Office — proceed d. Giftshop — proceed e. Lumberyard — bring back for future discussion f. New Archive — proceed g. Oasis — proceed h. Casita — proceed; 2) Approve Amendment No. 2 to Agreement for Contract Services with HGA authorizing preliminary work associated with Phase 2 of the project for an additional $16,250; and 3) Authorize the City Manager to execute the amendment, as recommended. Motion passed unanimously. DIRECTION TO STAFF: Council requested that staff bring this project to future meetings of the Financial Advisory Commission, Community Services Commission, and Planning Commission for their input. City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received on Business Session Item No. 1, from resident Kay Wolff in support of the Cultural Campus master plan design as proposed, but opposing the demolition of the lumberyard building, which were distributed to Council, made public, published on the City's website, and included in the public record of this meeting. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:55 P.M. MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:02 P.M. WITH ALL MEMBERS PRESENT 2. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR YEAR ENDED JUNE 30, 2022 Finance Director Martinez presented the staff report, which is on file in the Clerk's Office. PRESENTER VIA TELECONFERENCE: Lauryn Stapleton, Senior Manager with Eide Bailly, LLP, auditing firm for the City — noted the auditors provided an "unmodified opinion," which is the highest level; and explained the role of the auditors and the findings. Council discussed the full analysis of capital improvement projects. CITY COUNCIL MINUTES Page 7 of 9 JULY 18, 2023 MOTION — A motion was made and seconded by Councilmembers Pena/Sanchez to receive and file the Annual Comprehensive Financial Report for the year ended June 30, 2022, as recommended. Motion passed unanimously. STUDY SESSION — None PUBLIC HEARINGS 1. ADOPT RESOLUTION TO UPDATE THE CITY'S USER AND REGULATORY MASTER FEE SCHEDULE [RESOLUTION NO. 2023-029] City Clerk Radeva said a supplemental staff report was provided as a hand-out for Public Hearing Item No. 1 (replacing pages 463, 465, 550, and 551 of the Agenda Packet), which was included in the public record of this meeting, noting that the SilverRock Event Site rental rates and the Parking Lot rental rates were to remain unchanged instead of to increase by the 4.57% Consumer Price Index. City Clerk Radeva introduced City Consultant David Schroeder, Senior Consultant with ClearSource Financial Consulting, attending via teleconference, who presented the staff report, which is on file in the Clerk's Office. City Clerk Radeva noted that the Desert Valley Builders Association (DVBA) issued a letter of support, which is included in the staff report as Attachment 4. Council discussed the purpose of having bingo permit fee; and revisiting the false alarm fees in the future. COUNCILMEMBER MCGARREY NOTED THAT SHE ISA VOLUNTEER BOARD MEMBER FOR THE DVBA, AND DOES NOT RECEIVE COMPENSATION MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:34 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:34 P.M. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2023-029 to update the City's user and regulatory Master Fee Schedule as amended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A REVISED MASTER FEE SCHEDULE OF VARIOUS USER AND REGULATORY FEES Motion passed unanimously. CITY COUNCIL MINUTES Page 8 of 9 JULY 18, 2023 DEPARTMENTAL REPORTS — None MAYOR'S AND COUNCIL MEMBERS' ITEMS - none REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2023, Mayor Evans reported on her participation in the following organization's meeting: • GREATER PALM SPRINGS CONVENTION AND VISITORS' BUREAU La Quinta's representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organization's meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION La Quinta's representative for 2023, Councilmember McGarrey reported on her participation in the following organization's meeting: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE La Quinta's representative for 2023, Councilmember Pena reported on his participation in the following organization's meeting: • CV MOSQUITO AND VECTOR CONTROL DISTRICT BOARD OF TRUSTEES ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adjourn this meeting at 6:45 p.m. Motion passed unanimously. Respectfully submitted, Iii ,,g .,— MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 9 of 9 JULY 18, 2023