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360DTII360 DTii 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com EXECUTIVE SUMMARY IN, "Ik-' w 4 :41 Goof FOR: RFP 20230918 2023 Copier & Printer Lease and Maintenance Services Program BY: Angela Elizondo, 360DTii DATE: 9/27/2023 1 360 DTii 1591 N. Main St. Orange, CA. 92867 0 949-316-5338 I; aelizondo(o)360dtii.com 001 https://www.360dtii.com 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Section 1. 360DTH (Cover Letter) September 27, 2023 Doug Kinley, Management Analyst City of La Quinta 360DTii affirms that the pricing in this proposal is valid for 90 days after the submittal date of 9-29-2023. Furthermore, we attest that any individual that 360DTii has employed to perform work for the City is free of any conflict of interest. President: Valerie MacPhee (Print name) Date: Sep 29, 2023 yale6e Mawhee Signature: Valerie YaMheelseo 29.2 231030 PDT) 2 360 DTH 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Firm Background, Qualifications, and Experience Company Name: 360DTII LLC Tax ID No: 47-4393902 Years in Business: 12 years Firm Ownership: Partnership Company Address: 1591 N. Main St. Orange, CA. 92867 Phone Number: Office: 866.360.9697 Mobile: 949.316.5338 Contact Name: Angela Elizondo Contact Email: aelizondo@360dtii.com Number of years performing this service: Twelve years ago, 360DTii started out with a high focus on the healthcare industry and their specific security and compliance needs. Shortly after we branched into the public and private sector and have worked a lot with government and education. Both presidents of 360DTii have over 20 years of industry experience. Our typical installation consists of hundreds of devices at multiple locations. Our services include installation and networking of office equipment such as MFP's, printers, Wide Format devices, Label printers, Thermal printers, and software installation, training and management, and mail room services to name a few. Resume of Proiect Manager: Angela Elizondo is one of the company's Strategic Account Managers, with a focus on our RFP submissions and the management of those awarded accounts, as well as some of our major accounts. Angela has been in the industry for 10 years and is very knowledgeable of not only the products that 360DTii offers, but of those of our competitors as well. Her focus on customer satisfaction and attention to detail is what makes Angela a great addition to the 360DTii team. 360DTii Project Team Name Industry Experience Cell Phone Project Manager Angela Elizondo 10 years 949-316-5338 aelizondo@360dtii.com President Joseph Payne 34 years 714-323-0430 Payne@360dtii.com Projected Lead Rigo Elizondo 15 years 714-321-8075 relizondo@360dtii.com HR Lead Jackie Domanic 25 years 714-392-4035 Jdomanic@3�60dtii.com Lead Valerie MacPhee 21 years 714-337-3585 vmacphee@360dtii.com IT Support/Integration Team Tony Guereca 13 years 714-215-6614 teuereca@360dtii.com IT Support/Integration Team Obed Fernandez 10 years 714-745-1282 Ofernandez@360dtii.com 3 360 DTii Section 2. 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com References of California government agencies Company Name: Anaheim Union High School District Contact Name: Erik Greenwood Address: 501 N. Crescent Way Anaheim, CA. 92801 Total Device Qty: 1.980 Telephone Number: 714-999-3765 Title: Chief Technology Officer Email: greenwood(o)auhsd.us Project Manager: Angela Elizondo Project Description: 360DTii won this RFP due to experience with larger fleets at multiple locations, as well as ability to replace half of existing fleet, and service the remaining. 360DTii set up toner depots and noted redundancy of equipment during each site survey.. Staff Assigned: Above listed project managemnt team Start -End Dates: September 2022 — November 2022 Outcome Summary Replaced 1,000 devices at 21 locations. Set up backup toner stocks at each location and was able to reduce fleet due to notation of redundancies. Company Name: Marin Health Contact Name: Lee Gruszie Address: P.O. Box 8010 San Rafael, Ca. 94912 Total Device Qty: 600 Telephone Number: 415-279-2063 Director of Information Title: Technology Email: Lee.Gruszie(5)mymarinhealth.org Project Manager: Riao Elizondo Project Description: 360DTii assessed and mapped the multiple locations. After colaborating on a solution 360DTii assumed management of existing equipment while installing replacement hardware location by location. Staff Assigned: Above listed project managemnt team Start -End Dates: June 2017 -August 2017 Outcome Summary: 360DTii wastasked with mapping each location, doing site surveys and recommending a solution that reduced cost and fleet size while keepian the fleet narrowed down to only 4 models. 4 360 DTii 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Company Name: NorthBay Health Telephone Number: 707-646-3151 Contact Name: Marc Higgins Title: AVP VP Supply Chain 4500 Business Center Dr. Fairfield, CA. Address: 94535 Email: Marc. Higgins(a) North Bay.org Total Device Qty: 575 Project Manager: Riao Elizondo Project Description: 360DTii was tasked with seamlessly installing both new hardware and print management/fax software as we replaced the existing fleet. We did this over multiple locations with as little down time as possible due to the nature of the business. Staff Assigned: Above listed project managemnt team Start -End Dates: July 2022 — September 2022 Outcome Summary: 360DTii was in the middle of an assesment when the customers current vendor completely stopped servicing them. 360DTii acted fast to take over management of the existing fleet while finishing the assessment and moving to install new hardware. A new fax system and software was installed during this time as well, and no departments could be down longer than 30 minutes through the installation process. 60 DTii 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Section 3. Complete Pricing List The complete pricing is listed on the following pages. 360DTii will pre -configure all devices prior to installation, as well as perform a site survey of each of the 4 locations where a new device will be deployed. We will look at space and power requirements to assure that each location meets manufacturers installation requirements. 360DTii will coordinate with the City of La Quinta to schedule installation, training, and any other required items. Print drivers will be provided prior to installation so that each end user is ready to start using the devices upon installation. All devices will arrive ready to use upon plugin and networking. 35 PPM: Color Copier/MFD Standard Configuration: Make/Model: Purchase Price: Device Speed: Scanner Speed: Bypass tray Adjustable up to 11 x 17 Adjustable up to 11 x 17 Adiustable up to 11 x 17 Optional Accessories: Replacement for: Canon ImageRunner C5535i Kyocera L Kyocera TASKalfa 3554ci DTrr $2,903.44 35 PPM 50 IPM Tray Description Capacity Price Standard / 150 Sheet NA Standard/ 500 Sheet NA Dual 500 Sheet Trays - Ledger $451.49 Dual 500 Sheet Trays - Lecher $451.49 Optional Equipment Descri tion Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Scanner upgrade to Single Pass Duplex Scanninc DP -7160 $695.33 Color Scanning: Standard NA Scans in a Searchable PDF file format: Standard NA Faxing (analog): FAX SYSTEM 12 $405.90 Additional Paper Tray (8.5 x 11): PF -7120 $525.83 Internal Finisher: DF -7100 $524.26 External Finisher: DF -7140 $876.22 2/3 Hole Punch: PH -7A $235.91 Booklet & Tri Folding Unit BF -730 $235.91 35 PPM: Color Copier/MFD Standard Configuration: Make/Model: Purchase Price: Device Speed: Scanner Speed: Bypass tray Adjustable up to 11 x 17 Adjustable up to 11 x 17 Adiustable up to 11 x 17 Optional Accessories: Sharp Sharp BP -50C36 $3,376.80 36 PPM 80 IPM ODTH Tray Description /Capacity Price Standard / 150 Sheet NA Standard/ 550 Sheet I NA Paper Tray/ 550 Sheets $313.60 Paper Tray / 550 Sheets $275.00 Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: MX-PK13L $179.20 Scanner upgrade to Single Pass Duplex Scanninc BP -70C36 (Advanced) $890.40 Color Scanning: Standard NA Scans in a Searchable PDF file format: MX-EB20L $140.00 Faxing (analog): BP-FX11 $341.60 Additional Paper Tray High Cap (8.5 x 11): MX-LC12 $744.80 Internal Finisher: BP-FN11 $616.00 External Finisher: BP-FN13 $1,159.20 2/3 Hole Punch: MX-PN15B $296.80 Replacement for: Canon ImageRunner C7565i 75 PPM: Color Copier/MFD Kyocera Standard Confiauration: Make/Model: TASKalfa 7353ci Purchase Price: $7,752.71 Device Speed: 65 PPM Color /73 PPM B/W Scanner Speed: 120 IPM Bypass tray Bypass / 150 Sheet Standard Adjustable up to 11 x 17 Standard/ 550 Sheet Standard Adjustable up to 11 x 17 Paper Tray/ 550 Sheets Standard Dual 1,500 sheet paper drawer Tandem trav/ 3,000 sheets Standard uDvonai Accessories: Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Scanner upgrade to Single Pass Duplex Scanninc Standard NA Color Scanning: Standard NA Scans in a Searchable PDF file format: Standard NA Faxing (analog): FAX SYSTEM 12 $405.90 Additional Paper Tray (8.5 x 11): PF -7120 $525.83 Internal Finisher: NA NA External Finisher: DF -7140 $876.22 2/3 Hole Punch: PH -7A $235.91 Booklet & Tri Folding Unit BF -730 $235.91 75 PPM: Color Copier/MFD Standard Confiauration: Make/Model: Purchase Price: Device Speed: Scanner Speed: Sharp �(^ti Sharp MX -7081 360 $8,075.20 DTI! 70 PPM Color /75 PPM B/W Standard 120 IPM Color Scanning: Paper Sources Cassettes/ Trays: Tray Description /Capacity Price Bypass tray Bypass/ 100 Sheets Standard Adjustable up to 11 x 17 Standard/ 500 Sheet Standard Adjustable up to 11 x 17 Standard/ 500 Sheet Standard Adjustable up to 11 x 17 Standard/ 800 Sheet Standard Adiustable up to 11 x 17 Standard/ 1200 Sheet Standard uptionai ,Accessories: Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Scanner upgrade to Single Pass Duplex Scanninc Standard NA Color Scanning: Standard NA Scans in a Searchable PDF file format: Standard NA Faxing (analog): MX-FX15 $323.68 Additional Paper Tray (8.5 x 11): MX-LC12 $744.80 Internal Finisher: NA NA External Finisher: MX-FN34 $1,765.12 2/3 Hole Punch: MX-PN16B $296.80 Multi -folding Unit MX-FD10 $7,040.32 23 PPM: Mono MFP Standard Configuration: Make/Model: Purchase Price: Device Speed: Scanner Speed: Replacement for: Canon ImageRunner 1023 Kyocera Kyocera ECOSys M4125idn $1,177.95 25 PPM 50 IPM 1 D Bypass tray Bypass/ 100 Sheets Standard Adjustable up to 11 x 17 Standard/ 500 Sheet Standard Adjustable up to 11 x 17 PF -470 Adjustable up to 11 x 17 PF -470 Copier Stand Cabinet Stand Lai 03I [e] ito I GCSIK-PI-io] 9 V-44 Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Color Scanning: Standard NA Faxing (analog): Fax System 13 $225.38 Finisher: DF -470 $343.38 23 PPM: B/W MFP Sharp k UP Standard Configuration: 360) o Make/Model: Sharp MX-B427W �T Purchase Price: $604.80 Device Speed: 42 PPM Scanner Speed: 21 IPM Color 48 B/W Paper Sources Cassettes Tra s: Tray Description Ca acit Price Bypass tray Bypass/ 100 Sheets Standard Adjustable up to 11 x 14 Standard/ 250 Sheet Standard Adjustable up to 11 x 14 MX-CS26 $175.00 Adiustable up to 11 x 14 MX-CS26 $175.00 Optional Accessories: Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Color Scanning: Standard NA Faxing (analog): NA NA Finisher: NA NA Replacement for: Canon ImageRunner-ADV C3530 & C5535 30 & 35 PPM: Color Copier/MFD Standard Configuration: Make/Model: Purchase Price: Device Speed: Scanner Speed: Bypass tray Adjustable up to 11 x 17 Adjustable up to 11 x 17 Adiustable UD to 11 x 17 umional HCcessories: Kyocera Kyocera TASKalfa 3554ci $2,903.44 ❑TN 35 PPM 50 IPM Tray Description /Capacity Price Standard / 150 Sheet NA Standard/ 500 Sheet NA Dual 500 Sheet Trays - Ledger $451.49 Dual 500 Sheet Trays - Ledger $451.49 Optional Equipment Descri tion Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Scanner upgrade to Single Pass Duplex Scanninc DP -7160 $695.33 Color Scanning: Standard NA Scans in a Searchable PDF file format: Standard NA Faxing (analog): FAX SYSTEM 12 $405.90 Additional Paper Tray (8.5 x 11): PF -7120 $525.83 Internal Finisher: DF -7100 $524.26 External Finisher: DF -7140 $876.22 2/3 Hole Punch: PH -7A $235.91 Booklet & Tri Folding Unit BF -730 $235.91 30 & 35 PPM: Color Copier/MFD Standard Confiauration: Make/Model: Purchase Price: Device Speed: Scanner Speed Sharp Sharp BP -50C36 $3,376.80 ❑TH 36 PPM 80 IPM Bypass tray Standard / 150 Sheet NA Adjustable up to 11 x 17 Standard/ 550 Sheet NA Adjustable up to 11 x 17 Paper Tray / 550 Sheets $313.60 Adiustable up to 11 x 17 Paper Trav / 550 Sheets $275.00 Lai 03I [e] Ito I GCSIK-PI-io] 9 V-14 Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: MX-PK13L $179.20 Scanner upgrade to Single Pass Duplex Scanninc BP -70C36 (Advanced) $890.40 Color Scanning: Standard NA Scans in a Searchable PDF file format: MX-EB20L $140.00 Faxing (analog): BP-FX11 $341.60 Additional Paper Tray High Cap (8.5 x 11): MX-LC12 $744.80 Internal Finisher: BP-FN11 $616.00 External Finisher: BP-FN13 $1,159.20 2/3 Hole Punch: MX-PN15B $296.80 Replacement for: Canon ImageRunner-ADV C7260 75 PPM: Color Copier/MFD Kyocera C Standard Configuration: Make/Model: TASKalfa 7353ci Purchase Price: $7,752.71 Dill Device Speed: 65 PPM Color /73 PPM B/W Scanner Speed: 120 IPM Bypass tray Bypass / 150 Sheet Standard Adjustable up to 11 x 17 Standard/ 550 Sheet Standard Adjustable up to 11 x 17 Paper Tray/ 550 Sheets Standard Dual 1,500 sheet paper drawer Tandem trav/ 3,000 sheets Standard uDvonai Accessories: Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Scanner upgrade to Single Pass Duplex Scanninc Standard NA Color Scanning: Standard NA Scans in a Searchable PDF file format: Standard NA Faxing (analog): DF -7100 $405.90 Additional Paper Tray (8.5 x 11): PF -7120 $525.83 Internal Finisher: NA NA External Finisher: DF -7140 $876.22 2/3 Hole Punch: PH -7A $235.91 Booklet & Tri Folding Unit BF -730 $235.91 75 PPM: Color Copier/MFD Standard Confiauration: Make/Model: Purchase Price: Device Speed: Scanner Speed Sharp C Sharp MX -7081 $8,075.20 DTN 70 PPM Color /75 PPM B/W 120 IPM Bypass tray Bypass/ 100 Sheets Standard Adjustable up to 11 x 17 Standard/ 500 Sheet Standard Adjustable up to 11 x 17 Standard/ 500 Sheet Standard Adjustable up to 11 x 17 Standard/ 800 Sheet Standard Adjustable up to 11 x 17 Standard/ 1200 Sheet Standard umionai Accessories: Optional Equipment Description Manufacturer Part # Additional Purchase Price PostScript level 3 Print Driver: Standard NA Scanner upgrade to Single Pass Duplex Scanninc Standard NA Color Scanning: Standard NA Scans in a Searchable PDF file format: Standard NA Faxing (analog): MX-FX15 $323.68 Additional Paper Tray (8.5 x 11): MX-LC12 $744.80 Internal Finisher: NA NA External Finisher: MX-FN34 $1,765.12 2/3 Hole Punch: MX-PN16B $296.80 Multi -folding Unit MX-FD10 $7,040.32 22 PPM: Color Printer Standard Configuration: Make/Model: Purchase Price: Device Speed: Bypass tray Adjustable up to 11 x 14 Adjustable up to 11 x 14 Cabinet Stand 22 PPM: Color Printer Standard Configuration: Make/Model: Purchase Price: Device Speed: Bypass tray Adjustable up to 11 x 14 Adiustable up to 11 x 14 Replacement for: Desktop Printer Group Replacement for: HP Color LaserJet 3800n Kyocera ECOSys P6235cdn $596.40 37 PPM Bypass Tray /100 sheets Standard PF -5100 Stand Sharp MX-C407P $638.40 40 PPM Paper Tray Description Bypass Tray /100 sheets Standard MX-CS18 Replacement for: HP LaserJet M402n/ M506/ P1505n/ M501dn 24 PPM: B/W Printer Standard Confiauration: NA NA $200.00 $300.00 NA NA 179.20 Make/Model: Kyocera ECOSys P2040dw Purchase Price: $221.49 Device Speed: 42 PPM Paper Sources Cassettes Tra s: Paper Tray Descri tion Additional Purchase Price Bypass tray Bypass Tray /100 sheets NA Adjustable up to 11 x 14 Standard NA Adiustable up to 11 x 14 PF -1100 $100.00 42 PPM: B/W MFP Des Standard Configuration: Make/Model: Purchase Price: Device Speed: Replacement for: Brother MFC-L5700DW Kyocera ECOSYS MA5500ifx $1,043.91 57 PPM Bypass tray Bypass Tray /100 sheets NA Adjustable up to 11 x 14 Standard NA Adiustable up to 11 x 14 PF -3110 $200.00 42 PPM: B/W MFP Desi to Standard Confiauration: Make/Model: Sharp MX-B427W Purchase Price: $604.80 Device Speed: 42 PPM Paper Sources Cassettes Tra s: Paper Tray Descri tion Additional Purchase Price Bypass tray Bypass Tray /100 sheets NA Adjustable up to 11 x 14 Standard NA Adjustable up to 11 x 14 MX-CS26 $145.60 Replacement for: HP Designiet T920 PostScript HP Wide Format 36" Standard Configuration: Make/Model: HP T1600 Purchase Price: $4,495.55 Print Speed: 170 Al/hr, 19.3 sec/A1 Paper Sources Cassettes Tra s: Paper Tray Descri tion Additional Purchase Price Print Resolution Jp to 2400 x 1200 optimised dp NA Technoloqv HP Thermal Inkiet NA Replacement for: Canon IPF750 HP Wide Format 36" Standard Confiauration: Make/Model: Canon TM 305 Purchase Price: $3,755.95 Scan Speed: 48 -bit Full Color @ 200 dpi: 6" Print Resolution 1200 dpi Technoloav Piament Ink ersecond Additional Purchase Price NA NA 1591 N. Main Street 03190f�T�i Orange, CA. 92867 �J r , Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Proposed Service Rates /Existing Make Printer CPP Rates B/W ColorNew New Kyocera All 0.0045 0.045 New Sharp All 0.008 0.08 Existing HP All discontinued less than 6 years 0.01 0.09 Existing Brother All discontinued less than 6 years 0.01 0.09 Service rates are based on a no minimum or maximum volume of printing. All copiers are pooled in one group for usage, and all printers are pooled in a separate group for usage. 03190DTH Section 4. 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Complementary services include backup toner stock, and removal or empty toner cartridges. Preventative Maintenance checks on all leased equipment schedule quarterly, or to a schedule that the City of La Quinta would like. Quarterly account reviews to examine service calls, usage, and updates. If other requests are presented 360DTii will take these into consideration and come back with confirmation, or compromise to the request. Section 5. Staffing and project coordination was listed above, and we assign a dedicated team to each of our customers so that the customer and ourselves grow more familiar. This team doesn't change unless there is a move within the company, or the city requests. Employee vacations and holidays make necessary temporary changes to the usual team but are only to cover such occasions. Section 6. No subcontracting is done by 360DTii within the State of California where we are headquartered. Section 7. 360DTii has no disclosures to notify the City of La Quinta on. Section 8. 360DTii will provide the minimum or greater insurance coverage and indemnification noted in Exhibits E and F of the City's Agreement for Contract Services Included in RFP Attachment 1. 3DD DTir 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com Section 9. NON -COLLUSION AFFIDAVIT Representative, Angela Elizondo , being first duly sworn, deposes (Name) And says that he or she is Strategic Account Manager the foregoing proposal. Representative affirms each of the following: of the party/proposer making 1) Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. 2) Proposal is genuine and not collusive or a sham. 3) Proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal. 4) Proposer has not directly or indirectly colluded, conspired, connived, or agreed with any other proposer or anyone else to put in a sham bid. 5) Proposer has not directly or indirectly induced or solicited anyone to refrain from submitting a proposal. 6) Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer or proposal. 7) Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix any overhead, profit, or cost element of its own proposal price, or of that of any other proposer. 8) Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to secure any advantage against the public body awarding the contract. 9) Proposer has not, directly or indirectly, submitted his or her proposal or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay, any fee to any corporation, partnership, company association, organization, bid depository or to any member or agent thereof to effectuate a collusive or sham proposal. 10) All statements contained in the proposal are true. Signature�Date: 9/28/2023 360 DTii Section 10. 1591 N. Main Street Orange, CA. 92867 Phone (866) 360-9697 1 Fax (877) 594-6008 www.360dtii.com 360DTii's proposal executer, Angela Elizondo acknowledges the Addenda to the RFP. Name: Angela Elizondo_ Signature: '� C44 B � Date: 9/28/2023 -- 10