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QDoxsF-- C'EI.FBRAT ING 25 YEARS IN BUSINBS Xerox Technology Proposal from QDoxs CALIFORNIA DEADLINE I SEPTEMB ER 29, 2023, BY 5:00 PM (PST) ATTENTION I TECH NOLOG Y@LAQU INTACA. GOV Lindsey Marks - Lindsey@gdoxs.com 1 562.435.2769 Xt 1101 3030 Old Ranch Parkway, Ste. 190, Seal Beach, CA 90740 www.qdoxs.com ■, ❑Q`S JIM 1:Ili1f[KI5 REQUESTED SERVICES The City of La Quinta (City) seeks proposals from qualified firms to provide and administer a PRINTER/COPIER LEASE AND MAINTENANCE SERVICES PROGRAM for the City. I. INTRODUCTION The City of La Quinta is soliciting proposals for providing onth (or 5 -years) municipal lease for multi -function copiers, desktop printers and c hese machines will be located at various municipal offices within La Qui ity will consider vendors who will provide , consistent quality and continuo r et improvements for all areas of the City's fleet of multifunctional copy machi 0rinters throughout the duration of the contract. The ultimate goal is to produce outpWt m7re quickly, more efficiently and at less cost to us. Specific goals for this RFP include cost/value for, reliability, durability, increased speed, and enriched features. H. SCOPE OF SERVICES An initial assessment of all onsite printing equipment will be mandatory and part of responses to be considered. The City is looking for a supplier with thepnstrated expertise, technology, resources, and commitment to perform the compr ope of the pre -determined services as well as the ability to make modifications Vss!ary and grow with our needs. c, PG Each bidder's response toTereby �afl offer one machine model per machine description, and detail a full-service scenUol the vendor provides, installs, maintains, and services the equipment, including all replenishment supplies (excluding paper) and equipment parts. Vendor Lease: The selected vendor lease will be required to include the following as part of this lease: 1. Billing to be done quarterly in arrears with all units in the "fleet" being billed together. 2. Quarterly page -click volume commitment to be applied to all units in the "fleet" in aggregate. i.e., A quarterly volume commitment of 10,000 pages means that the City will not be charged an overage (per click) fee unless and until the total page count across all units (10 for example) exceeds the quarterly commitment (example 10,000 pages). This means that should one unit only have 500 pages and another unit have 1,500 (with the remaining 8 each having 1,000), the city will not be charged an overage (per U k) fee. Only when the total, aggregate page count of all devices exceeds the qu rt� %e commitment will the City incur per -page charges. ,`�oxv 3. Equipment added during the term f � greement will have the same pricing and commitments and be billed �((� e same as the rest of the "Fleet" except that all equipment will be co-termiiusli6 i"th the term of the Agreement. 4. The vendor must be able to provide maintenance service to all areas of the City. The City requires a one -point contact location, which will be responsible for all service requirements. 5. All equipment and technology must be digital and be certified as new. Each model should be the latest generation offered and certified by the respective manufacturer to be supported and/or replaced for the full term of the Agreement. 6. All proposed equipment must be from the same manufacturer. 7. Proposed machines must be Ethernet ready upon delivery with all hardware, software, drivers, etc. fully operational. 8. All machines should handle a variety of paper weights and types, including transparencies, card -stock, and labels. 9. If power filters or surge protectors are recommended or required by the manufacturer, the bidder will supply these at no additional cost to the City. � i'.IIi1f(KI5 10.All machines must meet the minimum bid specifications listed for each respective machine. 11.Selected vendor shall relocate any unit(s) at the City's direction without additional cost to the City. 12.Winning vendor will be required to remove and dis sn�e�sting copier equipment; Vendor will remove hard drives from existing mach�rovide a certificate of destruction to the City Manager's Office. 0,5 Any additional features s4oulQ itemized in the response. Rate Increases: No allowance will be made for any rate increase (equipment, supplies, parts, labor) during the term of the contract. Equipment Removal, Delivery, Set-up and Acceptance: All pricing must be inclusive of machine delivery charges to City locations. Normal instajj4ion is to include initial operating supplies (except paper and staples). A pre-delive GMugh of each site and equipment location will be coordinated with the Cit , re access and power requirements are acceptable. Delivery and installatio of&Miers is to be made within 30 calendar days after receipt of an executed cons a longer period is authorized in writing. An operator's manual is to be delivereQ(wi'L'li each machine. Vendor shall provide four (4) training sessions at a minimum of four (4) hours each as part of the cost of the lease. Training sessions will be scheduled by and at the convenience of the City. GES ` D Copy Machine Supplies: Under anya ring ldi�,� e vendor shall provide each site with a monthly allocation of required ma ' epq rsupplies (not including paper) to be calculated based upon the estimated nav copies produced. Return of Equipment: The end -of -contract return offaany., 1pment shall be provided by the vendor and coordinated with the City and shall be oto the City. Subject equipment shall be removed no later than 30 days after recor at the term of the Agreement. The City prefers a "lease -end purcJ:l�eJo d� for all equipment provided. CP Current Inventory: 25 Devices from 4 Manufacturers and 17 Distinct Models. Manufacturer Model Quantity A4 or A3 Color or BW Speed Brother MFC-L5700W 1 Desktop BW 25ppm Canon Image Runner C5535i 7 Standalone Color 35ppm Canon Image Runner C7565i 1 Standalone Color 65ppm Canon IPF750 1 Wideformat Color 36" size Canon IR 1023 2 Standalone BW 23ppm Canon IR C3530 1 Standalone Color 30ppm Canon IR C5535i 1 Standalone Color 35ppm Canon IR C7260 1 Standalone Color 60ppm HP Color Laserjet 380ON 1 Wideformat Color 42" size HP Color Laserjet MFP M479 1 Desktop Color 22ppm HP Design Jet T920 1 Wideformat Color 36" Size HP Laserjet M402N 1 Desktop Printer BW 40ppm HP Laserjet M506 1 Desktop Printer BW 45ppm HP Laserjet P1505 1 Desktop Printer BW 24ppm HP Laserjet M501dn 1 Desktop Printer BW 36ppm HP Office Jet X576 2 Desktop MFP Color 20ppm Xerox Phaser 6180 1 Desktop MFP Color 20ppm Total Units 25 �.. ONE CJ ❑��� S YOUR LOCAL XEROX SMEs AGENCY September 29, 2023 City of :a Quinta 78495 Calle Tampico La Quinta CA 92253 ATTN: City Managers Office:, On behalf of QDoxs - Xerox, I would like to thank you for the opportunity to respond to your Request for Proposal for your multi function copiers at the City of La Quinta. Xerox Corporation is a 22 billion dollar global enterprise providing business services and document management solutions. Through our broad portfolio of state of the art technology, software and services, we provide essential support that clears the way for our customers to focus on their core business. Our Xerox recommendation is a complete solution to ensure the best recommendation to meet your objectives and end user requirements. Partnering with QDoxs/Xerox, City of La Quinta can expect a mature, consistent service model that delivers metrics necessary to both measure and improve how to best manage your print environment. As with any project of this magnitude; diligent planning and successful implementation are critical to success. Given our depth of experience, we are certain that no other vendor can provide you with the comprehensive total solution you are seeking. Xerox is pleased to offer this proposal to you and is committed to delivering excellence in all aspects of our continued relationship. We look forward to the opportunity to provide the City of La Quinta with the industry's best technology and services for many years to come. Should you have any questions or concerns regarding our proposal, please contact me directly at 562-833-7029 or Lindsey@gdoxs.com tIicerely, y arks President QDoxs Xerox Office (562) 435-2769 Ext 1101 Cell: (562) 833-7029 xerox Lindsey Marks Ron Scruggs Vice President of Office Supplies Sales Sales �77�q Award winning industry experts help you pick the right technology for your needs. Xerox certified Account Managers, Product Specialists and Program Managers are now your resources to find and tailor the best possible solution for your team. Email: (First name) @Qdoxs.com Dave Schmitz Rick Archer Sue Yate Sr. Network Systems Workflow Solutions MPS Specialist and Onboarding Analyst - REMOTE Manager - REMOTE Manager ONSITE Shane Cherry Network Analyst ONSITE Xerox certified network analysts customize the hardware and software solutions in tandem with your IT Years of experience in hundreds of offices in Southern California. Maintaining your customer satisfaction is our #1 priority. It takes a team to ensure the communication and account management stays to the standards we set with our customers. This is why we have a team of experts to make sure all basis are covered through our business relationship. Lindsey Marks Jim Jones Vice President of Customer Relations Sales Manager Customer References QDoxs I Xerox Agent I Copiers & Printers in Los Angeles & Orange Counties :, falGwy 41W. Saai Bdatir. GA 4.9 * * * * * 64 reviews A QDoxs I Xerox Agent I Copiers & Printers in Los Angeies & Orange Counties 4.9 inela6vAlt cur eWd Y*viCnae ad rek wNa earl ageRebl e,tr IM ornr�e b belle .i -we*r n. �ec.®.w�•..wn nae o.a+.n.moam pNw. was rnn rre rw om awry w em,�. iw a.+xi wxr,d�w,ra a. r,.�er+nwnewegwn wir e�nn�r �,�..,d a�?�ag�xo ne arrarr �vxe sia�ee. rib Ya W%ra0 tl'd' WW s XB'OC He n�a, atle b praAOe ea V e ep.p.at b mNe f� Minerc a,¢aaN LRl 8e _ Tm� Iva/e tluaa wbysi "—dd*bmae %am. WXkCme 7M i .p.e ha eaesw=.axieesdlnwed umr vrer ne eex 3+xe<e enee x. �.e ax+een rm,xe�eo qre rrer srroke s.werrcwe�w Baa oaa wm.,�vs •.ma eou w.,,wr omna. s,><wn Ora 'This company is professional and on top of their business! My company has been working with QDoxs since 2013 and every second has been perfect! We plan to be with them for many more years to come." -- Sandra in Orange County 'Their services are so efficient you almost don't need them but when you do, their customer support and response time is excellent" Juan in Los Angeles County Read more at www.gdoxs.com/reviews QDoxs I Xerox Agent I Copiers & Printers in Los Angeles & Orange Counties Website Directions Save 49 ***** 62 Google reviews Office equipment supplier in Seal Beach, California Address: 3Q3O Old Ranch Pkwy #190, Seal Beach_ CA 00740 Hours: Open Closes 5 30P Phone: (562) 435-2769 In addition to the Government agencies listed below who are customers of ours for well over 3 years. Please feel free to look at our online reviews from customers we work with. There are over 100 reviews we have on Google Review which are available to the public. Suggest an edit Questions & answers Ask a question rtt't� Be the first to ask a question U SING 1933 A�p� MAy� o C� d INCORPORATED SEPTEMBER -2-1924 {Y 0 -" "`RE UV"N'1Nl� Xerox Products are the most diverse and award-winning products on the market today. Proven Year over Year. Xerox PrimeLink 09070 with Xerox EX Print Server Powered by Fiery Outstanding Light CMYK+ Production device xerox TM BUYERS LA13 fLI 1 l5#IA PRI�YIT MARVFR'C-TlIRfNGi Xerox Corporation BLI 2021.2022 PaceSetter in Smart Print Manufacturing - a— APRIL 2021 *Relx�ewcrr,r loPexPexrc�otrx. oacu«IewrrwcwRe.Aonuc mrue Xerox Corporation BLI Pacesetter Award 202 2-202 3 in Comprehensive MPS Programs xerox TM i2 BLI ` PRD AWARD The Xerox PrimeLink C9070 wish the Xerox EX Print Server Powered by Fiery has claimed the KI 2021 PRO Award For outstanding Light CMYKI Production Device thanks to its Adaptive CMYK Pius Technology for toner User-friendly interface with customization optlons. Large co€our gamut and impressive spot -colour matching Wide range of inane finishing options cpsµ nR.,ne„�q, BUYERS LAB Line Year BLI BUYERS LAB Xerox Corporation 20 21 Dooument Imaging Software Line of the Year %� NWi 46ER Z1i20 �nc wo�vmcnwm.Laxu«vn newreewvucr�uw BLI PRO AWARD aRoouc roY �SLI� I O AWARD f Xerox Versant 280 Press with EFi Fiery EX 280 Print Server Outstanding Mid -Volume CMYK+ Production Device MAY 2022 TRE t. DV4Q INDEMNIDEW GtA 4 MEW IMA IW PROCkK'T TEST �'- Xerox eorporatloo has claimed the mored EluydLeh (9LI} PeCC.eiter Awmd 2022.2023 in Comprehensive MPS Programs for North America and western Europe from Key"% truelpgence tdardrs w its... rum complement of actvar<W cflenngs, ;par ning teadldonal MPS to cl WA prht n Yn gernenc and corms aro dccumr.. W xkflpvr.,aluuw6 0_6-6ry[ dMIcomenc path llexl6le deplyyrli ntodls Arid supports.em trust IT naia lr rnch situ of rertate workers in the MPs ecosystem, ixmporatirg the ability i. back at -h me pnntse:2n lram-,-,Xerw devices 4'PPort Mpfdpe egyip-nent dealers !M ' ' acres, to the fta!suee ...•. �.:.� Productive and Convenient Better Financing Best Mobile Printing Solutions Manufacture Direct Financing Print by Xerox App V/ Total Satisfaction Guarantee J Print from iOS V/ No Property Tax Charges Print from Android No Hidden Fees J Easy & Secure Guest Printing On -Site Customer Training Scan to Phone & Tablet ,/ Better Service Plan Cloud Apps on the MFP ,/ Automatic Toner Ordering Google Drive (Scan to and Print from) `/ Automatic Meter Reads Dropbox (Scan to and Print from) V/ Automatic Service Calls Box.net (Scan to and Print from) ✓ Factory Trained Technicians �/ OneDrive (Scan to and Print from) V/ 24/7 Monitoring Language Translation Service �/ Remote Solve Technicians SmartKit Replaceable Units IT Power Tools Real Time Remote Control Panel Better Account Management Real Time Print Drivers QDoxs Platinum Xerox Sales Agency Multi Unit Cloning V/ Online Printer Management Custom, Professional Implementation Total Data Protection Xerox Certified Network Analysts Password Protected PDFs On -Site Customer Training McAfee Whitelisting Protection V/ 256 Bit Hard Drive Encryption ,/ Complete Cost Control Hard Drive Image Overwrite V/ Application Defaults Secure Print w/ Time Deletion V/ Settings by Time of Day Automatic Firmware Upgrades V/ User Permissions �/ ■ Da` YOUR LOCAL XEROX $ALES AGENCY - IIL7RN[A - Xerox Recommendation for Replacement Models Recommendation Model Quantity A4 or A3 Color or BW Speed 60 Month Payment Service Mos Base BW CPC Color CPC Xerox C415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Xerox C8130 7 Standalone Color 30ppm $1,176.00 $70.00 0.0077 0.0667 Xerox C8130 1 Standalone Color 30ppm $168.00 $10.00 0.0077 0.0667 Keep Exixsting NA 1 Wideformat Color 36" size NA NA NA NA Xerox 08130 2 Standalone Color 30ppm $336.00 $20.00 0.0077 0.0667 Xerox 08130 1 Standalone Color 30ppm $168.00 $10.00 0.0077 0.0667 Xerox 08130 1 Standalone Color 30ppm $168.00 $10.00 0.0077 0.0667 Xerox 08130 1 Standalone Color 30ppm $168.00 $10.00 0.0077 0.0667 Xerox NA 1 Wideformat Color 42" size NA NA NA NA Xerox 0415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Xerox NA 1 Wideformat Color 36" Size NA NA NA NA Xerox 0415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Xerox 0415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Xerox 0415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Xerox 0415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Xerox 0415 2 Desktop Color 51ppm $90.00 $20.00 0.0219 0.1388 Xerox C415 1 Desktop Color 51ppm $45.00 $10.00 0.0219 0.1388 Total New Units 22 $2,589.00 $220.00 Below is current equipment and spec 's per your RFP Manufacturer Model Quantity A4 or A3 Color or BW Speed Brother MFC -1-5700W 1 Desktop BW 25ppm Canon Image Runner C5535i 7 Standalone Color 35ppm Canon Image Runner C7565i 1 Standalone Color 65ppm Canon IPF750 1 Wideformat Color 36" size Canon IR 1023 2 Standalone BW 23ppm Canon IR C3530 1 Standalone Color 30ppm Canon IR C5535i 1 Standalone Color 35ppm Canon IR C7260 1 Standalone Color 60ppm HP Color Laserjet 380ON 1 Wideformat Color 42" size HP Color Laserjet MFP M479 1 Desktop Color 22ppm HP Design Jet T920 1 Wideformat Color 36" Size HP Laserjet M402N 1 Desktop Printer BW 40ppm HP Laserjet M506 1 Desktop Printer BW 45ppm HP Laserjet P1505 1 Desktop Printer BW 24ppm HP Laserjet M501dn 1 Desktop Printer BW 36ppm HP Office Jet X576 2 Desktop MFP Color 20ppm Xerox Phaser 6180 1 Desktop MFP Color 20ppm Total Units 25 Xerox AltaLink C81 00 Family 0 (https://www.office.xerox.com /latest/XOGFS-14.PDF) (https://www.office.xerox.com/latest /XOGFS-14.PDF) Total width: 24 in (620 mm) Total height: 44 in (1,130 mm) Total depth: 28 in (723 mm) Dimensions shown are approximate. Please refer to the Specifications Sheet for exact dimensions. Xerox Altal-ink C8130 (Four Tray) The Xerox Altal-ink C8130 is designed with a powerful mix of features, accessories and finishing that help you get more work done in any location, at medium to high volumes and at a speed of 30 ppm color and black and white. • Prints up to 1200 x 2400 dpi. • Single Pass Duplex Automatic Document Feeder: 130 sheets, speeds of up to 141 ipm (duplex); Sizes: 5.5 x 8.5 in. to 11 x 17 in. / A5 to A3. • Bypass Tray: 100 sheets; Custom sizes: 3.5 x 3.9 to 12.6 x 52 in./89 x 98 mm to 320 x 1,320 mm (SEF) • Tray 1: 520 sheets; Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in./140 x 182 mm to 297 x 432 mm (SEF) • Tray 2: 520 sheets; Custom sizes: 5.5 x 7.5 in. to 12 x 18 in. /140 x 182 mm to SRA3 (SEF) • Four Tray module (Adds Trays 3 and 4): 1,040 sheets; 520 sheets each; Custom sizes: 5.5 x 7.2 to 12 x 18 in./140 x 182 mm to SRA3 (SEF) • Total Paper Capacity 2,180 sheets. • Adobe® PostScript® 3TM, Adobe PDF version 1.7, PCL® 6 • 250 sheet Dual Offset Catch Tray and 100 sheet Face -up Tray. • Equipped with the Smart Proximity Sensor which wakes up the device when a user approaches, saving precious time and saving energy when idle. 1 -Touch App The 1 -Touch App feature allows users to automate complex, multi -step workflows, save time and reduce errors. Once created, the app will appear on the home screen and behave similarly to native device apps and functions. 1 -Touch Apps can be shown for all users, or just the individual creator as Personalized 1 -Touch App. Adaptive Learning Ease automation with Adaptive Learning. AltaLink learns usage patterns, builds and suggests 1 -Touch App shortcuts to automate frequently used, complex, multi -step tasks. No programming required — just let AltaLink's machine learning take the guess work out of automation. Fleet Orchestrator With Fleet Orchestrator, system administrators can easily deploy software upgrades, apply configuration clones, and share files through secure peer-to-peer connections between a fleet of AltaLink® Printers. The Auto -assembly feature enables a new AltaLink® to automatically detect a fleet, join the network, download clone files (if available), and configure itself to the shared settings. Global Print Driver The Global Print Driver is a single universally compatible driver that works with most printers. It provides one driver to qualify, manage and deploy for the device fleet. Forward compatibility eliminates the need to install a new driver package to support future Xerox products. This gives IT and support staff tremendous productivity and time savings when adding new devices to the network Microsoft Universal Print Office 365 customers who have adopted Microsoft® Universal Print can register their AltaLink® MFPs with Universal Print and eliminate the need for the Microsoft® Universal Print connector. This allows users to submit print jobs wherever there is Internet access and reduce costs as IT no longer needs to acquire and maintain Windows print servers and install print drivers. Print Around Print Around allows jobs to be held in the queue, if required resources (such as media type, colour or size) are unavailable and permits other jobs in the queue behind the print job to continue. Users can select any available media from any tray at the UI to print their job. If a different media size is selected from that originally selected, the image will be scaled to fit with no image loss. Pull Print Driver Makes it easy for IT managers to qualify, deploy and manage all print devices using a single driver in a Pull Print environment. Uses a single queue and single driver. The Xerox® Pull Print Driver extends convenience across a broad range of printing assets. IT administrators no longer need to manage and configure multiple drivers. Used in conjunction with Equitrac Office®, Ysoft® SafeQ®, Pharos® and others. Scan To App Users can scan a single job and choose multiple destinations such as email, USB, network, SMB share (Windows network locations), and cloud repositories (OneDrive, Google Drive, Dropbox). This feature can also be used for scanning -based solutions, which expands their usability. This capability is available from the Scan To App on the home screen. Searchable PDF Hardcopies can be scanned in at the device and saved as searchable PDF files. This means that when you store a document locally, it's text -searchable, rather than being just a scanned image. This is exceptionally helpful, when you're looking for documents later on. For example, if you've scanned in recent receipts for business travel, and you need to find a specific piece of information, you can search for it, without opening every receipt to view. Touchless Operation Users can perform operations with zero contact using the automatic touchless workflow accelerators. Once configured, users simply insert their job in the document feeder and the printer activates the copy/scan/email/fax operation or a 1 -Touch app workflow without the need to touch the user interface. Users can have their own personalized touchless workflows for individual needs. Touchscreen User Interface A color touchscreen, available in multiple sizes (VersaLink and AltaLink devices). The user interface that sets a higher standard for customisation, ease of use and versatility. The interace provides a "mobile"experience—with support for gestural input and task -focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. Unified Address Book The Unified Address Book integrates the scan, email and fax address books together, simplifying contact management at the device. The Favorites button adds the ability to quickly select frequently used contacts.Workflows aren't interrupted: Contacts can be added on the fly by users, without needing to go back to a client -based applications to add in information. User Interface Customization Customize the user interface at the device to show/hide apps, re -order them to place those most frequently used at the top of the screen, and even show/hide features or re- order them within apps (e.g. Copy) to maximize productivity for commonly used features @PrintbyXerox The @PrintByXerox app enables easy, secure printing follow -you -printing capability that comes with any ConnectKey technology -enabled printer. Submit an email to Print@PrintByXerox.com with any attachments that you wish to print. New users will receive an email confirmation containing a password. Use your password at any Xerox device running the @PrintByXerox app to release your job(s). Apple AirPrint AirPrint capability means users can walk up to any ConnectKey-enabled MFP and print any document, without the need for drivers or document re -purposing tools. Discovery on the network, wired or wireless, is done with Apple Bonjour protocol so any device is easy to find, and once selected, you just press print. AirPrint users can be tracked via accounting. - Includes advanced security with TLS version 1.2. Cloud IdP support Direct connections to the most popular cloud Identity Providers (IdPs) Okta, Ping Identity, and Microsoft® Azure allows customers to use existing authentication log -ins that they use for their desktop, laptop, and mobile devices with their AltaLink® MFPs too. This allows IT to transition on-site servers, such as Windows AD, into the cloud, saving space and infrastructure costs. Mopria (r)Print Service Plug-in for Android ConnectKey enabled MFP's are Mopria certified. Mopria certification ensures you can print wirelessly from your Mopria supported (Android) smart phone, tablet and other mobile devices instantly and easily. NFC Near Field Communication (NFC) provides the user the ability to map a mobile device to the new Xerox Altalink 80XX Multi -Function Printer by holding your mobile device over the NFC icon on the user interface panel. Xerox® Connect for DocuShare® Go Directly connect securely to DocuShare® Go accounts. Easily navigate to find documents to print or folders to scan in to. Preview files before submitting for print or scan, helping to avoid wasted prints or incorrect scans being sent. Supports Single Sign On convenience authentication when paired with Xerox® Workplace Solutions. Xerox® Print Service Plug-in for Android"' The Xerox Print Service Plug-in provides a free solution for demanding Android users who want to get automatic printer device discovery, robust print options and finishing—even PIN code secure print release --All inside a native Android OS "inApp" printing experience. Configuration Watchdog Compliance with company security policies is made simple. Administrators can configure and monitor up to 75 security features and automatically reset them if they are changed by a user. Email alerts are generated in case remediation is unsuccessful and all events are captured in the audit log. Encrypted Secure Print Secure Print jobs are held at the MFP until the document owner releases them by entering their unique PIN through the device's front panel user interface. You have the option to enable document encryption (256 -Bit) when submitting Secure Print jobs. This ensures that a document's intended recipient is physically present when printing sensitive information, and can immediately remove the output from the printer or MFP before exposing it to other device users. Secure Print jobs can be set to be automatically deleted from the print queue if they have not been released after a designated amount of time Encrypted Workflows Xerox Print Drivers support document 256 -Bit encryption when submitting Secure Print jobs to ConnectKey Technology- enabled MFP's. Users also have the option to encrypt PDF files (256 -Bit) with a password when using the Scan to Email service.The PDF can be create as an encrypted PDF file and protected with a password. Imaging Security Protect your sensitive documents from unintentional disclosure by placing a detectable mark on printed and copied documents. The proprietary infrared technology from AltaLink® conceals the mark and detection is supported by a broad set of actions including inhibiting the job, sending email alerts, audit trails, and tracking reports. Security Information and Event Management (SIEM) Support Gain insights into security alerts through integration with industry's leading Security Information and Event Management (SIEM) tools such as McAfee ESM, LogRhythm and Splunk. Trusted Boot Trusted Boot ensures the trustworthiness of the AltaLink's embedded computing system by protecting the boot up process from malicious actions Trusted Platform Module (TPM) Trusted Platform Module (TPM) chip stores encryption keys and prevents cybercriminals from tampering with the printer Application Defaults Application defaults allows application specific printing controls, this reduces the need to repeatedly set print options by users and saves time by reducing print errors. As an example, for Excel you could set the application defaults to always print 2 -sided, but allow colour to be used. For Outlook application defaults you could enforce that all output is black and white, and 2 -sided. Configuration Cloning (Centerware) CentreWare Web setup and basic installation wizards make it easy to manage configurations centrally. You can automatically configure firmware upgrades to be run on specific groups of devices, during low network traffic hours and receive confirmations once upgrades are configured. Earth Smart Print Settings Environmentally friendly default settings are applied , such as duplex printing and disabling banner pages and printing user ID's in the margins of jobs instead, saving resources and controlling cost. Embedded Web Server Gives you a browser window on virtually all of your AltaLink devices across the enterprise. From here you can manage installations, configuration settings, run reporting and diagnostics — even perform break/fix actions. Best of all, it is a free and runs from any internet browser using HTML5. Print User ID on Margins Print ID in Margins allows for First Page Only to print the job identification on the first page of the document in the top -left margin. This can save on printing banner pages. Remote Control Panel ConnectKey's Remote Control Panel allows authorized users to view and control the device interface screen from their desktop. This enables IT to remedy issues and faults without needing to be at the device. This improves productivity around maintenance and training. Users can remotely view and operate the MFP's interface as if they were standing next to it. So now they no longer need to physically move to the device in order to access its features, saving both time and energy. Seamless Integration with Managed Services Tool Built on Xerox® ConnectKey® Technology AltaLink is designed to enable the highest level of services delivery by seamlessly integrating with tools such as the Cloud -enabled remote services, security monitoring and auto -remediation, data, document and content management services User Permissions User Permissions give IT and support staff the ability to restrict access to device features - both print and walk up services. Print can be restricted by user, group, time of day and application. Features that can be controlled include usage of color, trays, specific job types and 2 sided printing. You can also enforce two sided printing. Walk up services can be limited to control use of copy, pathways, and tools. Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the numbers of copy, print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA data. Administrator can manage the feature via the Web User Interface or device control panel in tools. Administrator has the ability to import or export user accounts, Group Accounts, General Accounts and User limits via a CSV file. Xerox Standard Accounting is a great way to implement cost control at the device level, without the investment in third party software for network level accounting capabilities. Xerox App Gallery Con nectKey-enabled MFP's can be customized by downloading Apps from the Xerox App Gallery, including Print from/Scan to: Google Drive®, Microsoft® OneDrive®, DropBox'm, Microsoft Office 365, Box, Xerox® DocuShare® and MobileLink, Translate and Print and many more. Visit www.xerox.com/appgallery for a growing selection of apps. Xerox® Workflow Central Platform Simplify, automate, and improve your everyday work processes with the convenience of a single platform. Xerox® Workflow Central Platform, a cloud -based solution, takes the guesswork out of converting physical and digital files into usable formats and easily transforms documents instantly from any device, including PCs, tablets, mobile devices, and MFPs. • Translate to/from over 40 different languages • Turn handwriting into legible, editable and shareable text • Change documents into audio files for easy listening whenever, wherever • Automatically redact Personal Identifiable Information using set words or phrases • Convert PDF or image files to popular Microsoft formats for shareability with a wider audience Once you have used the Product Explorer to configure your product, this QR code will allow you, or a sales person, to easily retrieve your configured product details. How to use your QR Code 1. Open the QR Code reader on your phone, or download a QR code scanning app from your device's app store. 2. Hold your smartphone over the QR Code so that you can clearly see the image within your screen 3. Your smartphone reads the code and navigates to the intended destination. Created on 9/29/2023 1:46:00 AM © 2023 Xerox Corporation. All rights reserved. Xerox®, Brenva®, ConnectKey®, iGen®, Iridesse0, Versant® and Xerox Nuvera® are trademarks of Xerox Corporation in the United States and/or other countries. XeroxO VersaLinkO C41 5 Multifunction Printers are built on Xeroxo ConnectKeyO Technology. (https-//www.office.xerox.com /latest/XOGFS-14.PDF) (https://www.office.xerox.com/latest /XOGFS-14.PDF) Total width: 19 in (478 mm) Total height: 19 in (491 mm) Total depth: 19 in (475 mm) Dimensions shown are approximate. Please refer to the Specifications Sheet for exact dimensions. Versalink C415 Multifunction Printer Xerox® VersaLink® C415 Color Multifunction Printer, Print/Copy/Scan/Email, Letter, Up To 42 ppm (40 ppm A4), 2 -Sided Print, USB/Ethernet, 250 -Sheet Tray, 1 -Sheet Manual Feed Slot, 100 -Sheet DADF (Single -Pass Duplex) > 1 -Touch App The 1 -Touch App feature allows users to automate complex, multi -step workflows, save time and reduce errors. Once created, the app will appear on the home screen and behave similarly to native device apps and functions. 1 -Touch Apps can be shown for all users, or just the individual creator as Personalized 1 -Touch App. Adaptive Learning Ease automation with Adaptive Learning. VersaLink learns usage patterns, builds and suggests 1 -Touch App shortcuts to automate frequently used, complex, multi -step tasks. No programming required — just let VersaLink's machine learning take the guess work out of automation. Fleet Orchestrator With Fleet Orchestrator, system administrators can easily deploy software upgrades, apply configuration clones, and share files through secure peer-to-peer connections between a fleet of VersaLink® Printers. The Auto -assembly feature enables a new VersaLink® to automatically detect a fleet, join the network, download clone files (if available), and configure itself to the shared settings. Global Print Driver The Global Print Driver is a single universally compatible driver that works with most printers. It provides one driver to qualify, manage and deploy for the device fleet. Forward compatibility eliminates the need to install a new driver package to support future Xerox products. This gives IT and support staff tremendous productivity and time savings when adding new devices to the network Microsoft Universal Print Office 365 customers who have adopted Microsoft® Universal Print can register their VersaLink® MFPs with Universal Print and eliminate the need for the Microsoft® Universal Print connector. This allows users to submit print jobs wherever there is Internet access and reduce costs as IT no longer needs to acquire and maintain Windows print servers and install print drivers. Print Around Print Around allows jobs to be held in the queue, if required resources (such as media type, colour or size) are unavailable and permits other jobs in the queue behind the print job to continue. Users can select any available media from any tray at the UI to print their job. If a different media size is selected from that originally selected, the image will be scaled to fit with no image loss. Pull Print Driver Makes it easy for IT managers to qualify, deploy and manage all print devices using a single driver in a Pull Print environment. Uses a single queue and single driver. The Xerox® Pull Print Driver extends convenience across a broad range of printing assets. IT administrators no longer need to manage and configure multiple drivers. Used in conjunction with Equitrac Office®, Ysoft® SafeQ®, Pharos® and others. Touchless Operation Users can perform operations with zero contact using the automatic touchless workflow accelerators. Once configured, users simply insert their job in the document feeder and the printer activates the copy/scan/email/fax operation or a 1 -Touch app workflow without the need to touch the user interface. Users can have their own personalized touchless workflows for individual needs. Touchscreen User Interface A color touchscreen, available in multiple sizes (VersaLink and VersaLink devices). The user interface that sets a higher standard for customisation, ease of use and versatility. The interace provides a "mobile"experience—with support for gestural input and task - focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. Unified Address Book The Unified Address Book integrates the scan, email and fax address books together, simplifying contact management at the device. The Favorites button adds the ability to quickly select frequently used contacts.Workflows aren't interrupted: Contacts can be added on the fly by users, without needing to go back to a client -based applications to add in information. User Interface Customization Customize the user interface at the device to show/hide apps, re -order them to place those most frequently used at the top of the screen, and even show/hide features or re- order them within apps (e.g. Copy) to maximize productivity for commonly used features @PrintbyXerox The @PrintByXerox app enables easy, secure printing follow -you -printing capability that comes with any ConnectKey technology -enabled printer. Submit an email to Print@PrintByXerox.com with any attachments that you wish to print. New users will receive an email confirmation containing a password. Use your password at any Xerox device running the @PrintByXerox app to release your job(s). Apple AirPrint AirPrint capability means users can walk up to any ConnectKey-enabled MFP and print any document, without the need for drivers or document re -purposing tools. Discovery on the network, wired or wireless, is done with Apple Bonjour protocol so any device is easy to find, and once selected, you just press print. AirPrint users can be tracked via accounting. - Includes advanced security with TLS version 1.3. Cloud IdP support Direct connections to the most popular cloud Identity Providers (IdPs) Okta, Ping Identity, and Microsoft® Azure allows customers to use existing authentication log -ins that they use for their desktop, laptop, and mobile devices with their VersaLink® MFPs too. This allows IT to transition on-site servers, such as Windows AD, into the cloud, saving space and infrastructure costs. Mopria ®Print Service Plug-in for Android ConnectKey enabled MFP's are Mopria certified. Mopria certification ensures you can print wirelessly from your Mopria supported (Android) smart phone, tablet and other mobile devices instantly and easily. NFC Near Field Communication (NFC) provides the user the ability to map a mobile device to the new Xerox VersaLink C415 Multi -Function Printer by holding your mobile device over the NFC icon on the user interface panel. Configuration Watchdog Compliance with company security policies is made simple. Administrators can configure and monitor up to 75 security features and automatically reset them if they are changed by a user. Email alerts are generated in case remediation is unsuccessful and all events are captured in the audit log. Encrypted Secure Print Secure Print jobs are held at the MFP until the document owner releases them by entering their unique PIN through the device's front panel user interface. You have the option to enable document encryption (256 -Bit) when submitting Secure Print jobs. This ensures that a document's intended recipient is physically present when printing sensitive information, and can immediately remove the output from the printer or MFP before exposing it to other device users. Secure Print jobs can be set to be automatically deleted from the print queue if they have not been released after a designated amount of time Encrypted Workflows Xerox Print Drivers support document 256 -Bit encryption when submitting Secure Print jobs to ConnectKey Technology- enabled MFP's. Users also have the option to encrypt PDF files (256 -Bit) with a password when using the Scan to Email service.The PDF can be create as an encrypted PDF file and protected with a password. Security Dashboard VersaLink's Security Dashboard simplifies the complexity of printer security management by utilising a structured approach based on the NIST recommended grouping of security features (Authentication, Confidentiality, Integrity and Availability). It delivers a summary overview, presents the status of security settings and eases navigation to configuration pages — all from a single pane of view. Security Information and Event Management (SIEM) Support Gain insights into security alerts through integration with industry's leading Security Information and Event Management (SIEM) tools such as McAfee ESM, LogRhythm and Splunk. Trusted Boot Trusted Boot ensures the trustworthiness of the VersaLink's embedded computing system by protecting the boot up process from malicious actions Trusted Platform Module (TPM) Trusted Platform Module (TPM) chip stores encryption keys and prevents cybercriminals from tampering with the printer Application Defaults Application defaults allows application specific printing controls, this reduces the need to repeatedly set print options by users and saves time by reducing print errors. As an example, for Excel you could set the application defaults to always print 2 -sided, but allow colour to be used. For Outlook application defaults you could enforce that all output is black and white, and 2 -sided. Configuration Cloning (Centerware) CentreWare Web setup and basic installation wizards make it easy to manage configurations centrally. You can automatically configure firmware upgrades to be run on specific groups of devices, during low network traffic hours and receive confirmations once upgrades are configured. Earth Smart Print Settings Environmentally friendly default settings are applied , such as duplex printing and disabling banner pages and printing user ID's in the margins of jobs instead, saving resources and controlling cost. Embedded Web Server Gives you a browser window on virtually all of your VersaLink devices across the enterprise. From here you can manage installations, configuration settings, run reporting and diagnostics — even perform break/fix actions. Best of all, it is a free and runs from any internet browser using HTML5. Print User ID on Margins Print ID in Margins allows for First Page Only to print the job identification on the first page of the document in the top -left margin. This can save on printing banner pages. Remote Control Panel ConnectKey's Remote Control Panel allows authorized users to view and control the device interface screen from their desktop. This enables IT to remedy issues and faults without needing to be at the device. This improves productivity around maintenance and training. Users can remotely view and operate the MFP's interface as if they were standing next to it. So now they no longer need to physically move to the device in order to access its features, saving both time and energy. Seamless Integration with Managed Services Tool Built on Xerox® ConnectKey® Technology Versal-ink is designed to enable the highest level of services delivery by seamlessly integrating with tools such as the Cloud -enabled remote services, security monitoring and auto -remediation, data, document and content management services User Permissions User Permissions give IT and support staff the ability to restrict access to device features - both print and walk up services. Print can be restricted by user, group, time of day and application. Features that can be controlled include usage of color, trays, specific job types and 2 sided printing. You can also enforce two sided printing. Walk up services can be limited to control use of copy, pathways, and tools. Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the numbers of copy, print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA data. Administrator can manage the feature via the Web User Interface or device control panel in tools. Administrator has the ability to import or export user accounts, Group Accounts, General Accounts and User limits via a CSV file. Xerox Standard Accounting is a great way to implement cost control at the device level, without the investment in third party software for network level accounting capabilities. Once you have used the Product Explorer to configure your product, this QR code will allow you, or a sales person, to easily retrieve your configured product details. How to use your QR Code 1.Open the QR Code reader on your phone, or download a QR code scanning app from your device's app store. 2. Hold your smartphone over the QR Code so that you can clearly see the image within your screen. 3. Your smartphone reads the code and navigates to the intended destination. Created on 9/29/2023 1:47:11 AM 2 2 © 2023 Xerox Corporation. All rights reserved. Xerox®, Brenva®, ConnectKey®, iGen®, Iridesse0, Versant® and Xerox Nuvera® are trademarks of Xerox Corporation in the United States and/or other countries. ta Q�dacv CAI TR)RN IA - considered. Provide details on the role of any subcontractor that will be used. Assignment is prohibited. 7. Disclosures G GES Disclosure of any alleged significWnl'�Von6oing�agreement failure, any civil or criminal litigation or investigation p n nvolved the proposer or in which the proposer has been judged guilt (i�ithin the last five (5) ars. If there is no information to disclose, prop4erhgst affirmatively state they o' PAgative history. ON . 8. Acknowledgement of Insur n irements (Attachment 2) Proposals must include alt Wsatement that, if selected, the proposer will provide the minimum insuran4 cage and indemnification noted i Exhibits E and F, respectively, of the City's Agreement for Contract Services incluc _ O achment 1. 9. Non -Collusion Affidavit( Attach Proposals must include an on -Collusion Affidavit, included as Attachment 3, executed by an official"Ou�to bind the firm. OGS 10. Acknowledgement of Addenda (Attachm If any addendum/addenda are issuek oser shall initial the Acknowledgement of Addenda, included as AttachOm�s Q ATTACHMENTS 1. Agreement for Contract Services 2. Insurance Requirements Acknowledgement Must be executed by proposer and submitted with the proposal 3. Non -Collusion Affidavit Must be executed by proposer and submitted with the proposal 4. Addenda Acknowledgement Must be executed by proposer and submitted with the proposal Page 9of13 {�l. � 1:IIi1f(f�15 f f ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal I, Lindsey Marks (name) hereby acknowledge and confirm that Q Document Solutions has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits E and F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am President (Title) of Q Document Solutions (Company) Page 11 of 13 Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Worker's Compensation (per statutory requirements) Must include the following endorsements: Worker's Compensation Waiver of Subrogation Worker's Compensation Declaration of Sole Proprietor if applicable Cyber Liability in the amount of $1,000,000 per occurrence Umbrella or Excess Liability may be used to meet policy limits Page 11 of 13 � 1:Ili1f[KI5 ATTACHMENT 3 NON -COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal I Lindsey Marks I am President name) hereby declare as follows: of Q Document Solutions (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and corn ect,, Proposer Signature: Lindsey Marks President Proposer Name: Proposer Title: Q Document Solutions Company Name: 3030 Old Ranch Parkway Address: Seal Beach, CA Page 12 of 13 ta Q�dacvCALTRANIA ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark "NIA "under Addendum No. indicating Not Applicable and sign ADDENDUM NO. I SIGNATURE INDICATING RECEIPT Im" Page 13 of 13