2023 FinanceIfitji of O-uWa RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2019-025, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
o�=iozaan,e im.ss
Claudia Martinez Finance
Department Head Signature Print Name Department
`H. Ihrke la/�/?,62.3
City Attorney Signature Print Name pat
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
REQUIRED TOTAL
DESCRIPTION OF RECORD
TYPE FORMAT
RECORD DATES
E -IMAGE EXIST?
RETENTION
CURRENT + 2 YEARS
302.10 GFOA AWARDS
O
P/S
2008-2015
NO
UNLESS OF HISTORIC
VALUE
403.02 AUDIT REPORTS - EXTERNAL
O
P/S
F' 2010/11 -
NO
UNTIL AUDITED + 7
2014/15
YEARS
401.03 BUDGET ADJUSTMENTS
O
P/S
F' 2014/15 -
NO
UNTIL AUDITED + 7
2015/16
YEARS
407.03 INVESTMENT POLICY
O
P/S
FY 2012/13
YES
UNTIL SUPERSEDED + 5
YEARS
403.02 AUDIT REPORTS - EXTERNAL
O
P/S
F' 2007/08 -
NO
UNTIL AUDITED + 7
2013/14
YEARS
410.01 BUDGET PREPARATION FILES
O
P/S
FY 1996/97,
NO
CURRENT + 2 YEARS
2012/13, 2014/15
412.01 ACCOUNTS PAYABLES
O
P/S
2010-2015
NO
UNTIL AUDITED + 7
YEARS
401.05 FIXED ASSETS
O
P/S
2010-2015
NO
UNTIL AUDITED + 7
YEARS
408.06 DEVELOPMENT IMPACT FEES
O
P/S
FY 2013/14
NO
UNTIL AUDITED + 7
YEARS
408.01 ACCOUNTS RECEIVABLES
O
P/S
FY 2009/10 -
NO
UNTIL AUDITED + 7
2014/15
YEARS
401.05 FIXED ASSETS
O
P/S
FY 2005/06
NO
UNTIL AUDITED + 7
YEARS
412.01 ACCOUNTS PAYABLES
UNTIL AUDITED + 7
O
P/S
FY 2014/15
NO
(LANDMARK WIRES)
YEARS
407.03 INVESTMENT POLICY
O
P/S
FY 1993/94 -
YES
UNTIL SUPERSEDED + 5
2015/16
YEARS
410.01 BUDGET PREPARATION FILES
O
P/S
FY 2012/13 -
NO
CURRENT YEAR + 2
2013/14
YEARS
408.15 SURPLUS/AUCTION SALES
O
P/S
2010-2014
NO
UNTIL AUDITED + 7
YEARS
407.04 INVESTMENT MONTHLY
FY 2013/14 -
UNTIL AUDITED + 7
O
P/S
NO
REPORTS (IAB)
2014/15
YEARS
401.02 BUDGETARY ACCOUNTING -
UNTIL AUDITED + 7
O
P/S
2003-2014
NO
ARTS IN PUBLIC PLACE
YEARS
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2010/11 -
NO
UNTIL AUDITED + 7
2011/12
YEARS
403.02 AUDIT REPORTS - EXTERNAL
O
P/S
FY 2009/10 -
NO
UNTIL AUDITED + 7
2012/13
YEARS
410.01 BUDGET PREPARATION FILES
O
P/S
FY 2012/13 -
NO
CURRENT YEAR + 2
2014/15
YEARS
407.04 INVESTMENT MONTHLY
UNTIL AUDITED + 7
O
P/S
FY 2014/15
NO
REPORTS
YEARS
410.06 BUDGET STATUS REPORTS
O
P/S
FY 2016/17
NO
CURRENT YEAR + 2
YEARS
412.01 ACCOUNTS PAYABLES -FIRE
FY 2013/14 -
UNTIL AUDITED + 7
O
P/S
NO
INVOICES
2015/16
YEARS
FORMERLY - 408.04 DOG LICENSE
UNTIL AUDITED + 7
O
P/S
2015
NO
FEES A -D
YEARS
FORMERLY - 408.04 DOG LICENSE
O
P/S
2016
NO
UNTIL AUDITED + 7
FEES E -J
YEARS
FORMERLY - 408.04 DOG LICENSE
UNTIL AUDITED + 7
O
P/S
2017
NO
FEES K -PE
YEARS
FORMERLY - 408.04 DOG LICENSE
UNTIL AUDITED + 7
O
P/S
2018
NO
FEES PH -Z
YEARS
412.03 W-9
O
P/S
2007-2015
YES
UNTIL VENOR NOT
ACTIVE + 3 YEARS
408.02 DAILY CASH RECEIPTS
UNTIL AUDITED + 7
O
P/S
2014-2015
NO
(SHERIFF)
YEARS
404.01 PAYROLL RECORDS
O
P/S
FY 2011/12 -
NO
UNTIL AUDITED + 7
2014/15
YEARS
401.20 JOURNAL ENTRIES
O
P/S
FY 2014/15
NO
UNTIL AUDITED + 7
YEARS
408.02 DAILY CASH RECEIPTS
O
P/S
FY 2014/15
NO
UNTIL AUDITED + 7
YEARS
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2014/15
NO
UNTIL AUDITED + 7
YEARS
1 certify that the records described above and approved for destruction were ❑ recycled ❑ shredded on 11 I d,_ l as
prescribed by law.
Monika Radeva City Clark
City Clerk or Deputy City CI rk Sign re Print Name Title
Type: Original Documents = O Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT