2020-23 ViaTRON Systems, Inc. Amendment 2 - Citywide Scanning & QCZĞǀŝƐĞĚDĂLJϮϬϭϳ
M E M O R A N D U M
TO: Jon McMillen, City Manager
FROM: 0RQLND5DGHYD&LW\&OHUN
DATE:April , 2020
RE:Amendment to Agreement for Contract Services with 9LDWURQ
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Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as
X
appropriate:
Contract payments will be charged to account number: (expires 6/30/202)
X Amount of Agreement,Amendment , Change Order, etc.:$
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is
attached with
_____ no reportable interests in LQ or ____ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this
Consultant does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
1$Approved by the City Council on 1$
;City Manager’s signature authority provided under Resolution No. 2019-021 for budgeted
expenditures of $50,000 or less. This expenditure is $___________ and authorized by
Director
N/A Initial to certify that 3 written informal bids or proposals were received and considered in
selection
The following required documents are attached to the agreement:
N/A Insurance certificates as required by the agreement (approved by Risk Manager on
_____________ date)
N/A Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number LIC-; EXP:/31/2020
X A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance
AMENDMENT NO. 2 TO AGREEMENT
WITH VIATRON SYSTEMS, INC.
This Amendment No. 2 to Agreement with ViaTRON Systems, Inc.
("Amendment No. 2") is made and entered into as of the 1st day of July, 2020
("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and ViaTRON Systems, Inc. (“Contracting
Party”).
RECITALS
WHEREAS, on August 1, 2017, the City Council approved an Agreement
for Contract Services (Agreement) with ViaTRON Systems, Inc. to provide
scanning services for the City; and
WHEREAS, on or about August 14, 2017, the City and Contracting Party
entered into a three-year Agreement to provide scanning services for the City;
and
WHEREAS, on or about March 7, 2018, the City and Contracting Party
executed Amendment No. 1 clarifying Section 2.1 Contract Sum for the Initial
Term of the Agreement; and
WHEREAS, Section 3.4 Term provides that the Agreement will expire on
June 30, 2020, and may be extended for one additional three-year term; and
WHEREAS, the City and Contracting Party hereby mutually agree to
extend the Agreement for one additional three-year term, commencing on
July 1, 2020 and terminate on June 30, 2023 (“Extended Term”); and
WHEREAS, the total Agreement amount, Section 2.1 Contract Sum is
hereby amended to an amount not to exceed forty-nine thousand nine
hundred dollars ($49,900) for the Extended Term; and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1. Section 2.1 – Contract Sum is amended to a total amount not to exceed
Forty-Nine Thousand Nine Hundred Dollars ($49,900) for the
Extended Term of the Agreement, and in accordance with Exhibit B.
2. Section 3.4 – Term is extended for an additional three-year term
comPencing on July 1, 2020 and terminate on June 30, 2023
(“ExtendedTerm”).
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation, and Charter City
____ Dated:
JON MCMILLEN, City Manager
City of La Quinta, California
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
Digitally signed by Jon McMillen
DN: cn=Jon McMillen, o=City of La
Quinta, ou=City Manager,
email=jmcmillen@laquintaca.gov,
c=US
Date: 2020.04.13 16:49:29 -07'00'
April 13, 2020
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
CONSULTANT: VIATRON SYSTEMS, INC.
KALA DEVAN, President
__
WILLIAM H IHRKE Cit Att
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Consultant under this Amendment No. 2 is Forty-Nine Thousand Nine
Hundred Dollars ($49,900) (“Contract Sum”). The Contract Sum shall be paid
to Contracting Party in conformance with Section 2.2 of the Agreement.