SPEV 2023-1005 Madison Club - Signature Party APN 779-410-033 (12.28.2023)ta �W
CALIFORNIA
December 28, 2023
CASE NUMBER
Special Event Permit SPEV2023-1005
ACTIVITY/EVENT
Sunday December 31st (6:00pm - 10:00pm)
Monday January 15th (6:00pm - 10:00pm)
Location: Madison Club Vacant Parcel
APN: 779-410-033
APPLICANT
Ms. Elena Mendoza
Signature Party
82309 Market St. Indio, CA 92201
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2023-1005, pursuant to LQMC Section 9.60.170 (Special Events - Residential),
based on the following Findings:
A. The event will not be detrimental to the health, safety, and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided. (Approval by the health
officer may be required.)
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
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G. Public roadways providing access to the event are capable of accommo a ing the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The outdoor events are approved for Sunday December 31st (6:00pm -
10:00pm) Monday January 15th (6:00pm - 10:00pm).
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff's
Department, etc.).
3. Individual or grouped together temporary tent structures will require separate
permitting with the building division if they are more than 400 square feet with
enclosure walls or 700 square feet open on all sides. If Temporary electrical
installations such as generators or feeders/branch circuits are to be erected or
installed, they will require separate permitting with the building division.
4. The applicant shall obtain an encroachment permit for any off-site signs and
traffic controls placed within the City's right-of-way. Traffic control plans shall be
submitted and consistent with the Traffic Control Plan attached and on file.
Please contact Amy Yu at (760) 777-7047 to coordinate permit information.
5. The applicant shall provide notification of the event to all residential properties
within 500 feet of the event site. Notification shall include date, time, event
scope, and contact information.
6. All vendors shall obtain a City Business License.
7. Fireworks, pyrotechnics, or fire performers shall require an additional permit and
approval.
Completion/confirmation during the event:
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8. The event will not be detrimental to the health, safety, and general welfare of
the community in the area of the proposed event.
9. The set-up and operation of the event shall be consistent with the attached
exhibits and event information on file.
10. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
11. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends
beyond the limits of this event as approved.
12. The applicant shall conform to the City's Noise Ordinance (Municipal Code
Section 9.100.210) and specifically the following noise limitations during the
event:
A. Before 10:00pm: Sixty-five decibels (65 dB(A))
B. After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any
combination thereof, each of the noise levels specific above shall be
reduced by five dB(A).
13. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground -secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
14. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event.
15. Roadways/traffic aisles to structures and activities in and around the event will
always be maintained accessible to emergency vehicles. Parking monitors shall
wear light-colored clothing and reflective vests as needed. Flashlights shall be
used after dusk.
16. The event is subject to spot inspections by the Police Department and/or City
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staff to ensure compliance with the conditions of this letter.
17. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used
unless approved by the fire inspector. NO SMOKING signs shall be posted in all
tents and canopies.
18. All tent and temporary member plans shall meet the requirements of the
California Fire Code.
19. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
20. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout the
event grounds by posting "NO PARKING FIRE LANE".
21. No fire -lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
22. The applicant shall conform with all Riverside County Fire Department conditions
of approval, attached to this letter.
Completion/confirmation after the conclusion of the event (if necessary):
23. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day's
activities, and after the event concludes.
24. Any damage to the public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
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By holding this outdoor event, the applicant agrees to indemnify, defend an o d
harmless the City of La Quinta ("the City"), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein. The City of La Quinta reserves the right to
revoke, suspend or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal
and filing fee are submitted to this Department within 15 calendar days. Please contact
this office should you wish to file an appeal, and we will assist you in that regard.
Sijifredo Fernandez, Associate Planner
Planning Division
Design and Development Department
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Dates and hours of activity:
- Sunday Dec 311t 6:00 - 10:OOpm — RECEPTION DINNER
- Monday, December 15116:00-10:00pm — RECEPTION DINNER
Dates of equipment set up and removal
- Set Up: Dec 18" - 201" & January 141".
- Removal: January 3rd & January 171h
Maximum Number of people working at the activity at one time:
- 25
Maximum attendance at one time
-200
Total estimated number of people attending activity per day
- December 31 st: 180
-Jan 15th: 120
Will any portion of the proposed activity occur within a public right-of-way? (street, sidewalk
or trail)
- NO
Describe any use if any electrical and/or amplified:
- HVAC Units, Portable restrooms, Lighting & Audio run on dedicated generators.
THS -
MADISON
CLOTS
December 12, 2023
Dear Madison Members,
We are excited to announce our upcoming events on Sunday, December 31
and Monday, January 15 will be held on Shackleton Street in a custom tent
from 6-Iopm.
Please reach out to myself or Member Services to make your reservation or if
you have any questions. We look forward to having you all there.
Sincerely,
.I C�2
ROY CHASE
GENERAL MANAGER I THE MADISON CLUB
C: (760) 774-0654
www.madisonclubca.com