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Proposal - Triton Technology Solutions, Inc1rF;Z11rE1N n n TECH NOLOGY SOLUTIONS BECAUSE TECHNOLOGY NEVER ENDS CITY OF LA QUINTA REQUEST FOR PROPOSAL AUDIOVISUAL SYSTEMS UPGRADES AND MAINTENANCE SUPPORT SERVICES FOR VAROUS CONFERENCE / MEETING ROOMS Bid Due Date: January 24, 2024 City of La Quinta City Clerk's Office Attn: Monika Radeva, City Clerk 78495 Calle Tampico La Quinta Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologvSolutions.com TABLE OF CONTENTS INTRODUCTION LETTER 2 KEY PERSONNEL 4 REFERENCES 8 COUNCIL CHAMBER AUDIO SPEAKERS UPGRADE 10 WELLNESS CENTER 12 STUDY SESSION ROOM 19 CAUCUS CONFERENCE ROOM 28 WEST CONFERENCE ROOM POLICE SUBSTATION ROOMS 31 34 AGAVE CONFERENCE ROOM, COURTYARD CONFERENCE ROOM, NORTH CONFERENCE ROOM, AND EAST CONFERENCE ROOM AV SYSTEM AND SUPPORT SERVICES PROJECT PROCESS 38 42 PROJECT ASSUMPTIONS AND EXCLUSIONS 46 TERMS AND CONDITIONS 47 TRITON WARRANTY STATEMENT 49 ATTACHMENT 2 INSURANCE REQUIREMENTS AKNOWLEDGEMENT 52 ATTACHMENT 3 NON -COLLUSION AFFIDAVIT FORM 53 ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 1 of 54 TRITEIN n n TECH N OLOGY SOLUTIONS BECAUSE TECHNOLOGY NEVER ENDS January 22, 2024 City of La Quinta Monika Radeva 78-495 Calle Tampico La Quinta, CA 92253 Dear Monika, Thank you for the opportunity to provide this proposal on the Audio/Visual Systems Upgrades and Maintenance and Support Services for Various Conference / Meeting Rooms. Per the Cover Letter Instructions, I have provided the following information: • Triton Technology Solutions, Inc is located at 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 and this location will service. • 1 can be emailed at Kristen TritonTechnologySolutions.com for any questions or concerns. • The pricing in this proposal is valid for 90 days from the due date of this RFP. Any individual who will perform work for the City is free of any conflict of interest. • Triton is a California C Corp and was incorporated on February 26, 2010. Triton is coming up on 14 years of being in business. • Triton's Federal Id Number is 27-2191976 • Resumes of the Project Manager and Key Personnel is included later in this response under the title, "Key Personnel." • Triton is not a subsidiary of a parent company. • Proof of Theory of Operation of the City's Current System can be found in the background and scope of work written for each room. We have quoted the various rooms as standalone projects. We did this as we did not know if the city would only contract for some of the rooms. If multiple rooms are approved for this upgrade Triton will work with city to provide value engineering if the budgets need to be reduced. Value engineering can only be completed if we have conversations directly with you because we need to be able to talk about how the scope of work and functionality requirements can be reduced as well as what is the most important requirements that must be met, what could potentially be added in the future and most importantly what the system can and cannot do because of the value engineering that is being applied. Also, once we know exactly what rooms will be approved we can also provide a proposal where these rooms will be completed as one project. There will be some efficiencies gained if all rooms are completed as one project which will reduce the costs. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnolo_VSolutions.com This document is confidential between Triton and the City of La Quinta and cannot be shared with anyone outside of either organization without approval from either organization. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 2 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"rNICE/MEETING ROOMS All our projects, regardless of size, follow our Project Process which includes detailed project design, engineering, and install/build/test phase criteria. Each set of project design phase deliverables builds upon the previous one, adding definition and detail. Within each Project Phase, we follow good engineering practices and standards and abide by all required local, state, and federal codes and laws. As part of our process, Triton produces a complete set of deliverables upon project completion. These deliverables include hard and electronic copies of all "as -built" CAD drawings, all technical documentation, all equipment and system manuals, and all warranty information. Thank you for the consideration of our proposal. Please do not hesitate to contact me if you have any questions or concerns. Sincerely, Kristen Tetherton President Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 3 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS KEY PERSONNEL The executive in charge of this project with all engineering and management responsibilities is Brian Rose. Kristen Tetherton will be responsible for the project management and administration of the project. The Key Personnel are: • Kristen Tetherton, President • Gus Allmann, Chief Technology Officer • Brian Rose, Vice President of Engineering Contact Information is as follows: Kristen Tetherton Email kristen tritontech.ty Phone (949) 388-3919 Gus Allmann Email QusC@tritontech.ty Phone (619) 990-2409 Brian Rose Email Brian tritontech.ty Phone (760) 285-7759 Following are brief biographies of the Triton team which highlight their skills, experience, and quality certifications. Kristen Tetherton is one of the original founders of Triton Technology Solutions, Inc. and is the President of the company. Kristen began her career in the television broadcast, production, and audio-visual industry in 1991 after graduating San Diego State University with a Bachelor of Arts degree in mathematics. Kristen fell into this industry and became successful through hard work, diligence, and an aptitude to understand. She learned the equipment, technology, operations, and workflows of the television broadcast, production, and audio-visual industry. She had the support of several strong mentors along the way. Kristen's career in this industry has spanned 31 years. She previously worked for Ikegami Electronics, Shoreline Video, Burst Communications and TV Magic. For the past twenty-two years Kristen has been focused on Broadcast, Production and Audio -Visual Integration Projects for local government, corporate, networks, house of worship, colleges, and universities. In 2010 Kristen decided to form Triton Technology Solutions, Inc. with partners Gus Allmann and Pat Thompson. Pat Thompson left the company in 2015 to be a stay-at-home dad. Gus Allmann and Brian Rose are Kristen's current partners. As the President of Triton, Kristen provides strategic leadership for the company and employees. She collaborates with her team to establish long-range goals, strategies, plans and policies. She continues to collaborate directly with clients through the sales process, project management, design, and implementation of the system. Kristen surrounds herself with an effective and competent team and continues to be part of the sale process, which she thoroughly enjoys. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 4 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS Kristen thrives on interesting and challenging projects. One of her most challenging projects was the installation and mounting of a 4.5M satellite dish on the top of a six -story building in downtown Los Angeles. This was challenging not because of the technology but the coordination it took with many entities; City of Los Angeles departments (Police, Permit, Traffic Control), crane, contractors, building owner, and freight carrier. One of the most interesting projects was a feasibility study and subsequent implementation of a tapeless video recording system for JAXA (the Japanese space agency) that was installed on the International Space Station. Kristen enjoys working in this industry and has continued to learn and grow throughout her career BECAUSE TECHNOLOGY NEVER ENDS. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 5 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr_"r`ICE/MEETING ROOMS Gus Allmann has been actively involved in every aspect of television and related technologies since 1970. He has held many technical, operational and management positions within the industry from technician to Executive Vice President of Engineering, to presently Chief Technology Officer. He has operational experience as a camera operator, recording engineer, producer, director, and Vice President of Operations. His management expertise has been honed to a fine skill by leading diverse teams of varying skill level to obtain outstanding results in media services management, project, and program management. Gus's background gives him extensive and unique insight into all aspects of the television and media industry. Gus's background includes 19 years with the federal government providing technical support and management of media services for 8 sites around the world. He has also technical, general and sales management of several southern California video integrators and dealerships. Gus has the business, management, and engineering expertise to provide a comprehensive understanding of any system requirements to meet a wide range of customer expectations. In 1999, Gus founded system integrator TV Magic with Steve Rosen. Gus headed TV Magic's engineering efforts creating standards for design documentation, installation procedures and all project processes. Under Gus's direction in a few short years, TV Magic grew to be an industry leader in broadcast systems design and integration completing many high-profile projects and winning many industry kudos and awards. As Vice President of Engineering, Gus was responsible for the corporate level engineering standards, practices, and training for engineering personnel at offices in San Diego, Burbank, and New York/New Jersey. He provided critical design review of all engineers within the company including contract engineers and was the Responsible Managing Official (RMO) for the California Contractors C-7 license. While Gus supervised all engineering aspects of TV Magic projects, he maintained personal involvement as design engineer in several high-profile projects. Gus's design for Trinity Broadcasting Network's affiliate automated master control systems (160 channels across 32 affiliates) earned a prestigious Broadcast Engineering Magazine Excellence Award in 2007. Gus also completed the design and supervised integration of a state-of-the-art all digital tapeless news facility for the FOX Network affiliate in San Diego. Gus brings an extremely high level of knowledge, experience, and confidence in television - related technologies to all of his projects. He has the foresight to "future proof' designs and to make cost effective use of available technology. Capable of "pushing the envelope," he ensures that technology is properly applied with the ergonomics of systems design and workflow patterns paramount to each project, ensuring that technical excellence does not outweigh human factors. Gus maintains his technical expertise through direct contact with manufacturers, training programs, customers, and professional organizations such as the Society of Broadcast Engineers (SBE) and the Society of Motion Picture and Television Engineers (SMPTE), the National Systems Contractors Association (NSCA), and others. He has published articles on facility design in Broadcast Engineering and co-authored other articles for various TV Technology publications. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 6 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS Brian Rose is Triton's Vice President of Engineering and has been in broadcast operations and engineering for more than twenty years. He began his broadcasting career at a three - station radio group in Susanville, CA. Upon moving to Las Vegas, NV, he worked as a broadcast engineer and was designated Chief Engineer for radio stations KNUU and KRLV. Shortly after moving to Las Vegas, he was hired as MIS Manager for the Talk America Radio Networks and promoted to Director of Engineering. After Talk America was purchased by the IDT Corporation, Brian supervised moving the nationally syndicated network to Newark, NJ, including the transfer of programming and operations. In addition, Mr. Rose designed and managed the construction of a new digital studio complex. This state -of -the art facility was featured in multiple industry leading trade publications including Radio World and BE Radio. While at IDT Corporation, Brian served as Vice President of Engineering & Operations for WMET in Washington DC (another network purchased by IDT). He supervised a 50 -Kilowatt power upgrade at an AM transmitter site, designed and managed the construction of a new 8500 sq. ft digital studio complex containing two production rooms, a master control studio, talk studio, and a newsroom for the WMET network. Brian relocated back to his home -state of California in the early 2000's, where he began working at TV Magic as a Project Engineer. He participated in various projects including worship center A/V and TV production, city council chambers A/V and TV production, community center A/V projects, and more. He supervised the offsite and onsite work for HD upgrades at both the Saddleback Church in Lake Forest, CA and for Word of Life Christian Center in Las Vegas, NV. He served as Project Engineer for the David H. Koch Theater at Lincoln Center in New York City, designing, and supervising the installation of the broadcast center, in-house IPTV system and Media Asset Management systems. Brian joined Triton Technology Solutions, Inc. in 2011 as a Project Engineer. Brian recently led the design teams on the City Council Chambers upgrades projects for the cities of Costa Mesa, Irvine, Santa Barbara, and Palm Springs, as well as new broadcast video and radio production facilities for Saddleback College. He oversees service work for all of Triton's service contracts providing continuity with these facilities and continues to be involved in expansions and changes at various facilities. Certifications include: AVIXA CTS, Extron AV Associate, Biamp Be2, Crestron DMC -E -4K, Chief Certified Partner, Audinate DANTE II. Additional training includes manufacturer training from Solid State Logic, AMX, Crestron, Evertz, Ross Video, Premier Mounts, and others. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 7 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS REFERENCES The following references are customers that Triton has completed multiple projects for with Triton providing services for many years. Triton provides design and project oversight for projects that go out to bid as well as Triton provides design and build including the installation, and commissioning of all the systems that would serve a government body. We have provided both type of these services to all of the following customers as well as ongoing engineering support services. Triton has had relationships with these customers for years. As the systems have become more complicated our customers have had to rely more on our expertise as they are not engineers. CITY OF IRVINE Tom Macduff, Media Services Coordinator PH: (949)724-6216 Email: tmacduff(@ci.irvine.ca.us Triton provides ongoing service and support to Irvine. For projects, Triton has completed multiple projects, the most recent being an automated broadcast system. Triton was designed in a way that the council staff could control a few pan/tilt zoom cameras, control the master control so that they could tell it to start and stop broadcasting a meeting without any production staff. This was completed in August of 2023. Brian designed this system and managed the implementation. Brian Rose designed and implemented this system with Kristen Tetherton providing overall project management. CITY OF COSTA MESA Jeff Trujillo, Video Production Coordinator PH: (714)754-5171 Email: JEFF.TRUJILLOCaD-costamesaca.gov Triton provides ongoing service and support to Costa Mesa. For projects, Triton has completed multiple projects, with the most recent being an upgrade to their UPS's. The electrical at the City is not stable and it was causing equipment failure, so Triton proposed to install multiple UPS's to protect mission critical equipment that is related to their audio-visual, production and master control system, which Triton had previously designed. This was completed in August of 2022. Brian designed this system and managed the implementation. Brian Rose designed and implemented this system with Kristen Tetherton providing overall project management. CITY OF SANTA BARBARA Chris Bell Production Supervisor PH: (805)564-5311 Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 8 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS Email: CBell(aDSantaBarbaraCA.gov Triton provides ongoing service and support to the City of Santa Barbara. For projects, Triton has completed multiple projects for the city, the most recent being a replacement of the city's Tightrope system which records and playbacks their meetings. Brian Rose designed and implemented this system with Kristen Tetherton providing overall project management. This was completed in January 2023. COUNTY OF SANTA BARBARA Jacquelyne Alexander, Chief Deputy Clerk of the Board PH: (805) 568-2240 Email: jralexanderC@countyofsb.org Triton provides ongoing service and support to the County of Santa Barbara. Triton has completed multiple projects for this client with the most recent is being implemented currently. Triton provided the design and oversight to over a $2 million dollar project that encompasses the audio -visuals system that serves their two board of supervisors rooms and planning commission room. The design includes the implementation of the Granicus voting system. There is a new production system which is actually two systems so that two operators can produce two meetings at once where one can be broadcast and streamed live, and the 2nd being recorded for playback or streamed live. This project started in September 2023 and is on target for completion in February 2024. Gus Allmann designed it, but Brian Rose is providing the onsite project oversight with Kristen Tetherton providing overall project management. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 9 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS COUNCIL CHAMBER AUDIO SPEAKERS UPGRADE PROJECT BACKGROUND The City staff has noticed increased issues with intelligibility and audio quality in the Council Chamber especially in the house left area. The system has a new amplifier and wiring has been verified by Triton, but the speakers are inadequate and improperly positioned in the room. Triton proposes a new solution with a dedicated Digitally Steerable Line Array consisting of two speaker modules installed on the front columns behind the dais. SCOPE OF WORK This scope of work includes Triton performing all phases detailed below in our Project Process with the deliverables detailed in each phase. 1. Remove existing speaker system and cabling to amplifiers replacing cable penetrations with surface plates. 2. Install two new speaker arrays on front columns and connect Low -Voltage wiring. 3. Commission speaker systems optimizing audio in the room and verifying cohesion with Televic system and wireless microphones to avoid feedback and achieve highest gain before feedback providing clean and intelligible audio at appropriate levels. 4. Provide custom programming for audio digital signal processor and Crestron control system allowing users to control audio levels in room and adjust system parameters. NOTE: SYSTEM REQUIRES TWO COLUMN INSTALLED OUTLETS FOR SPEAKERS. THESE ELECTRICAL REQUIREMENTS ARE NOT INCLUDED IN THIS PROPOSAL & ARE TO BE PROVIDED BY CITY. PRICING The total for the Chamber Audio project is: $32,472.73. Following is the breakdown of the equipment, installation materials and labor prices. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 10 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 11 of 54 CUSTOMER: City of La QuintaT R I T SII'' N QUOTE DATE: January 22, 2024 ADDRESS: n n PROPOSAL#: La Quinta Chamber Audio Upgrade TECHNOLOGY SOLUTIONS BOM V2 CONTACT: Gilbert Villalpando BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: xvillaloando@laguintaca.¢ov EXTENDED ITEM # QTY MANUFACTURERIPF MODEL# ts y S f ETTrA75V= ICC12/3-RD1-CC Digitally Steerable 1 2 Renkus-Heinz ICC12/3-RD1-CC Column - Custom Color (add $4,110.00 $8,220.00 PNTSETUP) One time setup charge for custom 2 1 Renkus-Heinz PNTSETUP color paint. NOTE: Fee is charged $894.00 $894.00 per color. (OPTIONAL) SYSTEM LABOR & MATERIALS 3 1 Renkus-Heinz IC-FCSC-2 ICONYX FCSC Factory Commissioning Local $1,725.00 $1,725.00 4 1 Triton MATERIALS All install materials including brackets, hardware, cable, $775.00 $775.00 and other required parts 5 1 Triton PROGRAMMING Custom DSP & Crestron Programming $2,600.00 $2,600.00 Conceptual and Complete Design with Onsite Removal of unused speakers and components, Installation, Commissioning, and Training NOTE: SYSTEM REQUIRES TWO COLUMN 6 1 Triton LABOR INSTALLED OUTLETS FOR SPEAKERS. THESE $16,515.00 $16,515.00 ELECTRICAL REQUIREMENTS ARE NOT INCLUDED IN THIS PROPOSAL & ARE TO BE PROVIDED BY CITY. 7$0.00 $0.00 8 $0.00 $0.00 TERMS AND CONDITIONS: 1. This quotation is valid for 30 days from quote date. 2. Payment terms available upon credit approval. 3. Pricing is based on a cash discount, not the use of a credit card. Payments made by credit cards will incur a 4% increase to the total. 4. Ground freight is estimated and billed at the cost Triton incurs. 5. Labor quoted, is not a condition of the equipment being purchased from If Triton. 6. This information is confidential between Triton and the named Customer, above and cannot be shared with anyone outside of either organization without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier ships directly to the customer. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 11 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"r",ICE/MEETING ROOMS WELLNESS CENTER PROJECT BACKGROUND This project has a primary scope of work that upgrades the AV at the Wellness Center. We are upgrading all elements of the room including audio, video, and control. SCOPE OF WORK This scope of work includes Triton performing all phases detailed below in our Project Process with the deliverables detailed in each phase. We will install a new 9000 Lumen Laser Project and a 123" Electric Screen with High Gain ability. The brighter projector and new screen will help with the ambient light washing out the projected content. 2. We will install a new Crestron Processor with a 10.1" Wireless Touchscreen that will have both a tabletop and wall mounted docking station. This will be used to control the various sources available to the room including changing the configuration where the room is split or used as one large space. A microphone and use of the speakers will be available on each side however only one side will have access to the assisted listening system. 3. The system will include the use of AV Pro Edge receivers at all destination devices and encoders and all source devices. 4. The sources to the AV System will include: a. PC or Laptop (Provided by City or presenter) input. b. Existing Blue Ray c. Existing Apple TV d. Existing Screen Share Device e. Existing Yamaha AV Receiver (Control of this device will only be available through the existing Yamaha front panel or handheld remote. The Crestron will not control this except to select it as an audio source. f. HDMI input added to stage area. 5. New surface mounted speakers will be used and zoned for the two rooms when split or when the two rooms are combined. 6. New DSP will be installed to mix all of the audio sources and be controlled for when the room is in split or combine mode. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 12 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS 7. New RF Assisted Listening system will be installed with two transmitters. Two transmitters are required to have this system available when the rooms are in split mode. The receiver count is based on the room occupancy of 200 and they will need to be shared when the rooms are in split mode. The user will need to select the correct channel the receiver for that room is coming in on. 8. This room includes the use of ten wireless Gooseneck Mics, two Handheld Mics and one bodypack transmitter with an ear set headworn mic. During design it will need to be determined how these microphones will be allocated to each space. 9. Included is a 16RU wall rack. During design it will be determined if this is required as there are other racks available, but they may not be sufficient. 10. Triton will install up to 6 network ports in the room for the two existing displays can be wheeled in and be used as additional displays for larger meetings. The two existing displays will include a decoder that will be connected to one of the six network ports. 11. An audio connection will be available to plug in a portable audio recorder to record the audio directly from the audio system. It is assumed this would only be used when both rooms are combined otherwise in split mode it would only be available to the room it is located in. 12. UPS units in racks and behind displays will protect critical components from power issues. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 13 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS PRICING AND PAYMENT TERMS The price for the Wellness Center Project is: $168,764.95. Following the fee schedules is the breakdown of the equipment, installation materials and labor prices. This price includes a 5% Contingency. LABOR — Contracted labor rates to be invoiced monthly with payment due in Net 30 days. EMPLOYEE • • -. • - • • D. Y TOTALDAILY Design Engineer $125.00 21 $1,900.00 3 $8,325.00 Project Engineer $100.00 $1,700.00 10 $17,000.00 Project Manager $125.00 10 $1,900.00 $1,250.00 Software Programmer $150.00 16 $2,000.00 3 $8,400.00 Install Supervisor (Prevailing Wage) $110.00 $1,700.00 5 $8,500.00 Installer (Prevailing Wage) $95.00 $1,500.00 20 $30,000.00 General Administration $60.00 14 $0.00 $840.00 TOTAL: $74,315.00 EQUIPMENT AND INSTALLATION MATERIALS - Equipment and Installation materials to be invoiced once shipped to your warehouse, or Triton's, whichever occurs first with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 14 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 15 of 54 CUSTOMER: City of La QuintaT R I T rll'' N QUOTE DATE: January 22, 2024 ADDRESS: n n PROPOSAL#: La Quinta Wellness Center BOM V4 T E C H N O L O G Y S O L U T I O N S CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE#: 32234 Paseo Adelanto Suite E-1 I San Juan Capistrano, CA 92675 SHEET: WELLNESS CENTER phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED Y MANUFACTURER MODEL# ITEM # QTOF EQUIPMENT 1 1 Crestron TST-1080 10.1 in. Wireless Touch Screen includes table top dock $2,375.00 $2,375.00 2 1 Crestron TST-1080-080-DSW Wall Dock $875.00 $875.00 3 1 Crestron TST-902-DSW-WMKM Postconstruction Wall Mount Kit with Mud Ring for TST- $124.00 $124.00 902-DSW and TST-1080-DSW A rack -mountable control system with a powerful 4 Series- control engine and numerous integrated 4 1 Crestron CP4N control ports. Features an isolated control subnet that $1,925.00 $1,925.00 provides a Gigabit Ethernet LAN dedicated to Crestron devices. 5 1 Digital Projection 120-482 E -Vision LASER 9000 WU $8,159.00 $8,159.00 6 1 Digital Projection 114-783 1.54-1.93:1 Lens $734.00 $734.00 Universal mount for projectors with micro adjust and additional extenders SyncPro- This projector mount is simply the easiest to install and precisely adjust without the use of tools. 7 1 Crimson AV JR3XL Rotate the large, easy to grip knobs to make all $174.00 $174.00 necessary adjustments during installation. Crimson lead screw adjustment mechanism is unique and precise. Heavy-duty design makes it ideal for larger projectors and/or those with an off -center lens. Single unistrut ceiling adapter compatible with all standard 8 1 Crimson AV CAU1 1.5" NPT interfaces weighing up to 3001b. Adapter comes $36.00 $36.00 with hardware to mount to any single 1-5/8x1-5/8" unistrut. Fixed length extension column 4" Compatible with all mounts and ceiling adapters using 9 1 Crimson AV E04 standard 1.5" NPT interface. Unobstructed internal cord $15.00 $15.00 routing with 1 "x2" outlet opening fits standard VGA connectors. Connectors (sold separately) give ability to extend drop lengths by connecting two or more columns. Acumen V TVX Electric ScreenACUMEN V TVX 1 3,468.000 PC 3,468.00 ACUMEN V TECVISION ELECTRIC SCREEN 123" DIAGONAL 16:10 XT160OX WHITE VIEWING AREA:65H X 104W 10 1 Draper TOTAL TOP DROP = 12" BLACK $4,335.00 $4,335.00 130 3/16" LONG BLACK CASE`CEILING BRACKETS INCLUDED 115 VAC MOTOR ` WITH BUILT-IN LVC-IV `HOOK UP LEFT 121225 LVC-S LV -IV CONT STATION `REVERSE ROLL The MXNet Decoder/Receiver device is where the signal arrives. Connect this to any HDMI display device, and it will decode and receive the incoming audio/video signal changing it back to an image or picture. This device 11 5 AV Pro Edge AC-MXNET-1G-D connects directly via category wires (CAT 6A $624.00 $3,120.00 recommended) or fiber optics to the MXNet Switch (AC- MXNET-SW48) or any other compatible multicast -capable managed L3 network switch. The AC-MXNET-1 G -D is a part of the MXNet family of AV -over -IP products from AVPro Edoe. 12 1 AV Pro Edge AC-EZRACK-15 EZ Rack Extender Rack Mount $187.00 $187.00 The AC-MXNET-1 G-AVDM-E Encoder is the audio processing and downmixing cousin to our standard -issue AC-MXNET-1 G -E Encoder. As with our standard Encoder, this is where the signal starts. However, the AC- MXNET-1G-AVDM-E Encoder was specifically designed 13 5 AV Pro Edge AC-MXNET-IG-AVDM-E to integrate with multi -zone stereo/mono audio mixing $824.00 $4,120.00 systems. The AC-MXNET-1G-AVDM-E Encoder employs a specialized audio processor chipset that can accept and decode Dolby Digital+, DTS-HD, and other lossless audio formats - and output those signals as stereo through the provided balanced stereo terminal block on the unit. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 15 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 16 of 54 CUSTOMER: City of La QuintaT R I T SII'' N QUOTE DATE: January 22, 2024 ADDRESS: n n PROPOSAL#: La Quinta Wellness Center BOM V4 T E C H N O L O G Y S O L U T I O N S CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE#: 32234 Paseo Adelanto Suite E-1 I San Juan Capistrano, CA 92675 SHEET: WELLNESS CENTER phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURER MODEL# The AVPro Edge's AC-SC2-AUHD-GEN2 is the ideal solution for integrators that need to distribute a signal to various displays and keep an optimal picture. Integrators will enjoy its versatility. It can upscale and downscale 14 1 AV Pro Edge AC-SC2-AUHD-GEN2 stereo audio HDMI but it can also han-die EDID issues, $374.00 $374.00 including 4K HDR EDIDs, and bypass multichannel audio when the scaler is off. This scaler is ready for future content as well as it's able to distribute 18Gbps signaling. Yet if you have 480p, 720p, or 1080p displays, the AC- SC2-AUHD-GEN2 will ensure it's getting the right picture. 15 1 Netgear XSM4348CS-10ONES M4300 -48X 48x1 OG and 4xSFP+ (shared) Managed $7,358.00 $7,358.00 Switch 16 1 Netgear WAX610PA-10ONAS AX1800 Dual Band POE Multi -Gig Insight Managed WiFi $215.00 $215.00 6 Access Point with Power Adapter The ART CLEANBOXPRO Channel Level Converter is a compact and portable unit that can convert two channels 17 1 Art Pro Audio CleanBox Pro of unbalanced to balanced level and two channels of $74.00 $74.00 balanced to unbalanced level. It has an output level knob for volume control and provides a clean, noise -free balanced signal to the amp. 18 1 Audinate ADP -BT -AU -2X1 Dante AVIO Bluetooth 10 Adapter - 2x1 Audio Channels $275.00 $275.00 The TesiraFORTE DAN Al is a digital audio server with 19 1 Biamp TesiraFORTE DAN Al 12 analog inputs and 8 analog outputs, up to 8 channels $2,477.00 $2,477.00 of configurable USB audio, and Dante digital audio networkinq. The DesonOT" EX surface mount loudspeakers provide excellent acoustic performance in elegant, attractive aesthetics for a diverse range of indoor and outdoor distributed applications. EX Series includes three two- Desono EXS-8 way, full -range models and one matchingenclosure Need to specify black or subwoofer. All full -range models include 70 V/100 V 20 8 Biamp white and pan/tilt or U transformers and low impedance inputs. They deliver high $522.00 $4,176.00 Bracket when ordering. voice intelligibility, wide bandwidth and exceptional uniform coverage. The Desono EX -S8 is an 8" two-way surface mount loudspeaker that provides detailed voicing with projection. It is an excellent fill or distributed loudspeaker for systems where pristine voice clarity, higher output and more bass is desired. The CONNECTSERIES 354D is a 4 -channel amplifier with 350 watts per channel. As part of the Dante CONNECTSERIES, the world's first Internet of Things- (IoT) enabled professional -grade amplifiers, it is perfectly 21 1 Lea 354D suited for small to medium -scale installations. The 354D $2,124.00 $2,124.00 features direct HiZ (70V or 100V) or LOZ selectable by channel. With three ways to connect, you can engage the built-in Wi-Fi access point, connect to the venue's Wi-Fi, or use the FAST Ethernet to connect to any local area network via Cats or Cath cable. iDSP Prime Level III Stationary RF System (72 MHz) Includes: (1) LT -800-072-01 Stationary RF Transmitter (72 MHz) (1) LA -122 Universal Antenna Kit (72 MHz and 216 MHz) (1) LA -326 Universal Rack Mounting Kit 22 1 Listen Tech LS -55-072 (4) LR -4200-072 Intelligent DSP RF Receiver (72 MHz) $2,192.00 $2,192.00 (4) LA -401 Universal Ear Speaker (2) LA -430 Intelligent Earphone/Neck Loop Lanyard (1) LPT-A107-B Dual RCA to Dual RCA Cable 6.6 ft. (2 M) (1) LA -381-01 Intelligent 12 -Unit Charging Tray (1) LA -304 Assistive Listening Notification Signage Kit 23 4 Listen Tech LR -4200-072 Intelligent DSP RF Receiver (72 MHz) $171.00 $684.00 24 4 Listen Tech LA -402 Universal Stereo Headphones $27.00 $108.00 25 10 Shure MXW8=-Z10 Desktop Base Gooseneck Transmitter $512.00 $5,120.00 The MX410 surface mount version is a gooseneck microphone with a Bi -Color LED as status display. It has 26 10 Shure MX41ORLPDF/C a 10" gooseneck and is suitable for boardrooms and $202.00 $2,020.00 other sites where aesthetics are important. With Cardioid Capsule and 6 -pin connector LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 16 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 17 of 54 CUSTOMER: City of La QuintaT R I T rll'r N QUOTE DATE: January 22, 2024 ADDRESS: n n PROPOSAL#: La Quinta Wellness Center BOM V4 T E C H N O L O G Y S O L U T I O N S CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE#: 32234 Paseo Adelanto Suite E-1 I San Juan Capistrano, CA 92675 SHEET: WELLNESS CENTER phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURER MODEL# 8 -port networked charging station charges handheld, bodypack, and boundary transmitters and gooseneck 27 3 Shure MXWNCS8 bases. Features include charge status indicators, charge $1,562.00 $4,686.00 status monitoring, easy transmitter linking, and overcharge protection for battery damage. Coupled with the VP68 cartridge, the MXW2 is a handheld transmitter compatible with Microflex Wireless Systems. With lightweight but durable construction and 28 2 Shure MXW2NP68=-Z10 integrated diversity antennas, the MXW2 delivers vivid $571.00 $1,142.00 lifelike sound, intelligent wireless performance, encrypted transmission, and advanced rechargeability for presentation and conferencing applications. The MXWAPT is a 8 -channel wireless access point compatible with Microflex Wireless microphone systems. It uses automated frequency coordination to assign clean frequencies to wireless microphones and manages two- way wireless transmission of encrypted audio and control 29 1 Shure MXWAPT8=-Z10 signals. Power to the unit (via PoE) and Dante digital $2,997.00 $2,997.00 networked audio are both supplied over a single Ethernet cable to simplify installation, and the supplied mounting plate and paintable cover allow discreet placement in boardrooms and conference rooms where low visibility is preferred. The MXWAPT is a 8 -channel wireless access point compatible with Microflex Wireless microphone systems. It uses automated frequency coordination to assign clean frequencies to wireless microphones and manages two- way wireless transmission of encrypted audio and control 30 1 Shure MXWAPT8=-Z10 signals. Power to the unit (via PoE) and Dante digital $2,997.00 $2,997.00 networked audio are both supplied over a single Ethernet cable to simplify installation, and the supplied mounting plate and paintable cover allow discreet placement in boardrooms and conference rooms where low visibility is preferred. 31 1 Shure MXW1/0=Z10 Hybrid Bodypack Transmitter, Frequency Band Version: $492.00 $492.00 Z10 32 1 Shure MX153C/0-TQG Omnidirectional Earset Headworn $204.00 $204.00 Microphone, Cocoa The DWR Series Wall Racks are now Forward and Lever Lock- compatible providing maximum mounting capacity on and off the rail and a suite of tool -free accessories making rack installations 5Xs faster! 16RU and 22" Deep Now equipped with the revolutionary Forward rackrail giving you the ability to use Forward blank panels, vent panels and horizontal cable management. Rear rackrail is optional (FWD-DWR-RRxx) Now accepts patented Lever Lock- tool free and hardware free internal device and cable management 33 1 Middle Atlantic DWR-16-22PD system accessories in the center section and the backpan (with LL-DWR/SR-BP) Robust welded steel construction, with Seismic certification when used with DWRSR-ZL latch Center section rear channel accommodates Center section swing is reversible, and can be both key - locked and padlocked Center section is keyed differently from optional front door for additional security Designed for active or passive cooling to support all systems Comes with a factory installed plexi door 34 1 Middle Atlantic FWD-DWR-RR16 Forward Rear Rackrail for DWR, 16RU 35 1 Middle Atlantic DWR-FK22 190 CFM Fan Kit for DWR/SR Rack, 22 Inches Deep 36 2 Xtreme Power P91-1500 High performance online UPS with up to 10 year battery $1,015.00 $2,030.00 lifespan 2RU 1500VA The J60-600 is a lithium -ion UPS (uninterruptible power supply) from Xtreme Power Conversion. It has a power rating of 600VA and 360W. The J60-600 is designed to 37 4 Xtreme Power J60-600 protect digital signage from power outages, surges, and $501.00 $2,004.00 spikes. It's slim and lightweight, measuring 1.25 inches and weighing 3.4 Ibs. It can be mounted behind flat panel displays. OFE EQUIPMENT 381 Yamaha Aventage Receiver Unbal Output with IR Control 39 1 Apple Apple TV HDMI Output with IR Control 40 1 ScreenShare Device HDMI Output 41 1 PC PC HDMI OUT and USB Port for Audio LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 17 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 18 of 54 CUSTOMER: City of La QuintaT R I T SII'' N QUOTE DATE: January 22, 2024 ADDRESS: n n PROPOSAL#: La Quinta Wellness Center BOM V4 T E C H N O L O G Y S O L U T I O N S CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE#: 32234 Paseo Adelanto Suite E-1 I San Juan Capistrano, CA 92675 SHEET: WELLNESS CENTER phone: 949.388.3919 1 fax: 866.275.9175 www.TritanTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURER MOIDEL# 42 1 Samsung Bluray Player BDP -53200 HDMI Output/IR Control MATERIALS & LABOR Materials incudes non -plenum cables, connectors, rack 43 1 Triton MATERIALS screws, cable labels, tie wraps, solder, and other $5,675.00 $5,675.00 consumables required for the installation of the above equipment. 44 1 Triton CUSTOM Custom control system programming. $8,400.00 $8,400.00 PROGRAMMING 45 1 Triton LABOR Labor per scope of work $65,915.00 $65,915.00 TERMS AND CONDITIONS: 1. This quotation is valid for 30 days from quote date. • - r • 2. Payment terms available upon credit approval. 3. Pricing is based on a cash discount, not the use of a credit card. Payments made by credit cards will incur a 4% increase to the total. 4. Ground freight is estimated and billed at the cost Triton incurs. 5. Labor quoted, is not a condition of the equipment being purchased from _ Triton. 6. This information is confidential between Triton and the named Customer above and cannot be shared with anyone outside of either organization without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier ships directly to the customer. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 18 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS STUDY SESSION ROOM PROJECT BACKGROUND This project has a primary scope of work that upgrades the AV in the Study Session Room and creates the ability for it to be a backup EOC space. We are upgrading all elements of the room including audio, video, and control. You can optionally add the ability to stream from the room to YouTube or other destinations with camera controls and the ability to add presentation content either full screen or as a Picture in Picture. All control for this functionality will be password protected and can be done from touch panels in the room or the Chamber Control Room. This system will also add the ability to do this for Council Chamber meetings. SCOPE OF WORK This scope of work includes Triton performing all phases detailed below in our Project Process with the deliverables detailed in each phase. MAIN SCOPE 13. We will install a new 105" 21:9 5K display at front of the room with pen input and SimpleShare software. Simpleshare is a collaborative software that enables and simplifies interaction beyond users' first impression. It delivers a fool -proof experience of one -touch launch to video conference meetings or other collaborative apps including one -touch: whiteboard, presentation, annotation, screen capture and capture share. The user interface is clean, intuitive, and visually attractive and without any fuss, and users of the room will be up and running in just a couple clicks. SimpleShare is designed to specifically take advantage of the 21:9/5K display real estate. 14. The 105" touch display will have a soundbar underneath with presentation audio as its source. This includes any presentation source audio including any remote participant audio. There will be no "voice lift" from mics in the room through this speaker. This will improve intelligibility and clarity for remote participants audio as well as other audio content in the room. 15. We will install two 81" 21:9 aspect ratio 5K displays on each side of the room on articulating mounts that can be angled to face viewers. 16. A presenter's station will have a 34" 21:9 5K display with touch capability input and SimpleShare software. Simpleshare is a collaborative software that enables and simplifies interaction beyond users' first impression. It delivers a fool -proof experience Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 19 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS of one -touch launch to video conference meetings or other collaborative apps including one -touch: whiteboard, presentation, annotation, screen capture and capture share. The user interface is clean, intuitive, and visually attractive and without any fuss, and users of the room will be up and running in just a couple clicks. SimpleShare is designed to specifically take advantage of the 21:9/5K display real estate. 17. New ceiling speakers and microphones will be installed. The ceiling microphones will only be used for remote audio mix and not for voice lift in the room. Users will need to use the wireless microphones detailed in item nine for the in -room voice lift. 18. An input for the Council Chamber program feed will be available for use in the room. 19.A wireless audio and video system using USB or Wi-Fi interfaces will be installed allowing presenters to wirelessly connect their PC, MAC, Android, or Apple device to the system and share content. 20. The audio and video interfaces for a dedicated OFCI room PC will be provided. A Bluetooth interface will allow Bluetooth devices such as phones and tablets to share audio content and phone calls or other soft codec audio connections with the room. 21. An HDMI input at the presenter's desk will be installed with adapters for other digital AV inputs including DisplayPort and USB -C 22.10 wireless gooseneck microphones with 8 -hour battery life and dedicated charging docks as well as a single handheld microphone will be available for use in the room. 23. Two 4K pan -tilt -zoom cameras will be installed for use in video conferencing. They will be controlled either from the room touch panel or a simple handheld IR remote. 24. All equipment will be housed in two racks installed in the furniture at the front of the room. These racks will pull out and rotate if service or troubleshooting is needed. 25. UPS units in racks and behind displays will protect critical components from power issues. 26. A 10.1" wireless control panel with a tabletop dock will allow control of the AV system. 27. A budget is included for acoustic tiles and baffles to help with the acoustics of this base. This will be detailed during the design phase. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 20 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS OPTIONAL AUTOMATED BROADCAST SCOPE OF WORK An optional component to this project is the automated broadcast system which expands the capability of the meeting production system to allow meetings in either the Council Chamber OR the Study Session room to be streamed and/or recorded. 2. The control panel in the Study Session room can (optionally requiring a passcode) record or stream a meeting or event. The system will be able to choose assorted cameras and camera presets as well as have the presentation video either full screen or in a Picture -in -Picture. When the meeting is over, they can stop the stream and/or recording. 3. The camera presets can be adjusted and saved from the Crestron panel and a confidence view of the stream and recording/streaming status will be available in the system to be viewed on the control panel. 4. There will be three cameras in the Study Session Room with up to ten presets per camera on the panel. They are also used for video conferencing in the room. 5. This system and capability will also be available for use from the Council Chamber. Users in either room can run a meeting in either room and stream or record without ever going into the control room. 6. It will also be possible to stream a meeting in one room and record a meeting in the other room for later broadcast or use for internal training. PRICING AND PAYMENT TERMS The price for the Study Session Room Project is: $205,651.49 and the price for the Optional Automated Broadcast is $35,669.59. The total for both the Study Session Room Project and Optional Automated Broadcast is $241,321.08. Following the two fee schedules is the breakdown of the equipment, installation materials and labor prices for both the Study Session Room (pg. 11-14) and Optional Automated Broadcast (pg. 15). Contracted labor rates to be invoiced monthly with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 21 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS SESSIONft. STUDY OFF SITE EMPLOYEE RATE • • OFF SITE HOURSDAILY ON ON DA Design Engineer $125.00 92 $1,900.00 11 $32,400.00 Project Engineer $100.00 DAY $1,700.00 8 $13,600.00 Project Manager $125.00 35 $1,900.00 $125.00 $4,375.00 Software Programmer $150.00 20 $2,000.00 2 $7,000.00 Install Supervisor (Prevailing Wage) $110.00 Project Manager $1,700.00 4 $6,800.00 Installer (Prevailing Wage) $95.00 Software Programmer $1,500.00 4 $6,000.00 General Administration $60.00 20 $0.00 $1,200.00 (Prevailing Wage) $110.00 $1,700.00 1 $1,700.00 Installer TOTAL: 1 $71,375.00 OPTIONAL AUTOMATEDBROADCAST OFF SITE ON OFF SITE ON APLOYEE RATE HOURSDAILY DAY TOTAL RATE Design Engineer $125.00 20 $1,900.00 2 $6,300.00 Project Engineer $100.00 $1,700.00 2 $3,400.00 Project Manager $125.00 8 $1,900.00 $1,000.00 Software Programmer $150.00 16 $2,000.00 1 $4,400.00 Install Supervisor (Prevailing Wage) $110.00 $1,700.00 1 $1,700.00 Installer (Prevailing Wage) $95.00 $1,500.00 2 $3,000.00 General Administration $60.00 8 $0.00 $480.00 TOTAL: $20,280.00 EQUIPMENT AND INSTALLATION MATERIALS - Equipment and Installation materials to be invoiced once shipped to your warehouse, or Triton's, whichever occurs first with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 22 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 23 of 54 CUSTOMER: City of La QuintsT R I T rll'' N QUOTE DATE: January 22, 2024 ADDRESS: n La Quinta Study Session Room w/ PROPOSAL#: Optional Automated Broadcast BOM T E C H N O L O G Y S O L U T I O N S V8 CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 SHEET: STUDY SESSION ROOM phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURERIl MODEL# EQUIPMENT PANA 81 Display: 81" PANA LCD display only model. Supports both landscape and portrait orientations. 1 2 Jupiter PANA81D Includes a 3 meter (9.84ft) power cable. Mounts and $6,022.00 $12,044.00 video cables are sold separately by numerous mounting and AV manufacturers. PANA-OPSi7: 11th generation Intel i7 processor; Intel 2 2 Jupiter 3-630-013-00 OPS standard; 16GB DDR4 dual -channel memory; $0.00 $0.00 256GB NVME, 21:9 5K Display Support. INCLUDED IN PANA81D SimpleShare License: SimpleShare is our proprietary software platform (downloadable) that delivers more than 3 4 Jupiter D -SIM -000-00 one -touch launch to video conferencing, whiteboarding $0.00 $0.00 and wireless screen sharing. It enables and simplifies collaboration for hybrid work experience beyond your first impression. INCLUDED IN PANA81D The first year subscription of SimpleShare software is 4 2 Jupiter JUP-CARESIMPLE included with PANA purchase; each PANA comes with $0.00 $0.00 1+1 SimpleShare licenses. INCLUDED IN PANA81D The first three years of limited Hardware Warranty are 5 2 Jupiter JUP-CARE-PANA included. Jupiter Care must be maintained continuously. $0.00 $0.00 INCLUDED IN PANA81D PANA 34 Display: 34" diagonal 21:9 desktop touch enabled conferencing platform. 3440x1440, 165Hz, sub 6 1 Jupiter PANA34 1 m response, 10 points of touch, ergonomic articulating $1,411.00 $1,411.00 stand, 8 mic array, integrated 25W speakers, 4K camera, full USB -C hub & connectivitv. Comes standard with pen. The first three years of limited Hardware Warranty are 7 1 Jupiter JUP-CARE-PANA included. To Extend Jupiter Care Jupiter Care must be $0.00 $0.00 maintained continuously and can be extended at INCLUDED IN PANA34 PANA 105 Touchscreen: 105" PANA LCD touchscreen model. Supports both landscape and portrait 8 1 Jupiter PANA105T orientations. Includes a 3 -meter (9.84ft) power cable. $11,856.00 $11,856.00 Mounts and video cables are sold separately by numerous mounting and AV manufacturers. Pana Pen: Active stylus Windows Pen and touch to allow precision writing and manipulating interactive screens. 9 1 Jupiter 4-625-010-00 Pen sits in a charging cradle that connects to a computer $0.00 $0.00 through USB directly, or via the enhanced USB connectivity on the Pana monitors. INCLUDED IN PANA105 PANA-OPSi7: 11th generation Intel i7 processor; Intel 10 1 Jupiter 3-630-013-00 OPS standard; 16GB DDR4 dual -channel memory; $0.00 $0.00 256GB NVME, 21:9 5K Display Support. INCLUDED IN PANA105 SimpleShare License: SimpleShare is our proprietary software platform (downloadable) that delivers more than 11 2 Jupiter D -SIM -000-00 one -touch launch to video conferencing, whiteboarding $0.00 $0.00 and wireless screen sharing. It enables and simplifies collaboration for hybrid work experience beyond your first impression. INCLUDED IN PANA105 The first year subscription of SimpleShare software is 12 1 Jupiter JUP-CARESIMPLE included with PANA purchase; each PANA comes with $0.00 $0.00 1+1 SimpleShare licenses. INCLUDED IN PANA105 The first three years of limited Hardware Warranty are 13 1 Jupiter JUP-CARE-PANA included. To Extend Jupiter Care Jupiter Care must be $0.00 $0.00 maintained continuously. INCLUDED IN PANA105 SimpleShare License : SimpleShare is our proprietary software platform (downloadable) that delivers more than one -touch launch to video conferencing, whiteboarding 14 1 Jupiter D -SIM -000-00 and wireless screen sharing. It enables and simplifies $730.00 $730.00 collaboration for hybrid work experience beyond your first impression. EXTENDS ALL DISPLAYS to 3 YEARS of SIMPLE SHARE 15 3 Chief KITXWXSMIU Ultrawide Micro -Adjustable Static Wall Mount, Extra- $1,239.00 $3,717.00 Larqe Kit The Fusion T" Extra -Large Pull Out accessory can be 16 3 Chief FCAXV1U used with Fusion- Extra -Large Micro -Adjustable Fixed $603.00 $1,809.00 and Tilt wall mounts, to add up to 11.54" (293 mm) extension from the wall. 17 1 Crestron TST-1080 10.1 in. Wireless Touch Screen includes table top dock $2,375.00 $2,375.00 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 23 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 24 of 54 CUSTOMER: City of La QuintsT R I T rll'r N QUOTE DATE: January 22, 2024 ADDRESS: n La Quinta Study Session Room w/ PROPOSAL#: Optional Automated Broadcast BOM T E C H N O L O G Y S O L U T I O N S V8 CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 SHEET: STUDY SESSION ROOM phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURER MODEL# The MXNet Decoder/Receiver device is where the signal arrives. Connect this to any HDMI display device, and it will decode and receive the incoming audio/video signal changing it back to an image or picture. This device 18 5 AV Pro Edge AC-MXNET-1G-D connects directly via category wires (CAT 6A $624.00 $3,120.00 recommended) or fiber optics to the MXNet Switch (AC- MXNET-SW48) or any other compatible multicast -capable managed L3 network switch. The AC-MXNET-1 G -D is a part of the MXNet family of AV -over -IP products from AVPro Edge. The AC-MXNET-1 G-AVDM-E Encoder is the audio processing and downmixing cousin to our standard -issue AC-MXNET-1 G -E Encoder. As with our standard Encoder, this is where the signal starts. However, the AC- MXNET-1 G-AVDM-E Encoder was specifically designed 19 4 AV Pro Edge AC-MXNET-1G-AVDM-E to integrate with multi -zone stereo/mono audio mixing $824.00 $3,296.00 systems. The AC-MXNET-1G-AVDM-E Encoder employs a specialized audio processor chipset that can accept and decode Dolby Digital+, DTS-HD, and other lossless audio formats - and output those signals as stereo through the provided balanced stereo terminal block on the unit. The MXNet 48 Port Network Switch is the center from which all other MXNet Ecosystem platform components revolve. The AC-MXNET-SW48 (and also AC-MXNET- SW24) pack a serious A/V performance punch with the addition of AVPro Edge's proprietary design and engineering efforts. This isn't your father's network 20 1 AV Pro Edge AC-MXNET-SW48 switch, and it's also not just a simple re -configuration of $4,999.00 $4,999.00 multicast switch components. The AC-MXNET-SW48 includes a whole new AVPro developed network switch operating system (NOS) designed to reduce multicast processor loads and adds unique AVPro developed Intelligent A/V Processing (IAVP) technologies for more efficient multicast routing. ClickShare CX -50 2nd generation brings flexible wireless conferencing in high -impact meeting spaces and board rooms. When you walk into the meeting room, ClickShare automatically connects you to room devices like cameras, 21 1 Barco R9861622USB2 mics, speakers, sound bars and displays. Start a $3,045.00 $3,045.00 meeting from your laptop within seconds, using your preferred video conferencing platform. Make hybrid meetings easy, with just one click on the ClickShare Button or the ClickShare App, both for employees and guests. 22 2 Aja U-TAP-HDMI USB 3.0 (3.2 Gen 1) Powered HDMI Capture Device $388.00 $776.00 Large Meeting Room Bundle Includes: (1) Parie TCM-XA White Ceiling Microphone with Amplifier (1) Fade TCM-XEX Expansion White Ceiling Microphone (1) TesiraFORTE AVB VT4 Processor (1) TesiraCONNECT TC -5 Connection Device 23 1 Biamp MRB-L-VT4-C (1) Tesira EX-UBT UC Interface $6,944.00 $6,944.00 (4) Desono C-IC6 Ceiling Speakers (2) 25'(7.5 M) Plenum Cat 5e Cable (7) 10'(3 M) Plenum Cat 5e Cable (1) 3'(0.9 M) Cat 5e Cable (1) Room Deployment Instructions 24 8 Biamp TB -1 Tile Bridge Kit $32.00 $256.00 25 1 Biamp Parle TCM-XEX Expansion White Ceilinq Microphone $964.00 $964.00 26 1 Biamp Parle TCM-XA White Ceilinq Microphone with Amplifier $1,858.00 $1,858.00 27 4 Biamp Desono C-IC6 Ceilinq Speakers Specifv Black, Red, or White $163.00 $652.00 The TesiraCONNECT TC -5D is a 5 -port AVB -capable 28 1 Biamp TesiraCONNECT TC -5D PoE+ network device which can be configured as a $1,239.00 $1,239.00 Dante or AVB interface to a Tesira system. 29 1 1 Biamp Tesira EX-UBT USB and Bluetooth Audio Interface $530.00 $530.00 The LEA Professional Connect 164D is a 4 -channel amplifier with 160 watts per channel. It is part of the Dante CONNECTSERIES, the world's first Internet of 30 1 Lea 164D Things- (IoT) enabled amplifier family. The 164D features $1,959.00 $1,959.00 direct HiZ (70V or 100V) or LoZ selectable by channel. It also has three ways to connect: the built-in Wi-Fi access point, the venue's WI -Fl, or FAST Ethernet to connect to any local area network via Cats or Cath cable. 31 1 James Loudspeakers PL -B -CUSTOM Custom Bracket $275.00 $275.00 32 1 James Loudspeakers SPL5Q-LR Custom Soundbar for Jupiter 105T providing stereo $1,825.00 $1,825.00 sound for presentation audio 33 2 Middle Atlantic SRSR-4-16 SRSR Series Slide Out Rotating Rail System Rack - $731.00 $1,462.00 SRSR-4-16 - 16RU with 19.1" Depth 34 10 Shure MXW8=-Z10 Desktop Base Gooseneck Transmitter $512.00 $5,120.00 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 24 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 25 of 54 CUSTOMER: City of La QuintsT R I T rll'r N QUOTE DATE: January 22, 2024 ADDRESS: n La Quinta Study Session Room w/ PROPOSAL#: Optional Automated Broadcast BOM T E C H N O L O G Y S O L U T I O N S V8 CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 SHEET: STUDY SESSION ROOM phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURER MODEL#DESCRIPTION The MX410 surface mount version is a gooseneck microphone with a Bi -Color LED as status display. It has 35 10 Shure MX41ORLPDF/C a 10" gooseneck and is suitable for boardrooms and $202.00 $2,020.00 other sites where aesthetics are important. With Cardioid Capsule and 6 -pin connector 8 -port networked charging station charges handheld, bodypack, and boundary transmitters and gooseneck 36 3 Shure MXWNCS8 bases. Features include charge status indicators, charge $1,562.00 $4,686.00 status monitoring, easy transmitter linking, and overcharge protection for battery damage. Coupled with the VP68 cartridge, the MXW2 is a handheld transmitter compatible with Microflex Wireless Systems. With lightweight but durable construction and 37 1 Shure MXW2/VP68=-Z10 integrated diversity antennas, the MXW2 delivers vivid $571.00 $571.00 lifelike sound, intelligent wireless performance, encrypted transmission, and advanced rechargeability for presentation and conferencing applications. The MXWAPT is a 8 -channel wireless access point compatible with Microflex Wireless microphone systems. It uses automated frequency coordination to assign clean frequencies to wireless microphones and manages two- way wireless transmission of encrypted audio and control 38 1 Shure MXWAPT8=-Z10 signals. Power to the unit (via PoE) and Dante digital $2,997.00 $2,997.00 networked audio are both supplied over a single Ethernet cable to simplify installation, and the supplied mounting plate and paintable cover allow discreet placement in boardrooms and conference rooms where low visibility is preferred. The MXWAPT is a 4 -channel wireless access point compatible with Microflex Wireless microphone systems. It uses automated frequency coordination to assign clean frequencies to wireless microphones and manages two- way wireless transmission of encrypted audio and control 39 1 Shure MXWAPT4=-Z10 signals. Power to the unit (via PoE) and Dante digital $2,317.00 $2,317.00 networked audio are both supplied over a single Ethernet cable to simplify installation, and the supplied mounting plate and paintable cover allow discreet placement in boardrooms and conference rooms where low visibility is preferred. Bring UHD 4K quality video to your production with the black UE50 4K30 SDI/HDMI PTZ Camera from 40 1 Panasonic AW-UE50KPJ Panasonic. This pro PTZ camera outputs up to UHD $3,369.00 $3,369.00 41<30 over HDMI 1.4, up to 1080p60 over SDI, and it supports IP live streaming up to 1080p to fit into any environment such as a conference room or classroom. 41 1 FEC FEC-40WMK Mount for Camera $182.00 $182.00 42 1 PTZCAM PTZC-VR-PLATE Vibration Reduction Mount with Universal Plate for PTZ $227.00 $227.00 Cameras 43 2 Xtreme Power P91-1500 High performance online UPS with up to 10 year battery $1,015.00 $2,030.00 lifespan 2RU 1500VA The J60-600 is a lithium -ion UPS (uninterruptible power supply) from Xtreme Power Conversion. It has a power rating of 600VA and 360W. The J60-600 is designed to 44 4 Xtreme Power J60-600 protect digital signage from power outages, surges, and $501.00 $2,004.00 spikes. It's slim and lightweight, measuring 1.25 inches and weighing 3.4 Ibs. It can be mounted behind flat panel disDlays. 45 1 Budget for Accoustic Tiles and baffles, Includes materials $10,000.00 $10,000.00 and labor. `NOTE: The Jupiter items would need to ship directly to the city because of the size of the monitors. Triton is able to stage all the other equipment until it is time to install the system. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 25 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 26 of 54 CUSTOMER: City of La QuintsT R I T rll'' N QUOTE DATE: January 22, 2024 ADDRESS: n La Quinta Study Session Room w/ PROPOSAL#: Optional Automated Broadcast BOM T E C H N O L O G Y S O L U T I O N S V8 CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 SHEET: STUDY SESSION ROOM phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURERIl MODEL# MATERIALS & LABOR Materials incudes non -plenum cables, connectors, rack 46 1 Triton MATERIALS screws, cable labels, tie wraps, solder, and other $6,360.00 $6,360.00 consumables required for the installation of the above equipment. 47 1 Triton CUSTOM Custom control system programming. $7,000.00 $7,000.00 PROGRAMMING 48 1 Triton LABOR Labor per scope of work $64,375.00 $64,375.00 TERMS AND CONDITIONS: • • • • J 1. This quotation is valid for 30 days from quote date.• • 2. Payment terms available upon credit approval. • J 3. Pricing is based on a cash discount, not the use of a credit card. Payments made by credit cards will incur a 4% increase to the total. 4. Ground freight is estimated and billed at the cost Triton incurs. 5. Labor quoted, is not a condition of the equipment being purchased from Triton. 6. This information is confidential between Triton and the named Customer above and cannot be shared with anyone outside of either organization r without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier ships directly to the customer. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 26 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 27 of 54 CUSTOMER: City of La QuintsT R I T rll'' N QUOTE DATE: January 22, 2024 ADDRESS: n La Quinta Study Session Room w/ PROPOSAL#: Optional Automated Broadcast BOM T E C H N O L O G Y S O L U T I O N S V8 CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 SHEET: OPTIONAL AUTOMATED BROADCAST phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUF MODEL# OPTIONAL STUDY SESSIONICOUNCIL CHAMBER AUTOMATED BROADCAST SYSTEM 1 1 Blackmagic Design SWATEMSCN211ME2/H ATEM 2 WE Constellation HD Live Production Switcher $1,559.00 $1,559.00 D (1 RU) 2 1 Blackmagic Design HDL- SmartScope Duo 4K Rack -Mounted Dual 6G -SDI $814.00 $814.00 SMTWSCOPEDUO4K2 Monitors Monitor your audio with the 1 RU Blackmagic Audio Monitor 12G from Blackmagic Design. Featuring a dual- subwoofer design with extra wide range speakers, the audio monitor is equipped with Class -D amplifiers. It features a 12G SDI input, a balanced XLR analog audio 3 1 Blackmagic Design HDL-AUDMON1 RU12G input, a balanced AES/EBU digital input audio, HiFi audio $1,136.00 $1,136.00 inputs, and an HDMI 2.0 output. The front panel features multicolored audio level meters and a built-in LCD for monitoring video sources. Blue Pill Server enhances the UniSketch ecosystem by combining multiple controllers into a single seamless controller. For example, you can take a PTZ Pro and 4 1 Skaarhoj BluePill-v1 combine with a Frame Shot and have the Frame Shot $859.00 $859.00 show thumbnails for your preset recalls. The selected camera on the PTZ Pro will drive the preset selection on the Frame Shot because to Blue Pill they are essentially just one single panel. 5 2 Lumantek EZ -MD+ HDMI/SDI Cross Converter with Audio Mux/Demux and $367.00 $734.00 Scaler The MXNet Decoder/Receiver device is where the signal arrives. Connect this to any HDMI display device, and it will decode and receive the incoming audio/video signal changing it back to an image or picture. This device 6 1 AV Pro Edge AC-MXNET-1 G -D connects directly via category wires (CAT 6A $624.00 $624.00 recommended) or fiber optics to the MXNet Switch (AC- MXNET-SW48) or any other compatible multicast -capable managed L3 network switch. The AC-MXNET-1 G -D is a part of the MXNet family of AV -over -IP products from AVPro Edge. Bring UHD 4K quality video to your production with the black UE50 4K30 SDI/HDMI PTZ Camera from 7 1 Panasonic AW-UE50KPJ Panasonic. This pro PTZ camera outputs up to UHD $3,369.00 $3,369.00 41<30 over HDMI 1.4, up to 1080p60 over SDI, and it supports IP live streaming up to 1080p to fit into any environment such as a conference room or classroom. 8 1 FEC FEC-40WMK Mount for Camera $182.00 $182.00 9 1 PTZCAM PTZC-VR-PLATE Vibration Reduction Mount with Universal Plate for PTZ $227.00 $227.00 Cameras 10 1 Tascam VSR-264 Full HD Live Streaminq Hardware Encoder/Decoder $1,039.00 $1,039.00 Materials incudes non -plenum cables, connectors, rack 11 1 Triton MATERIALS screws, cable labels, tie wraps, solder, and other $1,500.00 $1,500.00 consumables required for the installation of the above equipment. 12 1 Triton CUSTOM Custom control system programming. $4,400.00 $4,400.00 PROGRAMMING 13 1 Triton LABOR Labor per scope of work $15,880.00 $15,880.00 TERMS AND CONDITIONS: • Jr 1. This quotation is valid for 30 days from quote date. • • 2. Payment terms available upon credit approval. r - 3. Pricing is based on a cash discount, not the use of a credit card. Payments r made by credit cards will incur a 4% increase to the total. L 4. Ground freight is estimated and billed at the cost Triton incurs. 5. Labor quoted, is not a condition of the equipment being purchased from Triton. 6. This information is confidential between Triton and the named Customer above and cannot be shared with anyone outside of either organization r r without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier ships directly to the customer. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 27 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"r"ICE/MEETING ROOMS CAUCUS CONFERENCE ROOM PROJECT BACKGROUND The Caucus Room AV needs to be upgraded. We will add an AVOIP decoder so meetings from the Council Chamber can be viewed in the Caucus Room as well as the existing NUC PC, IOGEAR wireless HDMI device, Spectrum Cable Box, and the existing Apple TV. We will install a new monitor and control system with HDMI switch and audio upgrades. A new rack will also be installed. SCOPE OF WORK This scope of work includes Triton performing all phases detailed below in our Project Process with the deliverables detailed in each phase. 1. We will install a new 75" LG display in the room. 2. We will install an AVOIP decoder to feed Council Chamber content to the display. 3. We will install the existing NUC PC into the new equipment rack and add a wireless keyboard and mouse. 4. We will install the existing IOGEAR Wireless HDMI system into the new equipment rack. 5. We will install the existing Apple TV into the new equipment rack. 6. We will install an integrated sound bar with camera, speakers, and microphone. This will be configured for conferencing use with the NUC PC only and connected via USB. 7. All components (except display, microphones, and camera) will be installed in a new modern enclosure under the display. See the following website https://hecklerdesign.com/collections/heckler-av- wall?tdaState=eyJ6d3Bueii6loRiOGQzYylslmlvYzVrOS161ORrc3dnailsliQzY2tnYyl6lnJq ZnZIZSlslm53ZWZxcC16lmROczNvcylslmc5ZjZyMyl6lmZnMHcxliwidzl3dmxxljoiYXZ1 b TUiLCJoczMvanciOil4aWlhNHEiLCl1 N245Yvl6lnh6N313liwiYTZoMWMiOil5dm5rZWQi1 Q%253D%253D 8. A new control system with wall mount pushbutton control panel will be installed on the conference room wall. Source control where available, audio levels, display control, and other functions of the conference room. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 28 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS PRICING AND PAYMENT TERMS The total for the Caucus Room project is: $28,990.68. Following is the breakdown of the equipment, installation materials and labor prices. LABOR — Contracted labor rates to be invoiced monthly with payment due in Net 30 days. CAUCUS ROOM FEE OFF SITE OFF SITE EMPLOYEEDAILY RATE HOURSDAY SCHEDULE ON ON RATE TOTAL Design Engineer $125.00 13 $1,900.00 4 $9,225.00 Project Engineer $100.00 $1,700.00 1 $1,700.00 Project Manager $125.00 6 $1,900.00 $750.00 Software Programmer $150.00 $2,000.00 1 $2,000.00 Install Supervisor (Prevailing Wage) $110.00 $1,700.00 $0.00 Installer (Prevailing Wage) $95.00 $1,500.00 2 $3,000.00 General Administration $60.00 2 $0.00 $120.00 TOTAL: $16,795.00 EQUIPMENT AND INSTALLATION MATERIALS - Equipment and Installation materials to be invoiced once shipped to your warehouse, or Triton's, whichever occurs first with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 29 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 30 of 54 QUOTE DATE: January 22, 2024 CUSTOMER: City of La QuintaTRITON ADDRESS: 78495 Calle Tampico n n La Quinta, CA 92253 PROPOSAL #: La Quinta Caucus Room BOM V1 TECHNOLOGY SOLUTIONS CONTACT: Doug Kinley 111 BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 760.777.7085 32234 Paseo Adelanto Suite E -S I San Juan Capistrano, CA 92675 phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnology5olutions.com I contractor's license #951869 EMAIL: DKinlev@LaQuintaCA.Gov EXTENDED ITEM # CITY MANUFACTURER MODEL#DESCRIPTION EQUIPMENT Enhance Heckler AV Wall with video meeting device storage and mounting Video Meeting Kit for Heckler AV Wall. This accessory for your Heckler AV Wall creates 1 1 Heckler Design H801 -BG an attractive focal point in your meeting rooms that has $1,219.00 $1,219.00 the presence of modern furniture without occupying precious room space or floor space. Requires the use of H800 Heckler AV Wall Structure, sold separately. COLOR BLACKIGREY 2 1 Heckler Design H800 -BG Simplify the installation of large displays and video $1,219.00 $1,219.00 meetinq equipment. 3 1 LG 75UR340C9UD UR340C Series UHD Commercial TV with management $1,465.00 $1,465.00 software, scheduler and certified Crestron Connected® Parl6TI VBC 2500 is an all -in -one conferencing bar featuring Biamp Audio Intelligence and Biamp Video Intelligence to deliver premium AV experiences for small and medium conference rooms. With integrated AEC and NRD, the VBC 2500 uses a 27 -microphone array and Biamp Beamtracking- technology to actively track and intelligently mix conversations from around the room. Two smart speakers use distortion compensation and dynamic bass enhancement technology to create room filling audio with superior speech reproduction. The VBC 4 1 Biamp Parte VBC 2500 2500 also features Biamp Launch, an automated tuning $1,563.00 $1,563.00 system that optimizes the audio to each unique conference space. Parte VBC 2500 includes a wide angle 4k camera designed for conference room environments. The camera incorporates high quality optics to enable streaming crystal clear video at up to 2160p @ 30fps. The VBC 2500 uses auto framing technology to identify meeting participants and to adjust the focus and zoom to keep participants in view. Parte VBC 2500 can be plugged directly into a UC System with a single USB connection or can be paired with a Devio- SCR-10 for a BYOD system. 5 1 1 1 Barco R9861500T01 Barco ClickShare Trav - button switch holder $78.00 $78.00 6 1 AMX MCP -108 -WH Massio- 8 -Button ControlPad with Knob WHITE $709.00 $709.00 7 1 AMX PR -0402 Precis 4x2 4K60 HDMI Switcher $582.00 $582.00 8 1 AV Pro Edge AC-MXNET-1G-D MXNet1G Decoder $624.00 $624.00 9 1 Netgear GSM4210PX M4250-8G2XF-PoE+ 8x1G PoE+ 220W and 2xSFP+ $797.00 $797.00 Manaqed Switch Installation Materials includes cables, connectors, rack 10 1 Triton MATERIALS screws, panduit, cable labels, tie wraps, solder and other $1,000.00 $1,000.00 consumables required for the installation. 11 1 Triton LABOR Labor per scope of work. $16,795.00 $16,795.00 NOTE: Programming and labor prices based on contract rates. TERMS AND CONDITIONS: SUBTOTAL: • • • • ST 1. This quotation is valid for 30 days from quote date. • � • � • • 2. Payment terms available upon credit approval. 3. Pricing is based on a cash discount, not the use of a credit card. Payments made by credit cards will incur a 4% increase to the total. 4. Ground freight is estimated and billed at the cost Triton incurs.• - 5. Labor quoted, is not a condition of the equipment being purchased from i i Triton. $5.00/Monitor 6. This information is confidential between Triton and the named Customerlarger above and cannot be shared with anyone outside of either organization without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier W ships directly to the customer. TOTAL: $28,990.. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 30 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"r"ICE/MEETING ROOMS WEST CONFERENCE ROOM PROJECT BACKGROUND The West Conference rooms have some existing av equipment, but the city would like to upgrade it. We will add an AVOIP decoder so meetings from the Council Chamber can be viewed in the West Conference as well as the existing NUC PC, IOGEAR wireless HDMI device, Spectrum Cable Box, and the existing Apple TV. We will install a new monitor and control system with HDMI switch and audio upgrades. A new rack will also be installed. SCOPE OF WORK This scope of work includes Triton performing all phases detailed below in our Project Process with the deliverables detailed in each phase. 1. We will install a new 75" LG display in the room. 2. We will install an AVOIP decoder to feed the Council Chamber content to the display. 3. We will install the existing NUC PC into the new equipment rack and add a wireless keyboard and mouse. 4. We will install the existing IOGEAR Wireless HDMI system into the new equipment rack. 5. We will install the existing Apple TV into the new equipment rack. 6. We will install an audio solution that includes ceiling microphones and speakers. 7. All components (except display, microphones, and camera) will be installed in a new modern enclosure under the display. See the following website https://hecklerdesign.com/collections/heckler-av- wall?tdaState=eyJ6d3Bueil6ljRiOGQzYylslm1vYzVrOS161jRrc3dnailsljQzY2tnYyl6lnJq ZnZIZSlslm53ZWZxcC16lmROczNvcylslmc5ZjZyMyl6lmZnMHcxliwidzl3dmxxljoiYXZ1 b TUiLCJoczMvanciOil4aWlhNHEiLCl1 N245Yvl6lnh6N313liwiYTZoMWMiOil5dm5rZWQi1 Q%253D%253D 8. A new control system with wireless table mount control panel will be installed Source control where available, audio levels, display control, and other functions of the conference room. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 31 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS PRICING AND PAYMENT TERMS The total for the West Conference Room project is: $53,840.98. Following is the breakdown of the equipment, installation materials and labor prices. LABOR — Contracted labor rates to be invoiced monthly with payment due in Net 30 days. 'F rEMIPLOYEE OFF SITE RATE ROOM OFF SITE ON ON HOURSDAILY DAY ADATA 4111111111111111 TOTAL A Design Engineer $125.00 31 $1,900.00 3 $9,575.00 Project Engineer $100.00 $1,700.00 1 $1,700.00 Project Manager $125.00 10 $1,900.00 $1,250.00 Software Programmer $150.00 16 $2,000.00 2 $6,400.00 Install Supervisor (Prevailing Wage) $110.00 $1,700.00 3 $5,100.00 Installer (Prevailing Wage) $95.00 $1,500.00 3 $4,500.00 General Administration $60.00 5 $0.00 $300.00 TOTAL: $28,825.00 EQUIPMENT AND INSTALLATION MATERIALS - Equipment and Installation materials to be invoiced once shipped to your warehouse, or Triton's, whichever occurs first with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 32 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 33 of 54 QUOTE DATE: January 22, 2024 CUSTOMER: City of La QuintsTRITON ADDRESS: 78495 Calle Tampico n n La Quinta, CA 92253 PROPOSAL #: La Quints West Conf Room BOM V2 TECHNOLOGY SOLUTIONS CONTACT: Doug Kinley 111 BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 760.777.7085 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnology5olutions.com I contractor's license #951869 EMAIL: DKinlev@LaQuintaCA.Gov EXTENDED ITEM # CITY MANUFACTURER MODEL#DESCRIPTION EQUIPMENT Enhance Heckler AV Wall with video meeting device storage and mounting Video Meeting Kit for Heckler AV Wall. This accessory for your Heckler AV Wall creates 1 1 Heckler Design H801 -BG an attractive focal point in your meeting rooms that has $1,219.00 $1,219.00 the presence of modern furniture without occupying precious room space or floor space. Requires the use of H800 Heckler AV Wall Structure, sold separately. COLOR BLACKIGREY 2 1 Heckler Design H800 -BG Simplify the installation of large displays and video $1,219.00 $1,219.00 meetinq equipment. 3 1 LG 75UR340C9UD UR340C Series UHD Commercial TV with management $1,465.00 $1,465.00 software, scheduler and certified Crestron Connected® This bundle provides a complete audio solution for meetings of up to 18 people, including everything required to outfit a conference room to enable clear communication in every meeting. Incorporating Beamtracking® technology, our award- winning Parle microphones latch onto the voices of meeting participants, allowing them to move freely around the space while remaining easily heard and understood. Designed to provide superior voice reproduction in conferencing environments, Desono C- IC6 loudspeakers deliver superior audio clarity for the entire room, while TesiraCONNECT and our unique 4 1 Biamp MRB-L-VT4-C single cable connection scheme allow installers to take $6,944.00 $6,944.00 advantage of configuration -free networking. In addition, the included pre -terminated category cabling gets meeting spaces up and running in half the time of competing systems. Our automated tools and intelligent signal processors ensure that room deployments are 100% consistent, making for a fully optimized collaboration experience in every space. Rapid room installation and deployment Custom AEC enhances remote participant experiences by removing unwanted echoes Clear audio when multiple parties are talking Nnise Reductinn to clear un rooms with noise sources 5 1 Barco R9861500T01 Barco ClickShare Trav - button switch holder $78.00 $78.00 6 1 Crestron TST-1080 10.1 in. Wireless Touch Screen with table dock $2,375.00 $2,375.00 A rack -mountable control system with a powerful 7 1 Crestron CP4N 4 Series control engine and numerous integrated control $1,925.00 $1,925.00 ports. Features an isolated control subnet that provides a Gigabit Ethernet LAN dedicated to Crestron devices. A high-performance 41<60 4:4:4 AV switcher. Provides four HDMI® inputs and two HDMI outputs. Includes support of HDR (High Dynamic Range) and Dolby 8 1 Crestron HD-MD4X2-4KZ-E Vision® video formats, automatic switching of HDMI $1,059.00 $1,059.00 inputs, advanced EDID management, native Crestron® control via Ethernet, XIO Cloud® connectivity, and enterprise-arade security. 9 1 AV Pro Edge AC-MXNET-1G-D MXNet 1G Decoder $624.00 $624.00 10 1 Netgear GSM4210PX M4250-8G2XF-PoE+ 8x1G PoE+ 220W and 2xSFP+ $797.00 $797.00 Manaqed Switch Installation Materials includes cables, connectors, rack 11 1 Triton MATERIALS screws, panduit, cable labels, tie wraps, solder and other $1,678.00 $1,678.00 consumables required for the installation. 12 1 Triton LABOR Labor per scope of work. $28,825.00 $28,825.00 NOTE: Programming and labor prices based on contract rates. TERMS AND CONDITIONS: SUBTOTAL:$48,208 GROUND .01 1. This quotation is valid for 30 days from quote date. FREIGHT ESTIMATE BILLED AT COST SHIP TO CLIENT NON-TAXABLE)7: 2. Payment terms available upon credit approval. (DROP $3,615.61 3. Pricing is based on a cash discount, not the use of a credit card. Payments made by credit cards will incur a 4 % increase to the total. 4. Ground freight is estimated and billed at the cost Triton incurs.CALIFORNIA 5. Labor quoted, is not a condition of the equipment being purchased from$4.00/Monitor Triton. $5.00/Monitor 6. This information is confidential between Triton and the named Customer $6.00/Monitor above and cannot be shared with anyone outside of either organization without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier ships directly to the customer. TOTAL: VA LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 33 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"r"ICE/MEETING ROOMS POLICE SUBSTATION ROOMS AGAVE CONFERENCE ROOM, COURTYARD CONFERENCE ROOM, NORTH CONFERENCE ROOM, EAST CONFERENCE ROOM PROJECT BACKGROUND There are various upgrades needed in the Police Substation Courtyard Conference Room, the Police Sub Station North Conference Room, The Police Substation East Conference Room, and the Agave Room which we combined into a single proposal. We are adding AVOIP feeds to all four rooms which will primarily be used for program video from the Council Chamber allowing users in those rooms to see and hear the meeting taking place in the Council Chamber. Other video sources can be sent to those rooms from the AVOIP core in the Council Chamber control room. We are moving some displays to make their position more ergonomically useful for the room's users. A few of the displays lack sufficient inputs for the anticipated sources so external and automatic HDMI switchers will be added to those spaces. Optionally, a wireless presentation system can be added to the North Conference Room. This can be determined in the design phase. SCOPE OF WORK This scope of work includes Triton performing all phases detailed below in our Project Process with the deliverables detailed in each phase. POLICE SUBSTATION COURTYARD AND POLICE CONFERENCE ROOM 1. Add AVOIP decoder for chamber feed and other video determined by AV control system in Chamber. 2. Provide input and hookup existing NUC PC 3. Provide input and hookup existing IOGEAR wireless HDMI module. 4. Remove existing Vizio monitor and lower mount, then reinstall neatly. 5. Add UPS to protect source equipment and surge protection for display. POLICE SUBSTATION NORTH CONFERENCE ROOM 1. Add AVOIP decoder for chamber feed and other video determined by AV control system in Chamber. 2. Provide input and hookup existing NUC PC Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 34 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS 3. Provide input and hookup existing IOGEAR wireless HDMI module. 4. Install new LG 55" display and external HDMI switching for sources. 5. Add UPS to protect source equipment and surge protection for display. 6. (OPTIONAL) Add Clickshare and configure with network. POLICE SUBSTATION EAST CONFERENCE ROOM 1. Add AVOIP decoder for chamber feed and other video determined by AV control system in Chamber. 2. Provide input and hookup existing NUC PC 3. Provide input and hookup existing IOGEAR wireless HDMI module. 4. Provide feed from existing cable box (Spectrum) 5. Install new LG 55" display and external HDMI switching for sources. 6. Add UPS to protect source equipment and surge protection for display. AGAVE CONFERENCE ROOM 1. Add AVOIP decoder for chamber feed and other video determined by AV control system in Chamber. 2. Provide input and hookup existing NUC PC 3. Provide input and hookup existing IOGEAR wireless HDMI module. 4. Provide feed from existing Apple TV 5. Utilize existing monitor that the city is moving from another conference room 6. Add UPS to protect source equipment and surge protection for display. PRICING The total for The Police Substation project is: $37,367.24. Following is the breakdown of the equipment, installation materials and labor prices. LABOR - Contracted labor rates to be invoiced monthly with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 35 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS Project Manager $125.00 6 $1,900.00 $750.00 Software Programmer $150.00 $2,000.00 $0.00 Install Supervisor (Prevailing Wage) $110.00 $1,700.00 2 $3,400.00 Installer (Prevailing Wage) $95.00 $1,500.00 4 $6,000.00 General Administration $60.00 3 $0.00 $180.00 TOTAL: 1 $23,130.00 EQUIPMENT AND INSTALLATION MATERIALS - Equipment and Installation materials to be invoiced once shipped to your warehouse, or Triton's, whichever occurs first with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 36 of 54 LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 37 of 54 CUSTOMER: City of La QuintaT R I T rll'r N QUOTE DATE: January 22, 2024 ADDRESS: n Police Substation Courtyard, North, PROPOSAL #: East, & Agave Conference Rooms TE C H N 0 L 0 G V SOLUTIONS BOM V4 CONTACT: BECAUSE TECHNOLOGY NEVER ENDS PHONE #: 32234 Paseo Adelanto Suite E-11 San Juan Capistrano, CA 92675 phone: 949.388.3919 1 fax: 866.275.9175 www.TritonTechnologySolutions.com I contractor's license#951869 EMAIL: EXTENDED ITEM # QTY MANUFACTURERIl MODEL# EQUIPMENT The MXNet Decoder/Receiver device is where the signal arrives. Connect this to any HDMI display device, and it will decode and receive the incoming audio/video signal changing it back to an image or picture. This device 1 4 AV Pro Edge AC-MXNET-1G-D connects directly via category wires (CAT 6A $624.00 $2,496.00 recommended) or fiber optics to the MXNet Switch (AC- MXNET-SW48) or any other compatible multicast -capable managed L3 network switch. The AC-MXNET-1 G -D is a part of the MXNet family of AV -over -IP products from AVPro Edge. 2 2 AV Pro Edge AC -MX -42 18Gbps 4x2 Auto Switching HDMI Matrix Switcher $624.00 $1,248.00 3 2 LG 55UQ7570PUJ LG UHD 70 Series 55 inch Class 4K Smart UHD TV $444.00 $888.00 (54.6" Diaq) Articulating mount for 32" to 75" flat panel screens Multiple joint arm holds screen 3.5" from wall when retracted and 27" when fully extended. Smooth tilt 4 4 Crimson Mounts A55 adjustments of +15° (forward) and -5° (back) with a $402.00 $1,608.00 locking knob and 3° side-to-side roll facilitates a variety of viewing angles and perfect screen positioning. Integrated cable management for clean look. 5 4 Extreme Power J60-600 600VA / 360W 120V LITHIUM ION UPS $501.00 $2,004.00 OPTIONAL HARDWARE ClickShare Wireless Collaboration System CX -20 - 6 1 Barco R9861512US wireless video/audio extender- 802.1 la, 802.11b/g/n,Wi- $1,882.00 $1,882.00 Fi 5 - optional add on for North Conference Room MATERIALS & LABOR Installation Materials includes cables, connectors, rack 7 1 TRITON MATERIALS screws, panduit, cable labels, tie wraps, solder and other $1,900.00 $1,900.00 consumables required for the installation. 8 1 TRITON LABOR Labor per scope of work. $23,130.00 $23,130.00 NOTE: Programming and labor prices based on contract rates. TERMS AND CONDITIONS: • rr • • � - � • 1. This quotation is valid for 30 days from quote date. _ �-•• • • r 2. Payment terms available upon credit approval. 3. Pricing is based on a cash discount, not the use of a credit card. Payments made by credit cards will incur a 4% increase to the total. 4. Ground freight is estimated and billed at the cost Triton incurs. 5. Labor quoted, is not a condition of the equipment being purchased from Triton. r r 6. This information is confidential between Triton and the named Customer r r r r above and cannot be shared with anyone outside of either organization without approval from either organization. 7. Freight is taxable when Triton receives the equipment then either delivers it or ships it to the customer. Freight is non taxable when Triton's supplier ships directly to the customer. LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 37 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr_"r`ICE/MEETING ROOMS AV SYSTEM MAINTENANCE AND SUPPORT SERVICES PROJECT BACKGROUND Triton currently holds a maintenance and support contract with the city to provide maintenance and support to the council chamber audio-visual, production, and broadcast systems. That contract would extend to the audio speaker upgrade quoted here. The existing contract can be extended to cover all the additional spaces quoted, however we believe to support all these rooms additional days need to be added. For these spaces I am proposing a contract that just covers these spaces as the council chamber contract only has enough time to cover the support of those systems above. SCOPE OF SERVICES The support services will include: Triton will provide one engineer to come on site a total of 10 times per year for the maintenance and support of these rooms. The engineer will be onsite up to an eight-hour service day. The service appointment will be scheduled 30 days prior to the service; however, we will try to accommodate scheduling this service sooner for an emergency or special event. Triton may perform the following tasks as time allows and in coordination with the City's coordinated prioritization which would be agreed upon prior to visit. Not all these items apply to all systems. Cleaning equipment of dust including vacuuming of filters and equipment. Confirm all video and audio levels are set properly and adjust as necessary. i Make any repairs or settings changes to the system that the client has notified Triton of prior to visit. Equipment requiring repair will follow procedures listed below. Verify equipment software and firmware are up to date if needed including Engineering PC and other PC-based systems. Note that any changes to software or firmware are performed on an "as needed" basis in coordination with City staff and manufacturer. ➢ Check audio system components related to the DSP. ➢ Check control system source and destinations routing. i Test and calibrate mixer levels and work with client to adjust presets if needed. Overall system training which may not include specific equipment training. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 38 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"rNICE/MEETING ROOMS Install new equipment at the visit if coordinated in advance of the visit. (This may require a design, other equipment, specialized installation materials or new cables pulled that may not be possible without prior coordination). Provide written report of services performed including any recommendations or items that need to be addressed in the form of a report provided with one week of site visit. Once notified of a condition or issue or an issue is observed onsite, Triton will provide phone and/or email technical support within 4 hours of the initial notification. This assumes initial notification would be within normal business hours not including weekends or holidays and the response would be within normal business hours as well. Once the problem has been identified Triton will help the client through the phone, remote login, or email to find a work around if possible. If no work around is possible, then Triton will schedule an appointment to come onsite at the first available opportunity. Unlimited phone, offsite remote access support, text and/or email support during normal business hours, M -F 8am — 5pm excluding weekends and holidays for system technical problems. This contract includes offsite time for research of any potential solutions, working with the device manufacturer's tech support on behalf of the City and in coordination with City Staff if needed, or coordination of RMA's. Offsite remote access via Internet is included in this agreement if the city allows access to Triton's personnel. See Triton's "Triton's Data and Network Security Liability Disclosure" for more information. All remote access systems to be provided by City of La Quinta and access must be approved for each instance. Consumables such as cables, connectors, solder, rack screws, or other consumables used or required during a service and or repair will be provided by Triton. Triton will however bill these items separately. In most cases this cost is minimal ($250 or less) per service call. However, if a need arises requiring a substantial use of materials for a service call, Triton will identify these costs and will get approval from the City's designated staff prior to the service call. Any changes made to the system, during a regular scheduled maintenance appointment, that requires the existing documentation to be updated, Triton will update the documentation and provide both AutoCAD and pdf files to the city. This assumes the city already has electronic files of their documentation in AutoCAD. If electronic files do not exist, they cannot be updated. For any equipment that requires offsite repair by either the manufacturer or an authorized repair facility, Triton will provide the following service: Triton will work directly with the manufacturer through the troubleshooting and return authorization process. Once Triton receives a proposal for the service work (sometimes this information can be given prior to the manufacturer receiving the product and other times they Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 39 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS need to physically evaluate the unit) we will provide a proposal to the city. The repair would not be completed until the City Staff approves the repair cost. 'llI Triton will uninstall the equipment during the planned service visit. Triton will package it and ship it using ground freight except under the following conditions: expedited shipment, packaging for oversized items, palletized equipment, or items required to go by truck. These exceptions will be invoiced directly to the City at Triton's cost. Once the item is repaired and sent back, either the city's own staff can reinstall it or Triton. If Triton reinstalls it, the city can elect to use one of the four annual service days they have available, or Triton will invoice this at the hourly service rates. Triton will try in good faith to acquire loaner equipment from the manufacturer while the city's equipment is in for repair. If none is available the city has the option to rent equipment, which is not included in this contract. PRICING PAYMENT TERMS The cost for this agreement is $27,200.00. This includes $2,000.00 allocated to be used for outside repair fees, materials/equipment, or freight fees. Outside repair fees would include bench work or repair services a manufacturer charges if equipment requires repair. Materials include cables, connectors, and other consumables that may be required as well as any low- cost equipment that may be required. Freight fees would be charged at Triton's cost to ship any equipment that required repair by a manufacturer. The outside repair fees, material/equipment or freight frees would only be billed if required. Any outside repair fees would need to be approved by City staff prior to the repair occurring. Triton Technology will contract with the City of La Quinta to provide support services for a period of one year from the date of the contract or purchase order. Any future upgrades to these systems performed by Triton or backed with system documentation will be supported during the term of the contract. We can reduce the number of service days to bring this cost down. PAYMENT TERMS $2,000.00 allocated to be used for outside repair fees, materials, equipment, or freight fees. Sales tax is applicable to some of these items and will also need to be included in this amount. This amount or a portion thereof will only be invoiced at time it is used with payment due in Net 30 days. $25,00.00 for the services specified in this agreement. This fee will be billed as: $6,250 to be invoiced at time of contract with payment due in net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 40 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS $6,250 to be invoiced 90 days after contract date with payment due in net 30 days. $6,250 to be invoiced 180 days after contract date with payment due in net 30 days. $6,250 to be invoiced 270 days after contract date with payment due in net 30 days. FEE SCHEDULE For services outside of the standard agreement the following rates will apply and are billable to the city. EMPLOYEE OFF SITE HOURLY RATE ON SITE DAILY RATE Design Engineer $150.00 $2,000.00 Project Engineer $140.00 $1,800.00 Project Manager $150.00 $2,000.00 Software Programmer $175.00 $2,000.00 Install Supervisor (Prevailing wage rate) $140.00 $1,800.00 Installer (Prevailing wage rate) $130.00 $1,600.00 General Administration $65.00 N/A After Hours Rates Mon -Fri 1.5X Hour Rate After Hours Rates for Sat & Sun 2X Hour Rate These rates will be invoiced as follows: Any service outside of the Standard Agreement will need City approval prior to the service being completed. 1111' All hourly services will be billed in 30 -minute blocks as incurred. All daily rates represent an 8 -hour workday. Any services performed outside of the standard agreement will be invoiced with payment due in Net 30 days. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 41 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS PROJECT PROCESS This project includes our Project Process, which describes our approach and methodology to a design and build project. The entire process is made up of four phases in which each one is built upon the other. The two phases, Program Phase and Design Phase, will require collaboration between us and the City of La Quinta to define all the project requirements. Without collaboration, it is not possible to define the customer's objectives and expectations, nor design a system that will meet them. Within both the Program and Design Phase, the client will be required to review and approve all deliverables before proceeding to the next phase. This allows the client to fully understand their systems specification, capabilities, budgets, timelines, etc. This review and approval process confirms that the design is meeting their objectives and expectations. The Project Process includes value engineering throughout the entire process, which allows us to discuss alternative designs, products and/or processes that could be applied to the project with the benefit of saving the customer money. Our Project Process is as follows: PROGRAM PHASE: The first phase of the process is to develop the conceptual design and define overall project goals. This phase allows the project team to brainstorm at a high level and determine the specific functionality for each system area and location of the project. The deliverables of this phase include block and flow diagrams, a Rough Order of Magnitude (ROM) estimate of proposed equipment, space layout drawings and preliminary functional description of the system. a. Conduct and attend one onsite Meeting. b. Provide Needs Analysis c. Review Existing Documentation — Facilities d. Benchmark Comparable Facilities e. Conduct Program Meeting — Management, Operator, Engineering f. Program Report including: i.Conceptual Design ii.ROM estimate of proposed equipment iii.Equipment Demonstrations iv.Preliminary functional description of system g. This phase is signed off as completed by the client before moving to Design Phase. II. DESIGN PHASE: The Design Phase refines the research and design findings from the Program Phase. This second phase takes the information from Program Phase Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 42 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"rNICE/MEETING ROOMS and develops the design into detail. Once this phase is completed, the client will know everything that needs to be known about the project from a technical standpoint including how all equipment will be wired, where the equipment will be installed, what size technical furniture or number of racks will be required, as well as electrical and mechanical requirements. A final Bill of Material is prepared inclusive of specific line -item equipment lists. This phase includes the following: a. Conduct and attend up to three onsite meetings and up to 6 remote meeting. b. Research Benchmark Equipment c. Develop System Design d. Establish the Infrastructure i. Concept ii.Schematic, Design (Wire Diagrams) e. Critical Design Review of Technical Systems f. Final space planning, floor plans, equipment locations, etc. g. Rack elevations and/or console and furniture layouts h. Mounting Details (Projector, Monitors, Cameras, etc.) i. 1/0 Panel Design and Layout j. Identification of power, and conduit requirements. The customer will complete the implementation of power and conduit requirements. k. Deliverables and Approval i. Provide 11 X1 7 Drawings using Triton Title Blocks in both hard and soft copy. Soft copy is delivered in both AutoCAD and pdf formats. Drawings include single line drawings that document every cable and all the equipment that will be installed in this project. (Cables not documented include power, keyboard, and mice.) Depending on the project other drawings may include floor plans, reflected ceiling plan, console and rack elevations. ii. Provide Bill of Material (BOM) in both hard and soft copy formats. Soft copy is provided in both Excel and pdf formats. It will be formatted with the following order: item #, quantity, manufacturer, equipment model #, description, price, and extended price. If there is Customer Furnished Equipment (CFE) that is required in this project, those items will be designated as CFE on the BOM with no price associated with it. iii. Provide Cable Database in both hard and soft copy formats. Soft copy is provided in Excel format. iv. Project cost quote for remaining phases. v. Project Timeline for remaining phases. I. This phase is signed off as completed by the client before moving to Installation Phase. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 43 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"r"ICE/MEETING ROOMS III. INSTALLATION PHASE: Once the customer approves the design, the project moves to the installation phase. Deliverables and activities in this phase are as follows: a. Installation Coordination Meeting b. Create cable labels. c. Prepare Submittals i. Shop Drawings ii. Sample Finishes iii. Detailed Technical Drawings d. Customer to procure all equipment. e. Prepare New Site for Installation i. Rack ii. Grounds iii. Cable Trays f. Pre -Assembly and testing g. Assemble and test the Technical System h. Install Equipment i. Run Cables j. Label all cables and equipment. k. Vendor Commissioning I. Deliverable i. All Equipment Installed ii. Wiring Complete m. This phase is signed off as completed by the client before moving to Commissioning Phase. IV. COMMISSIONING PHASE: This is the system startup phase where the equipment and wiring are tested, operational parameters set, and configured to ensure complete functionality. Triton coordinates operational training provided by the equipment manufacturer. The working system is delivered to the client as a fully functional and operating system. This phase includes system acceptance by the customer, as -built engineering drawings delivery, and overall technical system review. Deliverables and activities in this phase include: a. Set equipment parameters. b. Preliminary Tests c. Generate Punch List d. Inspect, Test, and Align System e. System and technical review for the CUSTOMER'S technical staff responsible for the maintenance and troubleshooting of the system is included at no cost. It is Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 44 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"rNICE/MEETING ROOMS estimated that most rooms will take less than an hour but the Wellness Center and Study Session will take up to 4 hours. f. Deliverables i. Final As -Built Engineering Drawings will be provided in both Hard and Soft Copy. 1. One set of bound notebooks(s) will be provided to house the hard copy drawings printed on 11 "X17" size paper. 2. Two USB Drives with electronic copies of: a. AutoCAD dwg files of the as -built drawings b. Adobe pdf files of the as -built drawings c. Microsoft Excel Wire List ii. Items included with new equipment to be delivered to the customer: 1. Operational Manuals (if provided by manufacturer) 2. Manufacturer CD's containing the software versions and releases installed on the equipment (if applicable) 3. Equipment accessories/options not needed during the installation. 4. Other technical information that may have been provided. g. Project Sign Off from Client Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 45 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS PROJECT ASSUMPTIONS AND EXCLUSIONS FOR UPGRADES '1111'All existing equipment is in working order 'III' Timeline for these projects are to be determined once Triton knows which rooms the city wants to complete the upgrades to. The City of La Quinta is to provide clear cable pathways utilizing conduit, ladder, or other methods. Triton will collaborate with the client to identify what is required. Triton does not perform any high voltage electrical as we do not have a C10 Contractor's license, nor does Triton install any new conduit pathways for low voltage cabling. This is provided by the client or their electrician. All permits to be provided by owner All acoustic, high voltage electrical, mechanical, and civil engineering is provided by others. Scaffolding or lifts are not included as it is assumed all aspects of the installation can be completed using 10' ladders. Plenum Cabling is not a requirement of this project. Triton Technology Solutions assumes that City staff, including the City Clerk and all other staff who have input on the design will be available to answer questions during all phases of this project. Triton will inform the City of La Quinta if there is any change in the scope of work and will provide a price for the change. The City of La Quinta then can decide to accept or reject the change. If the change is accepted, then the City of La Quinta will need to issue a revised PO or contract. These services are quoted to complete this project within 120 days. Delays by the customer, GC, or AV contractor, which extends the timeline will affect Triton's cost and Triton will require a change order to cover the additional costs for the additional time required to provide these services over an extended period. It is the City of La Quinta's responsibility to warrant the security of any and all information provided for data and or network security provided for this project. For more information, Triton's Data and Network Security Liability Disclosure is available upon request. The labor quoted is not a condition of equipment being purchased from Triton. BIM (Building Information Modeling) is not included in this proposal. This proposal does not include the cost of a bid, performance, or payment bond. If a bond is required for this project the cost will need to be added to this proposal. Liquidated damages are not a condition of this contract. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 46 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFF"r-'\ICE/MEETING ROOMS ADDITIONAL PROJECT ASSUMPTIONS AND EXCLUSIONS FOR MAINTENANCE AND SUPPORT SERVICES 1111' Rental fees for lifts or other specialty equipment to gain access to, or test equipment is not included and would be billed to the city. Triton will require unrestricted access to equipment and/or area(s) during normal business hours on scheduled visits. Equipment and/or system failure(s) due to or caused by fire, abuse, unconditioned or fluctuating electrical power, misuse, negligence, natural or environmental causes (such as tornados, earthquake, lightning, corrosion, flood or other acts of God or other causes beyond our control) or equipment not part of the mentioned systems is not covered in this agreement. It is the City's responsibility to warrant the security of all information provided for data and or network security provided during this agreement. For more information, Triton's Data and Network Security Liability Disclosure is available upon request. This agreement includes one engineer to be onsite. If additional staff is required during an onsite visit, they will be billed at the onsite hourly rates noted above or one of the remaining days can be used to cover their cost. Triton warrants the consumables needed for a repair to be free from defects for a minimum period of one (1) year from the date of the service call. Consumables are cables, connectors, solder, rack screws, or other consumables used or required during a service and or repair that is provided by Triton. The labor performed during an onsite visit is warranted for 90 days. Parts like lamps, fuses and batteries or other equipment parts are warranted under their standard manufacturer warranty. This agreement does not include any benchwork services. Benchwork services will be provided by the equipment manufacturer, but Triton will coordinate the repair if required. TERMS AND CONDITIONS LIMITATION OF LIABILITY: Neither party shall be liable for loss of profits or any special, incidental, or consequential damages arising from this agreement, however caused, even if the other part has been advised of the possibility of such potential loss or damage. In no event shall either party's liability for actions arising from or related to the services provided under this agreement exceed the amount of fees payable for such services pursuant to this agreement. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 47 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFr-"rNICE/MEETING ROOMS 1111' TERMINATION: The City of La Quinta may terminate this Agreement at any time upon written notice to Triton. Triton may terminate this Agreement upon thirty (30) days prior written notice to the City of La Quinta only upon the occurrence of the material breach of any of the terms or conditions of this Agreement by the City of La Quinta, including but not limited to any failure to make payment as required herein, and the breach is not cured within thirty (30) days after written notice thereof. In the event of termination of this Agreement as provided herein, City of La Quinta shall remain responsible to pay Triton, in accordance with this Agreement, for any services provided by Triton to the City of La Quinta in accordance with this Agreement through the date of termination, for which full payment has not been made. Subsequent to the date of termination, following notice, Triton shall have no further responsibility to perform any services for the City of La Quinta. CONFIDENTALITY: This proposal and all its content and any attached documents are proprietary and confidential and cannot be used for any purpose other than evaluating the proposal. It is not to be shared in whole or in part with anyone outside the City of La Quinta. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 48 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFERENCE/MEETING ROOMS WARRANTY STATEMENT The warranty of systems designed and installed by Triton fall into two included categories: I. System Installation Warranty (Covered by Triton) II. Equipment Warranty (Covered by the Manufacturer, NOT Triton) System Installation Warranty: Covered by Triton The System Installation Warranty covers the INSTALLATION materials needed to connect the equipment within a system and is covered by Triton. Triton warrants all system installation components and workmanship to be free from defects for a minimum period of one (1) year from the date of customer final acceptance and sign -off or Substantial Completionl whichever comes FIRST. This warranty includes all system installation components such as: Cable, connectors, nuts, bolts, screws, cable support bars, terminal blocks, tie -raps, strain relief, mounting brackets, input/output panels, custom software, or custom equipment manufactured where no commercial product was available or was unsuitable. It is important to note this warranty covers installation materials for the system and NOT the equipment within the system unless Triton has manufactured the individual component. Triton will warranty any custom designed / built equipment or interfaces created by Triton for a period of (1) year. Triton will correct or replace any of the above installation components that fail during the one (1) year warranty period at NO CHARGE to the customer. If Triton provides system design services to the customer, Triton also warrants that the components selected or recommended, and the system configuration including system performance specifications is operational and appropriate for the intended use as agreed upon by the customer and shown in the single line documentation and equipment lists provided with the system for the same period of one (1) year. Triton will work diligently to ensure the system design meets or exceeds the expectations of the customer. It is the customer's responsibility to fully understand the capabilities and limitations of the system BEFORE signing off on the final single line documentation. Triton will correct any system design configuration that fails to perform to specification or as diagramed after the single lines have been approved. If the system will not function as depicted on the single line diagrams, Triton will provide the engineering services for the re -design and subsequent changes to documentation, and any other design element affected by the change at NO CHARGE to the customer. The customer will be responsible for any equipment items needed to make the system functional. Equally important to what is provided by the System Installation Warranty, is what is not covered. NOT COVERED under the Triton System Installation Warranty: Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 49 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFn"r"ICE/MEETING ROOMS Manufactured Equipment that fails to operate DURING the installation period. If during the system installation, a piece of equipment fails to operate properly, Triton will coordinate with the manufacturer or vendor that provided the equipment to have it repaired or replaced as necessary only if the equipment is purchased from Triton. 1. If the equipment is not purchased from Triton the customer will need to coordinate the repair or replacement of the piece of equipment. 2. If the equipment is not purchased from Triton and this causes a delay of the installation, testing, commissioning or completion of the project, the customer will be charged for the time lost for any Triton employee not able to complete their work during that delay. If other work can be assigned to the employee then there will be no additional charge. It will be the responsibility of the customer to provide the freight to/from the manufacturer as required by the manufacturer's warranty agreement. Triton will not be liable for missed deadlines or loss of business to the customer for equipment that does not function and is beyond the control of Triton. 2. Manufactured Equipment fails AFTER system sign -off. If an equipment item fails after the system is operational and signed -off by the customer. The customer will be responsible for getting the equipment item repaired or replaced according to the manufacturer's warranty. Triton is not responsible for the removal or reinstallation of the item. If the customer is not technically capable of removal/reinstallation of the item, Triton will provide those services at the prevailing rates. 3. Legacy equipment provided by the customer as part of a system installation that fails to operate will be the responsibility of the customer to have repaired and function to a level of specification in accordance with system in which it is placed. (i.e., the unit meets broadcast or manufacturers specifications if designed to be used in a broadcast system) 4. System design modifications that may affect the operational capability of the system after it has been installed, tested, and signed off. If the customer changes the design or re -wires the system and is not in accordance with the single line documents provided, Triton will NOT warranty the portion of the system that was changed or its effect on the remaining portions of the system. NOTE: a change in one area may affect another. If Triton must research and correct the problem that was a result of a customer design change after approval, the customer will be responsible for all charges at the Triton prevailing rates. 5. Triton will not warrant software and computer configuration changes performed by the customer after system sign -off. Computer-based equipment is extremely sensitive to configuration changes. When Triton completes an installation that includes software, ONLY those programs and configurations recommended or approved by the manufacturer or software provider should be placed on the computer. If the customer adds, changes, updates, deletes, or otherwise changes the software or configuration of the computer, Triton will not warrant the computer-based system operation. It is highly recommended that ANY of the computer-based systems be operated in strict accordance with the manufacturer's recommendations. The customer will be responsible for all expenses to either return the system to its original configuration or find the solution that enables the change to be functional. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 50 of 54 AUDIO/VISUAL SYSTEMS UPGRADES AND MAINTENANCE AND SUPPORT SERVICES FOR VARIOUS CONFn"r"ICE/MEETING ROOMS 6. System design by consultants or others is NOT warranted by Triton unless Triton has completed a thorough engineering review. Triton will not knowingly embark on a system design or installation that is known to be flawed or in which the operational performance is questionable. 7. Equipment modifications. Modifications to equipment that is not approved by the manufacturer may not be warranted within a system. Generally, those will be limited to the specific item but may have a detrimental effect on other components of the system. 8. Use of non-standard equipment, connectors, cables, or adapters. If a customer uses non-standard items within the system that are not part of the Triton installation process, and approved by Triton, Triton will not warrant these items and related systems. It will be the customer's responsibility to ensure the compatibility of such items for their intended use within the system. 9. Data and Network Security. Triton Technology Solutions, Inc. shall make all efforts to maintain network and data security during the project. Triton will not guarantee or warrant the security of any information you provide for this project. Triton to be held harmless for any and all claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of classified information, alteration of electronic information, extortion, and network security. Triton is not liable for any breach response costs as well as regulatory fines and penalties nor credit monitoring expenses. Triton's Network Liability Clause is available for more information and detail of how we will make every effort to maintain data security during the project. 10. Training. Training is not included in the system warranty; however, it is available at an additional cost if required. The Equipment Warranty: NOT Covered by Triton The Equipment warranty covers the manufactured equipment items that make up the system such as Cameras, Projectors, Switchers, Editors, Monitors, Distribution Amplifiers, and other manufactured items. The warranties for these items are covered by the MANUFACTURER and may vary in length and level of coverage. Under our standard warranty, Triton does not cover these equipment items since they are covered by the manufacturer. Triton MAY provide various levels of equipment warranty services for an additional charge. Definitions: 1 Substantial Completion is defined as the customer having the first beneficial use of the system as it was intended or designed. Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office * 866.275.9175 Fax * www.TritonTechnologySolutions.com LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 51 of 54 4V ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal Kristen Tetherton (name) hereby acknowledge and confirm that Triton Technology Solutions, Inc (name of company) has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits "E" and "F" of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am President (Title) of Triton Technol Solutions, Inc, (Company) Yes Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: Yes General Liability Additional Insured Yes General Liability Primary and Noncontributory Yes Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) N/A Dersenal Auto Derclaarofien Dano if appliGable N/A Errors and Omissions Liability $1,000,000 (nor maim and aggregate) Yes Worker's Compensation (per statutory requirements) Must include the following endorsements: Yes Worker's Compensation Waiver of Subrogation N/A Worker's Gerrm— DGlaratien of Selo P. enrieter if appliGable Mfi© LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 52 of 54 NON -COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal Kristen Tetherton I am President taa�� ATTACHMENT 3 (name) hereby declare as follows: of Triton Technology Solutions, Inc (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature Proposer Name: Proposer Title: Company Name: Address: Kristen Tetherton President Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 -12- LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 53 of 54 taa�� ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark "N/A" under Addendum No. indicating "Not Applicable" and sign ADDENDUM NO. I SIGNATURE INDICATING RECEIPT G -13- LA Quinta RFP AV Systems Upgrades Prpsl_RO.pdf Page 54 of 54