2024 Sunline - Provide Information on Sunline and SunRide Program & ServicesMEMORANDUM
DATE: 2/20/2024
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TO: Christina Calderon, CS Deputy Director
FROM: Luis Magallanez, CS Specialist
RE: Volunteer Agreement with Sunline Transit Agency to offer information in the lobby
regarding their new SunRide program and services.
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
.a City Manager's signing authority provided under the City's Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
.a Bid _❑ RFP E_ RFQ _❑. 3 written informal bids
QSole Source 1-1 Select Source 1-1 Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
El
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Agreement payment will be charged to Account No.:
Agreement term: Start Date 2/20/2024 _ End Date
Amount of Agreement, Amendment, Change Order, etc.: $
6/30/2024
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
✓n Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: CJPIA Member (LM) Date: 2/20/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
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Business License No.
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Our organization, Sunline Transit A ea ncy, will provide volunteers to perform only the
services as outlined in the attached scope of work for the City of La Quinta ("City").
We understand that we will not be compensated for our work and we will complete
our organization volunteer duties in a responsible manner. If we decide to
discontinue our organization volunteer services, our contact person
_Jill Plaza will notify Luis Magallanez, City designee.
We understand and agree that:
• No one in the group is to appear for volunteer service under the influence
of any drugs or alcohol.
• Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Luis Magallanez, City designee immediately upon
occurrence.
• Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and
hold harmless the City and its officials, employees, and agents from any
damage claim or lawsuit for injury, illness, (including exposure to
communicable diseases, illnesses, or viruses), damage or other loss of any
kind to anyone including members of our organization that might arise out of
our activities or the actions of any individuals of our group, except for injuries
or damages caused by the sole negligence of the City.
Our organization has commercial general liability insurance of at least $1M
per occurrence / $2M general aggregate to cover our activities. A copy of the
certificate of insurance, the additional insured endorsement, naming the City
as an "additional insured," and a Primary and Non -Contributory endorsement
is attached.
The City may terminate this agreement at any time without cause, and we
agree that we are volunteering our services at will and may be asked to
discontinue such without prior notice or reason.
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this 20 day of February , 2024._
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CITY OF LA QUINTA,
a Ca ifor is Municipal Corporation
CHRISTINA CAD RON,
Community Services Deputy
Director City of La Quinta,
California
Dated:
ATTEST:
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MONIKA RA EVA, _ ty Clerk
La Quinta, California
APPROVED AS TO FORM:
Sunline Transit Agenc
Name of Organization
A ho i e na ure on behalf of
Org/anini
Printed Name
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Title
KA-
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WILLIAM I RKE, City Attorney Email Address
City of La Quinta, California 7�
Phone Number
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CALIFORNIA
Paqe 2 of 2
SCOPE OF WORK
Sunline Transit Agency will be offering FREE information (Look Who's in the Lobby
information table) about their new SunRide transportation program.
Date/Times:
Dates and times to be agreed to by the agent/s representing Sunline Transit
Agency and a Wellness Center staff member.
Location
The Wellness Center lobby
Wellness Center Art & Leisure Room
(Wellness Center Staff will set up tables and tear down tables)