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2024 Iteris - Traffic Signal Video Detection EquipmentATTACHMENT 1 Iteris, Inc. Michael Girardot-A EQUIPMENT QUOTATION 1700 Carnegie Avenue RodefX Quote #00014110 it'oeri5 Suite 100 Phone: Santa Ana, CA 92705-5551 Email: rodefx@verizon.net December 12, 2023 Agency: La Quinta, City of Delivery Term: FOB Destination Contractor: Payment Terms: NET 30 Days Project Name: 2023121230 La Quinta Dune Palms at Desert Crest and Avenue 52 at Sales Rep: Desert Club Reference: 2023121230 La Quinta Dune Palms at Desert Crest and Avenue 52 at Desert Club Fax or email Purchase Orders to: 949-270-9441 or rsorders@iteris.com. Please include Quote Number on your Purchase Order. Prices are valid for 30 days from the date of quote unless extended in writing. Prices on this quote include material only unless otherwise stated. For questions regarding this quotation, please contact the representative listed above. Avenue 52 at Desert Club Product Name Product Description Qty Unit Price Price Discount % Ext. Price Adjustable Swivel Monitor Bracket Mon-Brkt-Swvl Adjustable Swivel Monitor Bracket 1 $165.00 $165.00 $165.00 APEX-CAB-INT-PAK Cabinet Interface Unit Assembly, Cl PAK Includes Pack out kit ,Cabinet Interface, Cl Cabinet Interface Unit Assembly Ship kit Cabinet Interface and Surge Protector NEMA T52 Port,BIU-15 1 $7,875.00 $7,875.00 15 $6,693.75 APEX-CAM-3W-PAK APEX CAMERA 3-WIRE PAK 2 $3,558.00 $7,116.00 15 $6,048.60 APEX-PWR-3W-PAK POWER INJECTOR, SURGE PANEL ASSEMBLY, 3 WIRE 1 $3,774.00 $3,774.00 15 $3,207.90 APEX-VEC-3W SENSOR ASSEMBLY, HYBRID, 3 WIRE 2 $5,508.00 $11,016.00 15 $9,363.60 CAMBRKT4 Camera Mounting Bracket, Universal Pedestal 2 $152.00 $304.00 $304.00 MON-10LCD-SL 10 in. Color LCD Monitor, Sunlight Viewable, 2 composite video inputs, 1 VGA input, 1 HDMI input (NTSC/PAL) 1 $504.00 $504.00 $504.00 SURGEPAN Power & Video Surge Protection Panel w/ mounting for up to 4 Suppressors (Din Rail Configuration) 1 $416.00 $416.00 15 $353.60 TS2 CABLE SDLC Cable for TS2 VRACK 1 $42.00 $42.00 $42.00 TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge 1 $0.00 $0.00 $0.00 $26,682.45 Dune Palms at Desert Crest Product Name Product Description Qty Unit Price Price Discount % Ext. Price Adjustable Swivel Monitor Bracket Mon-Brkt-Swvl Adjustable Swivel Monitor Bracket 1 $165.00 $165.00 $165.00 December 12, 2023 Page 1 of 2 107 it'oeris' Iteris, Inc. 1700 Carnegie Avenue Suite 100 Santa Ana, CA 92705-5551 Michael Girardot-A RodefX Phone: Email: rodefx@verizon.net EQUIPMENT QUOTATION Quote #00014110 December 12, 2023 Dune Palms at Desert Crest Product Name Product Description Qty Unit Price Price Discount % Ext. Price APEX Cable Cable, Camera, Black, White, Green, 16AWG. 600V, 90 Deg C, Dir Burial. Provided in 1000 foot spools and priced per foot. 1000 $0.97 $970.00 $970.00 APEX-CAB-INT-PAK Cabinet Interface Unit Assembly, Cl PAK Includes Pack out kit ,Cabinet Interface, Cl Cabinet Interface Unit Assembly Ship kit Cabinet Interface and Surge Protector NEMA TS2 Port,BIU-15 1 $7,875.00 $7,875.00 15 $6,693.75 APEX-CAM-3W-PAK APEX CAMERA 3-WIRE PAK 1 $3,558.00 $3,558.00 15 $3,024.30 APEX-PWR-3W-PAK POWER INJECTOR, SURGE PANEL ASSEMBLY, 3 WIRE 1 $3,774.00 $3,774.00 15 $3,207.90 APEX-VEC-3W SENSOR ASSEMBLY, HYBRID, 3 WIRE 2 $5,508.00 $11,016.00 15 $9,363.60 MON-10LCD-SL 10 in. Color LCD Monitor, Sunlight Viewable, 2 composite video inputs, 1 VGA input, 1 HDMI input (NTSC/PAL) 1 $504.00 $504.00 $504.00 PELCO0175 Pelco Camera Bracket - stainless steel hardware, 6ft. pole 1 $215.00 $215.00 $215.00 SURGEPAN Power & Video Surge Protection Panel w/ mounting for up to 4 Suppressors (Din Rail Configuration) 1 $416.00 $416.00 15 $353.60 TS2 CABLE SDLC Cable for TS2 VRACK 1 $42.00 $42.00 $42.00 TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge 1 $0.00 $0.00 $0.00 40fLCc" (a' 6. 2.+, Important Notes: EN This quotation and any resulting order are subject to Iteris' Roadway Sensor Products Standard Terms and Conditions of Sale attached hereto or available at http://www.iteris.com/RS-Std-TC.pdf, which are incorporated herein by this reference. RodefX is an authorized Iteris Sales Representative for Iteris Roadway Sensors products and may sign quotations on Iteris' behalf with a total sales price of $80,000 or less. Quotations that exceed $80,000 in total price must be approved by an Authorized Iteris Signature. 2/23/2024 $24,539.15 Total before Discount: SUBTOTAL $51,221.60 $59,747.00 FREIGHT Allowed TAX $4,481.89 TOTAL: $55,703.49 Authorized Iteris Signature Date Michael Girardot, RodefX December 12, 2023 Page 2 of 2 108 Iteris Roadway Sensor Products iteris- Terms and Conditions of Sale 1.Standard Sole Agreement. These Standard Terms and Conditions of Sale for the sale by law, on the unpaid balance until the account is paid in full, in addition to any and purchase of goods and services between Iteris, Inc. ("Iteris") and the reasonable attorneys' fees or other collection expenses. purchaser or buyer ("Purchaser") indicated on the face of the price quotation, 5. Taxes. All prices are exclusive of any and all taxes, duties, tariffs, fees, or proposal, contract, sales order or offer from Iteris constitute the entire assessments, including but not limited to sales, use, excise, VAT, or similar agreement between Iteris and Purchaser (the "Agreement") and supersede any taxes and export or import duties or fees applied to the sale or to the Products prior agreement or understanding, whether oral or written, relating to the subject sold, by any United States or foreign federal, state, provincial, or local matter of this Agreement. Iteris shall not be bound by any terms or conditions governmental body. Any such taxes that must be paid by Iteris shall be not set forth in this Agreement, including but not limited to, any purchase order separately itemized on Iteris' invoice and paid by Purchaser, or in lieu thereof, or purchase contract ("Order") from Purchaser that is in any way inconsistent Purchaser shall furnish Iteris a properly executed tax exemption certificate prior with or in addition to this Agreement. This Agreement may not be expanded or to shipment. modified except by an instrument in writing executed by an authorized 6. Limited Warranty. For the purposes of this Agreement the "End User" representative of Iteris. Iteris' acceptance of Purchaser's Order shall not be shall be the Purchaser or, if Purchaser is a contractor, distributor or other deemed an acceptance of any modification to any term or condition contained authorized reseller to whom Iteris delivered Products intended for use by a third herein, but rather an acceptance of Purchaser's agreement to purchase goods party, shall be the intended third party. and services upon the terms set forth in this Agreement. All Orders, whether or Iteris Hardware Products: Iteris hardware Products marked as manufactured not based on specific quotations, are subject to Iteris' acceptance by an by or for Iteris or marked with an Iteris brand or trademark are warranted, at the authorized Iteris representative. Notwithstanding the foregoing, if Purchaser is time of delivery to End User, to conform to Iteris' published specifications and purchasing a Subscription Service (defined below), such services are subject to to be free from defects in material and workmanship. The occurrence of any of a separate service agreement that Purchaser will be required to accept and agree, the following terminates Iteris' Limited Warranty: (i) a Product fails as the and nothing in the Subscription Services agreement shall be construed to result, in whole or in part, of modification or repair of the Product not conducted modify the terms and conditions of this Agreement for other products and in conformity with Iteris' approved procedures; (ii) a Product fails as the result, services subject to this Agreement. "Subscription Service(s)" means an Iteris in whole or in part, of improper or insufficient maintenance; (iii) a Product is service offering, of which access and use is subject to a subscription fee, damaged due to, in whole or in part, electrical power surge, lightning strike, including without limitation, Iteris SPM, VantageLive!, and C1earGuide, and accident, negligence, improper storage, incorrect installation, incorrect all respective subsequent variations and versions. operation, unusual deterioration due to physical environments in excess of 2. Shipment. All prices are in United States Dollars (USD or $) and quoted limits set forth in Product manuals, or any other type of abuse or misuse; or (iv) FCA (Free Carrier at named point, IncotermsO 2010), or in jurisdictions that the removal of serial numbers, or the removal, mutilation or defacement of any have not adopted hicoterms®, FOB at the shipping point of Iteris, Inc. Title to part of a Product. As a condition to making any claim under this Limited goods and its related services sold hereunder (individually, a "Product" and Warranty, End User must request a Return Material Authorization ("RMA") collectively, "Products") shall pass to the Purchaser upon delivery of Products before the Limited Warranty terminates or expires. Provided that the Limited to the carrier. Iteris, however, retains a security interest and a vendor's lien Warranty has not terminated or expired, Iteris shall issue the RMA and End against the Products until payment in full is received. Purchaser agrees to User shall have the right to return the non -conforming Product, transportation perfect and maintain such security interest for Iteris. In the absence of specific prepaid, to Iteris for repair or, solely at Iteris' option, replacement with new or written instructions that Iteris has accepted, Iteris will ship Products by what it reconditioned materials. Except for repair or replacement, Iteris shall be under deems to be the most appropriate method for shipment. Although Iteris may no other liability to Purchaser. This is a Limited Warranty only and, unless transact for carriage, all freight charges and insurance premiums will be for the otherwise specified in writing by Iteris, shall expire thirty-six (36) months account of Purchaser. Upon delivery to the carrier, Purchaser assumes all risk after the date of delivery of each unit of Product to Purchaser. Repaired or of loss. Any such loss shall not relieve Purchaser of its obligation to pay Iteris replaced Products have a Limited Warranty for the greater of ninety (90) days in full for Products, freight and insurance. Purchaser shall have the right to from the time of shipment or the remainder of the original warranty period. negotiate with the carrier and/or insurer to recoup its loss. Iteris Software Products: Software Products marked as manufactured by or 3. Delivery. Standard shipments to Purchaser will be approximately 30-45 for Iteris or marked with an Iteris brand or trademark are warranted to the days after receipt of an Order. In the event that Purchaser requests a guaranteed licensed End User in accordance with the software license and warranty ship date, Iteris reserves the right, after notice to Purchaser, to include in the packaged with the software. final purchase price any expenses which increase the cost of production or Non-Iteris Products: Hardware or software Products marked as manufactured delivery, including but not limited to, expediting and overtime expenses, parts or produced by others or marked with a brand or trademark of a party other than procurement premiums, etc. Iteris reserves the right to ship complete orders in Iteris are warranted, if at all, by the manufacturer or producer to the End User advance of the ship dates specified and, with prior approval from Purchaser, in accordance with the warranty documentation provided by the manufacturer partial orders. Iteris shall not be liable for either delays in delivery or the failure or producer. to manufacture if such delay or failure is due to causes beyond Iteris' reasonable NO OTHER WARRANTIES OR GUARANTEES, EXPRESSED OR control, including but not limited to, acts of God, acts or omissions of either IMPLIED INCLUDING WITHOUT LIMITATION MERCHANTABILITY Purchaser or third parties, intervention of any government authority, strikes, OR FITNESS FOR A PARTICULAR PURPOSE, ARISING BY LAW, lockouts or other labor disturbances, floods, fires, earthquakes, epidemics, CUSTOM OR CONDUCT, SHALL BE APPLICABLE. NO quarantines, riots, wars, delays in transportation, or where Iteris is unable to REPRESENTATION OR WARRANTY BY PURCHASER SHALL EXTEND obtain necessary labor, materials or manufacturing facilities. In the event of THE LIABILITY OR RESPONSIBILITY OF ITERIS BEYOND THE such delay or failure, the delivery date shall be extended for a period equal to TERMS OF THIS PROVISION. THE RIGHTS AND REMEDIES the time lost by reason of the delay or failure. PROVIDED HEREIN ARE EXCLUSIVE AND IN LIEU OF ANY OTHER 4. Payment Terms. Unless an authorized Iteris representative agrees upon RIGHTS OR REMEDIES. IN NO EVENT SHALL ITERIS HAVE ANY different credit terms in writing at the time of acceptance of Purchaser's order, LIABILITY UNDER ANY LEGAL OR EQUITABLE THEORY (RELATING the standard terms of payment shall be cash or wire transfer of funds in advance TO THE SUBJECT MATTER OF THIS AGREEMENT) FOR of shipment or, for international shipments, Irrevocable Sight Letter of Credit CONSEQUENTIAL OR INCIDENTAL DAMAGES, OR FOR LOSS, collectable within thirty (30) days after shipment. Iteris' obligation to deliver DAMAGE OR EXPENSE DIRECTLY OR INDIRECTLY ARISING FROM Products is subject to Purchaser's compliance with the foregoing payment USE OF THE PRODUCTS, OR AN INABILITY TO USE PRODUCTS terms, or in the event credit is granted by Iteris, any such credit terms provided. EITHER SEPARATELY OR IN COMBINATION WITH OTHER Iteris may at any time, in its reasonable business judgment, if the financial SOFTWARE, EQUIPMENT OR MATERIALS, OR FROM ANY OTHER condition of Purchaser warrants, either alter the credit terms or suspend credit CAUSE. and delay delivery until such time as the revised credit terms are met. Iteris shall 7. Return Material Authorizations. Upon request by the End User for an have the right to cancel any unfilled order, or delay its shipment, for failure of RMA whether for repair, replacement, or credit, Iteris agrees that it will either Purchaser to meet its payment schedule or obligations. In the event any payment issue such RMA or provide End User with a written explanation for its refusal is not made when due, Iteris shall have the right to accelerate the due date of to issue the RMA within thirty (30) days of the request by End User. If Iteris the entire unpaid balance and to increase the unpaid balance of the sales price provides a Field Replaceable Unit ("FRU") or replacement Product in advance at the rate of one and a half percent (1.5%) per month, or the maximum allowed of receipt of an authorized return and does not receive the returned unit within Version Update: 2022-12-21 1 of 2 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale 109 30 days of shipment, End User will be invoiced for the FRU or replacement. End User shall pay all shipping costs for items returned to Iteris. For items repaired or replaced under a valid warranty claim, Iteris shall pay shipping costs for return of repaired or replaced item to End User. 8. Indemnification. a. Purchaser Indemnification. Iteris shall indemnify, defend and hold Purchaser, and its affiliates, directors, officers, shareholders, and employees harmless from and against any claims, damages, liabilities, costs and expenses (including, without limitation, reasonable attorney's fees and court costs) (collectively, the "Liabilities") to the extent arising out of third parry claims based on a product liability or strict liability in tort relating to the Product or Iteris' negligence, or willful misconduct causing bodily injury (including death) or physical damage to tangible personal property. b. Iteris Indemnification. Purchaser shall indemnify, defend and hold Iteris, and its affiliates, directors, officers, shareholders, and employees harmless from and against any Liabilities to the extent arising out of third party claims based on products other than Iteris Products supplied by Purchaser or Purchaser's negligence, or willful misconduct causing bodily injury (including death) or physical damage to tangible personal property. In the event that Purchaser is a governmental agency or body, the foregoing Iteris Indemnification shall not apply to the extent prohibited by law. c. Indemnification Procedures. The Parties will follow the following indemnification procedures. Promptly after receipt by any entity entitled to indemnification of notice of a third parry claim, the Party seeking indemnity ("Indemnitee") shall notify the other Party ("Indemnitor") of such claim in writing. No failure to provide obligations under this Agreement except to the extent that it can demonstrate prejudice attributable to the failure. Within fifteen (15) calendar days following receipt of written notice from Indemnitee, but in no event later than ten (10) calendar days before the date a response to such claim is due ("Election Notice Period"), Indemnitor shall notify Indemnitee in writing if the Indemnitor elects to assume control of the defense and settlement of that third party claim ("Election Notice"). If Indemnitor delivers an Election Notice relating to any third party claim within the required Election Notice Period, the Indemnitor shall be entitled to have sole control over the defense and settlement of such claim; provided that (a) the Indemnitee may participate in the defense and employ counsel at its own expense to assist with such third party claim, and (b) Indemnitor shall obtain the prior written approval of the Indemnitee before entering into any settlement of such third party claim that purports to binds the Indemnitee. After the Indemnitor has delivered an Election Notice, Indemnitor shall not be liable to the Indemnitee for any legal expenses incurred by the Indemnitee in connection with the defense of that third parry claim. In addition, the Indemnitor shall not be required to indemnify the Indemnitee for any amount paid or payable by the Indemnitee in the settlement of any third parry claim for which the Indemnitor has delivered a timely Election Notice, if such amount was agreed to without the written consent of the Indemnitor. If the Indemnitor does not deliver an Election Notice relating to any third party claim within the required Election Notice Period, the Indemnitee shall have the right to defend the third party claim in such manner as it may deem appropriate, at the sole cost and expense of the Indemnitor. The Indemnitor shall promptly reimburse the Indemnitee for all such costs and expenses (i.e. Liabilities). 9. Intellectual Property Indemnification. Iteris shall indemnify and hold harmless Purchaser from loss, damage or liability for infringement of a United States (U.S.) patent or U.S. copyright ("Intellectual Property") to the extent arising out of the distribution or use of Iteris Products as delivered to Purchaser by Iteris hereunder (the "IP Indemnity"); provided that Purchaser notifies Iteris in writing within ten (10) days of Purchaser's first notice of an infringement claim, threat or suit ("Infringement Claim") and fully cooperates with Iteris in the defense of such Infringement Claim and the avoidance of infringement by, including but not limited to, providing Iteris any requested authority, information, and assistance necessary. Iteris shall be entitled, at its election, to assume the defense of any Infringement Claim. The foregoing Indemnity shall not apply when normally non -infringing Iteris Products are rendered infringing by (i) alteration of Iteris Products or the operation thereof, not by Iteris or duly authorized by Iteris in writing, (ii) use of Iteris Products in combination with other products, software, or services, (iii) Iteris' modification of its Products in compliance with the Purchaser's specifications or instructions, or (iv) Purchaser's failure to use and implement instructions provided by Iteris in a writing that would have rendered the Iteris Product non -infringing after reasonable time after receipt by Purchaser and before actual infringement. Iteris shall have the right to resolve any Infringement Claim in the manner it deems appropriate, including, but not limited to, (i) obtaining a license from the owner of the alleged infringed Intellectual Property or (ii) modifying or replacing the alleged infringing Product with non -infringing Product. In the event that neither (i) or (ii) are commercially possible, then Iteris shall have the right to rescind the purchase of the affected portions of the Products and to refund the Purchaser with a pro rata amount of monies paid for such affected Products. The foregoing IP Indemnity shall not extend to claims based on infringement of Intellectual Property outside the United States of America. Iteris' sole obligation and liability to Purchaser with respect to indemnification of claims shall be as set forth in this paragraph and specifically excludes indemnification for consequential damages, incidental damages, punitive damages, and attorneys' fees. 10. Arbitration. It is the intent of the parties that any controversy will be elevated to the highest management levels within the respective organizations in an attempt to resolve the matter most efficiently. If the parties are unable, after good faith negotiations, which each hereby covenants to undertake, to resolve any dispute, claim or controversy arising between them, the parties hereby expressly agree that the exclusive means of resolving any such dispute, claim or controversy arising out of or relating to this agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by arbitration. If the Purchaser has an office located in the United States, arbitration shall be conducted under the Streamlined Arbitration Rules and Procedures of JAMS, a national alternative dispute resolution service (www.jamsadr.com) and shall be conducted in the English language, in Los Angeles, CA USA, by one (1) arbitrator appointed in accordance with said rules. If the Purchaser does not have an office in the United States, arbitration shall be conducted under the Rules of Arbitration of the International Chamber of Commerce and be conducted in the English language, in New York, NY, USA, by one (1) arbitrator appointed in accordance with said Rules of Arbitration. Judgment on the arbitration award may be entered in any court having jurisdiction. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction nor shall it preclude Iteris from any pursuit allowed by the full extent of the law for collection of amounts owed by Purchaser under any credit arrangement. The arbitrator may, in the award, allocate all or part of the costs of the arbitration, including the fees of the arbitrator and the reasonable attorneys' fees of the prevailing parry. 11. Product Modifications. Iteris reserves the right, at any time and without notice to Purchaser, to modify Products, in whole or in part, to include therein changes deemed appropriate by Iteris which do not adversely affect the form, fit or function of the Products, and without incurring any liability, to change or modify any Product previously delivered, or to supply new Products in replacement thereof. 12. Export Responsibility. All sales hereunder shall at all times be subject to the export control laws and regulations of the U.S. government. Purchaser agrees that it shall not make any disposition, by way of transshipment, re- export, diversion or otherwise, except as said laws and regulations may expressly permit, of U.S. origin goods purchased from Iteris, other than as to the ultimate country of destination specified on Purchaser's order and/or declared as the country of ultimate destination on Iteris' invoices. 13. General. a. No modification of a quotation or a resulting order shall be binding unless in writing signed by an authorized representative of Iteris. b. No waiver by either party of any default shall be deemed a waiver of any subsequent default. c. Purchaser shall not assign its Order or any interest therein or any rights hereunder without the written consent of Iteris, and any such purported assignment shall be null and void and of no affect whatsoever. d. Purchaser agrees that it will not modify, reproduce, reverse engineer, reverse compile, disassemble, translate, de -compile, deconstruct or decrypt, the whole or any part of the Products, including any software embedded therein. e. All quotations and any resulting order shall be construed, interpreted and governed by the laws of the State of California, USA, but specifically excluding any International Convention regarding the International Sales of Goods. Should any court of competent jurisdiction determine any portion hereof illegal or against public policy, such determination shall not affect that portion herein that is not illegal or against public policy. In the event that the federal, state, provincial, city or local government or any bureau or agency thereof, should promulgate any law, rule or regulation affecting prices, deliveries or any other term of a contract resulting from a quotation, then, at the option of Iteris communicated to the Purchaser in writing within a reasonable time, the contract between Iteris and the Purchaser may be either terminated by Iteris and be of no force and effect and the parties shall be restored to the position they occupied before the contract was executed, or Iteris may make such changes in the price, delivery schedule and terms as Iteris in its reasonable business judgment may deem necessary to comply with such law, rule or regulation. Version Update: 2022-12-21 2 of 2 Iteris Roadway Sensor Products Standard Temus and Conditions of Sale 110 Iteris Quote Final Audit Report Created: 2024-02-14 By: Carley Escarrega (cescarrega@laquintaca.gov) Status: Signed Transaction ID: CBJCHBCAABAANBNpv3oGuFxGGgShY—jJTR_dIL4Tkm7s "Iteris Quote" History Document created by Carley Escarrega (cescarrega@laquintaca.gov) 2024-02-14 - 5:25:14 PM GMT- IP address: 47.176.173.154 2024-02-14 Document emailed to Armando Cabrera (acabrera@laquintaca.gov) for signature 2024-02-14 - 5:25:19 PM GMT Email viewed by Armando Cabrera (acabrera@laquintaca.gov) 2024-02-14 - 7:36:59 PM GMT- IP address: 174.195.221.15 dp Document e-signed by Armando Cabrera (acabrera@laquintaca.gov) Signature Date: 2024-02-14 - 7:37:19 PM GMT - Time Source: server- IP address: 174.195.221.15 C-w Document emailed to Bryan McKinney (bmckinney@laquintaca.gov) for signature 2024-02-14 - 7:37:20 PM GMT Email viewed by Bryan McKinney (bmckinney@laquintaca.gov) 2024-02-14 - 9:23:32 PM GMT- IP address: 104.47.65.254 &a Document e-signed by Bryan McKinney (bmckinney@laquintaca.gov) Signature Date: 2024-02-14 - 9:23:45 PM GMT - Time Source: server- IP address: 47.176.173.154 Agreement completed. 2024-02-14 - 9:23:45 PM GMT 0 Adobe Acrobat Sign CONSENT CALENDAR ITEM NO. 6 City of La Quinta CITY COUNCIL MEETING: January 16, 2024 STAFF REPORT AGENDA TITLE: APPROVE PURCHASE OF ITERIS TRAFFIC SIGNAL VIDEO DETECTION EQUIPMENT FOR THE INTERSECTION AT DUNE PALMS ROAD AND DESERT CREST DRIVE RECOMMENDATION Approve the purchase of traffic signal video detection equipment for the intersection at Dune Palms Road and Desert Crest Drive from select source Iteris; and authorize the City Manager to execute the purchase order. EXECUTIVE SUMMARY • City recently purchased traffic signal video detection equipment (Equipment) from Iteris in the amount of $29,017.16 to replace the end -of -life system at the intersection of Avenue 52 and Desert Club Drive. • The Equipment at the intersection of Dune Palms Road and Desert Crest Drive has been identified as in need of replacement. • City uses the Iteris video detection system for all traffic signal video detection equipment and must replace the end -of -life equipment with Iteris for compatibility with the existing system. • Staff is requesting Council approval as the cost of the equipment for Dune Palms Road and Desert Crest Drive will exceed the City's purchasing policy requirements. FISCAL IMPACT The estimated cost of the Equipment for Dune Palms Road and Desert Crest Drive is $26,686.33 (including tax). Sufficient funds are available in the Traffic Signal Maintenance budget. (2324TM1). BACKG ROU N WANALYSIS City recently purchased traffic signal video detection equipment from Iteris to replace the failing Equipment at the intersection of Avenue 52 and Desert Club Drive in the amount of $29,017.16 (including tax). Staff has identified that the Equipment at the intersection of Dune Palms Road and Desert Crest Drive has reached end -of -life and is failing. 105 City utilizes equipment from Iteris as it is compatible with the City's existing system. Staff is requesting Council approval as the purchase of the equipment for Dune Palms Road and Desert Crest would exceed the City's purchasing policy requirements. ALTERNATIVES Staff does not recommend an alternative, as the existing equipment is failing. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Iteris Quote 2. Select Source Form M ^.