RFP Maintenance & Operations Yard Prof. Planning & Design Services - Project 2018-05tev QaCv
- CALIFORNIA
REQUEST
PROP
S
LS
Professional Planning and Design
Services - Maintenance and
Operations Yard Project No. 2018-05
DUE BY:
APRIL 25, 2024
BY 5 P.M.
- CALIFUILNIA -
REQUEST FOR PROPOSALS
The City of La Quinta (City) seeks proposals from qualified firms to provide Professional Planning and
Design Services for the La Quinta Maintenance and Operations Yard, Project No. 2018-05.
Project/Services Title: Professional Planning and Design Services — Maintenance and
Operations Yard Project No. 2018-05
Issue Date: March 26, 2024
DUE DATE: April 25, 2024 by 5:00 PM PST
Requesting Department: Public Works Department
GENERAL TERMS AND CONDITIONS
1. SUBMISSION REQUIREMENTS
The City is seeking a separate Work Proposal and a separate Cost Proposal. They should be submitted
in separate envelopes clearly marked with the consultant's name, address, phone number and email address.
Work Proposal: Submit one (1) paper original of the Work Proposal in a sealed envelope AND email an
electronic original, as a single document in a .PDF format.
Cost Proposal: In a separate envelope, submit one (1) paper original of the Cost Proposal. DO NOT EMAIL
THE COST PROPOSAL.
Submit the separate Work Proposal and Cost Proposal to the following contact:
City of La Quinta
Attn: Carley Escarrega, Administrative Technician
78495 Calle Tampico
La Quinta, California 92253
Tel: (760) 777 — 7041
Email: Cescarrega(a)LaQuintaCA.gov
Email Subject: RFP for Professional Planning and Design Services — Maintenance and
Operations Yard Project No. 2018-05
2. SUBMISSION RESTRICTIONS
All proposals must be submitted in writing; no oral, facsimile, or telephone proposals or modifications will be
considered. Proposals received after the due date and time are considered non-responsive and will be
returned unopened.
3. QUESTIONS or REQUESTS FOR CLARIFICATIONS
Any requests for clarification or other questions concerning this RFP must be submitted in writing by 5:OOPM
PST on April 15, 2024; and sent via email to Ubaldo Ayon, Assistant Construction Manager,
Uayon@LaQuintaCA.gov.
4. ERRORS AND OMISSIONS
If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP or any of its
attachments, he/she shall immediately notify the City of such error in writing and request modification or
clarification of the document. Modifications will be made by addenda. Clarifications will be provided in writing
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to all parties who have submitted proposals or who have requested an RFP for purposes of preparing a
proposal, without divulging the source of the request.
If a proposer fails to notify the City prior to the date fixed for submission of proposals of an error in the RFP
known to him/her, or an error that reasonably should have been known to him/her, he/she shall submit a
proposal at his/her own risk, and if he/she is awarded an agreement, he/she shall not be entitled to additional
compensation or time by reason of the error or any corrections thereof.
5. MODIFICATIONS AND WITHDRAWALS OF SUBMITTED PROPOSALS
Proposer may withdraw proposals prior to the Submittal Deadline by submitting a written request to Carley
Escarrega, Administrative Technician at Cescarrega(aD-LaQuintaCA.gov. Withdrawn proposals will be returned
unopened.
Proposers may modify proposals prior to the Submittal Deadline by withdrawing their proposal as noted above
and re -submitting anew before the Submittal Deadline.
6. ADDENDA
The City may modify this RFP, any of its key action dates, or any of its attachments, prior to the submittal
deadline. Addenda will be numbered consecutively and noted following the RFP title. It is the proposer's
responsibility to ensure they have incorporated all addenda. Failure to acknowledge and incorporate addenda
will not relieve the proposer from the responsibility to meet all terms and conditions of the RFP and any
subsequent addenda.
7. REJECTION OF PROPOSALS
The City may reject any or all proposals in whole or in part for any reason, including suspicion of collusion
among proposers, and may waive any immaterial deviation in a proposal. The City's waiver of an immaterial
defect shall in no way modify the RFP as published or excuse the proposer from full compliance with the
specifications if he/she is awarded the agreement. Proposals referring to terms and conditions other than the
City's terms and conditions as listed in the RFP, may be rejected as being non-responsive.
The City may conduct an investigation as deemed necessary to determine the ability of the proposer to perform
the work, and the proposer shall furnish to the City all such information and data for this purpose as requested
by the City. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of,
such proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of the
agreement and to complete the work specified.
8. CANCELLATION OF RFP
This RFP does not obligate the City to enter into an agreement. The City reserves the right to cancel this RFP
at any time, should the project be cancelled, the City loses the required funding, or it is deemed in the best
interest of the City. No obligation, either expressed or implied, exists on the part of the City to make an award
or to pay any cost incurred in the preparation or submission of a proposal.
9. DISPUTES/PROTESTS
The City encourages proposers to resolve issues regarding the requirements or the procurement process
through written correspondence and discussions during the period in which clarifying addenda may be issued.
The City wishes to foster cooperative relationships and to reach a fair agreement in a timely manner. Formal
proposals for major professional and technical services shall be governed by the City's Purchasing Policy.
10. NEGOTIATIONS AND FINAL AGREEMENT
The City's Agreement for Contract Services is enclosed as Attachment 2 for review prior to submitting a
proposal. An agreement will not be binding or valid with the City unless and until it is executed by authorized
representatives of the City and of the selected proposer. At the discretion of the City, any or all parts of the
successful proposal shall be made a binding part of the agreement.
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11. PRICING ADJUSTMENTS
The City reserves the right to negotiate final pricing with the most qualified proposer. Pricing shall remain firm
for the entire initial term of the agreement. Thereafter, any proposed pricing adjustment for additional periods,
if any, shall be subject to the terms of the agreement.
12. SELECTION PROCESS
Proposals shall be reviewed and rated based on the information requested by this RFP, as well as responses
from references and clients, background checks, any research on proposers, and other information pertinent
to the evaluation process. Closely ranked firms may be asked to furnish evidence of capability, equipment,
and financial resources to adequately provide the services.
13. RFP TIMELINE
RFP Issue Date:
March 26, 2024
Deadline for Proposers' Questions:
April 15, 2024, by 5:OOPM PST
City's Response to Questions:
April 19, 2024
Proposals Submittal Deadline:
April 25, 2024, by 5:OOPM PST
Complete Evaluations of Proposals:
April 29 - May 6, 2024
Agreement Negotiations and Signing, Proof
April 8-10, 2024
of Insurance Coverage, Forms 700:
City Council Consideration and Approval:
May 21, 2024
Agreement Effective Date and
June 1, 2024
Project Start Date
14. PROPRIETARY, CONFIDENTIAL, AND PUBLIC INFORMATION
14.1 Proprietary and Trade Secret Information:
A copy of each proposal will be retained as an official record and will become open to public inspection,
unless the proposal or specific parts can be shown to be exempt by the California Public Records Act
[California Government Code §7920.000 et seq.]. Each proposer may clearly label part of a proposal
as "Confidential" if the proposer thereby agrees to indemnify and defend the City for honoring such a
designation. The failure to so label any information that is released by the City will constitute a complete
waiver of all claims for damages caused by any release of the information. If a request for public
records for labeled information is received by the City, the City will notify the proposer of the request
and delay access to the material until seven working days after notification to the proposer. Within that
time delay, it will be the duty of the proposer to act in protection of its labeled information. Failure to so
act will constitute a complete waiver.
14.2 Confidential Information:
Evaluation scores, weight factors, and negotiation notes are confidential and will not be released or
retained [California Government Code § 7922.500].
14.3 Public Information:
All proposals will be opened on April 26, 2021, and will be made available to the public upon request.
By submitting a proposal, the proposer acknowledges and accepts that the content of the proposal and
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associated documents will become open to public inspection. The final, executed agreement will be a
public document. Proposals and other information will not be returned.
15. PROPOSAL PREPARATION COSTS
Any costs incurred in the preparation of a proposal, preparation of changes or additions requested by the City,
presentation to the City, travel in conjunction with such presentations, or samples of items, shall be entirely the
responsibility of the proposer.
16. INSURANCE REQUIREMENTS and ACKNOWLEDGEMENT
Proposals must include a completed "Insurance Requirements Acknowledgment" form included as Attachment
3 stating that, if selected, the proposer will provide the minimum insurance coverage and indemnification noted
in Exhibits E and F, respectively, of the City's Agreement for Contract Services.
17. NON -COLLUSION AFFIDAVIT
Proposals must include an executed Non -Collusion Affidavit, included as Attachment 4, executed by an official
authorized to bind the firm.
18. CONFLICT OF INTEREST
The City requires a Statement of Economic Interest (Form 700) to be filed by any proposer who is involved in
the making of decisions which may have a foreseeable material effect on any City financial interest pursuant
to the City's Conflict of Interest Code and the California Political Reform Act of 1974.
19. LOCAL BUSINESS PREFERENCE
Local vendors are encouraged, but not required. For purposes of this section, `local' shall be defined as an
individual, partnership, or corporation, which regularly maintains a place of business within a 40 -mile radius of
the City.
20. CITY RIGHTS AND OPTIONS
The City reserves the right to:
■ Make the selection based on its sole discretion;
■ Issue subsequent RFP;
■ Postpone opening proposals or selection for any reason;
■ Remedy errors in the RFP or in the RFP process;
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Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence); $2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 per accident
Personal Auto Declaration Page if applicable
Errors and Omissions Liability $1,000,000 (per claim and aggregate)
Worker's Compensation (per statutory requirements)
Must include the following endorsements:
Worker's Compensation Waiver of Subrogation
Worker's Compensation Declaration of Sole Proprietor if applicable
17. NON -COLLUSION AFFIDAVIT
Proposals must include an executed Non -Collusion Affidavit, included as Attachment 4, executed by an official
authorized to bind the firm.
18. CONFLICT OF INTEREST
The City requires a Statement of Economic Interest (Form 700) to be filed by any proposer who is involved in
the making of decisions which may have a foreseeable material effect on any City financial interest pursuant
to the City's Conflict of Interest Code and the California Political Reform Act of 1974.
19. LOCAL BUSINESS PREFERENCE
Local vendors are encouraged, but not required. For purposes of this section, `local' shall be defined as an
individual, partnership, or corporation, which regularly maintains a place of business within a 40 -mile radius of
the City.
20. CITY RIGHTS AND OPTIONS
The City reserves the right to:
■ Make the selection based on its sole discretion;
■ Issue subsequent RFP;
■ Postpone opening proposals or selection for any reason;
■ Remedy errors in the RFP or in the RFP process;
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■ Modify the Scope of Services in the RFP;
■ Approve or disapprove the use of particular subcontractors;
■ Negotiate with any, all or none of the proposers;
■ Accept other than the lowest offer;
■ Waive informalities and irregularities in proposals;
■ Request additional information or clarification;
■ Request revisions during negotiations;
■ Invite any consultant of its choosing to assist with the evaluation of proposal responses or to provide
the City with a second opinion
■ Enter into an agreement with another proposer in the event the originally selected proposer defaults
or fails to execute an agreement with the City in a timely manner.
REQUESTED SERVICES
The City of La Quinta (City) seeks proposals from qualified firms to provide planning and design services for a
new La Quinta Maintenance and Operations Yard for the City.
INTRODUCTION
The City of La Quinta ("City") requests proposals from qualified professional firms to provide planning and
design services for a new La Quinta Maintenance and Operations Yard.
The Maintenance and Operations Yard project area is 2.8 acres, located on the corner of Avenue 52 and
Avenida Bermudas. The overall Fritz Burns property was donated to the City of La Quinta to serve as a
noncommercial public space. The entire 10 -acre property currently has a regional park, Maintenance and
Operations Yard, and Fire Station #32.
The Maintenance and Operations Yard office building is currently housed in a commercial mobile modular.
There are storage bays for material storage. The maintenance fleet of tractors and equipment is parked on
site. There is an existing Compressed Natural Gas (CNG) fueling tank that is no longer in use. There are many
shade structures with solar panels, that could potentially be reconfigured. A mono palm with communications
equipment, owned and operated by a telecommunications company, is on-site. There are several
trash/recycling/composting roll -off bins that are utilized. There are two existing wood frame structures onsite
that are no longer usable. One of these structures is known to have asbestos and lead.
Fritz Burns Park currently contains a swimming pool, children's play area, picnic tables & benches, men's and
women's restrooms, tennis courts, pickleball courts, a skate park, a dog park, and on -street and off-street
parking. There is a separate capital improvement project in design to construct improvements and additional
amenities at the park. There are requests from the community to provide access to the park from the public
parking south of the fire station. The City would like to provide a pedestrian connection. A potential location for
the connection has been identified and should be included in the project design.
The City is proposing to construct a new maintenance and operations yard building with amenities on the
current yard site. The City has previously prepared a preliminary space/needs analysis for the site based on
more city staff utilizing the site (ATTACHMENT 1). The Consultant will be responsible for updating the existing
space/needs analysis based on the changed current and future department needs.
In general, the planning prepared for this project will include:
• Updated needs analysis;
• Space plan to encompass the entire Maintenance and Operations Yard property including on -street
parking;
• Location and connection points of all utilities;
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• Location of new building and facility amenities;
• Plan for ADA -compliant path of travel for entire Maintenance and Operations Yard property.
II. SCOPE OF SERVICES
Services and products to be rendered in performing all work associated with project development include, but
may not be limited to:
PHASE
• Perform appropriate engineering -related field surveys and prepare the base map. The base map
will include all above -ground and below -ground features, utilities, drainage, utility connections, and
potential obstructions. All utilities and underground infrastructure should be potholed for depth, size,
type, and location. Field surveys should include potholing locations. A geotechnical report should
also be prepared for all structural footings and infiltration testing as needed for proposed drainage
and facilities. Assessment and options for use of existing Compressed Natural Gas area. This may
include re-establishing the CNG area or removing and remediating the area, with estimated costs.
• Update the Corporate Yard Master Plan and Facility Needs Assessment. During this task the
Consultant will consider the feasibility of adding additional on -street parking. The Consultant will
schedule and lead an appropriate number of project development team meetings with City Staff and
other stakeholders.
• Perform the Planning and Programming Step for the proposed Maintenance Office and Crew
Quarters and any amendments to the exterior storage facilities. The Planning and Programming
Step should include a proposed floor plan for the Maintenance Office and Crew Quarters.
• The Consultant will be required to present its findings and/or recommendations to:
o A Planning Commission Meeting
o A City Council Study Session
o A City Council Meeting
Consultant will submit two (2) hard copies and one (1) electronic copy (Microsoft Word/Excel format) for each
formal project submittal, including the final submittal.
PHARF II
• Prepare preliminary plans and cost estimates for the proposed site layout based on the selected
Master Plan Needs Assessment option.
✓ Preliminary Plans will likely include title sheet, parking lot and site improvement layout plan with
preliminary grading, utility plan, electrical plan, landscaping concept plan with irrigation point of
connection, and necessary construction notes and details;
✓ Preliminary Architectural Design Plans for the Maintenance Office and Crew Quarters and any
amendments to the exterior storage facilities, including but not limited to Schematic Design, Floor
Plans, Elevations, Design Development, and details.
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✓ Project estimate will include backup documents for bid item quantities and associated unit costs.
PHASE III
• Prepare final plans, specifications, and cost estimates from the preliminary plans.
✓ Final Plans will likely include title sheet, parking lot and site improvement plan, utility plan, electrical
plan, landscaping and irrigation plan, drainage plan, signing and striping plan, and necessary
construction notes and details;
✓ Final Architectural Design Plans for the Maintenance Office and Crew Quarters and any
amendments to the exterior storage facilities;
✓ Project specifications and bid documents will likely include a detailed project description,
preparation of bid schedule, special provisions, technical specifications, and any referenced
standard plans or details;
✓ Unless specifically requested by City, Consultant may not write a proprietary specification, three (3)
acceptable manufacturers must be provided for equipment incorporated into the project — these
must be listed under each specification item.
✓ Features shall be designed in a manner that complies with all regulations for construction,
maintenance, and operation.
✓ Project estimate will include backup documents for bid item quantities and associated unit costs.
• Provide support during the bidding and construction phase.
• This is a prevailing wage project, and a DIR Project ID will be provided by the City.
III. PROPOSAL FORMAT
Firms are encouraged to keep their proposals brief and relevant to the specific information requested herein.
Proposals should be straightforward, concise, and provide "layman" explanation of technical terms that are
used. Emphasis should be on completeness and clarity of content.
The City is seeking a separate Work Proposal and a separate Cost Proposal. They should be submitted
in separate envelopes clearly marked with the consultant's name, address, phone number and email address.
Given that this is a solicitation for professional services, the City will rank the proposals based upon
qualifications and then consider cost. Only one proposal per consultant will be considered.
Present the proposals in a format and order that corresponds to the numbering and lettering contained
herein, with minimal reference to supportinq documentation, so that proposals can be accurately
compared.
1. Cover Letter
Signed by an official authorized to bind the firm with name, address, phone number, and email address
of firm's contract person, location of firm's main office, location of the office that would service this project,
a validity statement that all information and pricing provided in the proposal is valid for at least ninety (90)
days, and a statement that any individual who will perform work for the City is free of any conflict of
interest.
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Firms Background, Qualifications, and Experience, including the following:
(a) Number of years in business
(b) Taxpayer identification number
(c) Number of years performing this service
(d) Resumes of the Project Manager and key personnel who will be responsible for performance if
any agreement results from this RFP
(e) Firm ownership and if incorporated, list the state in which the firm is incorporated and the date of
incorporation
(f) If the firm is a subsidiary of a parent company, identify the parent company
2. References of California government agencies (preferably cities utilizing)
(a) Client name, client project manager, telephone number, and email address
(b) Project description
(c) Project start date, and end date
(d) Staff assigned to each project by the firm
(e) Provide a summary of final outcome
3. Complete Fee Schedule
A Separate Cost Proposal shall include a detailed fee schedule for the services requested by this RFP.
✓ List of Complementary Services Offered by Proposer along with Corresponding Prices
4. Staffing and Project Organization
5. Subcontracting Services
Subcontracting any portion(s) of the Scope of Services is not preferable; however, if a proposer can
demonstrate to the City's satisfaction that is in the best interest of the project to permit a portion of the
service(s) to be subcontracted by the proposer, it may be considered. Provide details on the role of any
subcontractor that will be used. Assignment is prohibited.
6. Disclosures
Disclosure of any alleged significant prior or ongoing agreement failure, any civil or criminal litigation or
investigation pending, which involved the proposer or in which the proposer has been judged guilty or
liable within the last five (5) years. If there is no information to disclose, proposer must affirmatively state
there is no negative history.
7. Acknowledgement of Insurance Requirements (Attachment 3)
Proposals must include a written statement that, if selected, the proposer will provide the minimum
insurance coverage and indemnification noted in Exhibits E and F, respectively, of the City's Agreement
for Contract Services included as Attachment 1.
8. Non -Collusion Affidavit (Attachment 4)
Proposals must include an executed Non -Collusion Affidavit, included as Attachment 4, executed by an
official authorized to bind the firm.
9. Acknowledgement of Addenda (Attachment 5)
If any addendum/addenda are issued, the proposer shall initial the Acknowledgement of Addenda,
included as Attachment 5.
ATTACHMENTS
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1. 2019 Preliminary Space/Needs Analysis
2. Draft Agreement for Contract Services
3. Insurance Requirements Acknowledgement
Must be executed by proposer and submitted with the proposal
4. Non -Collusion Affidavit
Must be executed by proposer and submitted with the proposal
5. Addenda Acknowledgement
Must be executed by proposer and submitted with the proposal
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ATTACHMENT 1
2019 Preliminary Space/Needs Analysis
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February 26, 2020
2019/2020 Needs Assessment for the La
Quinta Maintenance Facility Campus
Master Plan
City of La Quinta
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I
TABLE OF CONTENTS . . ....................................................................................................................................................................................................................................................................
i
k6kitt
INTRODUCTION............................
............. wt
EXECUTIVE -SUMMARY..... .......... .......... ..........
01.
INTRODUCTION......................................................................................................................................................................................................................................................................................................
02
GOAL,$ AND, OBJECTIVES...............................................................................................................................................................................................................................................................................
00.
METHODOLOGY
..............................................................................................................................................................................................................................................................................................................
94
DE *LIVERABLES
6 *
06
PROJECT TEAM
06
PROJECT LOCATION
..6.
.THE EXISTING LOCATION ...........
09
ASSESSMENT * * * * * * * OF * E * XIS * TI * NG * FACILITIS * * E
1.0
THE EXISTING BUILDINGS NOTES AND OBSERVATIONS
10
SUMMARY OF EXISTING CONDITIONS
13
SPACE RtdUl*kMWU
..... ...... ... ... .......... ..............................................................................................................
.......................................... ............
SPACE NEEDS VALIDATION EXISTING, CURRENT, AND FUTURE
................................................................................................................................................................................................................................................................................................................................................
15
ASSIGNAB.LE.(NET). SPWE FOOT/USABLE NET SQUARE FOOT/GROSS SQUARE FOOT
....................................... .........................................................................................................................................................................................................
16
SUMMARY OF DATA SHEET INFORMATION
.................................. -.- SHEET -.- .............................................................................................................................................................................................................................................................
16
S.U.M.M.A.RY�.P.E.R.�.F.U.N�C.T.I�O.N�A.L.�G.R�O.U.P�..� .......... .......... .................. .................. .................. .................. .................. .................. ..................
.................. .................. ............... -1.8
SUMMARY PER SPACE TYPE .......... .......... .......... .......... .......... .......... .......... ..........
19
.......... .......... .......... .......... -.-
EXISTING EMPLOYEE COUNT
-.- .......... .......... .......... .......... .......... .......... .......... ..........
20
.......... -.-
EXISTING BUILDING SQUARE FOOTAGE
............... .................. ..................................................... .................. .................. .................. .................. .................. .................. .................. ..................
.................. .................. .......................... 21
EXISTING SITE SQUARE FOOTAGE
.................................................................................................................................................................................................................................................................................................................................................
22
PROPOSED- PUBLIC WORKS
.................. .- -............... ...........................................................................................................................................................................................................................................................................................
23
PROPOSED- FACILITIES
.................................. 24
-
P.R.O.P.O.S..E..D.-...PA.R..K�S./.LA.N.D.S..C.A.P..E .......... .......... .......... .......... .......... .......... .......... .......... ..........
.......... .......... .......... 26
PROPOSED-...S.T.R.E.E.T.S ...........................................................................................................................................................................................................................................................................................
2.8.
TRAFFIC
PROPOSED-
** *** *
30
*** *
PROPOSED-
.....�..........,.��........................................................................................................................................................................................................................................................................
.
32
.6ED-FLEETNEHICLE.S... .......... .......... .......... .......... .......... .......... ..........
PROMM
.......... ............ 33
PROPOSED............ ......................................................................................................................................
-34.
COMPARISON TO 2008 DESIGN CRITERIA, MAINTENANCE YARD MASTER PLAN
35
SPACE STANDARDS
...............................................................................................................................................................................................................................................................................................................................................................................
SPACESTANDARDS ..............................................................................................................................................................................................................................................................................................
4.1.
LEGEND/EXAMPLE
42
.............................................................................................................................................. 43
44
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GEM ofthe DESERT
City of La Quinta- Corporate Yard Needs Assessment Report
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City of La Quinta- Corporate Yard Needs Assessment Report
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EXECUTIVE SUMMARY
Gillis and Panichapan Architects Inc. (GPa) was appointed to complete this facilities assessment to help the City
quantify the magnitude and costs of reconfiguring the existing 2.8 acres site for the City of La Quinta Corporate
Yard,
The City intends to construct a new corporation yard building to house its Maintenance Office, Crew Quarters,
Secondary Emergency Operations Center, and if feasible ambulance services. It is also intended to adjust and/
or modify the related exterior enclosed storage facilities.
The City's Maintenance Yard Master Plan was originally prepared in 2008 and may or may not represent the current
need. In addition to the Maintenance Yard Master Plan prepared in 2008, City staff had prepared a facility needs
assessment in 2018 as part of the La Quinta Academy work.
The community is also requesting eight additional pickle ball courts be added to the existing amenities within Fritz
Burns Park. Any additional park amenities will require additional parking capacity. GPa will review the existing and
proposed uses within the 10 -acre shared site to determine if additional pickle ball courts and associated parking
can be accommodated and where.
The amount of space determined for the reconfiguration of the City of La Quinta Corporate Yard depended
on several key factors, including the number and deployment of staff to be accommodated, expectations of
operational needs (levels of service, types of equipment, etc.), allowances made for operational support areas
(such as locker rooms, meeting areas, training areas, etc,), the needs for special operational areas, and calculation
of circulation and access needed within the site. The computations of these elements were based on a sequence
of intensive evaluation beginning with data collection and analysis of each functional group. The data collected
were then juxtaposed to long established industry and government standards and refined based on specific
operational needs.
The data showcased in this report illustrates the projected quantity as well as square footage and adjacency
requirements for each division considering both current and future needs. The report tabulates the data onto
charts, translates it into space standards which are then developed into the site diagram that illustrate a more
effective and efficient site layout for the future facility. The site diagram is used as the basis for developing a
statement of probable costs of the potential future facility.
This allows the Cityto analyze the needs on an individual functional group basis, and also to examine how individual
functional groups together can share amenities (space and resources) for overall efficiency in operations as well
as cost effectiveness in building a new facility.
The methods, as well as, the results of the investigation documented in this report demonstrate that the building
space offered by the current existing facility is not adequate for the current and future calculated needs for an
optimum operational efficiency.
Please note that with each iterative process, the square footage will become more refined and does not necessarily
reflect the initial overall square footage depicted in the space requirements charts. This occurs in part to industry
standard circulation factor that was applied to the square footage found in the space requirements charts. This
circulation factor was refined through the use of central spine (hallway) that minimized the need for additional
circulation/hallways. With this, the building square footage was reduced while maintaining the functional needs of
the facility.
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City of La Quinta- Corporate Yard Needs Assessment Report
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INTRODUCTION
DRAFT
The purpose of this report is to determine the essential current and future program needs for the Corporate
Yard Facilities and to quantify the needs for a potential reconfiguration of the facilities.
The assessment was based on the current and future needs of the organization, each of its functional
groups, along with requirements of individual staff, and a review of the overall operational needs of the City.
Current and future furnishings, fixtures, and equipment also played a role in tallying space requirements and
establishing standards for the requirements of the future campus. The assessment of future needs is intended
to accommodate build out of the City as envisioned in the Master Plan.
Currently, the operations functions for the City of La Quinta Corporate Yard are sited within a campus at
78106 Frances Hack Lane. The newly reorganized Corporate Yard- Facilities, Parks/Landscape, Streets, and
Traffic Operations compose the current existing campus. Storage for community events as well as backup
emergency services storage is currently located on-site and will be a part of the overall needs assessment.
Some of the supervising offices and functional groups are located in City Hall, but with the new reorganization,
all of the Corporate Yard will be accommodated at the Corporate Yard site.
The reconfiguration of the facilities can provide an opportunity for the City to consolidate and improve
operations, provide efficient and adequate work space for City staff, and better serve its residents.
The Final report will includes a conceptual site block plan based off the future space requirements noted
above. While conceptual in nature, the analysis focused on identifying the essential required areas and optimal
spatial adjacencies to portray the required potential site parameters. Lastly, the conceptual site plan is used as
the basis for developing a preliminary cost estimate to determine the financial feasibility of the new facilities.
The following is a facilities assessment report that examines the overall challenges, programmatic and space
needs for the City of La Quinta Corporate Yard to determine a course of action in terms of acquiring a new
site that fits with the essential needs of the facilities now and into the future.
This report assesses the conceptual size and configuration of the campus for the existing site:
• Detailed Summary of Office, Shops, Support Spaces, Interior Storage, Exterior Covered Storage and
Exterior Open Storage Space Needs (along with associated parking and circulation)
• Recommendations for Site Area Required
• Recommendations for Building Area Required
• Preliminary Estimates Cost for Buildings and Site Work (Stage 2/Final Report)
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GOAL AND OBJECTIVES
The goal of the facilities assessment report is to quantify the amount of space that would be needed to enable
the organization to operate more efficiently and effectively to meet the future needs of the City as envisioned
in the Master Plan. This following facilities assessment will outline some of the essential requirements associated
with the reconfiguration of the City of La Quinta Corporate Yard.
This report will address the upgrades and space needs of the organization at a programmatic level. Key items
are assessed and reviewed for overall impact to function and spatial organization for the current and future
facility in this report.
The objective of this assessment is to quantify programmatic needs, size and parameters, and to determine
an overall scheme that would be most optimal creating a "checklist" of essential requirements for the potential
reconfigured site.
METHODOLOGY
In order to correctly identify the spatial requirements of the City of La Quinta Corporate Yard we worked closely
with selected team members throughout the facilities assessment process. In the initial meeting, we presented
the firm's planning approach, and over the course of several weeks we conducted several interactive meetings
or "workshops" with team members to present and discuss the current and future operational plans.
These workshops helped confirm current and future needs, project expectations, and time -line. Pertinent
information for this document was collected through these interactive workshops. In addition, we conducted
a tour of the existing facilities and made observations on its current operations, and assessed how current and
future needs would integrate optimally and efficiently at the site. We compared our information to the phased
plans and existing building information summaries from Design Criteria- Maintenance Yard Master Plan, City of
La Quinta, California completed in 2008.
These methods listed below helped identify potential programming solutions for the future facility.
• Kick-off meeting
• The assessment was initiated with an introductory meeting with the City representative team members
to convey GPa's programming approach. This meeting established project expectations, product
deliverables, and time -line for this stage and the overall needs assessment process beyond. The kick-
off meeting was followed concurrently with a facility survey.
• Facility Survey
• Prior to the formal reassessment stages, GPa conducted a general survey of the existing spaces
and inventory of essential furniture fixtures and equipment for the campus facility. We assessed and
documented equipment storage needs indoor and out at the operations portion of the campus to
verify and update the 2008 Master plan.
On an individual staff scale, notably in the administrative functions, we assessed the needs for everyday
tasks in terms of space, equipment, and furniture and the relationship to their individual departments.
We assessed requirements for shared space and amenities needed; quantity of staff, conference
rooms, equipment and storage requirements and inter -connections between departments. Much
of this data was collected through observations and interviews conducted through chosen City
representatives.
• On a campus level we investigated site boundaries, zoning, and setbacks would be reviewed to
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determine the best positioning and areas allocated for
various functions, parking, and circulation areas needed.
We also performed visual assessments on topography,
views, context of the site for program placement. This
brought about the quality and constraints of a specific
site to light as it relates to the organization of the new
proposed facility on a programmatic level.
Interviews and Documentation
• Next, we worked interactively with the City assigned
team members to provide an analysis of the current
facility needs. This can be done via conference call
or online meeting coordination. This information was
used to document computed space requirements for
the future facility. For an effective assessment, assigned
team members should be representative of all levels
of the organization chart (i.e. Department Head,
Supervisor, and Staff).
• Both existing and projected space needs is provided
in a graphed chart per personnel and department. A
summary each with charts describing needed spaces
per individual department and staff by title and
description, along with projected areas anticipated
would be provided.
Workshops
• During the process of documentation, organized
workshops were provided to share our findings. We
planned on having two workshops as the programming
document develops. Draft space programming
documents was presented for input and guidance for
iterative refinements.
• The process will provide and review the following;
• Projection of staff levels in administration and
operations to compare
• Suggested work space layout- depict optimal
furniture layout for work areas and individual
personnel areas. Suggested furniture space layout
concepts for common spaces per department and
the overall Department would be provided. Each
space will be correspondingly charted by size, type,
and description. Associated information for parking
tallies for personnel and public spaces will also be
provided.
• Spaceadjacency- portrays diagrams demonstrating
preferred relationships between each personnel
and/ or respective support spaces.
• Storage needs for Operations; could include
department vehicles, specialized equipment.
• Site Parking requirements and outdoor amenities.
• Needs for use as an agency emergency operations
center.
• Projection of needed public spaces
After obtaining a general idea of the operations and space
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NEEDS ASSESSMENT
0
—_—__—_—__—_———————EL
�/ KICK OFF MEETING
O z
I
I' FACILITY SURVEY'
a a I
I
LU
I INTERVIEWS & DOCUMENTATION
I
WORKSHOPS
Z
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STAGE 1 REPORT
1
SPACE PROGRAM: ING
—— — — — — — — — — —�
---- - ------ - -
------- 1
I CAMPUS PLAN DIAGRAM Y g 1
I' BUILDING PLAN DIAGRAMU a� I
PRESENTATIONS m Q
1 r` WORKSHOPS 01
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— — — — — — — — — — — —— — —
STAGE 2 REPORT
1
CONCEPTUAL MASTER PLANNING
0
— — — — — — — — — — — —N- — —
I 1
I CONCEPTUAL MASTER CAMPUS PLAN I
I CONCEPTUAL FLOOR PLAN I
I ZONING EGRESS, & CODE REVIEW I
STATEMENT OF PROBABLE COST
— — — — — — — — — — — —— — —
EXECUTIVE REPORT & SUMMARY
DRAFT
� PROJECT �LPN F:
needs, we gathered the information and compiled a space facilities assessment document in the form
of data charts that illustrates the current space/area requirements. This information can be found in
Section 3- Space Requirements. Both depict required area in square feet. We developed the office
space standards to depict typical required room layouts for the future facility (found in Section 4 - Space
Standards). We used this information to develop the proposed block diagrams for each functional group
illustrating required and ideal space adjacencies. These space adjacencies were then assembled in a
site scheme to depict an ideal future campus/ space configuration for the new site.
These block diagrams would convey the ideal size, positioning, and location of spaces drawn to scale.
Individual private offices, open offices, restrooms, storage, and common spaces etc. would be depicted
within along with main circulation areas. Distinctions between public and secure personnel space would be
depicted along with zones of site circulation corridors, and public and personnel access control. On a site
level, it can depict zones of designated parking, secure areas, outdoor storage, and shaded protected zones.
Block Diagram Development (Parti Diagram)
This stage would offer a twofold direction with diagrams depicting how spaces and programs would
optimally interconnect:
• Campus Plan Diagram- Provide Layout in context of existing Campus. A new Parti Master Plan placed
conceptually on the current site: On top of the current campus plan, we would superimpose a scaled
space adjacency diagrams depicting specific spaces in relation to their location and their associated
sizes. This would also show the possible scale and configuration of the new footprint on top of the
current facility site to provide context for advantages and limitations on the current facility site in terms
of space and access.
• Building Diagram Plan (New Administration Building or other buildings): On top of the campus plan,
we would provide a detailed space parti diagram for a new administration building space and other
buildings if determined needed by the programming documents that have been developed by this
stage.
Presentation and Workshops
• After the completion of the initial block diagrams, we would organize interactive workshops with
team members to present them, gather input, and gage reaction during these meetings. Iterative
refinements will be made to the diagrams after sessions with the City team.
• An associated Conceptual Statement of Probable Cost (SoPC) will be developed for the block diagram
scheme based on a current construction cost index on the general proposed building area on a unit
cost calculation.
• This will assist the City to decide the best direction to move forward for budget and effectiveness for
developing the future facility.
Final Report
• A final report booklet will be provided to formally organize:
• Colored block diagram layouts drawn to scale: Campus Parti diagram as well as Individual Building
Parti Diagram
• Summary of critical needs for the site in terms of clearances, access, minimum sizes, etc.
• This report will contain information and assessments that will be the foundation of the development of
a formal campus master plan and architectural floor plan. This option would develop the plan that
would move forward to the next formal stage of assessment.
DELIVERABLES
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This project includes the following deliverables for the Stage 1 Report;
• Space Needs Validation (See Section 3- Space Requirements)
• Space Standards Diagrams (See Section 4- Space Standards)
PROJECT TEAM
We worked closely together with the City of La Quinta and NAI Consulting which reviewed the project progress
and provided necessary information pertaining to the project. This team consisted of the following members;
John McMillen
City Manager -
City of La Quinta
Gil Villalpando
Assistant to City Manager -
City of La Quinta
Bryan McKinney
Public Works Director -
City of La Quinta
Julie Mignogna
Management Analyst -
City of La Quinta
Nick Nickerson
Project Manager
- NAI Consulting
The team of consultants facilitating this study included the following key members;
Jack Panichapan, AIA
Miranda Luce
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Principal in Charge, Gillis + Panichapan Architects, Inc.
Designer, Gillis + Panichapan Architects, Inc.
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1PROJECT INTRODUCTION
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DRAFT �
THE EXISTING LOCATION
The City's Corporate Yard is located at 78106 Frances Hack Lane. The Existing Corporate Yard accommodated
the following operations, which have a citywide service area:
• Streets, Parks, Facilities, and Landscape Maintenance Division
• Traffic Operations
• Emergency Services
• Event Storage
• Surplus Storage
• Archive Storage
The existing corporate yard shares a 10 -acre site with the Park and Fire Station 32. The Park contains a swimming
pool, a playground, an open field, picnic tables and benches, restrooms, 6 tennis courts, 8 pickle ball courts,
a skate park, a dog park, off-street parking, and a former fire station that is leased to a private ambulance
service. Fire Station 32 was constructed as part of the Corporate Yard Phase I Improvements in 2009 and
meets the City's current standard and need.
fti6..
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N
EXISTING AERIAL SITE PLAN
scale- n.t.s.
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TWOPROJECT LOCATION
ASSESSMENT OF EXISTING FACILITIES
The following summary describes the condition of the existing facilities, their respective location on the site,
and purpose of each individual building/ structure. GPa obtained information and documents from the original
assessment completed in April 2008 by PB Americas, Inc. titled Design Criteria- Maintenance Yard Master Plan,
City of La Quinta, California.
With additional analysis and survey, the information in the 2008 document were assessed, updated, and
revised based on observations of the current conditions and how they are being used at the present time.
The plans depicted within this report show the updated use of space, the alterations of covered parking, and
alterations to the site layout (which will be developed in Stage 2).
THE CORPORATE YARD SITE:
Total Buildings: 10,130sf
Employee, City Vehicle and Visitor Parking: 41,580sf
Yard Storage: 18,618sf
Landscaping and Circulation Allowance: 51,640sf
Total Existing Site Area 2.8 acres
THE EXISTING BUILDINGS NOTES AND OBSERVATIONS
The following is highlighted notes of each of the existing individual buildings' functions and issues on the existing
campus based on GPa's observations layered on top of diagrams from the original 2008 report.
ADMINISTRATION/PUBLIC WORKS BUILDING
Size: 2,160sf (trailer)
The administration building contains the offices for Corporate Yard. Some of the issues facing the current
facility:
• Functional groups are not together and are in disparate spaces. There is not enough communal
workspace.
• There is a lack of sufficient common areas.
• Space is not large enough to accommodate restructured Corporate Yard.
• There is a lack of storage space.
• Generally, the building is run down and too small.
Replaced with a new 36'x 60' trailer.
Size: 21 00s
The new trailer contains a new single user women's and men's restroom and open office space. From
observation of the plan set:
• There appears to be a lack of sufficient common areas- conference room, multi-purpose room, etc.
• There appears to be a lack of storage space.
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OLD PUBLIC WORKS BUILDING
Size; 2,360sf
VITA1101
This building acts as the general shop and storage for what is now called the Streets and Parks/Landscape functional
groups. It also acts as a storage and work shop for Traffic Operations. Some of the issues facing the current facility,
• The building was not meant to act as a storage/warehouse facility. The current space is too small to
accommodate the storage needs of the department.
• Makeshift creation of locker areas.
• Overcrowded storage areas, shops, workspaces, and lockers.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries.
• Lack of clearances for accommodating safe and adequate work.
• Disorganized layout between Functional Area spaces.
• Currently, the warehouse, although organized, is over capacity with materials and equipment stored on
pallets outside the building.
• There is not enough clearance for inventory to be moved and organized within the warehouse.
• Vendors and customers also have problems identifying a formal location for check-in and receiving.
• In the Shop - No room for large prints- furnishings and equipment need to be constantly moved around
to accomplish daily tasks.
• Ceiling height not tall enough to stack additional supplies with the use of a forklift.
EMT BUILDING - OLD FIRE STATION
Size; 5,160sf
This building is rented out to the City's EMT services. GPa was not able to survey and observe the interior
condition of the building. The City has approved the potential demolition of this structure. EMT Services tenants
to be relocated.
SHIPPING CONTAINER STORAGE
Size; 1,840sf
The City currently uses 5 shipping containers to house surplus storage. Some of the issues facing the current
facility,
• Overcrowded/disorganized storage areas.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries.
• Lack of clearances for accommodating safe and adequate work.
• Disorganized layout between Division spaces.
TOOL STORAGE
Size; 320sf
The City currently use a shipping container to house all the functional groups' tools. Some of the issues facing
the current facility,
• Overcrowded/disorganized storage areas.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries.
• Disorganized layout between Division spaces.
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PAINT STORAGE
Size: 1 12sf
DRAFT
This building is currently used as paint storage for all functional groups. Some of the issues facing the current
facility:
• Overcrowded/disorganized storage areas.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries.
• Disorganized layout between Division spaces.
EXISTING AERIAL SITE PLAN N
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EXISTING COVERED PARKING
VITA1101
The existing covered canopies are in good condition. Currently, these areas are large enough to accommodate
the current and future fleet vehicle parking needs of the City. These structures are to remain in place and the
proposed solution to be developed around the existing canopy layout, if possible.
SUMMARY OF EXISTING CONDITIONS
Much of the lack of space and inefficient configuration in the City's current facility resulted over many decades
of doing what was needed to accomplish daily tasks within the constraints of the existing infrastructure as
the needs of the City grew and evolved. The existing facilities at the site met the codes at the time of the
original construction but do not meet current codes, are in poor condition, and are not large enough to
accommodate current and future needs.
This facilities assessment will provide the City a map and guideline to develop a master plan that can be
organized into a well-planned strategy for future growth at the existing site to prevent many of the inefficiencies
currently occurring today and better prepare for the evolving future of operations.
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SPACE REQUIREMENTS THREE
k iv
SPACE NEEDS VALIDATION - EXISTING, CURRENT, AND FUTURE
The previous section describes existing deficiencies within the current facilities. The space needs validation
section categorizes the space for the current and future facility needs and documents the results through the
following charts. The space needs depicted in the charts are classified in three distinct categories, existing,
current, and future.
"Existing" represents the amount of space the existing facilities provide as of the preparation
of this report. (This designation is not depicted in the following charts- "existing" is usually
depicted for context in a facility that considers the option of expansion and renovation within
their existing site/ building(s).
"Current" represents the space needed to satisfy the current level of staffing while allowing for
operational growth based on the GPa review of the City Facilities.
"Future" identifies the total (or incremental) space that would be needed based on future
staffing projections provided by the City's executive management team. Future staffing
projections were developed based on potential areas of growth or changes in business
requirements, but are utilized only for space planning purposes.
The Space Needs Validation Assessment is composed of charting area requirements that are used in creating
space standards for each type of space respective of each department for the City.
SPACE STANDARD
The space standards were developed in several iterative stages from the industry standards to meet the
City's needs. The development of space standards has been a result of (a) review of existing operational
requirements and working conditions of each person, (b) consideration of existing and projected activities, (c)
analysis of established standards in use in other agencies, (d) consideration of future trends and the needs
and flexibility and adaptability to new activities, and (e) discussion with the various members and personnel
of the City.
COMPUTATION OF SPACE REQUIREMENTS
The calculation of space requirements for each of the functions and operations in the department was
accomplished in large part by applying space standards to the staff levels or to the projected support areas
required to perform Department functions.
The requirement details are tabulated on data sheets for each Functional Group. These detail sheets show
items, space standards used, projected quantities, and appropriate square footage requirements at each of
the projection levels.
*Please refer to the following pages.
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11001 kol A
DRAFT
ASSIGNABLE (NET) SQUARE FOOT / USABLE NET SQUARE FOOT / GROSS SQUARE
FOOT
ASSIGNABLE (NETT SQUARE FOOT
In the following space conversions, the floor area allocated to required labeled rooms/ spaces/ items is called
Assignable Sq. Ft."
USABLE NET SQUARE FOOT
To this a "unit circulation" allowance is added, which produces the "Usable Net Sq. Ft." for that unit. The unit
circulation allows for interior circulation paths, which may be open/ informal or may be designed as walled/
formal inner corridors inside a unit.
The main corridors of the building, and the other areas which are not assignable to the users in the office
suites, is generally part of the net -to -gross addition. The usable net sq. ft. omits major corridors, elevator shafts,
mechanical shafts, exterior and interior wall thicknesses, structural elements, mechanical and equipment
rooms, and other non -user specific elements of the building.
To account for this necessary addition, it is customary to use a factor by which the net square footage is
increased, called, variously, "the efficiency," or "net -to -gross," or "gross -up" factor for the building. This can
be expressed as a multiplier (like 1.25, a multiplier applied to the net sq. ft. to arrive at the gross) or as a ratio
percentage (like 80%, the ratio of the net sq. ft. to the final gross sq. ft.). In this project we suggest using the
typical net -to -gross multiplier of 1.25. However, note there are many examples of building design in which
a greater or lesser efficiency is achieved. One certain situation where a greater multiplier is used is in an
industrial space standard where a multiplier of up to 1.6 is used in some cases to account for clearances
in equipment and machinery. Another variable is the use of atriums or greater skin -to -floor -area ratio, which
lowers efficiency; when atrium space is not listed in a net allowance, it must be accounted for in a higher
gross -up. Use of simpler, linear design typically increases the efficiency.
As a general rule, to allow for various contingencies, it is typical for space programmers to use lower efficiencies
in the earlier planning of the building, so that the space layout team (the building designers and architects)
have more latitude to work with.
SUMMARY OF DATA SHEET INFORMATION
The following are Summary Validation Form Data Sheets:
SUMMARY PER FUNCTIONAL GROUP: The following chart depicts Total Area required per Functional Group
summary. This chart summary shows the total area required for each individual department at the current year
of this assessment (2019) along with anticipated current employees. It also includes possible future employee
growth to account for the potential space.
SUMMARY PER SPACE TYPE: Type of Overall Spaces required per Functional Group summary: This summary
depicts spaces subdivided by labeled space type respectively to the area needed for each functional group.
For each department a proportion is depicted on the amount of space needed under seven labeled space
types: officel , office2, office -plumbing, warehouse, shop/storage, covered canopy, and exterior spaces. The
description of each space type can be found in the following pages.
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1001 kol A 9
The following charts provide a detailed list of spaces required by each individual functional group and their
associated spaces. Each functional group is reflected with its own individual chart tallying all the anticipated
spaces required for building interior and site requirements. The charts are then subdivided into categories: job
title and respective office space needed, common areas and/ or support areas for the functional group, and
the related site and parking requirements.
It is beneficial to note that the projection of future staff in each functional group will not necessarily increase
the overall space proportionally to the projected growth of personnel. There are areas designated as support
spaces or common areas that are shared among the staff or across functional groups. These spaces may
be designated as conference rooms, lunch rooms, training rooms, etc. and are used intermittently among
various personnel as well as functional groups.
These charts rely on office standard diagrams located in the following pages to provide a visual concept of
what type of space and their associated layout is needed for each department. Between looking at the data
sheets and the office standard diagrams one can obtain the general scope and size of each functional
group based on the current and projected staff.
LEGEND FOR THE CHARTS
For an additional explanation of each category below please refer to the following pages.
Group 1: Projections
Existing, Current, and Future
Group 2: Space Type
OFF]
= Office (Typical Office Space)
OFF2
= Office (Office Type II)
OFF -P
= Office (Plumbing)
CC
= Covered Canopy
EX
= Exterior Space
SH/STO
= Shop
WH
= Warehouse
Group 3: Office Type
PO = Private Office
WS = Work Station
Group 4: General
CIRC
= Circulation Factor
SF
= Square Feet
DEPT
= Department
FT
= Full Time Personnel
PT
= Part Time Personnel
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ITHREESPACE REQUIREMENTS r1 ' �9 1
SUMMARY PER FUNCTIONAL GROUP
Total Area per Total Head Total Parking
Department Count City of La ®uinta Fleet
Head FParking
Count Area
TOTAL AREA PER 69,204 SF
DEPARTMENT: 1.59 ACRES
EMPLOYEE 28
EMPLOYEE & VISITOR PARKING 32
EMPLOYEE & VISITOR PARKING AREAJ 14,850
CITY OF LA AUINTA FLEET PARKING AREAI 35,820
PROPOSED EXISTING
GRAND TOTAL 119,874 SF 121,968 SF
AREA: � SITE AREA: '
2.75 ACRES 2.80 ACRES
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0
0
c
c
LL
LL
y O
y o
o
N
N
Department
V N
LL
V N
LL
V
LL
V
LL
Public Works
463
146
2
0
2
0
1,350
0
Facilities
1,518
907
5
1
6
1
2,700
450
Parks/Landscape
401
1,207
6
1
7
1
3,150
450
Streets
2,807
135
6
2
8
1
3,150
900
Traffic
800
1,223
0
5
5
1
0
2,700
Common Areas
1,869
3,361
Fleet Parking
41,580
-5,760
Site
52,944
1,425
60,8011 8,403 191 9
281
41
10,3501
4,500
41,580
-5,760
TOTAL AREA PER 69,204 SF
DEPARTMENT: 1.59 ACRES
EMPLOYEE 28
EMPLOYEE & VISITOR PARKING 32
EMPLOYEE & VISITOR PARKING AREAJ 14,850
CITY OF LA AUINTA FLEET PARKING AREAI 35,820
PROPOSED EXISTING
GRAND TOTAL 119,874 SF 121,968 SF
AREA: � SITE AREA: '
2.75 ACRES 2.80 ACRES
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1001;7�d
SUMMARY PER SPACE TYPE
Department
LEGEND
OFF1
Total Area per Space Type
OFF2
= OFFICE (Office Type II)
OFF -P
Officel Office2 Office -P Warehouse Shop/ Covered
Storage Canopy
Exterior
Parking
Exterior
Spaces
Public Works
Facilities
Parks/Landscape
Streets
Traffic
Common Areas
Fleet Parking
Site
= EXTERIOR SPACE
PO
= PRIVATE OFFICE
SP
= SEMI -PRIVATE OFFICE
WS
= WORK STATION
SH
609 0 0 0 0 0 1,350
0
794 0 0 880 750 0 3,150
0
828 0 0 480 300 0 3,600
0
0
862 0 0 880 1,200 0 4,050
SF
623 0 0 800 600 0 2,700
0
= DEPARTMENT
888 1,563 1,630 0 781
368 0
0
0 0 0 0 0 0 Pr 35,820
0
0 0 0 0 0 5,207
49,163
IUIAL KLUUIKLU AKLA PLK
SPACE TYPE: 4,603 1,563 1,630 3,040 368 55,877 49,163
GRAND TOTAL AREA:
c�
119,874 SF
2.75 Acres
W Q"&a
GEM ofthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
www.gparchitects.org Page 19 of 67
LEGEND
OFF1
= OFFICE (Typical Office Space)
OFF2
= OFFICE (Office Type II)
OFF -P
= OFFICE (Plumbing)
CC
= COVERED CANOPY
EX
= EXTERIOR SPACE
PO
= PRIVATE OFFICE
SP
= SEMI -PRIVATE OFFICE
WS
= WORK STATION
SH
= SHOP
ST
= STORAGE
WH
= WAREHOUSE
CIRC
= CIRCULATION FACTOR
SF
= SQUARE FEET
DEPT
= DEPARTMENT
2.75 Acres
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www.gparchitects.org Page 19 of 67
11001 kol A
EXISTING EMPLOYEE COUNT
DRAFT
Job Title
N
H o
.X
W C Qc
W
Comments
FUNCTIONAL GROUP
PARKS/LANDSCAPE
Foreman
Parks Worker
Maintenance II
Maintenance 1
1
1
1
2
Total Personnel for Dept: 5
Job Title
N
0)
H o
X Q-
W
W
Comments
STREETS
Streets Analyst
Foreman
Maintenance II
Maintenance 1
1
1
2
2
Total Personnel for Dept:
6
Total Existing Personnel: 1 11
cc& Qui1/I V� W
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City of La Quinta- Corporate Yard Needs Assessment Report
Page 20 of 67
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DRAFT
1001 kol A 9
EXISTING BUILDING SQUARE FOOTAGE
Buildings/Spaces Comments
U a
Existing Admin Building
Streets Analyst Office
Foreman Office
Foreman Office
Shift Lead Office
Training Room
Lunch Room
Restroom
Lobby/Waiting Area
Conference Room
Circulation
Building/Spaces
* 5 people in office
* 3 people in office
* 2-3 people in office
* Seats 6-8 people
144
120
120
120
255
160
100
400
205
536
Total SF for Existing Buildings: 2,160 SF
Building/Spaces
c E
m 5)
Comments
= o
U a
* See Site Plan for location
Existing Shop & Storage
* Higher Grade
960
Sign/Equipment Shop
100
Storage
1000
Traffic Control Storage
Circulation
300
o a or Existing Shop & Storage
Buildings: 2,360 ISF
Buildings/Spaces
c E
m rn
Comments
o
Ud
* See Site Plan for location
Existing EMT Building
5610
* Higher Grade
Total SF for Existing Buildings: 5,610 SF
Total SF for Existing Buildings: 10,130 SF
Cv 0"&(V
GEM ofthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Y www.gparchitects.org Page 21 of 67
EXISTING SITE SQUARE FOOTAGE
�E
Site m rn Comments
U d
Cell Tower
Paint Storage
Tool Storage
Material Bin Storage
Drying Bed
Storage
Laydown Area
Site Circulation
500
* must remain in place
* needs canopy
112
320
546
1800
1840
3500
10000
Total SF for Site:
18,618
DRAFT
TOTAL EXISTING SF: 1 70,328 SF
eca QUL(ra
GEM ofth,DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Page 22 of 67 www.gparchitects.org * .....—
Net Area:
Parking
U
a mU
0.
Ha � �y u`o
m
U
Comments
Vehicle
Extra Small Equipment
Small Vehicle
Regular Vehicle
Medium Vehicle
Large Vehicle
CC 100 2.25
CC 200 2.25
CC 300 2.25
CC 420 2.25
CC 540 2.25
0
66
0
10
2
*including employee &
fleet vehicle parking
10' x 10'
10' x 20'
12'x 25'
12'x 35'
12'x 45'
0
29,700
0
9,450
2,430
Total SF for EXISTING PARKING:
41,580
78
TOTAL EXISTING SF: 1 70,328 SF
eca QUL(ra
GEM ofth,DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Page 22 of 67 www.gparchitects.org * .....—
DRAFT
Job Title
C
N
U
a
i
y
y
0
34
313
N d
U
V
V
V
7
N
U U-
a
O
O
a
U
V
PUBLIC WORKS
a
O
0.
� 6
Deputy Director
1 0
OFF]
PO
A
250
1.2E
Management Assistant
1 0
0F11
PO
D
120
1.2E
Total Personnel for Dept:
r27 0
Total Office SF for Dept:
C
N
U
�
U-
U
*See attached office standards for more information
0
34
313
0
150
0
1,350
N
N
N
n o
Support Space m m
a °
g
g 0
U �n
°
O
a
O
0.
� 6
Copier / Fax Area 0 1 OFF]
File & Storage 0 1 0FF1
Conference Rooms 0 0 OFF]
Total Support Space SF for Dept:
Exterior Parking
Employees
Visitors
Total Exterior Parking
m
OL
OLd
a
U Li Co
2 0 EX
1 0 EX
25 1.3E
75 1.5C
0 1.2E
c
Cn o
a a
U V
u
200 2.2,r -
200
.2E200 2.2E
Net Area:
C
N
U
�
U-
U
ri
0
34
313
0
150
0
1,350
4631
0
463
Net Area:
c
m
U
�
U-
U
ri
0
34
0
113
0
0
1,350
01
146
146
Net Area:
c
N
y
U
ri
900
0
450
0
1,350
0
1,350
11001 kol A 9
PUBLIC WORKS
Comments
kAudio-Visual Needs
5F
Comments
kCentralized w/ all Functional Groups
I See Common Areas
5F
Comments
1 visitor per 10 employees
5F
TOTAL AREA REQUIRED FOR PUBLIC WORKS: 1 1,813 146
1,959 ISF
eca 0"&a
GEM afthe DESERT — –
City of La Quinta- Corporate Yard Needs Assessment ReportY www.gparchitects.org Page 23 of 67
11001 kol A
FACILITIES
Job Title
FACILITIES
Facilities/Equipment Analyst
M & O Technician
Maintenance II
Maintenance I
Total Personnel for
Total Office SF for Dept:
1 0 OFF1
Q
C
144
1.2E
c
WS
E
C
1.3E
1 0 OFF1
o
G
H
Q
N
y
G
25
1.3E
1
OFF1
50
1.3E
Shop Area
General Shop
1
w
w
Q
2
1 0 OFF1
PO
C
144
1.2E
1 0 OFF]
WS
E
64
1.3E
1 0 OFF1
WS
G
25
1.3E
2 1 OFF]
WS
G
25
1.3E
*See attached office standards for more information
N N N c
CL a Z�, H
Support Space m m v a
7 v V V V U
Copier / Fax Area
0
1
OFF1
50
1.3,r
File & Library
0
1
OFF1
100
1.5C
Supply Storage
0
1
OFF1
80
1,3E
Misc. Crew Room Space
0
1
OFF1
50
1.3E
Shop Area
General Shop
1
0
SH
500
1.5C
Warehouse/Storage
1
Paint Storage
0
1
WH
150
1.6C
Tool Storage
0
1
WH
150
1.6C
Surplus Storage
1
0
WH
250
1.6C
Multi -Purpose Room
0
0
OFF1
0
1,2E
Conference Rooms
0
0
OFF]
0
1.2E
Locker Room
0
0
OFF -P
0
1.2E
Shower Room
0
0
OFF -P
0
1.2E
Total Support Space SF for Dept:
cc& Qu1/I N W
GEM of the DESERT
City of La Quinta- Corporate Yard Needs Assessment Report
Page 24 of 67
www.gparchffects.org
Net Area:
C
N
7
U
N
7
�
LL
180
0
86
0
34
0
68
34
368
34
401
DRAFT
Comments
"Audio -Visual Needs
lose proximity to crew
:�rew Room Setup
�rew Room Setup
:�rew Room Setup
5F
Comments
*Centralized w/ all Functional Groups
*Centralized w/ all Functional Groups
* See Common Areas
* See Common Areas
* See Common Areas
* See Common Areas
5F
I:
1
DRAFT
Comments
"Audio -Visual Needs
lose proximity to crew
:�rew Room Setup
�rew Room Setup
:�rew Room Setup
5F
Comments
*Centralized w/ all Functional Groups
*Centralized w/ all Functional Groups
* See Common Areas
* See Common Areas
* See Common Areas
* See Common Areas
5F
DRAFT
Net Area:
d
a
c
O
u-
2250
450
450
H
2, 700
Exterior Parking
3,150
m
m
p
7
V
a
V
Q
V
U
ui
Q.
cn
(�
Employees
5
1
EX
200
2.25
Visitors
1
0
EX
200
2.25
Total Exterior Parking
TOTAL AREA REQUIRED FOR FACILITIES:
Net Area:
U
u-
2250
450
450
0
2, 700
450
3,150
1001 kol A 9
FACILITIES
Comments
* See Fleet Parking
1 visitor per 10 employees
5F
4,2181 1,357
5,574 sF
eca 0"&a
GEM afthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment ReportY www.gparchitects.org Page 25 of 67
11001 kol A
PARKS/LANDSCAPE
Job Title
N N N C
H H y N
o
PARKS/LANDSCAPE
0
1
OFF1
50
1.3E
File & Library
Parks/Landscape Analyst
1 0
OFF1
PO
C
144
1.2E
Foreman
1 0
OFF1
WS
E
64
1.3E
Parks Worker
1 0
OFF]
WS
G
25
1.3E
Maintenance II
1 0
OFF1
WS
G
25
1.3E
Maintenance 1
2 1
OFF1
WS
G
25
1.3E
Total Personnel for Dept: 6 1
Total Office SF for Dept:
*See attached office standards for more information
Q y
Support Space m a) v
Copier / Fax Area
0
1
OFF1
50
1.3E
File & Library
0
1
OFF1
100
1.5C
Supply Storage
0
1
OFF1
80
1.3E
Misc. Crew Room Space
0
1
OFF]
50
1.3E
Shop Area
34
435
General Shop
0
1
SH
200
1.5C
Warehouse
Paint Storage
0
1
WH
150
1.6C
Tool Storage
0
1
WH
150
1.6C
Laydown Area
0
0
EX
0
1.2E
Multi -Purpose Room
0
0
OFF1
0
1,2E
Conference Rooms
0
0
OFF]
0
1.2E
Locker Room
0
0
OFF -P
0
1.2E
Shower Room
0
0
OFF -P
0
1.2E
Total Support Space SF for Dept:
cc& Qui{/I {R (%
GEM of the DESERT
City of La Quinta- Corporate Yard Needs Assessment Report
Page 26 of 67
www.gparchffects.org
Net Area:
c �
m
V LL
180
0
86
0
34
0
34
0
68
34
401
34
435
DRAFT
Comments
"Audio -Visual Needs
Dose proximity to crew
:�rew Room Setup
:�rew Room Setup
:�rew Room Setup
:�rew Room Setup
5F
Comments
"Centralized w/ all Functional Groups
"Centralized w/ all Functional Groups
" See Site Areas
" See Common Areas
" See Common Areas
" See Common Areas
" See Common Areas
iF
DRAFT
Net Area:
o
CL
H
c
O
Exterior Parkingm
m
v
°
7
7
V
O
V
O -
V
V u-
OL
W
U
Employees 6 1
EX
200
2.25
Visitors 1 0
EX
200
2.25
Total Exterior Parking
TOTAL AREA REQUIRED FOR PARKS/LANDSCAPE:
Net Area:
c
m
m
7
U
3
ri
2, 700
450
450
0
3,150
450
3,600
1001 kol A 9
PARKS/LANDSCAPE
Comments
* See Fleet Parking
1 visitor per 10 employees
SF
3,5511F 1,657
5,208 ISF
Wtll &(V
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City of La Quinta- Corporate Yard Needs Assessment Report
Y www,gparchitects.org Page 27 of 67
Job Title
N
r a. H y
STREETS
c m
N
U ri
W
a
>
N
h
N
Streets Analyst
1 0
OFF1
PO
C
144
1.2,r-
.2EForeman
Foreman
1 0
OFF]
WS
E
64
1.3E
Maintenance II
2 0
OFF1
WS
G
25
1.3,r-
.3EMaintenance
Maintenance1
2 2
OFF1
WS
G
25
1.3E
Total Personnel for Dept:
6 2
50
1.3E
File & Library
1
Total Office SF for Dept:
OFFI
100
1.5C
Supply Storage
*See attached office standards for more information
0
OFFI
Total Support Space SF for Dept
eca Qal�&(v
GEM ofth,DESERT — —
Net Area:
c m
N
U ri
W
a
>
N
h
N
c
o
Support Space
0
m
m
m
68
a
a
401
V
V
V
V
V
U
LL
H
0
0V
Copier / Fax Area
1
0
OFF1
50
1.3E
File & Library
1
0
OFFI
100
1.5C
Supply Storage
1
0
OFFI
80
1.3E
Misc. Crew Room Space
0
1
OFFI
50
1.3E
Shop Area
General Shop
1
0
SH
400
1.5C
Signage Shop
1
0
SH
400
1.5C
Warehouse
Paint Storage
1
0
WH
150
1.6C
Tool Storage
1
0
WH
150
1.6C
Storage
1
0
WH
250
1.6C
Laydown Area
0
0
EX
0
1.2E
Multi -Purpose Room
0
0
OFF]
0
1.2E
Conference Rooms
0
0
OFFI
0
1.2E
Locker Room
0
0
OFF -P
0
1.2E
Shower Room
0
0
OFF -P
0
1.2E
Total Support Space SF for Dept
eca Qal�&(v
GEM ofth,DESERT — —
Net Area:
c m
N
U ri
180
0
86
0
68
0
681
68
401
68
469
DRAFT
Comments
'Audio -Visual Needs
lose proximity to crew
:�rew Room Setup
:�rew Room Setup
:�rew Room Setup
3F
Comments
'Centralized w/ all Functional Groups
'Centralized w/ all Functional Groups
' See Site Areas
' See Common Areas
' See Common Areas
' See Common Areas
' See Common Areas
iF
City of La Quinta- Corporate Yard Needs Assessment Report F
Page 28 of 67
www.gparchtects.org LSA
®''
DRAFT
Comments
'Audio -Visual Needs
lose proximity to crew
:�rew Room Setup
:�rew Room Setup
:�rew Room Setup
3F
Comments
'Centralized w/ all Functional Groups
'Centralized w/ all Functional Groups
' See Site Areas
' See Common Areas
' See Common Areas
' See Common Areas
' See Common Areas
iF
City of La Quinta- Corporate Yard Needs Assessment Report F
Page 28 of 67
www.gparchtects.org LSA
DRAFT
1001 kol A 9
STREETS
Exterior Parking
Employees
Visitors
Total Exterior Parking
Net Area:
m
�
O
u-
-
2,700
2,700
N
450
N N
V
V
4,050
a
n
2
U u
vai
U
6 2
EX
200
2.2E
1 0
EX
200
2.2E
Net Area:
N
u
u-
-
2,700
2,700
900
450
0
3,150
900
4,050
Comments
k See Fleet Parking
1 visitor per 10 employees
iF
TOTAL AREA REQUIRED FOR STREETS: 1 5,9571 1,035
6,992 ISF
eca ouh&a
GEM afthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment ReportY www.gparchitects.org Page 29 of 67
11001 kol A
TRAFFIC
Job Title
TRAFFIC
Traffic Analyst
Traffic Signal Supervisor
Signal Technican II
Technician
Total Personnel for Dept:
CL QL
H y H
0 1 OFF]
PO
C 144
1.2E
0 1 OFF.
WS
E 0.4
1.3E
0 1 OFF1
WS
F 40
1.2E
0 2 OFF.
WS
F 40
1.2E
*See attached office standards for more information
N d N
C Q N y
Support Space m m m N a
3CL
w w
U LL — O O r�-
Copier / Fax Area
0
1
OFF]
50
1.3E
File & Library
0
1
OFF]
25
1.5C
Supply Storage
0
1
OFF]
25
1.3E
Misc. Crew Room Space
0
1
OFF1
50
1.3E
Shop Area
Traffic/Electrical Shop
0
1
SH
400
1.5C
Warehouse
:rr
.1.
Storage
1
0
WH
500
1.6C
Multi -Purpose Room
0
0
OFF1
0
1.2E
Conference Rooms
0
0
OFF]
0
1.2E
Locker Room
0
0
OFF -P
0
1.2E
Shower Room
0
0
OFF -P
0
1.2E
Total Support Space SF for Dept:
cc& Qu1/I N W
GEM of the DESERT
City of La Quinta- Corporate Yard Needs Assessment Report
Page 30 of 67 www.gparchitects.org
Net Area:
C
m
3
U
�
LL
0
180
0
86
0
50
0
100
0
416
416
DRAFT
Comments
"Audio -Visual Needs
lose proximity to crew
�rew Room Setup
:�rew Room Setup
:�rew Room Setup
5F
Comments
*Centralized w/ all Functional Groups
*Centralized w/ all Functional Groups
*Climate Control
Secure area
* See Common Areas
* See Common Areas
* See Common Areas
* See Common Areas
5F
:rr
.1.
DRAFT
Comments
"Audio -Visual Needs
lose proximity to crew
�rew Room Setup
:�rew Room Setup
:�rew Room Setup
5F
Comments
*Centralized w/ all Functional Groups
*Centralized w/ all Functional Groups
*Climate Control
Secure area
* See Common Areas
* See Common Areas
* See Common Areas
* See Common Areas
5F
DRAFT
Net Area:
N
Q
1L
c
O
2,250
0
450
0
N
2 700
Exterior Parking
m
m
v
a
7
U
V
V
V
{L
N
F
V
Employees
0
5
EX
200
2.25
Visitors
0
1
EX
200
2.25
Total Exterior Parking
TOTAL AREA REQUIRED FOR STREETS:
Net Area:
3
u
1L
0
2,250
0
450
0
2,700
2 700
SF
800 3,923
4,723 SF
1001 kol A 9
TRAFFIC
Comments
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Y www,gparchitects.org Page 31 of 67
11001 kol A
COMMON AREAS
Conference Rooms
0
1 OFF -P
Q
1.3E
o
Area:
Conference Room
m
m
y
OFF1
144
U
U_
U
U)
a
V
OFF2
228
1,3E
Conference Room
- 12 people
1
Lobby Area
1
0
OFF2
100
1,5C
Mail Room
0
1
OFF1
50
1.2E
IT Server Room
0
1
OFF2
120
1,3E
Copier/Supply Room
0
0
OFF1
0
1.5C
Multi-Purpose/Lunch Room
1
0
OFF2
650
1.2E
Multi-Purpose/Lunch Room- Storage
0
1
OFF1
100
1.3E
200
1.5C
Ice Machine
a
0
ADA Public Restroom
1
1
OFF -P
80
1.2E
Men
0
3
OFF -P
80
1.2E
Women
0
3
OFF -P
80
1.2E
i
Locker Room
0
36
OFF1 _ 10
1.3E
Shower Room
0
4
OFF -P
80
1.2E
Laundry (Washer/Dryer)
0
1
OFF1
120
1.2E
Clean Uniform
0
1
OFF1
30
1.3E
Soil Uniform
0
1
OFF1
10
1.3E
Conference Rooms
0
1 OFF -P
50
1.3E
Janitor Closet
0
Conference Room
- 4 people
0
0
OFF1
144
1.3E
Conference Room
- 8 people
0
0
OFF2
228
1,3E
Conference Room
- 12 people
1
0
OFF2
325
1.3E
Conference Room
- 16 people
0
0
OFF2
450
1.3E
i
Pantry
1
0
OFF -P
150
1.5C
Vending Room
1
0
OFF -P
50
1.5C
Outdoor Lunch Area/Patio
0
1
CC
200
1.5C
Ice Machine
1
0
CC
50
1.3E
Drinking Fountain
0
1 OFF -P
50
1.3E
Janitor Closet
0
1 OFF -P
50
1.2E
Fire Riser Room
0
1 SH
25
1.2E
Electrical Room
0
1 SH
200
1.2E
Mechanical Room
0
1 SH
200
1.2E
Utility Room
0
1 SH
200
1.2E
Total Common Area SF:
eca Qac�a
GEM ofth,DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Page 32 of 67
www.gparchffects.org
DRAFT
Comments
See Functional Groups
24 SF per person x 28 people- Backup EOC
10 sf per person - 28 people plus 30%; M
✓V=6
Vl=3,W=1
12'x 12'
12'x 19'
13'x 25'- Audio -Visual Needs
15'x 30'
iF
11
11
11
1
www.gparchffects.org
DRAFT
Comments
See Functional Groups
24 SF per person x 28 people- Backup EOC
10 sf per person - 28 people plus 30%; M
✓V=6
Vl=3,W=1
12'x 12'
12'x 19'
13'x 25'- Audio -Visual Needs
15'x 30'
iF
DRAFT J
0
3
7
LL
Item a LL
Total SF for FLEET PARKING: 1 78 -7
Net Area:
W
V
N
H
ci
Vehicle
0
225
29,700
-3,600
0
Extra Small Vehicle
0
1
CC
100
2.2;
Small Vehicle
66
-8
CC
200
2.2E
Regular Vehicle
0
8
CC
300
2.2E
Medium Vehicle
10
-8
CC
420
2.2E
Large Vehicle
2
0
CC
540
2.2E
Total SF for FLEET PARKING: 1 78 -7
Net Area:
0)
C
h
X
0
7
LL7
Ob
�
3
U
0
225
29,700
-3,600
0
5,400
9,450
-7,560
2,430
0
41,580
-5,760
35,820
*existing fleet vehicle parking spaces
**based on the list & comments provided by Julie Mignogna on 9/30/19 & 10/17/19
10' x 10'
10'x20'
12' x 25'
12'x 35'
12'x 45'
5F
1001 kol A 9
FLEET VEHICLES
Comments
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11001 kol A
SITE
Item c ~
Drying Bed 6
30'd x 30'w 4 0 CC 430 2.2E
Material Bins
Streets
2 0
CC
30
2.2E
Concrete
1 0
CC
127
2.2E
Green Waste Tree/Mulch
1 0
CC
127
2.2E
Mulch
1 0
CC
127
2.2E
Sand
1 0
CC
77
2.2E
Surplus
1 0
CC
46
2.2E
Lay -down Areas
0 1
EX
400
1.2E
Parks/Landscape
0 1
EX
300
2.2E
Streets
1 0
EX
3001
2.2E
Traffic
1 0
EX
1500
2.2E
Trash Enclosure
Trash Bins
2 0
CC
30
2.2E
Recycle Bins
I�
General Recycle Bins
1 0
CC
30
2.2E
MISC
Cell Tower
1 0
EX
400
1.2E
Propane Tank
1 0
EX
50
1.2E
Emergency Generator
0 1
EX
400
1.2E
Landscape Area
1 0
EX
10,000
1.00
Mechanical Equipments
1 0
EX
3,000
1.2E
Electrical Equipments
1 0
EX
1,500
1.2E
Gates
2 1
EX
200
1.2E
Pedestrian Walkway
1 0
EX
5,000
1.00
Site Circulation
1 0
EX
12,000
1.00
Allowance
1 0
EX
1 OjW
1.00
- - •
I�
I
11�
11
111
11�
111
111
111
DRAFT
Comments
7'4"d x 13'8"w x 6'4"h
?'4"d x 13'8"w x 6'4"h
7'4"d x 13'8"w x 6'4"h
?'4"d x 8'4"w x 6'4"h
?'4"d x 5'w x 6'4"h
I O'd x 100'w
20'd x 100'w
20'd x 100'w
iF
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DRAFT
1001 kol A 9
SPACE REQUIREMENTS- COMPARISON TO 2008 DESIGN CRITERIA, MAINTENANCE
YARD MASTER PLAN FOR THE CITY OF LA QUINTA, CALIFORNIA
The 2008 Design Criteria, Maintenance Yard Master Plan, City of La Quinta, California was planned to
accommodate the following operations:
• Public Works Maintenance Services Divisions
• Code Enforcement
• Animal Control
• Emergency Services
• Community Services
• Human Resources
However, with reorganization of the City departments in October 2019, the Corporate Yard will now only
accommodate the following operations:
• Functional Groups-
• Facilities
• Parks/Landscape
• Streets
• Traffic
Though fewer departments will be accommodated at the site, the 2008 Design Criteria only planned for 18
total employees. With the growth and projection of the City Operations in 2019, the Corporate Yard will now
need to house 28 employees. An additional 10 planned employees will increase the size of the overall facility,
The City operates in a way that the 2008 Design Criteria no longer supports. As multiple interviews and surveys
have uncovered, the City would like separation of its Functional Groups within the Corporate Yard - separation
of warehouse space, shop space and office space. The 2008 Design Criteria portrayed the operations as a
continuous unit with very little division by functional group. It has been determined that this is not the ideal
method of operation. For instance, foremen are no longer grouped together, rather the foreman are placed
with their field workers, The office standard and model has therefore shifted to accommodate this change in
operation. Each functional group has additional support space assigned to accommodate administrative
and technical services; some of this program - copy/printer area and supply storage - will be consolidated.
(See Space Requirement charts for a breakdown of the support spaces).
Due to this operational change, the Maintenance Office/Crew square footage depicted in the 2008 Design
Criteria is insufficient to accommodate the current and future needs of the City, Based on the City of La
Quinta's current operation, the 2008 Design Criteria has some programmatic items that no longer serve the
City's operations and therefore, are not accounted for in the 2019 Needs Assessment-
• Wellness Center- (No longer desired, cost savings to remove from Needs Assessment)
• Vehicle Maintenance Bay- (City contracts out, cost savings to continue operation as is)
• Shop/Warehouse Space- (Now divided by functional group)
• Fuel & Wash- (City contracts out vehicle washing, only one vehicle uses the CNG fueling station -
Sweeper, no need to increase fuel positions or fuel island based on current/future operation)
• Other Canopy Covered Areas- (Now included in lay -down areas and functional groups' storage/
warehouse space)
• Vehicle/Equipment Parking- (Planned for 63 fleet vehicles vs. 71 fleet vehicles needed now)
• Employee/Visitor Parking- (Planned for 49 employee/visitor vs, 32 employee/visitor parking needed
now)
• Bunkers- (Planned for too many material types- 11 bunkers vs. 5 bunkers)
• Yard Storage/Lay-down Area- (too small)
• Dumpsters/Staging Area- (too small)
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THREESPACE REQUIREMENTS I1 ' �
• Container Storage- (to be moved to Functional Groups' Storage/Warehouse space)
• Emergency Generator- (Portable, accommodated in fleet vehicle parking)
• Hazmat Storage- (Removed from Needs Assessment, no longer part of operations)
• Diesel Fuel Tank- (Removed from Needs Assessment, no longer part of operations)
• Gasoline Tank- (Removed from Needs Assessment, no longer part of operations)
SPACE STANDARDS (FUNCTIONAL REQUIREMENTS)
The space allocated per job title has changed based off of current/future operation. The following is a
breakdown of the 2008 Design Criteria office styles and common areas square footage as well as the 2019
Needs Assessment office styles and common areas square footage.
The 2008 Design Criteria provided 4 office styles- (See below by PB Americas, Inc.)
• Module A- 64 sf
• Module B- 120 sf
• Module C- 168 sf
• Module D- 224 sf
(Foreman)
(Clerk/Reception)
(Not Used)
(Manager)
There is no office style space allocated for the field workers.
The 2008 Design Criteria will provide the following additional spaces -
Conference Rooms
• 8 person- 216 sf
• Crew/Lunch Room/Training- 750 sf
• Accommodate up to 35 occupants
• Vending/Kitchenette- 224 sf
• Laundry Room- 75 sf
Module A (64 square feet)
Modular Partition
workstation A
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DRAFT
1001 kPI A 9
Module B (120 square feet)
Module D (224 square feet)
12'-0"
1 A'A"
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11001 kol A
DRAFT
The 2019 Needs Assessment will provide 6 office types. Space was determined based off of operation and
job title. (See Section 4 Space Standards)
• Office Style A-
250 sf
(Director)
• Office Style B
(Not Used)
• Office Style C-
144 sf
(Facilities/Equipment Analyst, Parks/Landscape Analyst,
Streets Analyst, Traffic Analyst)
• Office Style D-
120 sf
(Executive Assistant)
• Office Style E-
64 sf
(M&O Technician, Parks/Landscape Foreman, Streets
Foreman, Traffic Signal Supervisor)
• Office Style F-
40 sf
(Signal Technician 11, Technician)
• Office Style G-
25 sf
(Facilities- Maintenance II & I, Parks/Landscape- Parks
Worker & Maintenance II & I, Streets- Maintenance II & 1)
The 2019 Needs Assessment will provide the following additional spaces. (See Section 4 Space Standards)
• Conference Rooms
• 8 person- 228 sf
• 12 person- 325 sf
• Multi-Purpose/Lunch Room- 496 sf
• Accommodate up to 42 occupants
• Pantry- 150 sf
• Vending Room- 50 sf
• Ice Machine- 50 sf
• Clean Uniform- 30 sf
• Soiled Uniform- 10 sf
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1 pr SPACE REQUIREMENTS
M
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11001 kol A
.......................................................... PAGE INTENTIONALLY LEFT BLANK...............................................................
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DRAFT
SPACE STANDARDS
Space standards are in the form of plan diagrams found in the following section. This offers a visual guide of
the current space needs respective of each Functional Group at the facilities in the form of plan layouts. This
section expands on the description of the deficiencies on the current facilities from Section Two to provide
individual "room" solutions in the form of office standard space plans to address and provide a visual reference
to the needs of individual staff and common area space layouts.
Standard space standard plans were developed to respond directly to the current and future needs of the
facilities.
In conjunction with industry standards for office layouts, these standardized layouts provided are based on
interviews, discussions, observations, and workshops with staff and personnel. Each workstation and space
layout is based specifically on what is needed to optimize work flow and interconnectivity for the organization.
Using the information gathered we attempted to standardize the specific areas based on the future needs of
the department and future growth.
These plans are subject to change based on the on-going development of the design and additional changes
requested by the city.
Depicted in this section, are typical office layouts representing the size and type of space needed for the
staff to perform daily work activities. The standard spaces take into consideration necessary furniture and
equipment needed by the staff and to project the required space needed.
TYPICAL SPACE STANDARDS:
• Office (private and workstation)
• Conference Rooms
• Multi-Purpose/Training/Lunch Room
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Y www.gparchitects.org Page 41 of 67
0"l L SPACE STANDARDS
LEGEND/EXAMPLE
scale- 1/8" = 1'-0
KEYNOTES
01 OVERHEAD BINDER BINS
02 UNDER COUNTER PEDESTAL FILE
03 COUNTERTOP WORKSPACE
04 CHAIR
05 DESK
06 VISITOR'S CHAIR 1
07 VISITOR'S CHAIR 2
08 COFFEE TABLE
09 MARKER BOARD
10 SMALL SIDE TABLE
11 COUCH
12 LATERAL FILE
13 DESK W/ EXTENDED MEETING SURFACE
14 BOOKCASE
15 SIDE TABLE
16 VERTICAL SHELVES W/ DOORS
17 ROLLED PLAN STORAGE
18 WHITE BOARD
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DRAFT
A. 250 SF (PRIVATE OFFICE)
PUBLIC WORKS DEPUTY DIRECTOR
C. 144 SF (PRIVATE OFFICE)
FACILITIES/ EQUIPMENT ANALYST
PARKS/LANDSCAPE ANALYST
STREETS ANALYST
TRAFFIC ANALYST
(AUDIO-VISUAL)
O
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1't`7
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OFFICE STYLE- A/C
scale- 1/8" = l'-0
121.011
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0
OFFICE STYLE- D -F
scale- 1/8" = 1'-0
D. 120 SF (PRIVATE OFFICE)
MANAGEMENT ASSISTANT
E. 64 SF (WORK STATION)
M&O TECHNICIAN
PARKS/LANDSCAPE FOREMAN
STREETS FOREMAN
TRAFFIC SIGNAL SUPERVISOR
F. 40 SF (WORK STATION)
SIGNAL TECHNICIAN II
TECHNICIAN
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City of La Quinta- Corporate Yard Needs Assessment Report
Page 44 of 67
0
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101-011
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X I L2 I L2
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D -2 120 SF
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64 SF
81-011 81-011
r---------, r ---------i
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F-1 40 SF F-2 40 SF
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F-3 40 SF
www.gparchffects.org
`.1 L41--
DRAFT
G. 25 SF (WORK STATION)
FACILITIES- MAINTENANCE II & I
PARKS/ LANDSCAPE- PARKS WORKER
PARKS/ LANDSCAPE- MAINTENANCE II &I
STREETS MAINTENANCE II & I
H. 325 SF
CONFERENCE ROOM -
12 PEOPLE
(AUDIO-VISUAL NEEDS)
51-011
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G-1 25 SF
131-011
12 OCC 325 SF
OFFICE STYLE- G/H
scale- 1/8" = 1'-0
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I ;[*I I I Ll
MULTI-PURPOSE ROOM- I
scale- 1/16" = 1'-0
I. 760 SF
MULTI-PURPOSE/
LUNCH ROOM
(AUDIO-VISUAL NEEDS)
W uli &(v
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City of La Quinta- Corporate Yard Needs Assessment Report
Page 46 of 67
23'-0"
r ---------------
I I
I I
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23'-0"
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23'-0"
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--------------J
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23'-0"
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10000 00001
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10000 00001
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--------------J
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www.gparchffects.org
DRAFT SPACE STANDARDS7*1U O7
SPACE ADJACENCIES DIAGRAM
-----------------------
1
I 1
I 1
I I
1 FLEET VEHICLE 1
' PARKING '
I
I 1
I I
I I
1 1
- - - - - - - - - - - - - -
• 1 I PUBLIC WORKS 1
1 ' 1
I • 1 ' '
� EMPLOYEESNISITOR OFFICE AREA � I 1
I • PARKING 1 1
- - - - - - - - - - - - - - - - - -
1 •1 I 1 - - - - - - - - - - - - - - - - 1 1
-
-•------- - - - - -- TRAFFIC ' TRAFFIC '
• ' ' I OFFICE AREA I ' WAREHOUSE/SHOP SUPPORT AREAS '
I 1 I I 1 1
1 I 1
• - - - - - 1--
------ 1 _ _ _ _ _ _ _ _ _ _ _ _ _
I COMMON AREAS ----------------- ` ------------------
• '
� - - - - - - - - - - - - - --- ♦ RESTROOMS,
' 1 _ _ _ _ _ _ _ _ _
• 1 - - -
• 1 CONFERENCE ROOMS ' SHOWERS, 1 1 1 FACILITIES
' &SUPPORT SPACES' 1 ' OFFICE AREA - - - - - - - - - - - - - - - - - - - - - - -♦
' 1 1 LOCKERS & I ' 1
• 1 ' ' SUPPORT AREAS 1 1 ' FACILITIES '
' WAREHOUSE/SHOP SUPPORT AREAS '
' d ADA 1 � I I 1 1
11 RR I
'1I
' !- `! -- -- -- --
-----�
-
1�
LOBBY y MULTI-PURPOSE/LUNCH ♦1 1 1 11
' • / 1 11 & SUPPORT SPACES I
I 1
------ - - - - --
STREETS 1 STREETS ♦I
OFFICE AREA WAREHOUSE/SHOP SUPPORT AREAS 1
------------
1 1 1 1
1 1 1 I I 1 1
1 I 1 I I 1 1
1 I 1 11 I 1
1 1 1 I 1 I 1
I
1 - - - - - - - - --IARKS/LANDSCAPE
-- - - - - - I 1 1 I 1
1 1 1 1
1PATIO 1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
I I _
1 - - - - - - - - I
OFFICE AREA I
----------------- ---------------- 1 1
BUILDING SUPPORT AREAS
PARKS/LANDSCAPE
- - - - - - - - - - - - - - - - - - - -
1 , ♦1
WAREHOUSE/SHOP SUPPORT AREAS i
1 1
1 1 '
I 1 1 1
1 - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - 1
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;[*I I I Ll
SPACE ADJACENCIES DIAGRAMS
'. ■ - ■ ■ - ■ - ■ ■ - ■ - ■ - ■ ■ - ■ - ■ ■ - ■ - ■ ■ 1.
: PUBLIC WORKS :
■--------------------------
EXECUTIVE --- -
EXECUTIVE =
ASSISTANT
OFFICE SUPPORT
- AREAS -
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GEM of the DESERT
DRAFT
a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ff 0 0 0 0 0 0 0 41*
=
FACILITIES
;FIELDWORKERS;;
ANALYST
r•, r
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rr
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-------------- -.= --- --
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r•, r
ANALYST
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.
FIELD WORKERS; :
r I Ir •
r OFFICE SUPPORT AREAS
WAREHOUSE/SHOP SUPPORT AREAS
City of La Quinta- Corporate Yard Needs Assessment Report
Page 48 of 67 www.gparchitects.org
DRAFT
.. ■ ■ ■ ■ ■ 0 0 0 0 ■ 0 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 0 0 0 0 ■ 0 0 0 0 ■ ■ ■ ■ ■ ■ ■ ■ .
STREETS
•-----------------------
'.0.00000000000000000000000000000000000000000..
0 .....................................
TRAFFIC
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.............
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• ;1 AREAS ■
MUMAN r
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11 J `
c�
SPACE ADJACENCIES DIAGRAMS
tCV Qal�tt(V
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City of La Quinta- Corporate Yard Needs Assessment Report
www.gparchitects.org Page 49 of 67
;WFIELD WWORKERS:;
WAREHOUSE/SHOP SUPPORT AREAS
r•, r
ANALYST
FOREMAN:
• �
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City of La Quinta- Corporate Yard Needs Assessment Report
www.gparchitects.org Page 49 of 67
WAREHOUSE/SHOP SUPPORT AREAS
'.0.00000000000000000000000000000000000000000..
0 .....................................
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7�1U�� DRAFT
SPACE ADJACENCIES DIAGRAM
-----------------------------------------
MEN'S RESTROOM D. F. LOCKERS
ADA
RR S911EQ
WOMEN'S RESTROOM i.0 SHOWER U
---------------------------------------------- -
------------------------ ,--- ---------------
CONFERENCE RM (8) COPY/ IT SERVER UTILITY '
MAIL
[LOBBY
ONFERENCE RM (12) ELECTRICAL MECHANICAL
i i
r i
--------------------------
----------------------------COMMON AREAS
ICE VENDIN PANTRY
PATIO
———---——---——---——---——----—
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1 ' � OTHER CONSIDERATIONS FIVE
OTHER CONSIDERATIONS
During the assessment and programming of the existing site for the City of La Quinta Corporate Yard, Gillis and
Panichapan Architects investigated the feasibility of adding additional pickle ball courts within the 10 -acre
site shared by the Maintenance Facility. The community expressed a desire for eight pickle ball courts. Any
additional park amenities would require additional parking; therefore, Gillis and Panichapan Architects, Inc.
also looked into the feasibility of adding additional parking.
Through investigation, Gillis and Panichapan Architects determined the ideal location of the proposed pickle
balls court. The criteria for selection included the following;
• Proximity to existing courts
• Proximity to existing seating areas
• Usable park space
• Feasibility of increased parking
The proposed location of the additional pickle ball courts is located near the existing pickle ball courts and
adjacent to the seating area in the park. Pickle ball is a social sport; proximity to the other courts was crucial in
our selection as well as the proximity to any existing seating areas. The proposed location, also leaves a large
swath of land intact. This allows the park greater flexibility in program.
Due to the increase in pickle ball courts, the existing under -served parking was adjusted to include 14 new
parking stalls. The placement of the parking allows the existing canopy shading the dog park entry to remain
undisturbed and utilized space that was underused prior to this configuration.
Please see the following page for the proposed pickle ball and parking layout.
* The City plans to engage an in-depth analysis of the current park and its amenities.
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d V/
DRAFT
PROPOSED PICKLE BALL COURT LOCATION N
scale- n.t.s. T
Q PROPOSED PICKLE BALL COURTS LOCATION
Q PROPOSED PARKING- 14 NEW STALLS
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DRAFT
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SUMMARY
99,
The following block diagram conveys space adjacency depicting the possible spatial configuration of each
individual functional group. These diagrams are based on the combination of office standard diagrams and
the space needs validation assessment data charts depicted in the previous sections.
Although similar to reading a floor plan, these are not meant to be viewed as such. Unlike floor plans space
adjacency diagrams offer no information and/or limitations regarding egress requirements, site, structure, or
infrastructure that would be typically addressed in a floor plan. The individual required spaces are depicted
to scale to show their relative size and their preferred adjacencies and are subject to change once the
conditions just mentioned are factored in further design development.
The main goal of the block diagram is to provide a scaled guide to depict the necessary and preferred
adjacencies between required spaces. On top of providing an organization structure, they provide a visual
guide on the quantity, size and scope of each individual functional group. This serves mainly as a placeholder
for each functional group to enable them to quantify their individual overall spatial footprints.
LEGEND:
COMMON AREAS
PUBLIC WORKS
FACILITIES
PARKS/LANDSCAPE
STREETS
TRAFFIC
PAINT STORAGE LOCATION- SHOWN ON SITE PLAN
GENERAL NOTES:
TOTAL BUILDING AREA:
12500 SF
FUNCTIONAL GROUP AREA BREAKDOWN' -
TRAFFIC CONTROL AREA:
1399 SF
FACILITIES AREA:
1464 SF
PARKS/LANDSCAPE AREA:
1064 SF
STREETS AREA:
1704 SF
OFFICE AREA AND WAREHOUSE/SHOP INCLUDED
eca Qal�&(V
GEM ofth,DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Page 56 of 67 www.gparchitects.org t
DRAFT
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re7City of La Quinta- Corporate Yard Needs Assessment Report
www.gparchitects.org Page 57 of 67
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SCALE: 1/16" = 1'-0"
re7City of La Quinta- Corporate Yard Needs Assessment Report
www.gparchitects.org Page 57 of 67
SUMMARY
DRAFT
The following site block diagrams depict a proposed optimal layout of each functional group facility in the
context of the existing site conveying both the administrative and operations side of the facility. This provides a
potential site layout based on the space needs identified from the block diagrams.
Organizing this information into the site diagram provides the City with an organizational spine for a future
design scheme and master plan to future improvements of the City of La Quinta Corporate Yard.
KEY ADVANTAGES TO CONSIDER:
• A CLEAN SLATE FOR OPTIMAL PLANNING, A campus can be planned optimally for growth, flexibility, and
evolution decades into the future aligned with predictions, aspirations, and goals of the City This new
facility would be updated to all current energy and building codes.
• PHASING AND EFFICIENCY OF WORK FLOW. Start the construction at a separate part of the site to
provide some level of business continuity. Move everyone into the new facility while the rest of the
program is developed,
MULTIPLE ACCESS POINTS. Efficiency of site circulation requires multiple points of entry and exit. Creating
a new access road to the East would allow opportunity for an
KEY NOTES:
efficient system of circulation for Operations.
ISSUES THAT REMAIN:
• SITE INFRASTRUCTURE: Further evaluation is needed regarding
how site infrastructure would be impacted in terms of access
and costs. Existing electrical, water, sanitary, vehicular and
equipment access will play a role in the costs and feasibility
of reconfiguring the site.
COVERED CANOPY FOR FLEET VEHICLES: The City needs to
determine if all fleet vehicle should be covered or not. Due
to the climate, UV protection is desirable. However, the cost
of infrastructure and the need for the pedestrian access
bridge must be analyzed prior to decision making, If the City
determines that the pedestrian access bridge is required,
the covered canopies for the fleet vehicles conflict and
could not be used.
PEDESTRIAN ACCESS TO PARK: GPa has determined the best
placement for the pedestrian accessway along the north side
of the Corporate Yard. This location minimizes impact on the
existing infrastructure and fleet vehicle parking requirements.
However, though impact is minimal it is important to note
that the Corporate Yard loses a portion of its laydown area,
—500sf, The City must decide if losing the laydown area
square footage outweighs the possible benefit of adding
a pedestrian accessway from the existing employee/visitor
parking area. Also, the pedestrian accessway reduces the
number of 12'x25' parking stalls from 9 to 8. The City will need
to determine if the loss of this parking spot is acceptable.
• ENTITLEMENT AND COMMUNITY IMPACT, Consideration of time
and cost for getting a campus of this size reviewed and
approved through the entitlement process.
ccQm�&aThe reconfigured site should minimize impacts
& to the community and the environment.
GEM of the DESERT
City of La Quinta- Corporate Yard Needs Assessment Report
Page 58 of 67 www.gparchitects.org
01
EMPLOYEE/VISITOR PARKING NEEDS:
32
EXISTING PROVIDED:
37
02
PROPOSED DISTRICT VEHICLE PARKING:
71
ACTUAL PROVIDED:
72
03
PROPOSED VISITOR/HANDICAP PARKING:
21
04
PROPOSED ACCESS ROAD
05
PROPOSED LAYDOWN AREA- TRAFFIC
1500 SF
FUTURE-
2040 S
TOTAL -3540
S
06
PROPOSED LAYDOWN AREA- FACILITIES
300 SF
FUTURE-
350 SF
TOTAL-
650 SF
07
PROPOSED LAYDOWN AREA- PARKS/L
300 SF
FUTURE-
350 SF
TOTAL-
650 SF
08
PROPOSED ADDITIONAL PAINT STORAGE
09
PROPOSED CANOPY FOR MATERIAL BINS
10
EXISTING CELL TOWER TO REMAIN
11
PROPOSED NO PARKING SPACE- EMERGENCY
ACCESS BACK-UP AREA
LEGEND:
F-1
PROPOSED ADDITIONAL FLEET VEHICLE PARKING
10'X20'
4
L..]
12'X25'
9
TOTAL
13
(4,800 SF)
® PARKING COUNT
PROPOSED LAYDOWN AREA 2100 SF
FURTURE LAYDOWN AREA- 2740 SF
C-_]
PROPOSED COVERED CANOPY 2555 SF
CANOPY FOR FLEET VEHICLES 4380 SF
PROPOSED RE -STRIPED FLEET VEHICLE PARKING:
10'X20'
14
(3,400 SF)
❑ PROPOSED NO PARKING SPACE
DRAFT AM
10'-0"
0
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N
tM-
SITE DIAGRAMS tj��l��l
SITED RAW. -PTION1
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9
44-�41 Ir
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25'-0" [M -T
---
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10
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PROPOSED BUILDING
26'-
a 12,500SF
-------------------
/777/FT
--Q - Q
7
FRANCIS HACK LANE
a 04
LO
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I
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--- ------------ ---- __ 14 N
10'-0"
l
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0' 16' 32'
.�E Cu Cv
SCALE: 1/32" = 1'-0" GEM ofthe DESERT — -
City of La Quinta- Corporate Yard Needs Assessment ReportY www.gparchitects.org Page 59 of 67
0
SITE IAGRAW OPTION12 14
I 44—�— I I
--�-44
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1----------------I 10
PROPOSED BU
ILDING
IIIIII'I
26'-
12,500SF
-------------------
-777L4
/ // 4----- ❑
1
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FRANCIS HACK LANE
0
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0' 16' 32' °
GEM ojtheDESERT — - SCALE: 1/32" = 1'-0"
City of La Quinta- Corporate Yard Needs Assessment Report
Page 60 of 67 www.gparchitects.org
DRAFT
SITE DIAGRAMS
-- -------moi
I I I
I I I
I I
I I
I I I
LEGEND:
PROPOSED ADDITIONAL FLEET VEHICLE PARKING
10'X20' 3
12'X25' 9
TOTAL 12
(4,800 SF)
® PARKING COUNT
PROPOSED LAYDOWN AREA
2100SF
L-
1
r 'I FURTURE LAYDOWN AREA-
2455 SF
PROPOSED COVERED CANOPY
2555SF
PROPOSED RE -STRIPED FLEET VEHICLE PARKING:
KXX 10'X20' 14
(3,400 SF)
PROPOSED NO PARKING SPACE
03
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KEY NOTES:
01
EMPLOYEE/VISITOR PARKING NEEDS:
32
EXISTING PROVIDED:
37
02
PROPOSED DISTRICT VEHICLE PARKING:
71
ACTUAL PROVIDED:
71
03
PROPOSED VISITOR/HANDICAP PARKING:
21
04
PROPOSED ACCESS ROAD
05
PROPOSED LAYDOWN AREA- TRAFFIC
1400SF
FUTURE-
1670SF
TOTAL-
3070SF
06
PROPOSED LAYDOWN AREA- FACILITIES
300SF
FUTURE-
350SF
TOTAL-
650SF
07
PROPOSED LAYDOWN AREA- PARKS/L
300SF
FUTURE-
350SF
TOTAL-
650SF
08
PROPOSED ADDITIONAL PAINT STORAGE
09
PROPOSED CANOPY FOR MATERIAL BINS
10
EXISTING CELL TOWER TO REMAIN
11
PROPOSED PEDESTRIAN ACCESS
12
PROPOSED NO PARKING SPACE- EMERGENCY
ACCESS BACK-UP AREA
I�
0' 20' 60' Cv0"&a
SCALE: 1" = 60'-0" GEM ofthe DESERT — -
City of La Quinta- Corporate Yard Needs Assessment ReportY www.gparchitects.org Page 61 of 67
STATEMENT OF PROBABLE COSTS
E..DM,EI
A Statement of Probable Cost (SoPC) has been prepared based on the City of La Quinta Corporate Yard
program requirements, conceptual block diagram, and the reconfigured site. The information contained
in this document represents the approximate costs for construction based solely on this needs assessment
programming.
It is intended that these estimates be refined as the design process continues, however, the estimate may be
relied on for planning and 'order of magnitude" budgeting purposes. The estimated cost of constructing a
new facility will need to be examined to develop a complete cost -benefit picture to support a more complete
SoPC.
GENERAL ITEMS
• Programmatic SoPC is based on the needs assessment and programmatic space requirements and
conceptual site analysis and plans developed by GPa.
• Construction budgets are based on the City of La Quinta contracting for the completion of the
complete facility and site work improvements in a continuous phase to a single General Contractor.
• Construction budgets are based on State of California Prevailing Wages only and do not include
Federal funding wages and requirements.
• Budget excludes any costs associated with hazardous material remediation.
• Budget excludes all design, construction, and commissioning fees associated with obtaining a LEED
certification from the USGBC. Sustainable design practices and use of these materials are included
in the budget.
• Budget excludes all costs required for temporary facilities during construction such as lockers, parking,
storage, and others.
• Budget excludes all site work except the covered canopies for the material bins and fleet vehicles.
• Owners course of construction builders risk insurance is included within the direct costs.
FIXTURES, FURNISHINGS, AND EQUIPMENT ALLOWANCES
• Typical furnishings (desks, tables, chair, cabinets, and office furniture) figured for the Administrative
functions are excluded from this Statement of Probable Cost.
• Personnel office equipment (computers, printers, servers, copiers, scanners, and telephone equipment)
is excluded and requirements will be determined by the City of La Quinta at a future date.
SOME OTHER ADDITIONAL COST FACTORS ARE NOT INCLUDED IN THIS SOPC AND SHOULD BE CONSIDERED;
• Possible costs associated with move coordination, business continuity, etc.
• Likely additional cost of phasing construction to keep the facility running during the renovation.
• This estimate is based on the assumption of a competitive bid environment at both the general
contractor and subcontractor level.
C(J al r&a
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OW
1 ' �6WSTATEMENT OF PROBABLE COST
• This estimate assumes the use of prevailing wage labor rates.
• The SoPC depicts current cost for this year. Escalation cost should be factor in at roughly 3% per year
factored into every year beyond 2020.
• Budget excludes all other related shop equipment such as tools, machinery, etc.
ecao"&a
GEM afthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Y www.gparchitects.org Page 63 of 67
City of La Quinta
La Quinta Corporate Yard
Statement of Probable Cost
Date: 02/07/2020
DRAFT
Summary
Space Type I Quantity I Unit I Unit Cost I Total
01
Office 1
$1,284,080.00
02
Office 2
$398,250.00
03
Office Plumbing
$785,400.00
04
Warehouse/Shop
$1,204,850.00
05
Exterior Spaces
$12,000.00
06
Covered Canopy
$832,800.00
Subtotal
$4,517,380
Total building square footage 12500 sf $361.39 per square foot
GRAND TOTAL ESTIMATE (including options listed above) $4,517,380
*Please note that all site work except the covered canopies for the material bins and fleet vehicles are
excluded from this Statement of Probable Cost.
cc& Qui&(V
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Page 64 of 67
www.gparchffects.org
DRAFT
City of La Quinta
La Quinta Corporate Yard
Statement of Probable Cost
Date: 02/07/2020
Detail
Space Type I Quantity I Unit I Unit Cost I Total
01 OFFICE 1 (Typ. Office Space)
Deputy Director
250
sf $350.00
$87,500.00
Executive Assistant
120
sf $350.00
$42,000.00
Traffic Analyst
144
sf $350.00
$50,400.00
Traffic Crew Room
340
sf $350.00
$119,000.00
Facilities Analyst
144
sf $350.00
$50,400.00
Facilities Crew Room
360
sf $350.00
$126,000.00
Copier/Supply Room
455
sf $350.00
$159,250.00
Multi -Purpose Storage Room
195
sf $320.00
$62,400.00
Parks/Landscape Analyst
144
sf $350.00
$50,400.00
Parks/Landscape Crew Room
360
sf $350.00
$126,000.00
Conference Room
325
sf $400.00
$130,000.00
Streets Analyst
144
sf $350.00
$50,400.00
Streets Crew Room
360
sf $350.00
$126,000.00
Electrical Room
200
sf $320.00
$64,000.00
Mechanical Room
200
sf $320.00
$64,000.00
Utility Room
200
sf $320.00
$64,000.00
Janitor's Closet
50
sf $420.00
$21,000.00
Clean/Soiled Room
130
sf $300.00
$39,000.00
Office Circulation
1,874
sf $320.00
$599,680.00
Sub -total
$1,284,080.00
02 OFFICE 2 (Office Type 2)
Lobby Area
105 sf
$350.00
$36,750.00
I.T. Server Room
115 sf
$500.00
$57,500.00
Multi -Purpose Room
760 sf
$400.00
$304,000.00
Sub -total
$398,250.00
03 OFFICE -P (Plumbing)
Public Toilet Room
80 sf
$420.00
$33,600.00
Restroom/Locker/Shower Area
1,340 sf
$420.00
$562,800.00
Laundry Room
130 sf
$420.00
$54,600.00
Vending/Ice Area
120 sf
$350.00
$42,000.00
Pantry
220 sf
$420.00
$92,400.00
Sub -total $ 785,400.00
W "&a
GEM ofthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment Report
Y www.gporchitects.org Page 65 of 67
City of La Quinta
DRAFT
La Quinta Corporate Yard Detail
Statement of Probable Cost
Date: 02/07/2020
Space Type Quantity I Unit Unit Cost Total
04 WAREHOUSE/SHOP
Traffic Warehouse/Shop
915 sf
$310.00
$283,650.00
Facilities Warehouse/Shop
960 sf
$310.00
$297,600.00
Parks/Landscape Warehouse/Shop
560 sf
$310.00
$173,600.00
Streets Warehouse/Shop
1,200 sf
$310.00
$372,000.00
Paint Storage (150 sf X 2)
300 sf
$260.00
$78,000.00
Sub -total
$1,204,850.00
05 EXTERIOR SPACES
Outdoor Lunch Area
200 sf
$60.00
$12,000.00
Sub -total
$12,000.00
06 COVERED CANOPY
Material Bins
2,555 sf
$120.00
$306,600.00
Parking- Fleet Vehicles
4,385 sf
$120.00
$526,200.00
Sub -total
$832,800.00
CvmG &(v
GEM ofthe DESERT
City of La Quinta- Corporate Yard Needs Assessment Report
Page 66 of 67
www.gparchffects.org
DRAFT
SUMMARY AND RECOMMENDATIONS:
kh RECOMMENDATIONS NINE
This report, prompted by the potential reconfiguration of the current City of La Quinta Corporate Yard, offers
an initial step into strategic long term planning. This facilities assessment report quantifies the programmatic
needs of the City for improvements in three primary steps, Firstly, it highlighted the needs based on the
deficiencies in the existing facilities, provided a data chart organizing the quantity of required spaces along
with the preferred individual "space standard" layouts, Secondly, these layouts were combined and formally
organized into departmental blocks. The final step culminated these blocks into an ideal diagrammatic site
scheme conveying an ideal campus layout.
The site plan diagram offers a primarily functional and organizational approach, and will need to be overlaid
with considerations of projected costs and requirements of the City's schedule, move coordination, along
with the impact on the potential community and environment surrounding the existing site. With this report
describing the needed parameters of the new facility, the following are our recommended the next steps for
the progress of the potential reconfiguration of the City of La Quinta Corporate Yard:
STEP 1: MASTER SITE PLAN AND FLOOR PLAN
A new master plan be would developed (refined from the site diagram in this report) to depict how
the facility would be able to maximize the potential site based on the previous block diagrams
completed. Topographic conditions, boundaries, views, context, setbacks, height restrictions, and
easements etc, would be reviewed to determine the best positioning and areas allocated for various
Functional Groups, parking, and circulation needed as it applies specifically to conditions of the site(s),
Along with the site plan, the floor plans would depict space plan for typical office layouts, sizing, and
groupings within the conceptual floor plan. Suggested furniture space layout for common space per
functional group will be provided on the conceptual plans.
STEP 2: UPDATED STATEMENT OF PROBABLE COST BASED ON MASTER SITE PLAN AND FLOOR PLAN
• An updated SoPC will be developed to reflect more specific Site Conditions and proposed floor plan.
This will assist in formulating an established budget to finance and plan for the continued development
of the project.
Once these steps are completed we believe that the City can confidently move forward and initiate the
formal entitlement process for the design and construction of the City of La Quinta Corporate Yard.
eca 0"&a
GEM afthe DESERT — —
City of La Quinta- Corporate Yard Needs Assessment ReportY www.gparchitects.org Page 67 of 67
CALIFORNIA -
ATTACHMENT 2
Draft Agreement for Contract Services
Page 10 of 13
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and
entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal
corporation, and "Contracting Party" [insert type of business entity, e.g.
sole proprietorship, California Limited Liability Corporation, etc], with a pl e of business
at ("Contracting Party",). JWarties hereto
agree as follows:
1. SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with al rMs and co s of this
Agreement, Contracting Party shall provide e services d to
as specified in the "Sc Services" atC�ontra
ched o as
"Exhibit A" and incorporated herein by this refere e "Servi s"). ctin arty
represents and warrants that Contracting Part provider rst-class work and/or
services and Contracting Party is experienced in rmi Services contemplated
herein and, in light of such status and experience, ng Party covenants that it
shall follow industry standards in performing the Sery equired hereunder, and that
all materials, if any, will be of good q fit for the pur tended. For purposes of
this Agreement, the phrase "industr hall mea e standards of practice
recognized by one or more first-clas ms Simi ervices under similar
circumstances.
1.2 CompliancedglObLaw. All rendered hereunder shall be provided
in accordance with al resolut , statutes, rules, regulations, and laws of
the City and any F , State, local go ental agency of competent jurisdiction.
1.3 and Hour CoIrcting Party shall comply with applicable
Federal, State, aAlkpl w
ense its Fees and Assessments. Except as otherwise specified
her Part obtain at its sole cost and expense such licenses, permits,
a provals a be r d by law for the performance of the Services required by
Agreement, in g a Ci La Quinta business license. Contracting Party and its
loyees, agents, subcontractors shall, at their sole cost and expense, keep in
e t all times duri he term of this Agreement any licenses, permits, and approvals
tha gaily requi for the performance of the Services required by this Agreement.
Co
Party have the sole obligation to pay for any fees, assessments, and
taxes, p e penalties and interest, which may be imposed by law and arise
from or are sary for the performance of the Services required by this Agreement,
and shall ind nify, defend (with counsel selected by City), and hold City, its elected
officials, officers, employees, and agents, free and harmless against any such fees,
assessments, taxes, penalties, or interest levied, assessed, or imposed against City
hereunder. Contracting Party shall be responsible for all subcontractors' compliance with
this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting Party
warrants that (a) it has thoroughly investigated and considered the Services to be
performed, (b) it has investigated the site where the Services are to be performed, if any,
and fully acquainted itself with the conditions there existing, (c) it has carefully considered
how the Services should be performed, and (d) it fully understands the facilities,
difficulties, and restrictions attending performance of the Services under Agreement.
Should Contracting Party discover any latent or unknown conditions ially differing
from those inherent in the Services or as represented by City, C ting Party shall
immediately inform City of such fact and shall not proceed exce ntracting Party's
risk until written instructions are received from the Contr or assigned
designee (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party ac edges and unde s that
the Services contracted for under this Agreement r specialized skills an 'ties
and that, consistent with this understanding, Co ng Party' ork will be hel an
industry standard of quality and workmanship. 'stent wi ction 1.5 hereinabove,
Contracting Party represents to City that it holds th ss ills and abilities to satisfy
the industry standard of quality as set forth in this nt. Contracting Party shall
adopt reasonable methods during the life of this A ent to furnish continuous
protection to the Services performed acting Party, he equipment, materials,
papers, and other components the t lossesmages, and shall be
responsible for all such damages, to p s or ntil a ptance of the Services
by City, except such losses or damag s m y City's own negligence.
The performance of Services by Contract hall no leve Contracting Party from
any obligation to complete, rate, or defective work at no further cost
to City, when such irrec acie due to negligence of Contracting Party.
1ZalA Servic In accord with the terms and conditions of this
Agreement, Co ng P Xices in addition to those specified in the
Scope of Service d' ' e y when directed to do so by the Contract
Officer, or assigne ee, provided that Contracting Party shall not be required to
perfor 'tiona ices without compensation. Contracting Party shall not
pe any al S until receiving prior written authorization in the form of
enchange if Co 'ng Party is a contractor performing the Services) from
Contract Office assig ed designee, incorporating therein any adjustment in
Contract Su nd/or (ii) the time to perform this Agreement, which said
a ents are sub to the written approval of Contracting Party. It is expressly
unde by Con ing Party that the provisions of this Section shall not apply to the
Service cifi set forth in the Scope of Services or reasonably contemplated
therein. I scally understood and agreed that oral requests and/or approvals of
Additional S es shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer's, or assigned designee's written authorization for
Additional Services shall constitute a waiver of any and all right to adjustment of the
Contract Sum or time to perform this Agreement, whether by way of compensation,
restitution, quantum meruit, or the like, for Additional Services provided without the
appropriate authorization from the Contract Officer, or assigned designee.
-2-
Compensation for properly authorized Additional Services shall be made in accordance
with Section 2.3 of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made a part hereof are set forth in "Exhibit D" (the "Special
Requirements"), which is incorporated herein by this reference and expre made a part
hereof. In the event of a conflict between the provisions of the Special irements and
any other provisions of this Agreement, the provisions of the Speci uirements shall
govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rende
Contracting Party shall be compensated in accordan
Compensation") in a total amount not to exc
Dollars ($ ), for the life of the
any Extended Terms (the "Contract Sum"), ex
method of compensation set forth in the Schedule o
sum payment upon completion, payment in accordan
Pursuant to this ement,
"Exhibit B" (the "S le of
ment, e
►as pry
assing the Initial and
Fd in Section 1.7. The
tion may include a lump
e percentage of completion
of the Services, payment for time ajft terials based1W Contracting Party's rate
schedule, but not exceeding the Cont such othe nable methods as may
be specified in the Schedule of Co sa Contr um shall include the
attendance of Contracting Party at all p t mee bly deemed necessary by
City; Contracting Party shall not be entit o dditio ompensation for attending
said meetings. Comp e may incl mbursement for actual and necessary
expenditures for rep r ts, tran ation expense, telephone expense, and
similar costs and ses w and if s fled in the Schedule of Compensation.
Regardless of t thod of c ensation Orth in the Schedule of Compensation,
Contracting Pa verall c a of exceed the Contract Sum, except as
provided in Sectio of gr
hod o & Payment. Any month in which Contracting Party wishes
to Co ing Party shall submit to City no later than the tenth
working d such , in the form approved by City's Finance Director, an
ice for Service ndere rior to the date of the invoice. Such invoice shall
escribe in detail Services provided, including time and materials, and (2) specify
e ff member w as provided Services and the number of hours assigned to each
suc member. ch invoice shall contain a certification by a principal member of
Contra Part cif ying that the payment requested is for Services performed in
accordan terms of this Agreement. Upon approval in writing by the Contract
Officer, ora ed designee, and subject to retention pursuant to Section 8.3, City will
pay Contracting Party for all items stated thereon which are approved by City pursuant to
this Agreement no later than thirty (30) days after invoices are received by the City's
Finance Department.
2.3 Compensation for Additional Services. Additional Services approved in
advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this
-3-
Agreement shall be paid for in an amount agreed to in writing by both City and Contracting
Party in advance of the Additional Services being rendered by Contracting Party. Any
compensation for Additional Services amounting to five percent (5%) or less of the
Contract Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by the La
Quinta City Council, the City Manager, or Department Director, dependin on City laws,
regulations, rules and procedures concerning public contracting. Unde —;umstances
shall Contracting Party receive compensation for any Additional es unless prior
written approval for the Additional Services is obtained from t tract Officer, or
assigned designee, pursuant to Section 1.7 of this Agreeme
3.
PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of t
Agreement. If the Services not completed
Performance, as set forth in Section 3.2 and "E:
suffer damage.
3.2 Schedule of Performance
Agreement shall be performed dilige
C" (the "Schedule of Performance"
Schedule of Performance may be
assigned designee.
3.3 ForcE
for performance of
because of any de
fault or neglige
n
the public en
strikes, freight e
unusually severe
com
writ!
srr
PCain the facts
ces for the per
delay is justifi(
hLe final and c
peri he Sched
assign esig
Contracti
performanCR&this
th the Sche of
tood that the City will
dered pursuant to this
od established in "Exhibit
eriod specified in the
Contract Officer, or
Fecified in the Schedule of Performance
uant to this Agreement shall be extended
LS
es beyond the control and without the
, but not restricted to, acts of God or of
ires, ea odsWpidemic, quarantine restrictions, riots,
oe ernmental agency other than City, and
if Contracting Party shall within ten (10) days of the
;u lay notify the Contract Officer, or assigned designee, in
of lay. The Contract Officer, or assigned designee, shall
d th nt of delay, and extend the time for performing the
f the ed delay when and if in the Contract Officer's judgment
d the Contract Officer's determination, or assigned designee,
sive upon the parties to this Agreement. Extensions to time
f Performance which are determined by the Contract Officer, or
to be justified pursuant to this Section shall not entitle the
additional compensation in excess of the Contract Sum.
3.4 Perm. Unless earlier terminated in accordance with the provisions in
Article 8.0 of this Agreement, the term of this agreement shall commence on
, 2024, and terminate on , 20 ("Initial Term"). This
Agreement may be extended for additional year(s) upon mutual agreement
by both parties ("Extended Term"), and executed in writing.
in
4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of Contracting
Party ("Principals") are hereby designated as being the principals and representatives of
Contracting Party authorized to act in its behalf with respect to the Services specified
herein and make all decisions in connection therewith: �
It is expressly understood that the
reputation of the foregoing Principals were a su
this Agreement. Therefore, the foregoing Princ
of this Agreement for directing all activities of
time to personally supervise the Services here
the foregoing Principals may not be cby
may be assigned to perform the Sery
approval of City.
NAME OF DEPART
may be designated i
Party's responsibil'
informed of the e;
refer anv decis tl
ledge, capabilit3Vand
t for City to enter into
onsible during the term
and devoting sufficient
ses of this Agreement,
and no other personnel
Lout the express written
fhe "Co (ager
er", o-TMWwise known as [ENTER
ANAL RECTOR] or assigned designee
he City of the City. It shall be Contracting
the Conficer, or assigned designee, is kept
ormanceServices, and Contracting Party shall
o the Contract Officer, or assigned
ec , any approval of City required hereunder
;ontract Officer, or assigned designee. The Contract
shall have authority to sign all documents on behalf of
out the terms of this Agreement.
4.3 Prohi A aiil�i Subcontractingor Assignment. The experience,
I
capabili and reputation of Contracting Party, its principals, and its
e ees were a s antial inducement for City to enter into this Agreement. Except
as s h in this ement, Contracting Party shall not contract or subcontract with
any oth V
orm in whole or in part the Services required hereunder without the
expressroval of City. In addition, neither this Agreement nor any interest
herein m4ransferred, assigned, conveyed, hypothecated, or encumbered,
voluntarily or by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of persons acting in
concert of more than twenty five percent (25%) of the present ownership and/or control
of Contracting Party, taking all transfers into account on a cumulative basis. Any
attempted or purported assignment or contracting or subcontracting by Contracting Party
without City's express written approval shall be null, void, and of no effect. No approved
-5-
transfer shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have
any control over the manner, mode, or means by which Contracting Party, its agents, or
its employees, perform the Services required herein, except as otherwise t forth herein.
City shall have no voice in the selection, discharge, supervision, or co Contracting
Party's employees, servants, representatives, or agents, or in fixing umber or hours
of service. Contracting Party shall perform all Services required h an independent
contractor of City and shall remain at all times as to City a who ent contractor
with only such obligations as are consistent with that role. C cting shall not at
any time or in any manner represent that it or any of its a is or employ a agents
or employees of City. City shall not in any way or for a pose become or emed
to be a partner of Contracting Party in its business erwise or a joint ve r a
member of any joint enterprise with Contracting Contra g Party shall h no
power to incur any debt, obligation, or liability alf of C' ontracting Party shall
not at any time or in any manner represent that it o gents or employees are
agents or employees of City. Except for the Contra aid to Contracting Party as
provided in this Agreement, City shall not pay salaries, s, or other compensation to
Contracting Party for performing the hereunder City shall not be liable
for compensation or indemnification t arty for or sickness arising out
of performing the Services hereunder. twi ny o City, state, or federal
policy, rule, regulation, law, or ordinanc the c cting Party and any of its
employees, agents, and subcontractors p 'd' ervices der this Agreement shall not
qualify for or become e ' y comp n, benefit, or any incident of employment
by City, including bu imit eligibilit enroll in the California Public Employees
Retirement Syste RS") a employ City and entitlement to any contribution
to be paid by r employ ontribution d/or employee contributions for PERS
benefits. Con a Pa II required taxes on amounts paid to
Contracting Party
any and xes, aE
of t c
sh y com
acting Party
harmless from
nsation laws.
du ontracting P
Party esult of
or inde do
greem to indemnify and hold City harmless from
ents, penalties, and interest asserted against City by reason
I relationship created by this Agreement. Contracting Party
the rs' compensation laws regarding Contracting Party and
loye ontracting Party further agrees to indemnify and hold
failure of Contracting Party to comply with applicable workers'
shall have the right to offset against the amount of any payment
under this Agreement any amount due to City from Contracting
tracting Party's failure to promptly pay to City any reimbursement
ng under this Section.
4.5 entity of Persons Performing Work. Contracting Party represents that it
employs or will employ at its own expense all personnel required for the satisfactory
performance of any and all of the Services set forth herein. Contracting Party represents
that the Services required herein will be performed by Contracting Party or under its direct
supervision, and that all personnel engaged in such work shall be fully qualified and shall
be authorized and permitted under applicable State and local law to perform such tasks
and services.
M
4.6 City Cooperation. City shall provide Contracting Party with any plans,
publications, reports, statistics, records, or other data or information pertinent to the
Services to be performed hereunder which are reasonably available to Contracting Party
only from or through action by City.
61
INSURANCE.
5.1 Insurance. Prior to the beginning of any Services and
throughout the duration of the term of this Agreement, Contract'
and maintain, at its sole cost and expense, and submit concurr
this Agreement, policies of insurance as set forth in i
Requirements") which is incorporated herein by this refer e nd
hereof.
5.2 Proof of Insurance. Cont
to Agency along with all required
endorsements must be approved by A
performance.
0
INDEMNIFICATION.
6.1 Indemnification. To the
shall indemnify, protect, defend (with
and any and all of its officers, employ
F" ("Indemnification") whi corp(
a part hereof.
7.
Contract
perform�-
assiA
0
greement and
rty shall procure
s execution of
"Insurance
fres de a part
ficate of In ce
)f Insurance and
commencement of
Paw, Contracting Party
and hold harmless City
rs as set forth in "Exhibit
nce and expressly made
Co Tf periodically prepare and submit to the
o designe ch reports concerning Contracting Party's
he es required by this Agreement as the Contract Officer, or
e, sh uire. Contracting Party hereby acknowledges that City is
Femconcern out St of the Services to be performed pursuant to this
ent. For th son, racting Party agrees that if Contracting Party becomes
re of any facts, umstances, techniques, or events that may or will materially
1 e or decrease cost of the Services contemplated herein or, if Contracting Party
is ng design ices, the cost of the project being designed, Contracting Party
shall tly n the Contract Officer, or assigned designee, of said fact,
circumst t ue, or event and the estimated increased or decreased cost related
thereto an racting Party is providing design services, the estimated increased or
decreased co estimate for the project being designed.
7.2 Records. Contracting Party shall keep, and require any subcontractors to
keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports
(including but not limited to payroll reports), studies, or other documents relating to the
disbursements charged to City and the Services performed hereunder (the "Books and
Records"), as shall be necessary to perform the Services required by this Agreement and
-7-
enable the Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in accordance with
generally accepted accounting principles and shall be complete and detailed. The
Contract Officer, or assigned designee, shall have full and free access to such Books
and Records at all times during normal business hours of City, including the right to
inspect, copy, audit, and make records and transcripts from such Boo nd Records.
Such Books and Records shall be maintained for a period of three ars following
completion of the Services hereunder, and City shall have acces uch Books and
Records in the event any audit is required. In the event of di of Contracting
Party's business, custody of the Books and Records may be and access
shall be provided by Contracting Party's successor in est. California
Government Code Section 8546.7, if the amount ofe
unds expen der this
Agreement exceeds Ten Thousand Dollars ($10,000.Agreement sha ubject
to the examination and audit of the State Auditor, aest of City or as p ny
audit of City, for a period of three (3) years after f' t ygLer this Agreeme
7.3 Ownership of Documents. All
dra s cations, maps, designs,
photographs, studies, surveys, data, notes, compute ports, records, documents,
and other materials plans, drawings estimates, tes survey results, models,
renderings, and other documents or
authorship any tangible medium of
expression, including but not limite
drawings, al renderings, or data
stored digitally, magnetically, or in any er m ared caused to be prepared
by Contracting Party, its employees, s ntra
nts in the performance of
this Agreement (the "Documents and Ma I
' all be t roperty of City and shall be
delivered to City upon the Co
fficer, or assigned designee, or upon
the expiration or ter n o Agreem
and Contracting Party shall have no claim
for further employ or additi I compe
on as a result of the exercise by City of
its full rights of ership us use, or as
ment of the Documents and Materials
hereunder. An reuse
ch completed Documents and Materials
for other projects e of u
eted documents without specific written
autho
Contr,
su
0
fai
aterials
concepts c11UU
Documents <
ecure such
resu
g Party will be at City's sole risk and without liability to
cting Party's guarantee and warranties shall not extend to
�n Contracting Party may retain copies of such Documents
I us ntracting Party shall have an unrestricted right to use
therein. All subcontractors shall provide for assignment to City
Materials prepared by them, and in the event Contracting Party
Ignment, Contracting Party shall indemnify City for all damages
7.4event City or any person, firm, or corporation authorized by City
reuses said currents and Materials without written verification or adaptation by
Contracting Party for the specific purpose intended and causes to be made or makes any
changes or alterations in said Documents and Materials, City hereby releases,
discharges, and exonerates Contracting Party from liability resulting from said change.
The provisions of this clause shall survive the termination or expiration of this Agreement
and shall thereafter remain in full force and effect.
W
7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all
copyrights, designs, rights of reproduction, and other intellectual property embodied in
the Documents and Materials. Contracting Party shall require all subcontractors, if any,
to agree in writing that City is granted a non-exclusive and perpetual license for the
Documents and Materials the subcontractor prepares under this Aee Contracting
Party represents and warrants that Contracting Party has the llicense any
and all of the Documents and Materials. Contracting Party makerepresentation
and warranty in regard to the Documents and Materials which wared by design
professionals other than Contracting Party or provided to Conby City. City
shall not be limited in any way in its use of the Documents t any time,
provided that any such use not within the purposes inten by this Agre shall be
at City's sole risk.
7.6 Release of Documents. The Do
released publicly without the prior written appr
designee, or as required by law. Contracting Pa
or person any information regarding the activities of
authorized by City.
Ikaterials shall ?W be
JR Officer, or assigned
close to any other entity
as required by law or as
7.7 Confidential or Perso Infor Contracting Party
covenants that all City data, data lists, a se men h personal identifying
information, documents that are not pu ecord ents, discussion notes, or
other information, if any, developed or ei y Co cting Party or provided for
performance of this Ag re dee nfidential and shall not be disclosed by
Contracting Party to er r entity out prior written authorization by City or
unless required b City s grant a ization for disclosure if required by any
lawful administr or legal p eding, cou der, or similar directive with the force of
law. All City data ' documents with personal identifying
information, docu t no rds, draft documents, discussions, or other
information shall be to City upon the termination or expiration of this Agreement.
Con
s cov under this section shall survive the termination or expiration
of
.1 Californ Law. This Agreement shall be interpreted, construed, and
gov both as to ity and to performance of the parties in accordance with the laws
of the of C ia. Legal actions concerning any dispute, claim, or matter arising
out of or i this Agreement shall be instituted in the Superior Court of the County
of Riverside, e of California, or any other appropriate court in such county, and
Contracting P rty covenants and agrees to submit to the personal jurisdiction of such
court in the event of such action.
8.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a claim
therefore. The injured party shall continue performing its obligations hereunder so long
in
as the injuring party commences to cure such default within ten (10) days of service of
such notice and completes the cure of such default within forty-five (45) days after service
of the notice, or such longer period as may be permitted by the Contract Officer, or
assigned designee; provided that if the default is an immediate danger to the health,
safety, or general welfare, City may take such immediate action as City deems warranted.
Compliance with the provisions of this Section shall be a cone' recedent to
termination of this Agreement for cause and to any legal action, an compliance
shall not be a waiver of any party's right to take legal action in the that the dispute
is not cured, provided that nothing herein shall limit City's terminate this
Agreement without cause pursuant to this Article 8.0. act
of time that
Contracting Party is in default, City shall hold all invoices a all, w e default is
cured, proceed with payment on the invoices. In the ative, City m its sole
discretion, elect to pay some or all of the outstanding in during any perio fault.
8.3 Retention of Funds. City may v
Contracting Party sufficient funds to compensate
damages it reasonably believes were suffered b)
Party in the performance of the Services required
8.4 Waiver. No delay or
non -defaulting party on any default
a waiver. City's consent or apprc
consent or approval shall not be de
to or approval of any subse uent a
any default must be in d
the same or any othe isi 1
8.5 Ri
remedies exp r
of the parties are
or remedies shall
other
8.6 Le
lega
►ges
of
I action, ail
for any de
ry or injunct
reement. i
to
,Is, costs, liabilities, or
default of Contracting
any right or remedy of a
ledv or be construed as
FntracMWParty requiring City's
necessary City's consent
Party. ny waiver by either party of
waiver of any other default concerning
Ms are Cu ive. Except with respect to rights and
Rp
is Agreement, the rights and remedies
wy
either party of one or more of such rights
the exercise by it, at the same or different times, of any
same default or any other default by the other party.
dition to any other rights or remedies, either party may
r at ity, to cure, correct, or remedy any default, to recover
to compel specific performance of this Agreement, to obtain
lief, or to obtain any other remedy consistent with the purposes
8.ation Prior To Expiration of Term. This Section shall govern any
termination Agreement, except as specifically provided in the following Section for
termination fo cause. City reserves the right to terminate this Agreement at any time,
with or without cause, upon thirty (30) days' written notice to Contracting Party. Upon
receipt of any notice of termination, Contracting Party shall immediately cease all
Services hereunder except such as may be specifically approved by the Contract Officer,
or assigned designee. Contracting Party shall be entitled to compensation for all
Services rendered prior to receipt of the notice of termination and for any Services
-10-
authorized by the Contract Officer, or assigned designee, thereafter in accordance with
the Schedule of Compensation or such as may be approved by the Contract Officer, or
assigned designee, except amounts held as a retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due to the
failure of Contracting Party to fulfill its obligations under this Agreement, C
shall vacate any City -owned property which Contracting Party is pe
hereunder and City may, after compliance with the provisions of S
the Services and prosecute the same to completion by cont
Contracting Party shall be liable to the extent that the total o
Services required hereunder exceeds the compensation her tipula
City shall use reasonable efforts to mitigate such damagj& and City m
P
racting Party
d to occupy
1 8.2, take over
otherwise, and
W
tion of the
ovided that
payments to Contracting Party for the purpose of setoff rtial payment of
owed City.
old any
mounts
8.9 Attorneys' Fees. If either party t Agreem required to initiate or
defend or made a party to any action or proce in ay connected with this
Agreement, the prevailing party in such action or pro addition to any other relief
which may be granted, whether legal or equitable, be entitled to reasonable
attorneys' fees; provided, however, e attorneys' warded pursuant to this
Section shall not exceed the hourly ity for le ices multiplied by the
reasonable number of hours spent by pre in th nduct of the litigation.
Attorneys' fees shall include attorneys' on a in addition a party entitled
to attorneys' fees shall be entitled to a sona osts for investigating such
action, taking deposit covery, other necessary costs the court allows
which are incurred in i 1 All s ees shall be deemed to have accrued on
commencement o action shall b forceable whether or not such action is
prosecuted to ju nt. The may sets fees in the same action or in a separate
action brought t purp
9. CITY OFFICE�Wi EMPLOYE
bilit Officers and Employees. No officer, official, employee,
4nyrepresent or vo r of City shall be personally liable to Contracting Party,
successor in est, in event or any default or breach by City or for any amount
may become to Contracting Party or to its successor, or for breach of any
on of the term this Agreement.
Nn
f Interest. Contracting Party covenants that neither it, nor any
officer oit, has or shall acquire any interest, directly or indirectly, which would
conflict anner with the interests of City or which would in any way hinder
Contracts performance of the Services under this Agreement. Contracting Party
further covenants that in the performance of this Agreement, no person having any such
interest shall be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer, or assigned designee. Contracting
Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts
of interest with the interests of City in the performance of this Agreement.
-11-
No officer or employee of City shall have any financial interest, direct or
indirect, in this Agreement nor shall any such officer or employee participate in any
decision relating to this Agreement which effects his financial interest or the financial
interest of any corporation, partnership or association in which he is, directly or indirectly,
interested, in violation of any State statute or regulation. Contracting Party warrants that
it has not paid or given and will not pay or give any third party anney or other
consideration for obtaining this Agreement.
9.3 Covenant against Discrimination. Contracting Party, ants that, by and
for itself, its heirs, executors, assigns, and all persons claimi through them,
that there shall be no discrimination against or segregation ny p or group of
persons on account of any impermissible classification in ing, but not li to, race,
color, creed, religion, sex, marital status, sexual orient ational origin, o stry in
the performance of this Agreement. Contracting P shall take an
to
ensure that applicants are employed and that em es are tr ed during empl ent
without regard to their race, color, creed, religio marit us, sexual orientation,
national origin, or ancestry.
MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, de
either party desires or is required toIdee
writing and either served personally
forth below. Either party may change
of address in writing. N II b
the time of mailing if vided in
0
To City:
CITY OF LA Q
Attention:
78495.6119006,
rdance with the
a t either party
con on which r
P
ons%ent, oval, or communication
or an er person shall be in
ss mail to the address set
otify eother party of the change
unicated forty-eight (48) hours from
Section.
Contracting Party:
Ln. "Illrb terms of this Agreement shall be construed in
ening of the language used and shall not be construed for or
!ason of the authorship of this Agreement or any other rule of
otherwise apply.
1
Headings and Subheadings. The section headings and
subheadinreafffect
d in this Agreement are included for convenience only and shall not
limit or othe the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts, each of
which shall be deemed to be an original, and such counterparts shall constitute one and
the same instrument.
-12-
10.5 Integrated Agreement. This Agreement including the exhibits hereto is the
entire, complete, and exclusive expression of the understanding of the parties. It is
understood that there are no oral agreements between the parties hereto affecting this
Agreement and this Agreement supersedes and cancels any and all previous
negotiations, arrangements, agreements, and understandings, if any, between the
parties, and none shall be used to interpret this Agreement. lah�
10.6 Amendment. No amendment to or modification of thi ement shall be
valid unless made in writing and approved by Contracting Party the City Council
of City. The parties agree that this requirement for written modi ' not be waived
and that any attempted waiver shall be void.
10.7 Severability. In the event that any one
sentences, clauses, paragraphs, or sections con
declared invalid or unenforceable, such invalidity
of the remaining articles, phrases, sentences, e
Agreement which are hereby declared as severa
the intent of the parties hereunder unless the inv
invalidity deprives either party of the basic benefit
Agreement meaningless. _
10.8 Unfair Business Practi (
Contracting Party offers and agrees to c
all causes of action it may have under
under the Cartwright A ter 2,
Division 7 of the Bu rofessio
services, or mater' elated t is AgreE
become effectiv the time renders
further acknow ent of t
re of the articl rases,
this Agreement be
:ea 'lity shall not of any
Fs, or sections of this
interpreted to carry out
ion is so material that its
it bargain or renders this
enter?Wnto this Agreement,
title, and interest in and to
the on Act (15 U.S.C. § 15) or
ging with Section 16700) of Part 2 of
ie), arising from purchases of goods,
This assignment shall be made and
payment to Contracting Party without
Beneficiaries.—With the exception of the specific provisions
there are no intended third -party beneficiaries under this
&bird parties shall have any rights or obligations hereunder.
The pons executing this Agreement on behalf of each of the
and warrant that (i) such party is duly organized and existing,
Ptoated to execute and deliver this Agreement on behalf of said party,
Agreement, such party is formally bound to the provisions of this
entering into this Agreement does not violate any provision of
which said party is bound. This Agreement shall be binding upon
administrators, successors, and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
-13-
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates
stated below.
CITY OF LA QUINTA, CONTRACTING PARTY:
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED ASAFORM:
rney
-14-
By:_
Name:
Title:
By: -11
Name:
Title:
Exhibit A
Scope of Services
Services to be Provided:
rT/1 QC CD/1\/IMCM QV CTACC 1;--1..A- I.....,*:..V, ..i...... -L\7
Exhibit A
Page 1 of 4 Last revised summer 2017
ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation,
repair, or maintenance affecting real property or structures or improvements of any kind
appurtenant to real property, the following apply: AL
1. Prevailing Wage Compliance. If Contracting
performing public works and maintenance projects, as descri
Contracting Party shall comply with applicable Federal, State, a
Party is aware of the requirements of California Labor Code
1770, et seq., as well as California Code of Regulations, T' ,
(collectively, the "Prevailing Wage Laws"), and Q
Section 3.12.040, which require the payment o vailing
performance of other requirements on "Public wor nd "Main
Services are being performed as part of an ap le "Publ'
project, as defined by the Prevailing Wage Laws, if c
five thousand dollars ($25,000.00) and/or alteration for
work over fifteen thousand dollars ($15,000.00) is en nto
January 1, 2015 by this Agreement, J11111&ctting Party a t
Prevailing Wage Laws including, ed to, r
maintenance of payroll records an e of a
California Labor Code Section 1725.5, ontra tr
contract for public work on a "Public wo p ues giE
Department of Industri s ("DIR e time the con
Services are being p e art of a plicable "Public
project, as define he Prev g Wage s, this project i
monitoring and cement b DIR. Co ting Party will
all subcontract ainta' IR Public Wor4
during the term s eme racting Party sha
immediatel and in se more than twenty-four (24) hoi
infor ontra Partv's or anv of its subcontractor';
Pa a contractor
this Section 1.3,
s. Contracting
ions et seq., and
sections , et seq.,
inta Muni Code
wage rates the
knance" projects.Wthe
ks" or "Maintenance"
tion work over twenty-
, repair or maintenance
:)r extended on or after
fully comply with such
Kents related to the
ntices. Pursuant to
ictor may be awarded a
ered with the California
-act is awarded. If the
,orks" or "Maintenance"
subject to compliance
iaintain and will require
contractor registration
notify City in writing
rs, after receiving any
DIR reaistration status
ha sus rev expired, or otherwise changed. It is understood that it is
sponsibility ntrac rty to determine the correct salary scale. Contracting
ty shall make soft prevailing rates of per diem wages for each craft,
'fication, or type worker needed to execute the Services available to interested
pa upon reques nd shall post copies at Contracting Party's principal place of
busi nd at the ect site, if any. The statutory penalties for failure to pay prevailing
wage o m h State wage and hour laws will be enforced. Contracting Party
must forfe TWENTY-FIVE DOLLARS ($25.00) per day for each worker who
works in exc of the minimum working hours when Contracting Party does not pay
overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight
(8) hours is the legal working day. Contracting Party also shall comply with State law
requirements to maintain payroll records and shall provide for certified records and
inspection of records as required by California Labor Code Section 1770 et seq., including
Section 1776. In addition to the other indemnities provided under this Agreement,
Contracting Party shall defend (with counsel selected by City), indemnify, and hold City,
Exhibit A
Page 2 of 4
its elected officials, officers, employees, and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws. It is agreed by the parties that, in connection with performance of the Services,
including, without limitation, any and all "Public works" (as defined by the Prevailing Wage
Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing
wages under California law and/or the implementation of Labor Code S tion 1781, as
the same may be amended from time to time, and/or any other simila Contracting
Party acknowledges and agrees that it shall be independently resp &1�je for reviewing
the applicable laws and regulations and effectuating compl'h such laws.
Contracting Party shall require the same of all subcontractors.
2. Retention. Payments shall be made h
Article 2.0 of the Agreement. In accordance with said
Party a sum based upon ninety-five percent (95%) o
the labor and materials incorporated into the Se
month covered by said invoice. The remaining f'
as performance security to be paid to Contractin
acceptance of the Services by the City Council o
furnished City with a full release of all undisputed
required by City. In the event there
Party from the operation of the rele
Code § 7107) of up to one hundred
failure to deduct or withhold shall i
of existing main
invitation for bid
incurred in local
Pahce with th isions of
s, City shall pay acting
ontract Sum apporti t of
ier� t�h��Agreement dur the
(5W ereof shall be retained
sixty (60) days after final
ter Contracting Party has
is under this Agreement, if
excluded by Contracting
�r s (per Public Contract
the ount in dispute. City's
Nty's obligations under the
Lable for removal, relocation, or protection
t such utilities were not identified in the
burse Contracting Party for any costs
Ed by Contracting Party, and removing or
Contracting Party shall not be assessed
removal or relocation of such unidentified
Public Contract Code
the Mrk included in this Agreement requires excavations more
the following shall apply:
(a) tracting Party shall promptly, and before the following conditions
are b , no ' ity, in writing, of any: (1) material that Contracting Party believes
may be is hazardous waste, as defined in Section 25117 of the Health and
Safety Code, is required to be removed to a Class I, Class II, or Class III disposal site
in accordance ith provisions of existing law; (2) subsurface or latent physical conditions
at the site different from those indicated by information about the site made available to
bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the
site of any unusual nature, different materially from those ordinarily encountered and
generally recognized as inherent in work of the character provided for in the Agreement.
Exhibit A
Page 3 of 4
(b) City shall promptly investigate the conditions, and if it finds that the
conditions do materially so differ, or do involve hazardous waste, and cause a decrease
or increase in Contracting Party's cost of, or the time required for, performance of any
part of the work shall issue a change order per Section 1.8 of the Agreement.
(c) in the event that a dispute arises between City and C
whether the conditions materially differ, or involve hazardous waste, or
or increase in Contracting Party's cost of, or time required for, perfor
the work, Contracting Party shall not be excused from any sch
provided for by this Agreement, but shall proceed with all work p
Agreement. Contracting Party shall retain any and all rights ided
or by law which pertain to the resolution of disputes and pis s betwee
Parties.
tracting Party
e a decrease
e of any part of
completion date
ed under this
by contract
n ntracting
5. Safety. Contracting Party shall exec d maint ' its work so as t7Goid
injury or damage to any person or property. 1 rying ou ervices, Contracting
Party shall at all times be in compliance with all a ble state, and federal laws,
rules and regulations, and shall exercise all nece cautions for the safety of
employees appropriate to the nature of the work and th itions under which the work
is to be performed. Safety precautio licable shal e, but shall not be limited
to: (A) adequate life protection and li ment an dures; (B) instructions
in accident prevention for all employ an ctors, ch as safe walkways,
scaffolds, fall protection ladders, brid gan fined space procedures,
trenching and shoring, equi ment and er ty de s, equipment and wearing
apparel as are necess wfully r to prevent accidents or injuries; and
(C) adequate facilitie e r inspe and maintenance of all safety measures.
6. Li ed Dama . Since th termination of actual damages for any
delay in perfor e of th ou be extremely difficult or impractical to
determine in the e f ement, Contracting Party shall be liable for
and shall pay to City of One Thousand dollars ($1,000.00) as liquidated damages
t77serformed
lay in the performance of any of the Services required
in chedule of Performance. In addition, liquidated damages
ilure ply with the emergency call out requirements, if any,
of Se ces. City may withhold from any moneys payable on
erformed by Contracting Party any accrued liquidated damages.
Exhibit A
Page 4 of 4
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional SE
Section 2.3 of this Agreement, the maximum total compensation
Party under this Agreement is not to exceed
("Contract Sum"). The Contract Sum shall be paid tc
payments made on a monthly basis and in an amoun
schedule of compensation attached hereto for the
invoiced by Contracting Party in conformance with
Exhibit B
Page 1 of 1
provided for in
� to Contracting
Exhibit C
Schedule of Performance
Contracting Party shall complete all
Exhibit A of this Agreement, in accordant
and incorporated herein by this reference.
Services,
�d hereto
Exhibit C
Page 1 of 1
Exhibit D
Special Requirements
Exhibit D
Page 1 of 1
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the
Agreement, the following policies shall be maintained and kept in full
providing insurance with minimum limits as indicated below and issues
A.M. Best ratings of no less than A -VI:
Commercial General Liability (at least as broad as ISO C
$1,000,000 (per occurrence) '
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non -cont ' ry
Commercial Auto Liability (at least as b
$1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration PaaeiW21311
Errors and Omissions Liability
$1,000,000 (per claim and agg
Workers' Compens
(per statutory r
Must includ
Cyber Liabil
$ IhifililiQ0
duration of this
f ce and effect
nsurers with
of Subrogation
of Sole Proprietor if applicable
Contracti arty shall procure and maintain, at its cost, and submit
N
tly with its e ution of this Agreement, Commercial General Liability insurance
II claims f juries against persons or damages to property resulting from
0
Party' s or omissions rising out of or related to Contracting Party's
n is Agreement. The insurance policy shall contain a severability of
interest cla viding that the coverage shall be primary for losses arising out of
Contracting y's performance hereunder and neither City nor its insurers shall be
required to contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the Commercial
General Liability policy only) must be submitted concurrently with the execution of this
Agreement and approved by City prior to commencement of the services hereunder.
Exhibit E
Page 1 of 6
Contracting Party shall carry automobile liability insurance of $1,000,000 per
accident against all claims for injuries against persons or damages to property arising out
of the use of any automobile by Contracting Party, its officers, any person directly or
indirectly employed by Contracting Party, any subcontractor or agent, or anyone for
whose acts any of them may be liable, arising directly or indirectly out of or related to
Contracting Party's performance under this Agreement. If Contr ng Party or
Contracting Party's employees will use personal autos in any wa this project,
Contracting Party shall provide evidence of personal auto liability co e for each such
person. The term "automobile" includes, but is not limited to, a I r vehicle, trailer
or semi -trailer designed for travel on public roads. The autom n e policy shall
contain a severability of interest clause providing that covera all be p for losses
arising out of Contracting Party's performance hereunder neither City insurers
shall be required to contribute to such loss.
Professional Liability or Errors an101y be written on a policy form coverage specific
or omissions of the Contracting Party and "Covere
in the policy must specifically include work perform
limit shall be no less than $1,000,000 per claim ar
"pay on behalf of the insured and m
to defend. The policv retroactive c
agreement.
Contracting
accordance with State
than $1,000,000 perW
Co
limits of $1,00
F
ct against acts, errors
rvices" as designated
its agreement. The policy
gregate. The policy must
Lhing the insurer's duty
effective date of this
ars' -TWpensation Insurance in
with employer's liability limits no less
aintain Cyber Liability insurance with
II include the following coverage:
g from the theft, dissemination and/or use of confidential or
Ltifiable information; including credit monitoring and
rising from such theft, dissemination or use of the
b. Netwo curity liability arising from the unauthorized use of, access to,
or tam ng with computer systems.
Li arising from the failure of technology products (software) required
r the contract for Consultant to properly perform the services
ended.
d. Electronic Media Liability arising from personal injury, plagiarism or
misappropriation of ideas, domain name infringement or improper deep -
linking or framing, and infringement or violation of intellectual property
rights.
Exhibit E
Page 2 of 6
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims -made basis, Contracting Party shall maintain such
coverage for an additional period of three (3) years following termination of the contract.
Contracting Party shall provide written notice to City within t (10) working
days if: (1) any of the required insurance policies is terminated; (2) the ' of any of the
required polices are reduced; or (3) the deductible or self-insured r n is increased.
In the event any of said policies of insurance are cancelled, Contr Party shall, prior
to the cancellation date, submit new evidence of insurance ' nce with this
Exhibit to the Contract Officer. The procuring of such insuran r the of policies
or certificates evidencing the same shall not be construe s a limitation ntracting
Party's obligation to indemnify City, its officers, emplo contractors, sub ctors,
or agents.
E.2 Remedies. In addition to any other edies Ci y have if Contracting
Party fails to provide or maintain any insurance s o cy endorsements to the
extent and within the time herein required, City may, a option:
a. Obtain such insur;
premiums for such insurance from a
b. Order Contracting
withhold any payment(s) which
Contracting Party demoUaigolfico
er "this Agreement
Co ng Party hereunder
e requirements hereof.
Exe any of th emedi�however, is an alternative to any other
remedies City ve. ies are not the exclusive remedies for
Contracting Party's maintain or cure appropriate policies or endorsements.
NothingVcontai all be construed as are
in any way the extent to which
Con ay Id responsible for payments of damages to persons or
p y resultin Co ing Party's or its subcontractors' performance of work
tracting Party and City agree to the following with respect to
Dntracting Party:
1.1 acting Party agrees to have its insurer endorse the third party general
liability cove e required herein to include as additional insureds City, its officials,
employees, and agents, using standard ISO endorsement No. CG 2010 with an edition
prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors
to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Contracting Party, or Contracting Party's employees, or agents, from waiving the
Exhibit E
Page 3 of 6
right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights
against City regardless of the applicability of any insurance proceeds, and to require all
contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party and
available or applicable to this Agreement are intended to apply to the f extent of the
policies. Nothing contained in this Agreement or any other agree men ing to City or
its operations limits the application of such insurance coverage.
4. None of the coverages required herein will
requirements if they include any limiting endorsement of a
submitted to City and approved of in writing.
5. No liability policy shall contain any I
to eliminate so-called "third party action over" cla
injury to an employee of the insured or of any cA
6. All coverage types and limits require
and additional requirements by the City, as the need
make any reductions in scope of c e (e.g. elimi
reduction of discovery period) that m 's prote
consent.
7. Proof of
certificates of insurance
endorsement to Contr
prior to the executi
delivered as re , c
replacement c e
insurance it dee
and to pay the pre
paid byng P
rage requirea 11
ply first and on
Linsurance ava
be ' ce with these
iv that of been first
or definition that wi
iding,& y exclusion
suractor.
rve
Jily
Et to approval, modification
Contracting Party shall not
Lf
contractual liability or
City's prior written
►liance wit $;ity
ra7MWquirements, consisting of
ing all th s required and an additional insured
's generolicy, shall be delivered to City at or
Ag ent. Int such proof of any insurance is not
th ent suchce is canceled at any time and no
haht, but not the duty, to obtain any
under this or any other agreement
premium so shall be charged to and promptly
deducted from sums due Contracting Party, at City option.
by the parties of this agreement that all insurance
Drovi by Contracting Party or any subcontractor, is intended
imary, non-contributing basis in relation to any other insurance
e to City.
Cont g Party agrees to ensure that subcontractors, and any other party
involve rh.ect that is brought onto or involved in the project by Contracting
Party, prome minimum insurance coverage required of Contracting Party.
Contractingrees tomonitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Contracting Party agrees that upon request, all agreements
with subcontractors and others engaged in the project will be submitted to City for review.
10. Contracting Party agrees not to self -insure or to use any self-insured
retentions or deductibles on any portion of the insurance required herein (with the
Exhibit E
Page 4 of 6
exception of professional liability coverage, if required) and further agrees that it will not
allow any contractor, subcontractor, Architect, Engineer or other entity or person in any
way involved in the performance of work on the project contemplated by this agreement
to self -insure its obligations to City. If Contracting Party's existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention must be
declared to the City. At that time the City shall review options with the C acting Party,
which may include reduction or elimination of the deductible or self ' ed retention,
substitution of other coverage, or other solutions.
11. The City reserves the right at any time during th
change the amounts and types of insurance required by g;
ninety (90) days advance written notice of such chap
substantial additional cost to the Contracting Party,e
comaensation oroaortional to the increased benefit
12. For purposes of applying insurano1
deemed to have been executed immediately upor
can be deemed to be in furtherance of or towards
13. Contracting Party ack
failure on the part of City to infor
insurance requirement in no way imp
waive any rights hereunder in this or a
14
Contracti
or its employees or a
agreement. This o
any reason. Te
statement to th
15. Contr
he urin
oth i
ohall bg Party'sditional inE
ting or nesexpof coverag
Lt\ll*' ,
such chap
will negotia
reement to
Dting Party
esults in
itional
Ptis Agreement will be
eo taking any steps that
of this Agreement.
any actual or alleged
-compliance with any
Ilns on City nor does it
ruired coverage annually as long as City,
n operations of any type pursuant to this
agreement is canceled or terminated for
it effective until City executes a written
Frty shall pro -77e proof that policies of insurance required
rm of this Agreement have been renewed or replaced with
t the same coverage. Proof that such coverage has been
er to expiration. A coverage binder or letter from
ice Ont to this effect is acceptable. A certificate of insurance
endorsement is required in these specifications applicable to
erage must be provided to City within five (5) days of the
164W visions of any workers' compensation or similar act will not limit the
obligationsFeany
cting Party under this agreement. Contracting Party expressly
agrees not to statutory immunity defenses under such laws with respect to City,
its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference to a
Exhibit E
Page 5 of 6
given coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and distinct from
any other provision in this Agreement and are intended by the parties here to be
interpreted as such. I&,,
19. The requirements in this Exhibit supersede all other&seand provisions
of this Agreement to the extent that any other section or provisionwith or impairs
the provisions of this Exhibit.
20. Contracting Party agrees to be responsibl
used by any party involved in any way with the4in
or Contracting Party for the cost of additionagreement. Any such provisions are to be delintent of City to reimburse any third partyrequirements. There shall be no recourse again
amounts with respect thereto.
21. Contracting Party agre
or loss against Contracting Party aris
City assumes no obligation or liability
to monitor the handling of any such cla
Exhibit E
Page 6 of 6
ensuring t contract
ves the right to e City
coverage require this
;on
to City. It is'Wthe
omplying with these
of premiums or other
ce to City of any claim
I under this agreement.
kight (but not the duty)
ly to involve City.
Exhibit F
Indemnification
F.1 Indemnitv for the Benefit of Ci
a. Indemnification for Professional Liability. When the
professional standard of care for Contracting Party's Services, t
permitted by law, Contracting Party shall indemnify, protect,
selected by City), and hold harmless City and any and all of its
agents ("Indemnified Parties") from and against any and all s, I
every kind, nature, and description, damages, injury (incl in , wit
Pstablishes a
fullest extent
(with counsel
nployees, and
liabilities of
on, injury
to or death of an employee of Contracting Party or subcontracto is and
expenses of any kind, whether actual, alleged or thre d, including, without tion,
incidental and consequential damages, court cos orneys' fes, litigation ex es,
and fees of expert consultants or expert witnes curred i ection therewith and
costs of investigation, to the extent same are cau wh in part by any negligent
or wrongful act, error or omission of Contracting Pa ers, agents, employees or
subcontractors (or any entity or individual that Cont Party shall bear the legal
liability thereof) in the performance ossional servic der this agreement. With
respect to the design of public impro Contracti y shall not be liable for
any injuries or property damage result fro of the ign at a location other
than that specified in Exhibit A without ritteie Contracting Party.
701
performance of profe
Party shall indem
Indemnified Pa
actions, arbitr
losses, expenses
without limitation, i
litigati s,
con
S
pFquence or,
Agreement by
Lis legally liab
tractors of Co
for Othe rofessional Liability. Other than in the
es and a full extent permitted by law, Contracting
fend couns lected by City), and hold harmless the
i and inst any . ity (including liability for claims, suits,
eed' trat proceedings, regulatory proceedings,
is r actual, alleged or threatened, including,
and consequential damages, court costs, attorneys' fees,
s of expert consultants or expert witnesses) incurred in
sof investigation, where the same arise out of, are a
i a attributable to, in whole or in part, the performance of
actin arty or by any individual or entity for which Contracting
including but not limited to officers, agents, employees, or
cting Party.
pity Provisions for Contracts Related to Construction (Limitation on
Indemnit affecting the rights of City under any provision of this agreement,
Contracting shall not be required to indemnify and hold harmless City for liability
attributable to the active negligence of City, provided such active negligence is
determined by agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent and where
City's active negligence accounts for only a percentage of the liability involved, the
obligation of Contracting Party will be for that entire portion or percentage of liability not
attributable to the active negligence of City.
Exhibit F
Page 1 of 2
d. Indemnification Provision for Design Professionals.
1. Applicabilitv of this Section F.1(d). Notwithstanding Section F.1(a)
hereinabove, the following indemnification provision shall apply to a Contracting Party
who constitutes a "design professional" as the term is defined in paragraph 3 below.
2. Scope of Indemnification. When the law establi
standard of care for Contracting Party's Services, to the fullest ext
Contracting Party shall indemnify and hold harmless City and an
employees, and agents ("Indemnified Parties") from and ag ' <
liabilities of every kind, nature, and description, damage ury
limitation, injury to or death of an employee of Contractin rt or of
costs and expenses, including, without limitation, incide nd const
court costs, reimbursement of attorneys' fees, litig expenses,
consultants or expert witnesses incurred in ection t rev
Fprofessional
,rmitted by law,
II of its officials,
Lall losses,
without
ntractor),
rt
of
investigation, to the extent same are caused b neglige wrongful act, error or
omission of Contracting Party, its officers, agents, loy r subcontractors (or any
entity or individual that Contracting Party shall be gal liability thereof) in the
performance of professional services under this agree With respect to the design
of public improvements, the Contr arty shall no liable for any injuries or
property damage resulting from the design cation other than that
specified in Exhibit A without the writt ns e ontra Party.
3. 1
term "design professio
engineers, licensed p
under current law,
�- As -TW in this Section F.1(d), the
Fnsed architects, registered professional
and landscape architects, all as defined
i time to time by Civil Code § 2782.8.
to S fic n Provisions. Contracting Party agrees
I th provisions identical to those set forth
p:ei
ble to the Contracting Party, from each and every
on or entity involved by, for, with or on behalf of
nce of this Agreement. In the event Contracting Party
temligations from others as required herein, Contracting
respoe according to the terms of this Exhibit. Failure of City
th these requirements imposes no additional obligations on City
a waiver of any rights hereunder. This obligation to indemnify
rth in this Agreement are binding on the successors, assigns or
rty and shall survive the termination of this Agreement.
Exhibit F
Page 2 of 2
CALIFORNIA -
ATTACHMENT 3
INSURANCE REQUIREMENTS ACKNOWLEDGEMENT
Must be executed by proposer and submitted with the proposal
(name) hereby acknowledge and confirm that
(name of company) has reviewed
the City's indemnification and minimum insurance requirements as listed in Exhibits E and
F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance
certificates and endorsements verifying compliance will be provided if an agreement is awarded.
I am of ,
(Title) (Company)
Page 11 of 13
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence); $2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability $1,000,000 (per claim and aggregate)
Worker's Compensation (per statutory requirements)
Must include the following endorsements:
Worker's Compensation Waiver of Subrogation
Worker's Compensation Declaration of Sole Proprietor if applicable
Page 11 of 13
lam
ta 0 � da ra
- c.v.o-uizwn -
ATTACHMENT 4
NON -COLLUSION AFFIDAVIT FORM
Must be executed by proposer and submitted with the proposal
(name) hereby declare as follows:
of
(Title) (Company)
the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf
of, any undisclosed person, partnership, company, association, organization, or corporation; that the
proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced
or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly
colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal,
or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or
indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of
the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price,
or of that of any other proposer, or to secure any advantage against the public body awarding the
agreement of anyone interested in the proposed agreement; that all statements contained in the
proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her
proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative
hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association,
organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham
proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
Proposer Signature:
Proposer Name:
Proposer Title:
Company Name:
Address:
Page 12 of 13
CALIFORNIA -
ATTACHMENT 5
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Must be executed by proposer and submitted with the proposal;
If no addenda has been issued, mark "N/A" under Addendum No. indicating
Not Applicable and sign
ADDENDUM NO. SIGNATURE INDICATING RECEIPT
Page 13 of 13