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2024 03 20 CC Minutes Sp Joint Mtg B-CCALL TO ORDER SPECIAL JOINT MEETING OF THE CITY COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES MINUTES WEDNESDAY, MARCH 20, 2024 A special joint meeting of the La Quinta City Council, Boards, Commissions, and Committees was called to order at 5:11 p.m. by Mayor Evans. ROLL CALL COUNCIL: Present: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans Absent: None ROLL CALL FINANCIAL ADVISORY COMMISSION (FAC): Present: Commissioners Anderson, Batavick, Kiehl, Way, and Chairperson Dorsey Absent: Commissioners Mast, Mills ROLL CALL PLANNING COMMISSION (PC): Present: Commissioners Guerrero, Hassett, Hernandez, McCune, Tyerman, and Chairperson Nieto Absent: Commissioner Caldwell ROLL CALL HOUSING COMMISSION (HC): Present: Commissioners Casto, Pacheco, Paltin, and Chairperson Chapman Absent: Commissioner Gaeta-Mejia ROLL CALL COMMUNITY SERVICES COMMISSION (CSC): Present: Commissioners Blakeley, Chiapperini, Gordon, Shelton, and Chairperson Biondi Absent: None ROLL CALL CONSTRUCTION APPEALS BOARD (CAB): Present: Board Member Venuti Absent: Board Members Edwards, Leonhard, and Morris Vacancy: One ROLL CALL COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (CVMVCD) BOARD OF TRUSTEES: Present: Trustee Pena Absent: None MINUTES Page 1 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING ROLL CALL PALM SPRINGS AIRPORT COMMISSION (PSAC): Present: None Absent: Commissioner Hughes ROLL CALL IMPERIAL IRRIGATION DISTRICT (IID) ENERGY CONSUMERS' ADVISORY COMMITTEE (ECAC): Present: Committee Members McGarrey and McKinney Absent: None ROLL CALL IID COACHELLA VALLEY ENERGY COMMISSION (CVEC): Present: Commissioner Evans Absent: None ROLL CALL COACHELLA VALLEY CONSERVATION COMMISSION — TRAILS MANAGEMENT SUBCOMMITTEE (CVCC TMS): Vacancies: Two CONFIRMATION OF AGENDA — Confirmed PLEDGE OF ALLEGIANCE Community Services Commissioner Chiapperini led the audience in the Pledge of Allegiance. STUDY SESSION 1. UPDATES ON CITY PROJECTS AND DISCUSSION ON CITY -RELATED MATTERS OF MUTUAL INTEREST Mayor Evans welcomed all participants to the annual special joint meeting, explained the purpose of the meeting, and thanked all Board, Commission, and Committee Members for their service and contribution. City Manager McMillen provided a brief summary of the projects and priorities discussed during the annual Community Workshop held on February 22, 2024, which included current efforts to: • Create a Strategic Plan • Create a Mission Statement • Update Core Values Mr. McMillen explained the Strategic Plan was comprised of 12 Focus Areas, listed below, for the City to address over the next 5-10-15 years; the City is seeking community input and the next discussion meeting will be held on April 25, 2024; the five (5) listed in bold below were discussed at the 2024 Community Workshop: • Implement the Re -envisioned Highway 111 Plan • Address IID Lease Expiration, Equipment Needs MINUTES Page 2 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING • Underground Utilities • Exemplary Public Safety • Marketing and Tourism • Broaden Community Involvement • Continue to address Affordable Housing Needs • Expansion of La Quinta's Boundaries • Expand Art in Public Places • Preserve La Quinta's History • Enhance Health / Wellness and Recreation Amenities • Economic Development A summary overview of the City's completed projects and accomplishments over the last year shown at the 2024 Community Workshop was presented via a video. Finance Director Martinez presented an overview of fiscal year (FY) 2023/24 Finance Department major accomplishments: • Adopted a balanced budget for FY 2023/24 • Awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association for FY 2021/22 • Completed Measure G Annual Report for FY 2022/23 • Monitored and proactively addressed long-term pension obligations • Maintained strong reserve levels, which are fully funded to policy targets Ms. Martinez listed the department's future projects: • Prepare and implement FY 2024/25 Budget • Implement new models for long-range financial planning to provide stability to the City through prudent management of financial resources • Utilize current and emerging technology tools to improve financial transparency and engagement through ease of access to financial information • Monitor fiscal impacts and federally reimbursable expenses related to Tropical Storm Hilary • Review current policies and procedures for all areas of Finance and revise as necessary FAC Chairperson Dorsey provided a brief summary of the FAC's meeting schedule and membership; asked the FAC Members present to introduce themselves; explained the roles and responsibilities of the FAC as prescribed by the La Quinta Municipal Code (LQMC); and enumerated some of the recent projects the FAC has completed. Public Safety Deputy Director Mendez presented an overview of FY 2023/24 Public Safety Department major accomplishments: • Completed the 2023 event cycle safely, which included the American Express Golf Tournament, two La Quinta Art Celebrations, BNP Paribas Tennis Tournament, Coachella and Stagecoach festivals, and Indian Wells -La Quinta Ironman 70.3 Triathlon MINUTES Page 3 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING • Installed 69 FLOCK Cameras (automated license plate reader system) throughout the city to aid in police investigations • Conducted Community Emergency Response Team (CERT) trainings Ms. Mendez listed the department's future projects: • Expand the number of Public Safety outreach events, through neighborhood watch, emergency services, police, and fire • Continue to provide Emergency Operation Center (EOC) training to staff Public Works Director/City Engineer McKinney provided an overview of completed and current projects. Public Works Completed Projects: • La Quinta X -Park • La Quinta Landscape — Desert Pride, Sierra Del Rey, and Marbella • Washington Street at Avenue 50 and Calle Tampico Sidewalk Improvements • Citywide Public Safety Camera System • Citywide Striping Refresh • FY 2021/22 PMP Slurry Seal • FY 2022/23 PMP Slurry Seal • Jefferson Street Slurry Seal • Avenue 50 and 52 Pavement Rehabilitation • Tropical Storm Hilary Repairs • Fred Waring Drive Pavement Rehabilitation • Jefferson Street and Highway 111 Intersection Improvements • Citywide Miscellaneous Americans with Disabilities Act (ADA) Improvements • Moon River Drive Rehabilitation • X -Park Public Safety Camera • Civic Center Activities Promenade • Cove Trails Parking Lot Improvements • La Quinta Village Utility Undergrounding Feasibility Study Public Works Projects Underway: • Highway 111 Corridor — Specific Plan and Roadway Design • La Quinta Cultural Campus • Highway 111 Pavement Resurfacing — Federal funding process underway • Dune Palms Road Pavement Rehabilitation — preparing for construction • South La Quinta Median Landscape — construction continues • Dune Palms Road Bridge — under construction • Avenue 50 Bridge — preparing for design • La Quinta Landscape Renovation — Cactus Flower, under construction • Fritz Burns Park Improvements — in -design MINUTES Page 4 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING Design and Development Director Castro explained the Design and Development Department is comprised of planning, building, and the permitting center; and presented an overview of the Department's FY 2023/24 major accomplishments: • Implemented Tyler EnerGov (a new permitting software) • Completed a citywide Historic Resources Inventory survey • Completed fiscal study of La Quinta's Sphere of Influence (SOI) • Issued building permits for 257 new single-family homes and 58 new apartment units Mr. Castro provided an overview of future projects: • Develop a comprehensive training program for Building Inspectors • Develop processes to improve and streamline the permit/plan review process • Complete development standards and street design for the Highway 111 Corridor Specific Plan • Continue to research and conduct community outreach regarding potential annexation of the SOI PC Chairperson Nieto asked the PC Members present to introduce themselves; and provided an overview of recently approved development projects: • Chick-Fil-A • Quick Quack Car Wash • La Quinta Village Apartments • Club at Coral Mountain • Hampton Inn Hotel Mr. Nieto provided an overview of projects under construction: • Desert Club Apartments • Stone Creek • SolTerra • Jefferson Street Apartments • Point Happy Mr. Nieto provided an overview of the PC's meeting schedule, membership and required qualifications, and roles and responsibilities. Community Services Deputy Director Calderon presented an overview of FY 2023/24 Community Services Department accomplishments: • Expanded Wellness Center and X -Park Operations • Expanded Events and Community Programs • 11 Art in Public Places Installations • Updated Community Recognition and Awards criteria and programs Ms. Calderon presented an overview of Community Services Department future projects: • Cultural Campus at the La Quinta Museum • Fritz Burns Park Enhancements MINUTES Page 5 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING • Youth Advisory Committee • Art assessment, inventory, and appraisal • Art in Public Places virtual art tour • Community Murals/Signal Box Art Ms. Calderon provided an overview of the CSC meeting schedule and membership; and noted the CSC was recently renamed to the Arts and Community Services Commission (ACSC). CSC Chairperson Biondi asked the CSC Members present to introduced themselves; explained the roles and responsibilities of the CSC; noted the CSC was recently renamed to the ACSC; and enumerated a few of the ACSC projects and ongoing initiatives. Director of Business Unit and Housing Development Villalpando provided an update on the City's current economic development and marketing/public information efforts and outreach. HC Chairperson Chapman provided an overview of the HC meeting schedule, membership and required qualifications; asked the HC Members present to introduce themselves; and explained the roles and responsibilities of the HC. Mr. Villalpando explained the States Regional Housing Needs Allocation (RHNA) requirements of La Quinta based on the most recent assessment completed in 2021, which covers the planning period of October 2021 through October 2029, and imposed a requirement for the City to build approximately 1,500 additional housing units in the next 8 years. General discussion followed regarding the formula the State uses to establish RHNA requirements for cities; high costs associated with building affordable housing; land available for affordable housing projects; the growing need for affordable housing in general as well as for seniors; and State tax credits to help fund and develop affordable housing projects are no longer available. City Manager McMillen thanked all Board, Commission, and Committee Members for their service and contribution to the City. Mayor and Councilmembers provided a brief summary of their history in the Coachella Valley and their individual roles and responsibilities in representing the City by serving on several regional, county, and state agencies that collaborate to provide public services and infrastructure improvements for the Coachella Valley. Mayor Evans and Councilmembers thanked the Board, Commission, and Committee Members for their time, commitment, and dedication to La Quinta, and noted the importance of each Member's service and involvement. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA — None MINUTES Page 6 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES MEMBERS' ITEMS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 6:51 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California MINUTES Page 7 of 7 MARCH 20, 2024 COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES SPECIAL JOINT MEETING