2016-03I Cactus Flower Kick off Meeting Agenda
MEETING AGENDA
Landscape Renovation Project Kickoff Meeting
Hermann Design Group – Cactus Flower
September 6, 2022
Zoom
3:00 PM to 4:00 PM
Introductions
Project Overview
Project Scope
Project Schedule
Next Steps
ATTACHMENT 2
Lighting Legend:New Entry Lighting 4 Lights per entry
New electrical sleevesCore Drilling2-3 CourseNew Keystone Block
QUINTERRA
MARBELLA
L.Q. VISTAS
ACACIA
L.Q. HIGHLANDS
RANCHO OCOTILLO CACTUSFLOWER
SIERRADEL REY
TOPAZ
DESERTPRIDE
77-899 Wolf Road, Suite 102
Palm Desert, California 92211
(760) 777-9131 • (760) 777-9132 Fax
September 2, 2022
Via Email
Ms. Julie Mignogna
Management Analyst
CITY OF LA QUINTA
78-495 Calle Tampico
La Quinta, CA 92253
Re: Cactus Flower Project 2016-03H
Landscape Architectural Services – On-Call Services
Dear Julie:
The following proposal describes the landscape architecture scope of work and fees required for
this phase of work in the North La Quinta Landscape and Lighting District. The City originally hired
Hermann Design Group (HDG) to prepare a five-year plan for turf removal and landscape
improvements for this district. Our familiarity with the projects coupled with the past six years of
implementation of the master plan, illustrates that we are highly qualified to continue to complete
the vision to save water and improve the City of La Quinta’s image for streetscape landscapes
that create a cohesive connection and identity.
Consistent project management and coordination with the City will continue with Project Manager
Opus Garza. Opus has worked on every phase of the North La Quinta Landscape and Lighting
District work performed by HDG. His familiarity and experience are invaluable.
The project will require research of all existing utility providers, applications for turf removal
rebates from the water district, and surveying existing conditions in the field to establish demolition
and removal plans. In addition to design and working drawings, the City will need HDG to prepare
all City bid documents, bid schedules, and provide field observation services.
We can begin work immediately upon award of the contract and appreciate the opportunity to
provide our services to the City of La Quinta. If there are any questions or concerns regarding
this proposal, please give me a call at 760-777-9131 or on my cell at 760-774-5070.
Best regards,
HERMANN DESIGN GROUP, INC.
Chris
E. Chris Hermann, ASLA
CLARB Certified Landscape Architect
Principal
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 1 HERMANN DESIGN GROUP, INC.
PROJECT APPROACH
Survey Data
The Altum Group will provide aerial and topo data so that accurate grading assessments can be
made and retaining walls accurately depicted on our plans.
Landscape Design
The new landscape improvements along Fred Waring Drive and Dune Palms Road should reflect
similar character to the design HDG prepared for other neighborhoods.
The parkway areas for these projects have overgrown shrubs, limited ground cover, erosion
issues and trees that need to be trimmed or removed. Our analysis of the slope conditions will
include checking in the field using a smart level. Where slopes are greater than 3:1, the City has
been installing gravity block walls to reduce slopes and erosion on to the sidewalks.
Turf areas in retention basins are important to residents and will be something to carefully address
in the conceptual phase of the project. We suggest only removing turf where it is on slopes and
to provide access into the basins over turf where logical pedestrian crossing takes place.
Tree preservation is always a key component of good stewardship of the City’s assets. We will
recommend irrigation methods to help the existing trees that can be protected in place to thrive,
and we will provide guidance on which trees should be removed and replaced.
Landscape Maintenance and Sustainability
We will meet with City maintenance leadership and determine what adjustments to the previously
installed plan palette need to be made.
Lighting
The electrical engineering firm, RTM Engineering, helped us to prepare the line items for lighting
in the areas noted in the RFP and they will continue as our consultant for the project.
Perimeter Walls
Where new painting is required on stucco and slump stone, we will provide color samples for
matching the look that has been established. Wall cleaning specifications will be used to clean
up split face and precision block.
Irrigation Control
Rainbird IQ systems have been utilized in the area through the careful coordination with HDG the
City and Rainbird. We have established radio and Wi-Fi locations for the area that are illustrated
on a Citywide masterplan.
Budget Control
The budgets we prepared for the overall project are attached and indicate the scope of work
discussed in the RFP. We will update these estimates using data from the other projects that
have been completed to date and review findings with the City as part of the conceptual planning
work.
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 2 HERMANN DESIGN GROUP, INC.
SCOPE OF SERVICES
September 2, 2022
The project area is the Cactus Flower neighborhood and includes the following:
• Dune Palms Road Parkway and Entry to Cactus Flower Neighborhood
• Fred Waring Drive Parkway
• Four Retention Basins
o Goldenrod Circle
o Foxtail Circle
o Iris Court
o Star Flower
• Additional Keystone Block Retaining Walls
• New Lighting
o Blazing Star/Dune Palms Entry
o Dune Palms and Fred Waring Parkways
o Dune Palms and Fred Waring Corner
o Star Flower/Dune Palms
To be designated as solar if new power is not available.
I. PRELIMINARY DESIGN SERVICES Site Visit and Review – Hermann Design Group will review the existing site conditions for
grading issues, utilities and other existing site improvements.
Topography (Aerial) - Altum will contract with a licensed photogrammetrist to provide
1"=20' scale aerial mapping for the project site. Said mapping will have 1’ contours and
0.1’ spot elevations. The digital aerial topography will be accurate so that 90% of all
contours will be within half the contour interval and the spot elevations will be within one-
quarter the contour interval. The horizontal accuracy of 90% of planimetric features shall
be better than 1/30th of an inch at the mapping scale. The task includes providing the
required office support, setting control and the aerial premarks as required by the
photogrammetrist subconsultant. Imagery is included in the deliverable.
Up to (1) one additional field day and (1/2) one-half office day is provided to supplement
the aerial and provide more detailed “tie-in” and ground elevation information under tree
canopies for preliminary and final design. Additional information may include, but is not
limited to, retention basin tops and bottoms, edge of pavement/curb and sidewalk
elevations, location of above ground utilities, and other features which are directly adjacent
to the project site. Consultant will prepare a digital topography file (AutoCAD format) which
includes the site with overlap, including adjacent street frontage.
Drone Flight – We will provide a drone flight to locate existing irrigation heads in the
retention basins.
Base Sheets – We will develop base sheets from City archives, topography, the drone
images, and field measurements. The City will provide existing as-built street
improvement plans, if available in the archives.
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 3 HERMANN DESIGN GROUP, INC.
Utility Information – We will contact all utility companies serving the area and request
information for the location of their underground lines.
Planting Plan – We will prepare a conceptual landscape plan for review by staff. Upon
review and refinement of the concept, we will prepare a planting plan for the project site
with a legend that calls out plant material by Latin and common names. Photos of
proposed plant material will be included as part of the presentation. After meeting and
review of comments by the City, we will prepare a final color rendered preliminary plan for
presentation.
Rendering – We will provide a photoshop rendering that illustrates the proposed parkway
landscape and retention basin landscape design concepts. We will provide a concept
review, a 100% check and final approval of each rendering.
Electrical Engineering – RTM will prepare conceptual lighting design, equipment locations
and cut sheets of major components.
Opinion of Probable Construction Cost - We will prepare an opinion of probable
construction cost of the preliminary plan for use by the City.
II. FINAL DESIGN SERVICES
We will prepare the following working drawings:
Demolition Plan – We will prepare a plan that illustrates all turf area to be removed, shrubs
to be removed and trees/plant material to remain. Quantities will be called out with specific
notes and directions for the contractor’s understanding of the work. Existing soil to be
removed will be noted as well as relocation and compaction required for covering existing
footings, if necessary.
Construction Plan and Details – This plan will illustrate all gravity block walls, rock,
decomposed granite, and cobble in plan view with dimensions, details and selections of
materials. Painting or cleaning of existing walls will be included in the contract documents.
Gravity block wall design and detailing will be provided.
Planting Plan and Details - This plan will illustrate the location of all new plant material. A
plant legend will describe the Latin and common names, sizes and remarks for each plant
shown on the plan. Details will be provided as required.
Irrigation Plan and Details – This plan will illustrate the location of all new irrigation
components to be installed. Details will be provided as required. Irrigation water budget
calculations are included. CVWD submittal and approval are included as are plan check
comments relative to gaining approval.
Electrical Engineering – RTM will prepare energy compliance documentation for exterior
lighting. Electrical drawings including service sizing, space planning, power distribution
scheme with load calculations, panel board, feeder sizing, schedules, site lighting design
and circuiting.
Utility Coordination – RTM will provide initial submittals for any new electrical pedestal
required.
Construction Specifications and Bid Documents – Detailed project description, preparation
of bid schedules, bid item descriptions, payment methods, special provisions, and
technical specifications will be provided.
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 4 HERMANN DESIGN GROUP, INC.
Landscape Lighting – We will provide a set of lighting removal and replacement
documents that include plans, details, diagrams, notes, specifications and calculations
needed for building department submittal, bidding and construction.
Opinion of Probable Construction Cost - We will review and update the existing opinion of
probable construction cost and discuss final budgeting with Staff.
Turf Removal Application – We will draft the application and assist in submitting and
gaining approval from CVWD application(s) for turf removal rebate(s).
III. AGENCY APPROVAL
We will submit to the City all plans, specifications, estimates, and/or other necessary
documents required to obtain approval. The following plan check submittals are included:
1st Review – Preliminary plan review
2nd Review – 85% Check Plans and Specifications
3rd Review – 100% Check Plans, Specifications
4th Review – Final (screen check)
We will make revisions as required by the City and resubmit plans for approval. Final
plans will be submitted to CVWD and Riverside County Agricultural Commission for
approval.
Deliverables:
All approved plans will be provided to the City as PDFs and in the requested AutoCAD
version. Specification documents, including technical specifications, will be provided in
Microsoft Word for Windows format. The opinion of probable construction cost will be
provided in Excel for Windows format.
IV. BIDDING PHASE
Pre- Bid Meeting – We will attend the pre-bid conference and answer questions.
Bid Solicitation – We will provide bid assistance to include answering questions from
prospective bidders.
V. CONSTRUCTION SERVICES
Construction Observation Services – We will provide construction observation services
upon request by the City. The following Construction Services are recommended:
1. Review rock, wall, and boulder layout
2. Review of plant material locations prior to installation
3. Electrical / lighting coordination
4. Review of irrigation mainline test
5. Review of emitter placement
6. Review final installation and irrigation coverage
7. Final punch list
We will respond to requests for information and provide clarification on plans as required.
Final As-Built drawings will be prepared by the contractor and reviewed by HDG for
acceptance as a project record.
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 5 HERMANN DESIGN GROUP, INC.
VI.GENERAL SERVICES
Meetings – Three (3) meetings are anticipated with Staff and the project team during the
project. Coordination, project management, and post project review are included within
this scope of work.
1.Staff Review of Preliminary Plan
2.Staff Review of 85% Working Drawings/Specifications
3.Staff Review of 100% Working Drawings/Specifications
4.City Council Approval of plans and final construction cost estimate
CACTUS FLOWER ‐ SCHEDULETASKSWeek 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16 Week 17 Week 18 Week 19 Week 20 Week 21 Week 22 Week 23 Week 24 Week 25Contract Review and ExecutionProject InitiationKick Off Meeting with Project TeamSite VisitsPreliminary DesignSurveyingAerial TopographyUtility and Plan ResearchBase SheetsConceptual Planting PlansPreliminary Construction LayoutPreliminary Cost ProjectionCity Staff MeetingsRefine Planting, Construction PlansPrepare RenderingsLighting and Electrical PlansUpdated Preliminary Cost ProjectionCity Staff MeetingsConstruction DocumentsTurf Removal ApplicationsConstruction Plan and DetailsIrrigation Plan and DetailsPlanting Plan and DetailsElectrical EngineeringSubmittal 85%Revisions from City ReviewSubmittal 100%Submit Final PlansFinal Opinion of CostPrep Bid DocumentsAgency ApprovalBidding Period - Two WeeksAward of Contract - Two WeeksConstruction Period - Four MonthsSeptember 2, 2022Page 5 HERMANN DESIGN GROUP, INC. September 2, 2022Page 5 HERMANN DESIGN GROUP, INC. September 2, 2022Page 5 HERMANN DESIGN GROUP, INC. September 2, 2022Page 5 HERMANN DESIGN GROUP, INC. September 2, 2022Page 6 HERMANN DESIGN GROUP, INC.
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 7 HERMANN DESIGN GROUP, INC.
FEES AND CHARGES
September 2, 2022
Our fees will be billed on a lump sum, percentage complete basis unless otherwise indicated. All
reimbursable expenses will be billed as incurred per our professional services agreement. A
breakdown of specific tasks by hourly rate for HDG and its subconsultants follows our hourly
rates.
I.PRELIMINARY DESIGN SERVICES $ 26,675.00
II.FINAL DESIGN SERVICES 26,945.00
III.AGENCY APPROVAL 4,300.00
IV.BIDDING PHASE 840.00
V.CONSTRUCTION SERVICES (HOURLY ALLOWANCE)6,450.00
VI.GENERAL SERVICES (HOURLY ALLOWANCE)5,500.00
REIMBURSABLES (BILLED AS INCURRED)1,250.00
TOTAL FEE $ 71,960.00
CITY OF LA QUINTA – ON-CALL SERVICES
Cactus Flower
September 2, 2022 Page 8 HERMANN DESIGN GROUP, INC.
HERMANN DESIGN GROUP
NORMAL HOURLY RATES
Principal Landscape Architect/Principal Planner $ 175.00 per hour
Project Manager 135.00 per hour
Irrigation Designer 135.00 per hour
Landscape Architect 120.00 per hour
Associate/Senior Designer 105.00 per hour
Specification Writer 95.00 per hour
Designer 90.00 per hour
Professional Staff 75.00 per hour
THE ALTUM GROUP
NORMAL HOURLY RATES
Principal $194.00 per hour
Director 171.00 per hour
Senior Project Manager 166.00 per hour
Project Manager 159.00 per hour
Assistant Project Manager 149.00 per hour
Senior Associate 138.00 per hour
Associate 122.00 per hour
Assistant 95.00 per hour
Project Coord/Technician 83.00 per hour
Administrative Assistant/Clerical 61.00 per hour
Survey Crew - Non-Prevailing 235.00 per hour
Survey Crew - Prevailing 290.00 per hour
RTM ENGINEERING
NORMAL HOURLY RATES
Principal $ 282.00 per hour
Associate 230.00 per hour
Senior Design Engineer 188.00 per hour
Design Engineer 150.00 per hour
CAD Technician 120.00 per hour
Clerical 80.00 per hour
Principal in ChargePM / Irrigation DesignerAssociate / Senior DesignerDesignerAdmin / ProductionTASK TOTALSProject Manager Survey CrewTASK TOTALSPrincipal in ChargeProject Designer CAD / RevitTASK TOTALS $ 175.00 $ 135.00 $ 105.00 $ 90.00 $ 75.00 $ 159.00 $ 290.00 $ 260.00 $ 130.00 $ 100.00 13 0 72 84 6 $ 17,845.00 610 $ 7,810.00 125 $ 1,020.00 Project Kick‐off Meeting 2 2Aerial Survey ‐ Lump Sum $ 3,956.00 Ground Control and Site Verification610Site Visit/Drone Coordination/Grading Info 4 4Utility Research ‐ City Records 2 4Base Sheet Drafting824Conceptual Plan12 12Revisions 4 18 12Final Plan 4 8 16Color‐Rendered Plan and Photoshop 2 12 16Preliminary Cost Projection 1 4 2Electrical Conceptual Plan 212511 68 80 50 12 $ 24,905.00 $ ‐ 1610 $ 2,040.00 Cover / Base Sheet Update 20Demolition Plan16 32Construction Plan and Details 2 24Electrical Plans and Details 1 2 21610Irrigation Plan and Details 60 16Final Water Budget Calculations 8 12Final Landscape Plan and Details 2Final Cost Projection 4 4 4Construction Specifications and Bid Docs 2 2 841216 0 4 $ 4,300.00 $ ‐ 000 $ ‐ 1st Review ‐ Concept Review 2 3 32nd Review ‐ 85‐90% 1333rd Review ‐ 100% Check Plans, Specs, & Estimate 1 3 3Final Design Plan (City Council) 3 3Turf Rebate Coordination 4 430300 $ 840.00 $ ‐ 000 $ ‐ Pre‐Bid Meeting 2 2Bid Solicitation 1Bid Analysis112 0 34 0 0 $ 5,670.00 $ ‐ 140 $ 780.00 Pre‐Construction Meeting 21Construction Observation 8 303Project Close‐out 2 4112 12 12 0 0 $ 4,980.00 $ ‐ 200 $ 520.00 Team Meetings 482Public Meetings 4 4Project Management 4 12Staff Hours 55 92 217 134 22 6 10 5 12 15Staff Labor $ 9,625.00 $ 12,420.00 $ 22,785.00 $ 12,060.00 $ 1,650.00 $ 954.00 $ 2,900.00 $ 1,300.00 $ 1,560.00 $ 1,500.00 Firm Labor Totals $ 58,540.00 $ 7,810.00 $ 4,360.00 Reimbursable Expenses $ 1,000.00 $ 150.00 $ 100.00 Firm Fee Totals $ 59,540.00 $ 7,960.00 $ 4,460.00 LABOR SUBTOTAL $ 70,710.00 REIMBURSABLE SUBTOTAL $ 1,250.00 PROJECT TOTAL $ 71,960.00 1.AHermann Design Group The Altum Group RTM Engineering ConsultantsBilling Rate6.CTASK 1 PRELIMINARY DESIGN SERVICESTASK 2 FINAL DESIGN SERVICESTASK 3 AGENCY APPROVALTASK 4 BIDDING SERVICESTASK 5 CONSTRUCTION SERVICES TASK 6 GENERAL SERVICES6.A6.B5.B5.C4.A4.B4.C3.A5.A1.F3.B3.C3.E2.A2.B2.D2.E2.F2.G2.I3.D2.H2.CCITY OF LA QUINTACactus Flower1.H1.I1.J1.L1.K1.B1.C1.D1.E1.G