2016-03I Cactus Flower Pre-Con Mtg Agenda - SignedLA QUINTA LANDSCAPE RENOVATION IMPROVEMENT — CACTUS FLOWER
PROJECT NO. 2016-031
RECORD OF PRECONSTRUCTION MEETING AGENDA
MONDAY, JANUARY 22, 2024
Name of Owner
City of La Quinta
(760) 777-7000
Name of Engineer
Hermann Design Group, Inc.
760-777-9131
Address
78-495 Calle Tampico
La Quinta, CA 92253
Address
77-899 Wolf Road, Suite 102
Palm Desert, CA 92211
Name of Contractor Address
Conserve Landcare 72265 Manufacturing Rd.
760-343-1433 Thousand Palms, CA 92276
Location of Conference:
City of La Quinta Public Works Conference Room, January 22, 2024, 11:30 am
SUBJECTS TO BE DISCUSSED
1. Responsibilities
Ubaldo Ayon (760) 275-2789, Public Works Assistant Construction Manager, City of La
Quinta will serve as Construction Manager for day-to-day operations.
Bryan McKinney, P.E., Public Works Director/City Engineer shall serve as the Resident
Engineer for the Project.
2. Responsibilities of the Contractor
Conserve Landcare will perform contract work in accordance with the project plans and
specifications.
3. Responsibilities of Any Other Agency Contributing to the Project
CVWD: Remove Blow Off at Mini Park, Water Fountain Meter
IID:
Frontier:
Spectrum:
Gas Co.:
Dig Alert: Contractor shall notify Dig Alert 48 hours prior to start/excavation
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4. General Discussion of Contract
NTP issued on January 22, 2024, first contract day — February 5, 2024. Contractor shall
begin construction within 10 calendar days, on or before February 15, 2024.
All construction shall be completed within 60 working days, on or before April 30, 2024.
Liquidated Damages - $2,000 per day beginning on the 61 st day.
Early Completion Incentive — N/A
All requests for time extensions shall be prepared in accordance with Section 1400, sub-
section 6.4 of the General Conditions.
Partial payments shall be made in accordance with Section 1400, sub -section 9 — monthly
on a percentage of completion basis. No payment will be made for materials delivered to the
site that are not yet incorporated into the work. City will pay 50% mobilization following
satisfactory move in, remaining 50% will be paid following satisfactory project completion and
demobilization.
Contractor will warranty work for one year following acceptance by City.
In accordance with the Project's General Conditions, Section 4.10, Contractor's
Responsibility for the Work and Materials: Until acceptance of the work, the Contractor shall
bear the risk of injury, loss, damage, to any part thereof (regardless of whether partial
payments have been made on such damaged portions of the work) by the action of the
elements or from any other cause, whether (or not) arising from non -execution of the work.
The Contractor shall rebuild, repair, restore, and make good all injuries, losses, or damages
to any portion of the work or the materials occasioned by any cause before its completion
and acceptance and shall bear the expense thereof, except for such injuries, losses, or
damages as are directly and approximately caused by acts of the City.
Contractor Submittal List:
AC/AB Mix Designs
PCC Mix Designs
Traffic Control Plans
Haul Route/PM10, SWWPP, Etc.
Billing Format Sample
CPM Schedule
Landscape Materials
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Irrigation Materials
Electrical Materials
5. Contractor's Schedule
Critical Path Method (CPM) Schedule is required within 5 days — No progress payments will
be processed until an initial CPM is accepted by the City.
6. Sub -Contracts
Prevailing wage requirements are in effect.
7. Status of Materials Furnished by the Owner:
N/A
8. Change Orders:
Field directive changes will be confirmed in writing by Contractor. All change orders will be
requested and processed as outlined in Modification Procedures within the Project
Specifications.
9. Staking of Work and Material Testing:
Construction staking and material testing will be provided by the City of La Quinta. Contractor
shall request staking/testing activities 48 hours prior to need, utilizing City provided forms.
10. Project Inspection:
Ubaldo Ayon, Mark Bustamante, and Ernesto Sanabria, City of La Quinta shall be the project
inspectors. With Mark Bustamante being the primary inspector.
Safety — Contractor shall maintain CAL OSHA Safety Standards and as outlined within the
Green Book and Project Special Provision.
Traffic Control shall be in accordance with the current version of the WATCH Manual and
CAMUTCD. Traffic control measures are subject to approval by the City Engineer.
11. Final Acceptance of Work:
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Final Acceptance and Payment shall be in accordance with Section 1400, Subsection 9.5
and 9.6 on page 1400-29 of the General Conditions.
12. Labor/Equal Employment Opportunity Requirements:
a. Equal Employment Opportunity Requirements
b. Certified Payroll
13. Rights -of -Way and Easements:
N/A
14. Placement of City Project Signs and Posters:
15. Handling Disputes:
Bryan McKinney, P.E., Public Works Director/City Engineer, will coordinate all disputes
through the City of La Quinta Administrative Structure.
NOTED AND CONCURRED WITH, but understood not to be a modification to any existing
contracts or agreements: i1
Sign UUa do Ayonn'ublic Wor
Assistant Construction Mtnager
Lz'(tv1'-' 1004►Ccr,L- City of La Quinta
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