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Conserve LandCareSILVERROCK LANDSCAPE MAINTENANCE SERVICES PROJECT NO.2023-31 csnserve LandCare APRIL 24, 2024 April 24, 2024 City of La Quinta Attn: Dianne Hansen, M & O Superintendent 78495 Calle Tampico La Quinta, CA 92253 Dear Dianne, Conserve Landcare is committed to the City of La Quinta and its residents and guests. Conserve Landcare has been proudly providing landscape maintenance services to various Cities and Municipalities in the Coachella Valley since 2011. Over the last few years, we have learned that preparation, communication, and a strong team leader are vital to ensure a smooth transition. We believe in forming partnerships with our clients where communication and a pro -active mindset set the tone for everyone to be successful. Conserve Landcare is a full service landscape management company and provides a wide range of comprehensive landscape services including landscape maintenance, certified spray division, in-house design services, a tree care division led by ISA Certified Arborists and a special projects/enhancement team that specializes in turf conversions, irrigation modernization and upgrade. The landscape management plan for the SilverRock Landscape Maintenance has consistency at its core. Still, it depends on observation, technical knowledge, and the use of the latest horticultural techniques to yield the highest quality results. Safety is a priority for Conserve Landcare and is an essential element of our continuous training and development of our employees. Conserve Landcare is pleased to submit the following proposal based on the Request for Qualifications - Project No. 2023-31 SilverRock Landscape Maintenance Services per the Landscape Maintenance Bid Instructions and Bid Specifications. • la. Contact information: Conserve LandCare LLC is located at 79-635 Avenue 40, Indio, CA92201 and 72265 Manufacturing Road, Thousand Palms, CA. 760-343- 1433 and services(glconservelaodcare.com. • Kevin Rocker, Vice President is authorized to negotiate Agreement terms and compensation for this contract and bind the terms of this proposal. ---� — Kevin Rocker, Vice President It is an honor to present our landscape service, and we are committed to exceeding your expectations should we be selected as your landscape provider and help you achieve your landscaping goals. T ly/�'ullalSy�V Business Developer Relationship Leader CONTRACTORS BACKGROUND, QUALIFICATIONS AND EXPERIENCE With over thirty years of landscape experience in the Coachella Valley, Conserve LandCare has developed sound horticultural and agronomic programs to maintain landscapes to the highest quality and in the most environmentally responsibly way. In 2019, Conserve LandCare joined the Sperber Family of Companies, gaining access to the resources of a national company while maintaining focus on localized service for our growing list of clients. Sperber traces its legacy in landscape back to 1949 and includes history of building and maintaining some of the world's most formative resort developments and corporate environments. With a combined experience of 132 years, Conserve LandCare is ready to create a partnership and provide consistent, quality work throughout your community. c4nsea ve + eCare ploloiililo Lan Pg 2 conserve LandCare Work Proposal Qualification Summary 1. Contractors Background. Qualifications. and Experience a) Number of years in business: Conserve has been in business for thirteen years. Conserve was formed as an S-Corporation in 2011. b) Taxpayer identification number: 27-4645435 c) Number of years performing landscape maintenance and arboricultural services 13 years d) Resumes of Project Manager and key personnel who will be responsible for the performance if agreement results from this RFQ: Brent Fries, Account Manager; Brent has been in the landscape industry for over six years overseeing horticultural operations, managing client relationships and maintaining compliance with industry standards. Brent's innate ability to lead teams to streamline process and improve customer service makes him such a valuable part of the Conserve team. An excellent communicator, he excels at proactively identifying and diagnosing problems and providing solutions. From large, prestigious HOAs and Resort properties, his unique combination of high- level maintenance and eye for detail is very unique to this industry. Brent oversees and works with staff members at the Hideaway, Mountain View Country Club and City of Indio. Luis Garcia - Field Supervisor,* Having been the supervisor for landscape maintenance crews working in large HOA projects and municipalities for over six years with Conserve. Luis has an intimate knowledge of the needs of the customer. Luis has experience in proactively identifying and communicating issues ranging from irrigation to pest management. This unique perspective allows him to efficiently and effectively deploy personnel to address specific needs. With a background in irrigation maintenance as well, this allows Luis to have an even keener sense of making sure jobs duties are completed correctly, Luis is responsible for the maintenance and working with staff members at the Madison Club in La Quinta e) Business ownership and if incorporated, list the state in which the business is incorporated and the date of incorporation. Conserve Landcare is a corporation, incorporated under the laws in the State of California. Conserve was incorporated January 24, 2011. f) If the business, is a subsidiary of a parent company, identify the parent company: In August of 2019, Sperber Landscape Companies partnered with Conserve Landcare LLC. The Sperber family of companies currently includes seventeen companies nationally with likeminded values while supporting its company's growth through added resources. Qualifications Summary including the following: a) Include the company's mission statement and statement of values. Our mission: Striving to be the preferred landscape services contractor and the preferred landscape services provider in the Coachella Valley. Statement of values: By elevating our customer experience, we create an environment of long-term care and innovation for our family and the community at 1arW65 Manufacturing Road Thousand Palms, CA 92276 Phone 760-343-1433 Fax 760-343-0433 ConserveLandCare.com c®nserve LandCare b) Work schedules: Proposed weekly schedule of work, address weed control, plant replacement, tree maintenance, and weekly/monthly strategies to improve the overall appearance of City Parks, adjacent retention basins, and facilities. Proposed Weekly Schedule DAILY REGULAR TASKS • Daily tasks completed as scheduled. • Amenity/spray tech will be responsible for daily trash pickup, emptying containers and replacing liners, wipe covers. • Refill dog dispensers. • Cleaning of hardscape and table and bench amenities • Remove plant litter, dog droppings. • Sweep dirt and DG off walkways. • Open restrooms by 6 am WEEKLY TASKS IN ROTATION • An off -site detail crew (three times per week) shall be responsible for detail and gardening. • Mowing and edge shall be completed once per week. • Pressure wash seating area. • Gopher control, level and fill holes • Fire ant control and bail as needed. • Visual inspection and Irrigation monitoring • Rake DG • Weed control and removal by hand or chemical. • Check tree stakes- limb and sucker removal on trees as needed. FIRST WEEK Establish communication procedures between Conserve Account Manager and City Representative. Assign work crews and establish daily, weekly, bi-monthly, monthly according to Maintenance Frequency Schedule 72265 Manufacturing Road Thousand Palms, CA 92276 Phone 760-343-1433 Fax 760-343-0433 ConserveLandCare.com c®nserve LandCare FIRST MONTH Perform 'Continuous Improvement- C.I.' audit. o An internal assessment of our performance to increase quality and scheduling of mowing crews, gardening crew, irrigation and spray/amenity crew o Establish Quality Control and Reporting methods in coordination with City Representatives Perform written assessments to submit to City o Irrigation Controllers and Operability o Trees - safety considerations and health o Turf- irrigation deficiencies and fertility o Shrub health and missing plants o Pest control and eradication Include the time frame to complete a full rotation of all service areas. Daily Tasks shall be completed as scheduled. There will be a maintenance crew of two that will visit the site three days a week (Monday, Wednesday and Friday) in addition to a full-time irrigator that will work independent of the maintenance crew. In addition, there will be an amenities crew that will visit the park daily for trash and liner replacement, poop pick up, and address the daily duties that are required in the scope of work and listed under the weekly schedule. The tasks that will be completed by the maintenance crew include but are not limited to mowing and edging, fertilization according to schedule, herbicide application seasonally and as needed. c) Provide an example of a report/notification used to schedule maintenance areas. See attached sample d) Equipment & Maintenance: List equipment to be utilized on this project, include a list of equipment compliance with S81346, and any specialized equipment (height/reach of the boom truck) and a picture of the pressure washing equipment to be utilized. 72265 Manufacturing Road Thousand Palms, CA 92276 Phone 760-343-1433 Fax 760-343-0433 Conserve Land Care.com ► III®ilk take center stage Action Item number: ACTION ITEM 00004 Date Requested: April 22, 2024 Action Item to be Performed: Burr Park, the grass needs water. Please check irrigation asap. Location: Burr M- Work Done: Parts used: By: victor B Phone #: 760-2856163 PROPOSED FACILITIES, & EQUIPMENT Facilities Conserve LandCare crews will be dispatched from our facilities located at: 79-635 Avenue 40, Indio, Ca 92203 Eguipmen The equipment required to execute work tasks specified in the contract documents are listed below: (S) indicated to be shared with another contract/project. Ea. Gardener Crew -Truck and Trailer (S) Ea. Irrigator Crew Truck Ea. Supervisor Truck (S) Ea. Dump Truck (S) Ea. SprayTruck(S) Ea. ChipperTruck (S) Ea. Mow Crew Truck and Trailer (S) Ea. 60" Toro Z-Masters Ea. 21" Toro Walk behin Ea. Blowers (S) Ea. String Trimmers (S) Ea. Stick Edqers (S) Ea. Chainsaw(S) Boom Truck when needed (S) Ea. Hedge Trimmers (S), if needed Ea. Blowers ious hand shears, clippers, loppers, rakes, hoses, broomsand hoses Ea. Remote walkie-talkies Ea. Wire tracers, various trenching shovels and PVC cutters (1) Spray Utility Cart (S) Various back pack spray pump sprayers Pesticide Application Equipment: (1) Ea. SprayTruck (S) (1) Ea. Spray utility cart (S) Various back pack and spray pump sprayers Typical Equipment Typical Equipment Typical Equipment C 9 r �J, csn1serve e) Proposed personnel: Provide a listing of proposed management personr7efIp4lCa re project. Include details that differentiate your staff from other potential bidders. List the assigned Supervisors and Foreman's experience working with municipalities, businesses, and HOA's. Include the number of accounts assigned to the Supervisor and Foreman I. Include the number of landscape maintenance laborers to be assigned to this project. Shannon Speratos, Senior Vice President - Sperber Landscape Companies Shannon has a strong background working in the facilities services industry and is skilled in safety, human resources, operations leadership, contract management, and negotiation. In addition, Shannon brings his many years of experience working in the landscape industry to the Conserve team and has a focused passion surrounding people development and performance management. Shannon will be instrumental in providing additional support in acquiring key personnel and equipment when needed. Jonathan Silva, Branch Manager — Indio: Jonathan is an accomplished manager with an extensive background in team building, while maintaining a high level of customer satisfaction; achieving sales, managing budgets and operational demands that affect service. With over ten years' experience in the management field, Jonathan has proven his success in developing and maintaining the overall branch business and operational plan. His dedication to service, keen sense of aesthetics, and amiable personality are ideal and benefit Conserve's customers. Brent Fries, Account Manager; Brent has been in the landscape industry for over six years overseeing horticultural operations, managing client relationships and maintaining compliance with industry standards. Brent's innate ability to lead teams to streamline process and improve customer service makes him such a valuable part of the Conserve team. An excellent communicator, he excels at proactively identifying and diagnosing problems and providing solutions. From large, prestigious HOAs and Resort properties, his unique combination of high- level maintenance and eye for detail is very unique to this industry. Tony Lira, irrigation Specialist. Proficient in controller programming for all significant irrigation manufacturers, Tony has unparalleled experience with complicated irrigation systems. He stays current with the latest weather -based 'Smart Irrigation' controllers utilizing ET data and is constantly educating himself on the newest technology in the irrigation marketplace. Tony has over 20 years of experience in all facets of irrigation installation, repairing mainlines, master valves, in -line valves, spray and drip irrigation, including electrical and wire troubleshooting. Luis Garcia - Field Supervisor; Having been the supervisor for landscape maintenance crews working in large HOA projects and municipalities for over six years with Conserve. Luis has an intimate knowledge of the needs of the customer. Luis has experience in proactively identifying and communicating issues ranging from irrigation to pest management. This unique perspective allows him to efficiently and effectively deploy personnel to address specific needs. With a background in irrigation maintenance as well, this allows Luis to have an even keener sense of making sure jobs duties are completed correctly. Luis is responsible for the maintenance and working with Conserve staff members at the Madison Club in La Quinta 72265 Manufacturing Road See our in-house assets- provided Thousand Palms, CA 92276 Phone 760-343-1433 6 Fax 760-343-0433 Conserve LandCare.com What matters most to us is meeting your needs as a customer, addressing your property's intricacies, and respecting your budget and fiduciary responsibility. Below are a few of our qualified team members who effectively contribute to this mission. r, r' •� af�'�n, f . �� �� ff Kevin Rocker, V.P. Conserve Construction/ Kevin's experience spans more than a decade. He leads our in-house technicians in assessing outdated irrigation systems and guides customers on a path to advanced tech renovations that increase efficiency, decrease water usage and save money. t'. Wayne Elms, Municipal Specialist ISA Certified Arborist, DPR Certified QAL With over 30 years of experience, Wayne's expertise lies in trees. He is passionate about educating customers on tree specifics and assisting them in optimal asset maintenance through on -site assessments and preventive disease and pest management techniques. Claudia Magana Landscape Designer With experience and proficiency in AutoCAD and 31) Rendering software, Claudia excels in listening to customers' needs and translating them into carefully considered, emotionally evoking landscape designs that enhance property value. c®nserve LandCare Staffino: Work Crew staffing - Field Personnel: Three (3) maintenance crew (two are working and amenities foreman) and one is a full-time irrigation technician. Field Supervisor— Luis Garcia Organize crews, schedule tasks to ensure daily activities are completed on time and oversee weekly gardening schedule, Oversee mow crew activities, Oversee irrigator and irrigation repairs to make sure tasks are completed properly and in accordance with RFP scope of work. Communicate daily with account manager and crew to prioritize schedule and service orders. Crew — Detail, edging and gardening tasks, trash and doggie station detail. Full time irrigation tech and amenities tech — Service orders, repairs and scheduling, checks, adjustments and minor repairs Account Manager— (Brent Fries -Part time) Responsible for scheduling with field supervisor, inspection and follow-up to be sure work is completed as specified. Serves as the point of contact for the day-to-day contact with the designated City representatives. Oversee spray and fertility programs and documentation. Complete all documentation requirements — Monthly spray, irrigation, green waste reports, Extra work Work Plan Account Manager— Brent Fries Supervisor — Luis Garcia, (Bi-lingual) Experienced supervisor with customer service and irrigation experience Amenities Tech — Daily trash detail, unlock restroom at Park, clean/wipe tables, benches, trash can lid and address any irrigation mishaps Experienced gardeners (2) Irrigation Technician — (1) full time Plant Health Care (as needed) Enhancement crew for extras and to supplement labor for seasonal demands such as renovation, mulching, etc. Certified Arborist (supervision of tree pruning) 72265 Manufacturing Road Thousand Palms, CA 92276 Phone 760-343-1433 Fax 760-343-0433 ConserveLandCare.com c6nserve LandCare Goals for the first 30 to 90 days. With our input, these goals will reflect identifying, prioritizing and proposing corrective action to bring about a more pleasing landscape design and management. The following is an insight of our management goals for SilverRock Park and Perimeter Landscape. We would like to propose the followingtwo goals; the first is to set and organize the day-to-day grounds operations. The second goal will include the emotional aspect of your landscape restoration in the common elements. We would assist and advise The City of La Quinta representatives with a new idea for replacement of inappropriate design, aged or declining landscape material. Our goals are as follows: Grounds Operations Within the first 30 to 60 days, Conserve Landcare would provide City representatives with a detailed list of plants and perform all targeted landscape materials for structure cutbacks where needed. This will depend on the current environmental conditions and seasonal growth habits of the effected plants. This will provide a better environment for the recovery of the plant material, as well as ensure a presentable appearance for members. Our 30-90 day goals in the ground operations would also be focusing on bed detailing, as it pertains to maintaining the landscape beds free from weeds. Establish pruning standards for symmetry throughout all SilverRock Park and Perimeter locations. Identify areas where deferred or improper maintenance has occurred and provide a strategic plan for rectification. This could be through heavier cleanup maintenance, regenerative pruning, or complete removal and replacement. Coordinate with City of La Quinta representatives to schedule work at optimal times of the year based on occupancy and best time of year horticulturally for plants. Irrigation Goals Our 30-90 day goals consist of making sure your irrigation system is working in the most efficient way possible, consistent with the standards set by our certified irrigation auditor, to ensure maximum efficiency and correct amounts of irrigation for your landscape. Conserve will implement industry standard water conservation practices in regard to irrigation scheduling. Conserve will keep existing irrigation system in proper working condition at all times. We will make the Club representative aware of any problems with valves, wires, or controller, and propose reasonable and timely solutions. We will complete all approved repairs in a timely manner. We will also create a zone inspection sheet for our assigned irrigation technicians to fill out during his/her monthly inspections. Turf Health Within the first 30 to 60 days, Conserve Landcare will take special care of turf areas suffering distress and or damage. The problem will be identified and appropriate actions is to be taken , i.e., check irrigation coverage, fertilizing, fungicides, or other such action. This will be brought to the attention of the Club representatives. Tree Care Our municipal arborist would conduct an inspection of the urban forest at SilverRock Perimeter and Park based on several factors like age/size, planting locations, target sites if failure occurred, property damage due to roots, etc. 72265 Manufacturing Road Thousand Palms, CA 92276 Phone 760-343-1433 Fax 760-343-0433 ConserveLandCare.com conserve LandCare f) Certifications: List all certifications that apply to this project held by your company and/or staff, and how many staff members are certified. Qualifications - Staff and Organization: Professional Qualifications: Ornamental Horticulturist Robert Downing Certified Arborists on staff: Kevin Rocker Stanley Wayne Elms State Licensed Qualified Pesticide Applicators: Kevin Rocker Wayne Elms Jose Magana Water Management: Certified Landscape Irrigation Auditors: Joy Giacalonne, Conserve Landcare, CLIA Eric Santos - Sperber, CILIA Rainbird IQv3.0 Cloud Technician: Israel Ruiz and Tony Lira Rainbird Maxicom Operator: Tony Lira & Joy Giacalonne CVWD Landscape Certified Program: Tony Lira College of the Desert — Certificate of Achievement Landscape and Irrigation Technicians, Turfgrass Management and Horticulture: Jose Magana OSHA Construction Safety and Health: Completed Trainer and Occupational Safety and Health Standards: Cesar Gutierrez Employee Training/Education • New Employee Training • Weekly Tailgate Training Reviews • OSHA Training Camps • Equipment Handling • Natural Pruning Camps • Fertilizer Application Camps • Annual Sexual Harassment 72265 Manufacturing Road Thousand Palms, CA 92276 Phone 760-343-1433 Fax 760-343-0433 ConserveLandCare.com c6nserve Landcare g) Name, description, and location of the office from which most of the work would be accomplished, including its size, organization, number of employees, areas of practice and number of years in operation. Facilities Conserve Landcare crews will be dispatched from our facilities located at:79-635 Avenue 40, Indio, Ca 92203 Conserve Landcare currently employs over 400 employees (140) out of our Indio branch and provides landscape maintenance services to over 100 projects comprising HOA's, municipalities, commercial and business centers in the Coachella Valley. On -site branch offices, located in Thousand Palms and North Indio, allow us to keep in touch with ourjobsites in the Coachella Valley. With over 30 years of experience Conserve has developed sound horticultural and agronomic programs to maintain landscapes to the highest quality. Conserve Landcare provides a wide range of comprehensive landscape services. In addition to landscape maintenance, we provide in house design services with our landscape designer, a tree care division led by an ISA Certified and ISA Municipal Arborist, and a special projects/enhancement team versed in large turf conversions and irrigation modernization projects and a Certified Water Auditor, leading our efforts in water conservation and management. 2. References of California government agencies (preferably cities utilizing) 1. City of Rancho Mirage - $510,720 + (2011 — 2022) 69-825 Highway 111 Rancho Mirage, CA 92270J Justin Ruberg, 760.343.0561 ext. 532 Approximately 80 acres Citywide landscape maintenance includes: Public facility buildings, Library, City Hall, Park and Lawns areas 2. City of Palm Springs - $703,224 Parks & $534,195 Assessment districts Parkways Medians + (2018 — Present) 3200 E. Tahquitz Way Palm Springs, CA 92262 Brian Sotak, City Representative, 760.322-8336 Brian. sotak-rossman0pa I msp rinasca. goy 3. City of Coachella - $728,430 LLMD 1-40 Lighting and Landscape Maintenance areas 1-40 locations throughout Coachella (2021- Present) 53462 Enterprise Way Coachella, CA 92236 Maritza Martinez, 760-501-8111 m martinezi0)coachella. oro 4. City of Indio $ 864,924 City Fund & $ 780,072 Landscape and Lighting districts (2023-Present) 100 Civic Center Mall Indio, CA 92201 Timothy Wassil, 760-391-4018 72265 Manufacturing Road TWassi(d)Indio.Ora Thousand Palms, CA 92276 Phone 760-343-1433 10 Fax 760-343-0433 ConserveLandCare.com conserve LandCare 3. Complete pricing list and labor rates Proposal: Envelope one shall include a detailed fee schedule for hourly/daily rates for extra work performed, include rates for a Foreman, irrigator and Tree Trimmer, as well as any other specialty services provided by the Contractor. Hourly Rates Additional Laborer $55.00/hr. Additional Irrigator $65.00/hr. Additional Tree Worker $75.00/hr. Additional Foreman $75.00/hr. Envelope two shall include the monthly/annually cost for services requested by the RFC. 4. List of Complimentary Services offered by Proposer along with corresponding prices • Tree Assessments - $235 per hour • Landscape Enhancements/New Construction — per proposal. • Landscape Design Services - Irrigation & Water Conservation —turf conversions — per proposal • Integrated Pest & Disease Management 5. Subcontracting Services No subcontractor services are anticipated. 6. Disclosures Disclosure of any alleged significant prior or on -going agreement failure, any civil or criminal litigation or investigation pending, which involved the proposer or in which the proposer has been judged guilty of liability within the last (5) years. If there is no information to disclose, the proposer must affirmatively state there is no negative history. Conserve Landcare has had no claims filed by or against it related to the provision of Services in the last five (5) years. 7. Acknowledgement of Insurance Requirements (Attachment 2) Proposals must include a written statement that, if selected, the proposer will provide the minimum insurance coverage and indemnification notes in Section 1340, respectively, of the City's Contract for Services included in Attachment 1 8. Acknowledgement of Addenda (Attachment 3) — attached in proposal packet Attachments 1. Agreement for Contract Services 2. Insurance Requirements acknowledgement 72265 Manufacturing Road 3. Addenda Acknowledgement Thousand Palms, CA 92276 Phone 760-343-1433 II Fax 760-343-0433 ConserveLandCare.com 4-24-2024 DATE: SECTION 1200 CONTRACT DOCUMENTS The undersigned, as proposer, declares that we have received and examined the Contract Documents entitled SilverRock Landscape Maintenance Services, for the City of La Quinta, Project No. 2023-31 and will contract with the City, on the form of Agreement provided herewith, to do everything required for the fulfillment of the contract for said work at the prices and on the terms and conditions herein contained. We have included the following items and agree that they shall form a part of this proposal: SECTION TITLE 1200 Contract Documents 1205 Examination of Contract Documents 1210 Compliance Form 1220 Certification of Proposer's Experience and Qualifications 1230 Non -Collusion Affidavit 1240 Summation — Proposal Form 1250 Notice to Contractor We acknowledge that the following addendals have been received and have been examined as part of the Contract Documents. Addendum # / i�/� Date Received Jonathan Silva Name of Proposer onserve Landcare LLC 909-993-3614 Proposer Telephone Number Initials 4-24-2024 Date jsilva@conservelandcare.com Email Address 1200-1 SECTION 1205 EXAMINATION OF CONTRACT DOCUMENTS SILVERROCK LANDSCAPE MAINTENANCE SERVICES PROJECT NO.2023-31 Proposal to the City of La Quinta, In compliance with the Advertisement for Proposals, the undersigned Contractor: Has examined the contract documents, site of work, and being familiar with the conditions to be met, hereby submits the following Proposal for furnishing the material, equipment, labor, and everything necessary for the completion of the work listed and agrees to execute the contract documents and furnish the required bonds and certificates of insurance for the completion of said work, at the locations and for the prices set forth on the inside pages of this form. Understands that services of this project shall be in accordance with all applicable specifications in this document. Agrees that, upon receipt of a Notice of Award, from the City, the contractor will execute the contract documents. Work shall be completed within one (1) year (twelve [121 months), by June 30, 2025, beginning on July 1, 2024 as specified ih the Notice to Proceed. Jonathan Silva/Conserve Landcare LLC 4-24-2024 Name of Proposer 'Date 1200-3 SECTION 1210 COMPLIANCE FORM AGREEMENT FOR CONTRACT SERVICES PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO.2023-31 Read and initial one of the paragraphs below, then sign at the bottom. I have read and understand the conditions of the Contract Services Agreement for SilverRock Landscape Maintenance services. If I am selected to perform landscape maintenance services for the City, I am willing and able to comply with all contract documents. I have read and understand the conditions of the Contract Services Agreement for SilverRock Landscape Maintenance services but am not able commit to all of the conditions required. Below are the portions I contest. Changing the described items would enable me to comply. (If you need more space please attach more pages and fill in the number of sheets at the bottom of the page. Any requested changes to the Contract Services Agreement must be approved by the City Attorney.) Page 1300-4 17 - We respectfully request adding the following to the end of the paragraph "The City will return and/or destroy copies of any records provided to or reproduced to or reproduced by the City in connection wiht any such audit within sixty (60) days of the later of (a) completion of such audit: or (b) resolution of any errors revealed by such "audit." Page 1300-4 19 - We respectfully request " any costs be split equally if the records are not delivered and aer stored at a location outside the City and extra costs are incurred" Page 2000-3 9.1 We respectfully request changing the termination to the following "Either party may terminate this Agreement at any time with or without cause, upon thirty (30) days written notice to the other Party." Jonathan Silva, Conserve Landcare LLCC��7� 04-24-2024 Print Name ignature Date 1200-5 SECTION 1220 CERTIFICATION OF PROPOSER'S EXPERIENCE AND QUALIFICATIONS The undersigned Proposer certifies that he is, at the time of proposing, and shall be, throughout the period of the Contract, licensed under the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California, to do the type of work contemplated in the Contract Documents. Proposer shall further certify that it is skilled and regularly engaged in the general class and type of work called for in the Contract Documents. The Proposer represents that it is competent, knowledgeable, and has special skills on the nature, extent, and inherent conditions of the work to be performed. Proposer further acknowledges that there are certain peculiar and inherent conditions existent in the maintenance of the particular facilities, which may create, during the landscape contract, unusual or peculiar unsafe conditions hazardous to persons and property. Proposer expressly acknowledges that it is aware of such peculiar risks and that it has the skill and experience to foresee and to adopt protective measures to adequately, and safely, perform the work with respect to such hazards. The Proposer shall list below three (3) contracts completed in the lastseven (7) years ofsimilarsize and complexity that indicate the Proposer's experience as a Landscape Maintenance Contractor. The projects must be similar in scope of work (i.e. commercial and/or municipal). Please indicate on additional paper if a quality control program was implemented, and managed, as part of the work efforts, and if written proof of the quality control program can be provided to the City of La Quinta prior to the award of proposal for this previous assignment. A. Project Name: City of Coachella LLMD 1-40 Owner: City of Coachella Contract Amount: $ $699,654 Contract Time: 365 Owner's Representative: Maritza Martinez Duration of Contract: 3 Calendar Days — Owner's Telephone No: 760-501-8111 Years from 7/1/23 to 6/30/2025 Prevailing Wage: x Yes _ No Project Name: City Fund Property Landscape Mainenance Owner: City of Indio Contract Amount: $ $864,924 Contract Time: 365 Calendar Days Owner's Representative: Timothy Wassil Owner's Telephone No: 760-391-4018 Duration of Contract: Years from 10/1/2023 to 9/30/2024 Prevailing Wage: x Yes — No 1200-7 SECTION 1230 NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL State of California } )ss. County of ) Kevin Rocker being first duly sworn, deposes and says that he/she is Vice President of Conserve Landcare LLC ,thepartymaking the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member of agent thereof to effectuate a collusive or sham proposal. Signature Kevin Rocker Name of Proposer Vice President Title 4-24-2024 Date 1200-9 TO: SECTION 1250 NOTICE TO CONTRACTOR TO ENTER INTO CONTRACT Conserve Landcare LLC (Name of Contractor) YOU ARE HEREBY NOTIFIED that a Contract has been awarded to you by the City of La Quinta (hereinafter referred to as "City") for the landscape maintenance services designated as: SILVERROCK LANDSCAPE MAINTENANCE SERVICES PROJECT NO.2023.31 (hereinafter referred to as the "Work") in the CITY OF LA QU INTA, STATE OF CALIFORNIA. The Contract for said work is on file in the office of the City Clerk, and further, you are hereby required within fifteen days (15 days) after this Notice to enter into a contract with said City for the doing of said work and to furnish a Performance Bond in the amount equal to one -hundred percent (100%) and a Payment Bond, as required by law, in a sum of twenty-five percent (25%) of the contract price. DATED this day of , 2024 Monika Radeva, CITY CLERK CITY OF LA QUINTA STATE OF CALIFORNIA 1200-13 �Ullit~ ATTACHMENT INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal I, Jonathan Silva (name) hereby acknowledge and confirm that_ Conserve LandCare (name of company) has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits E and F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. lam Branch Manager (Title) Conserve LandCare LLC (Company) Commercial General Liability (at least as broad as ISO CG 0001) $2,000,000 (per occurrence); $4,000,000 (general aggregate) _Must Include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory 'Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Worker's Compensation (per statutory requirements) Must Include the following endorsements: Workers Compensation Waiver of Subrogation Worker's Compensation Declaration of Sole Proprietor if applicable ATTACHMENT ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal, If no addenda has been issued, mark 'N/A"under Addendum No. indicating Not Applicable and sign ADDENDUM NO. I SIGNATURE INDICATING RECEIPT IkI/J SECTION 1230 NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL State of California ) )as. County of ) Kevin Rocker being first duly sworn, deposes and says that he/she is Vice President of Conserve Landcare LLC ,thepartyrnaking the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member of agent thereof to effectuate a collusive or sham proposal. Signature - // Kevin Rocker Y Name of Proposer Vice President 4-24-2024 Date 1200-9 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside ) On y./Z Z L�-Rz°i before me, Edward Ernst, Notary Public p n (insert name and title of the officer) personally appeared d� 2-v;.,. hi o r k ', ' who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. r, M DER ST COMM. tl2C11.Na ■■ WITNESS my hand and official seal z_, Notary PUEIic Celitornia B Rt"rci CoCounty 1 Caom. Eapiroc Dec. 16, 2026 Signature "�/� (Seal)