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2024 04 16 CC MinutesCALL TO ORDER CITY COUNCIL MINUTES TUESDAY, APRIL 16, 2024 A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA Councilmembers McGarrey and Fitzpatrick said they would like to comment on Consent Calendar Items No. 13 and No. 5, respectively. Mayor Evans requested to move up Departmental Report Item No. 1 related to Talus Project Status after Announcements, Presentations, and Written Communications section of the Agenda. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans said Council will reconvene Closed Session after the Open Session portion of the meeting to continue consideration of Closed Session Item No. 1. PLEDGE OF ALLEGIANCE Councilmember McGarrey led the audience in the Pledge of Allegiance. CITY COUNCIL MINUTES Page 1 of 8 APRIL 16, 2024 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Mike Redding, La Quinta — said he lives off Villa Sevilla; requested changes to traffic control and timing of traffic lights on Washington Street and Villa Sevilla during tennis events held at the Indian Wells Tennis Gardens; and noted he disagrees with the "no parking" signs on public streets during tennis events, as residents and their guests can't park on the street. PUBLIC SPEAKER: David Dinnel, La Quinta — said he lives on Villa Sevilla; spoke about problems with no -parking signs in his neighborhood during tennis events held at the Indian Wells Tennis Gardens, where he and guests of his residence placed notes with resident contact information on their vehicle dashboards but in some cases still received tickets or a ticket was attempted; and said he will attend future council meetings to speak on short-term vacation rentals. PUBLIC SPEAKER: Jeff Fishbein, Chair of the La Quinta Chamber of Commerce, Coldwell Banker Realtor and La Quinta resident — provided an update on Chamber events and activities, including a ribbon cutting for WDC Kitchen & Bath; participation in a business walk to promote the City Picnic and the Shop Local campaign; the Greater Coachella Valley Chamber of Commerce received a grant for $125,000 for the Employer Connect Program, which helps facilitate connections between local businesses seeking to hire new employees and individuals looking for employment; and the upcoming open house events for the 2024 St. Jude Dream Home Giveaway. PUBLIC SPEAKER: Philip Bettencourt, La Quinta — complimented the City's representatives on the Imperial Irrigation District Energy Consumer Advisory Committee, Councilmember McGarrey and Public Works Director McKinney, for their participation and diligence; and said there is no more challenging public facilities mattes than electrical energy right now. PUBLIC SPEAKER: Denise Mazuklewicz, La Quinta — informed Council that homeless people are living in a car at the La Quinta Library parking lot during the day, and in Old Town lots at night; noted law enforcement informed her the car is not registered; and she feels uncomfortable walking in the area. Mayor Evans said the City can work with the Riverside County Sheriff's Department to confirm information on resources available such as shelters and permanent housing options is being provided to potentially homeless individuals. City Attorney Ihrke provided information on State laws that govern individuals living in their vehicles. PUBLIC SPEAKER: Josh Heinz, Community Engagement Manager with Visit Greater Palms Springs (VGPS) — thanked the City for the support for student scholarships and education through the Tourism Foundation; spoke of VGPS efforts to make the Coachella Valley a certified autism destination; requested that the City create a grant program for CITY COUNCIL MINUTES Page 2 of 8 APRIL 16, 2024 small local businesses and non -profits to provide training to their employees; and suggested the City become the second city in the nation to be a certified autism city. City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from Gus Garcia with The Center for Contract Compliance, regarding concerns about Request for Qualifications (RFQs) for public contracts related to the SilverRock Landscape Maintenance Services RFQ 2023-31, Park Landscape Maintenance Services RFQ 2023- 30, Landscape and Lighting Assessment District 89-1 Lighting Maintenance Services RFQ 2023-29, and Landscape and Lighting Assessment District 89-1 Landscape Maintenance Services RFQ 2023-28, which were distributed to Council, made public, published on the City's website, and included in the public record of this meeting. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PRESENTATION ON LA QUINTA LIBRARY AND MUSEUM PROGRAMS, EXHIBITS, AND ACTIVITIES BY LA QUINTA LIBRARY BRANCH MANAGER SARA DELACRUZ, LA QUINTA MUSEUM DIRECTOR SHARLA FOX, AND MAKERSPACE SUPERVISOR MICHELE MCNEILLY Management Analyst Calderon introduced the presenters. La Quinta Library Branch Manager Delacruz provided statistics on patronage, circulation, programs, and attendees; updates on special events, field trips, birthday celebrations, storytimes, etc. held at the library; details on Hydro Harvest LQ, and the upcoming Dia De Los Ninos Cultural Fair to be held at La Quinta Civic Center Park on Saturday, April 20, 2024, from 10 a.m. to 2 p.m. Makerspace Supervisor McNeilly provided statistics on classes, memberships, and programs; an overview of Cricut Maker classes, Sublimation printing, digital embroidery, crafts camps, programs; and memberships offered at the Makerspace station, located at the La Quinta Library. La Quinta Museum Director Fox provided an overview of permanent, roving, temporary, and traveling exhibits, programs, events, lectures, and group activities available at the museum; acknowledged the Historical Society contributions; and listed upcoming exhibits. DEPARTMENTAL REPORTS »> taken out of Agenda Order as announced during Confirmation of Agenda above. 1. CITY MANAGER — TALUS PROJECT STATUS UPDATE City Manager McMillen provided a status update on the Talus Project, formerly SilverRock, including dust control efforts; the project's $600 million recapitalization; bridge loans; ongoing discussions with the developer's lenders and legal team; the new non -rated bond structure to raise $360 million; Purchase, Sale, and Development Agreement Amendment CITY COUNCIL MINUTES Page 3 of 8 APRIL 16, 2024 No. 5 outside closing date being June 30, 2024; and redeployment and mobilization estimate of three months once funding is in place. Council discussed construction timeline once funding is secured; and noted both Montage and Pendry Hotels are fully committed to the project. PUBLIC SPEAKER: Ron Holmes, La Quinta — inquired about the ownership of the land at Talus / SilverRock; asked if the City has foreclosed on the developer; questioned the developers ability to secure the needed financing; and asked if the City has a plan B. CONSENT CALENDAR 1. APPROVE COUNCIL MEETING MINUTES OF APRIL 2, 2024 2. EXCUSE ABSENCES OF COMMISSIONER CALDWELL FROM THE MARCH 26, 2024, PLANNING COMMISSION MEETING AND COMMISSIONER WAY FROM THE MAY 8, 2024, FINANCIAL ADVISORY COMMISSION MEETING 3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DECKARD TECHNOLOGIES, INC. TO PROVIDE SHORT-TERM VACATION RENTAL PROGRAM COMPLIANCE MONITORING AND INTERACTIVE PUBLIC PORTAL MAP SERVICES 4. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH LANCE, SOLL & LUNGHARD, LLP FOR PROFESSIONAL AUDITING SERVICES 5. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH CLEARGOV, INC. FOR BUDGETING AND FINANCIAL TRANSPARENCY SOFTWARE 6. ALLOCATE ADDITIONAL FUNDS, APPROVE CHANGE ORDER NO. 3 WITH GRANITE CONSTRUCTION COMPANY, AND ACCEPT FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO. 2022-03 LOCATED FROM WASHINGTON STREET TO ADAMS STREET 7. APPROVE SUBSCRIPTION AGREEMENT WITH DELL MICROSOFT LICENSING TO PURCHASE MICROSOFT 365 LICENSES 8. ADOPT RESOLUTION APPROVING AMENDMENT TO THE SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT WITH VISIT GREATER PALM SPRINGS [RESOLUTION NO. 2024-014] 9. ADOPT RESOLUTION TO APPROVE THE CITY'S PROJECT LIST FOR FISCAL YEAR 2024/25 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2024-015] CITY COUNCIL MINUTES Page 4 of 8 APRIL 16, 2024 10. APPROVE FISCAL YEAR 2024/25 THROUGH 2028/29 MEASURE A HALF - CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN 11. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE SIGNATURE RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 36537-1 and 36537-2) LOCATED WITHIN PGA WEST DEVELOPMENT ON PGA BOULEVARD 12. ACCEPT COVE TRAILS PARKING LOT IMPROVEMENTS PROJECT NO. 2022-30, LOCATED ON CALLE TECATE BETWEEN AVENIDA MADERO AND AVENIDA JUAREZ 13. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE DUNE PALMS ROAD PAVEMENT REHABILITATION PROJECT NO. 2021-01, LOCATED ON DUNE PALMS ROAD FROM MILES AVENUE TO FRED WARING DRIVE 14. APPROVE PURCHASE OF CATERPILLAR BACKHOE AND CATERPILLAR TRACKED SKID STEER FROM QUINN CAT THROUGH SOURCEWELL COOPERATIVE PURCHASING; AND DECLARE CURRENT EQUIPMENT AS SURPLUS AND APPROVE DISPOSAL METHOD 15. APPROVE DEMAND REGISTERS DATED MARCH 29, AND APRIL 5, 2024 CONSENT CALENDAR COMMENTS • Item No. 13 — Councilmember McGarrey requested a summary of the anticipated timeline for bidding and construction on Dune Palms Road. City Engineer McKinney provided the timeline. • Item No. 5 — Councilmember Fitzpatrick noted that the purpose of this purchase is added transparency for residents. Mayor Evans thanked the Financial Advisory Commission members for their time and contribution to this effort. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve the Consent Calendar as presented, with Item Nos. 8 and 9 adopting Resolution Nos. 2024-014 and 2024-015, respectively. Motion passed unanimously. BUSINESS SESSION 1. APPROVE PRELIMINARY DESIGN PLANS AND AUTHORIZE STAFF TO MOVE FORWARD TO FINAL DESIGN STAGE FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01 Public Works Director/City Engineer McKinney, Construction Manager Ayon, and Management Analyst Calderon presented the staff report, which is on file in the Clerk's Office. CITY COUNCIL MINUTES Page 5 of 8 APRIL 16, 2024 CONSULTANT PRESENTATION: Matt Austin, Design Principal and Associate Vice President, and Cheryl Chiu, Design Coordinator, with Hammel, Green and Abrahamson (HGA) — provided a detailed presentation of the proposed final design stage for the Cultural Campus project. Council discussed grant opportunities focusing on culture and historic preservation; the archive building; loading dock locations and functionality; drainage; restroom access, locations, and accessibility; plans for kitchen facilities and snack bar; potential use of the lumberyard building; size of potential water fountain in oasis (courtyard) area; climate control archive to protect artwork and artifacts; possibly adding firepits and/or heaters to the design for comfort; the incorporation of tribal design; and expressed support for the project and appreciation for integrating past, present, future in the design. PUBLIC SPEAKER: Linda Williams, President of the La Quinta Historical Society — thanked the City for designing the Cultural Campus improvements and for including Museum staff in the process — it's beyond staff's dreams; very excited about the designated archive and storage areas; thanked the HGA consultants' team for taking the time to listen and deliver what was requested; noted the importance of including components representative of the native community in the project; and importance of preserving the lumberyard building. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve preliminary design plans and authorize staff to move forward to final design stage for the La Quinta Cultural Campus Project 2019-01 as presented. Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:10 P.M MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:16 PM WITH ALL MEMBERS PRESENT 2. RECEIVE AND FILE FISCAL YEAR 2023/24 BUDGET UPDATE REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, AND ADOPT RESOLUTION TO ADD ASSISTANT PLANNER POSITION [RESOLUTION NO. 2024-016] Finance Director Martinez presented the staff report, which is on file in the Clerk's Office. Council discussed the fully burdened cost for the Assistant Planner position being added; and possible reimbursements from the Federal Emergency Management Agency for overtime and additional resources utilized for Tropical Storm Hilary. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Pena to receive and file fiscal year 2023/24 budget update report, approve the recommended budget adjustments, and adopt Resolution No. 2024-016 to add an Assistant Planner position as presented: CITY COUNCIL MINUTES Page 6 of 8 APRIL 16, 2024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE UPDATED CLASSIFICATION AND SALARY/PLAN SCHEDULE ADDING AN ASSISTANT PLANNER POSITION FOR FISCAL YEAR 2023/24 Motion passed unanimously. STUDY SESSION — None PUBLIC HEARINGS — None DEPARTMENTAL REPORTS — All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBERS' ITEMS Mayor Evans said there would be a free shred and e -waste collection event at City Hall on Saturday, April 20, 2024, from 8 a.m. to 12 p.m. Mayor Evans and Councilmember Fitzpatrick reported their attendance at the ribbon cutting for the St. Jude Dream Home Giveaway house. Councilmembers McGarrey and Fitzpatrick reported on their attendance at the Fly Over LQ: A Kite Experience! at Civic Center Park. Mayor Evans reported on her attendance at the Salvation Army's 11th Annual Veteran's and Community Expo; Marvin's Magical Theater fundraiser event benefiting The Animal Rescue Center of California; California Desert Association of Realtors; US Representative Ken Calvert's legislative breakfast; and provided a proclamation to One Legacy for National Organ Donor Month. Mayor Pro Tem Pena reported on his attendance at the Living Desert event. Mayor Evans reported on her and Mayor Pro Tem Pena's attendance at the Find Food Bank telethon. Mayor Evans congratulated the City for putting together a social media video in honor of National Pet Day. Councilmember Sanchez reported on his adoption of rescue dog Romulus. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2024, Mayor Evans reported on her participation in the following organizations' meetings: • CVAG ENERGY AND SUSTAINABILITY COMMITTEE • IMPERIAL IRRIGATION DISTRICT — COACHELLA VALLEY ENERGY COMMISSION CITY COUNCIL MINUTES Page 7 of 8 APRIL 16, 2024 La Quinta's representative for 2024, Councilmember McGarrey reported on her participation in the following organizations' meetings: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE • LEAGUE OF CALIFORNIA CITIES — EXECUTIVE COMMITTEE, RIVERSIDE COUNTY DIVISION • RIVERSIDE COUNTY TRANSPORTATION COMMISSION Council discussed the importance of Coachella Valley elected officials meeting outside of IID committee meetings to discuss energy matters. CLOSED SESSION — Continued 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:45 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:45 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act): • CLOSED SESSION ITEM NO. 1 — no new reportable action on this matter. The authorization to initiate litigation as reported out for Closed Session Item No. 1 from the February 20, 2024, Council meeting remains in place, and no new action was taken tonight for Closed Session Item No. 1 that requires additional reporting. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adjourn at 7:46 p.m. Motion passed unanimously. Respectfully submitted, ,,,F ' J r/ MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 8 of 8 APRIL 16, 2024