2024 04 03 FAC Minutes Special MeetingFINANCIAL ADVISORY COMMISSION
iPECIAL MEETIr'
MINUTES
WEDNESDAY, APRIL 3, 2024
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was
called to order at 4:07 p.m. by Chair Dorsey.
PRESENT: Commissioners Anderson, Batavick, Kiehl, Mast, Way and Chair Dorsey
ABSENT: Commissioner Mills
PLEDGE OF ALLEGIANCE
Commissioner Anderson led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None
CONFIRMATION OF AGENDA
Staff requested that Study Session Item No. 1 regarding the City's five-year Capital
Improvement Program be moved up on the agenda and considered before the Consent
Calendar. The Commission concurred.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. SALES TAX TRENDS PRESENTATION BY HDL COMPANIES DIRECTOR OF
CLIENT SERVICES BOBBY YOUNG
City Consultant and Director of Client Services of HDL Companies Bobby Young shared his
experience with working with the government sector; provided a breakdown of statewide
and local sales tax trends; online sales tax allocation; the difference between City/County
General Fund (Bradley -Burns) and La Quinta Measure G sales tax; and types of businesses
included as major industry and business groups.
Finance Director Martinez and Mr. Young provided an overview of how sales tax data is
used to create the City's budget and to update sales tax forecast with HDL Companies.
Further discussion followed on sales tax allocation for auto sales for La Quinta residents,
consumer and federal spending, and changes in Measure G sales tax revenue.
STUDY SESSION >>> taken out of Agenda order
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1. DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2024125 THROUGH
2028/29 CAPITAL IMPROVEMENT PROGRAM (CIP)
Management Analyst Mignogna and Public Works Director/City Engineer McKinney
presented the staff report, which is on file in the Finance Department.
The Commission and staff discussed CIP transportation projects; funding allocation and
improvements for the cultural campus project; Senate Bill 1 transportation funding; amenities
to be included in the Fritz Burns (FB) park project; types of grants available and process for
applying for a grant; and budgeting for other funding sources.
Commissioner Batavick recommended the following changes to the 5-year CIP:
• Using $2 million more of Measure G funding for the Pavement Management Plan
(PMP) Transportation projects.
• Funding FB park improvements and the Maintenance and Operations Yard project
100% with Measure G funds.
• Consideration of moving the Public Safety Camera System project from fiscal year
2025/26 to fiscal year 2024/25.
Staff said that recommendations would be shared with Council for their consideration and
that a percentage of funding for PMP must be from the General Fund, but an increase in
Measure G funding may be considered.
The Commission and staff discussed the City's procurement process for obtaining bids and
completing projects and the Avenue 50 widening improvements.
The Commission gave their farewells to Management Analyst Mignogna and wished her the
best of luck in her new endeavor.
CONSENT CALENDAR ITEMS
1. APPROVE MEETING MINUTES DATED FEBRUARY 7, 2024
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
DECEMBER 31, 2023
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
JANUARY 31, 2024
Motion — A motion was made and seconded by Commissioners Way/Mast to approve the
Consent Calendar as submitted. Motion passed: ayes — 6, noes — 0, abstain — 0, absent
— 1 (Mills).
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BUSINESS SESSION
1. RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2023/24 TREASURY
REPORTS FOR OCTOBER, NOVEMBER, AND DECEMBER 2023
Finance Director Martinez presented the staff report, which is on file in the Finance
Department.
Motion — A motion was made and seconded by Commissioners Mast/Batavick to receive
and file second quarter fiscal year 2023/24 treasury reports for October, November, and
December 2023. Motion passed: ayes — 6, noes — 0, abstain — 0, absent — 1 (Mills).
2. RECEIVE AND FILE FISCAL YEAR 2023/24 BUDGET UPDATE REPORT
Finance Director Martinez presented the staff report, which is on file in the Finance
Department.
The Commission and staff discussed in further detail the required transfer fees paid out by
the Signature at PGA West residential development pursuant to their Development
Agreement with the City to mitigate the loss of transient occupancy tax, as the property was
developed as a residential development in place of a hotel as it was originally contemplated
and zoned for zoning.
Motion — A motion was made and seconded by Commissioners Anderson/Mast to receive
and file fiscal year 2023/24 budget update report. Motion passed: ayes — 6, noes — 0,
abstain — 0, absent — 1 (Mills).
COMMISSIONER WAY LEFT THE MEETING AT 6.00 P.M.
STUDY SESSION — Continued
2. DISCUSS THE 2024 ANNUAL COMMUNITY WORKSHOP AND 2024/25
BUDGET PROCESS
Finance Director Martinez presented the staff report, which is on file in the Finance
Department.
The Commission and staff discussed the two additional sessions for strategic planning
mentioned at the City's 2024 Community Workshop, which dates for both sessions are
still to be decided. Mrs. Martinez said that as soon as dates are set, they would be shared
with the Commission.
DEPARTMENTAL REPORTS — All reports are on file in the Finance Department.
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
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Commissioner Batavick suggested meetings for the 10-year projection task force,
consisting of Commissioners Anderson, Batavick, and Dorsey, not take place until the
City's fiscal year 2024/25 budget has been finalized. Finance Director Martinez said that
holding a meeting in May or June would be a great starting point to gather ideas on how
the financial projections would be presented.
COMMISSIONERS' ITEMS
The Commission discussed creating a list of CIP project recommendations for Council's
consideration. Commissioner Batavick said he could meet with staff to create the list of
recommendations for the Commission's discussion and review at the May 8 Commission
meeting. The Commission concurred.
Further discussion followed on the City's historical practices when funding for a CIP
project has been over or underestimated.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Batavick/Mast to adjourn this meeting at 6:20 p.m. Motion passed: ayes — 5, noes — 0,
abstain — 0, absent — 2 (Mills and Way).
Respectfully submitted,
Jessica Delgado, Administrative Technician/Commission Secretary
City of La Quinta, California
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