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May 7th, 2024
City of La Quinta
Attn: Dianne Hansen, M&O Superintendent
78495 Calle Tampico
La Quinta, CA 92253
Tel: (760) 777-7117
Email: dhansen@LaQuintaCA.eov
RE: Landscape Maintenance of Landscape & Lighting Assessment District 89-1 Project No. 2023-28
Thank you for the opportunity to submit our proposal for landscape maintenance of Lighting
Assessment District 89-1 Project No. 2023-28. Vintage is incredibly appreciative to be part of this
process. We can assure you of our unwavering commitment to being responsive, accepting
responsibility, and working with you to find solutions. Vintage Associates is a local family -owned
company currently operated by the second generation who is personally involved in every account.
We are unique in our industry because we are the only company in the Coachella Valley to offer a
complete range of services. Subsidiary branches of Vintage Associates include Vintage Landscape with
Tree Division and Water Management, Vintage Nursery, and Vintage Outdoors- landscape design and
construction. Vintage Associates team members comprise of certified professionals in the horticultural
field with over 100 years of combined experience dedicated to our accounts only in the Coachella
Valley. Our proposal includes detailed information about our company, key personnel, and service
practices.
Vintage assures that all the information provided in this proposal is valid for at least ninety (90) days,
which includes the price of the contract.
Vintage confirms that any individual who will perform work for the City of La Quinta is free of any
conflict of interest.
Sincerely,
Kyle Gritters
CEO
Vintage Landscape
78-755 Darby Road
Bermuda Dunes, CA 92203
760-772-3673
kyles@thevintageco.com
HOA Proposal
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Contractor Background, Qualifications, and Experience:
(a) Thirty-two (32) years in business
(b) 33-0499024
(c) Thirty-two (32) years in landscaping and twenty-nine (29) years in arboricultural services
(d) Kyle Gritters — CEO 9 Years Experience
BA Applied Design
Qualified Applicators License — No. 145327
Contractors License — C27 647984
Alan Hollinger— Chief Horticulturalist 36 Years Experience
BS Ornamental Horticulture — Cal Poly Pomona
ISA Certified Arborist— No. WE1490A
Qualified Applicators License— No. 105459
Instructor at College of the Desert (ret.)
Air
Leonel Meza —Account Manager 21 Years Experience
AA Turf Management
ISA Certified Arborist— No. WE10075A
ISA Certified Tree Risk Assessor
Qualified Applicators License — No. 45330
IQ4 Certified Expert — Rainbird
Maxicom Certified - Rainbird
Francisco Javier Garcia — Supervisor 18 Years Experience
OSHA General Industry Safety and Health
ESP-LXD & ESP-LXME Operator - Rainbird
Water Management for Landscape Professional
CVWD Landscape Certification
CVAG Overseeding Certification
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Contractor Background, Qualifications, and Experience (cont.):
David Smith — President Vintage Outdoor Division 21 Years Experience
BS Business Administration
ISA Certified Tree Arborist No. WE-9734A
ISA Certified Tree Risk Assessor
CVAG Overseeding Certification
Greg Gritters — Risk and Loss Control 22 Years Experience
BS Chemical Engineering
MBA, Thunderbird School of Management
Qualified Applicators License No.
Certified Water Manager
Octavio Garcia — Business Development 6 Years Experience
BA Business Management
CVAG Overseeding Certification
(e) Incorporated in the state of California on February 3rd, 1992
(f) Vintage Associates Inc.
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Qualifications Summary including the following:
(a) Mission Statement:
To honor God and be the most respected and successful landscape resource company in the
Coachella Valley by exceeding the expectations of our Customers and Employees. It is our goal
is to achieve success for our Customers, our Employees and for our Company.
Vision:
• To be the best company for our clients
• To be the best employer for our employees
Core Values:
• Honest —Always telling the truth and doing the right thing
• Respect —Treat coworkers and customers with respect
• Innovative —Supporting new ideas in this evolving profession
(b) Work Schedules:
Schedule will be determined with better accuracy once contract is (if) awarded.
GEM of the DESERT" ----
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Qualifications Summary including the following: (cont.)
(c) Report Sample:
s � —
SI LVERROCK PARK
MAY 2024
FLOWERS
Maintenance — Flower beds will be cleaned weekly.
* Annual flowers will begin to decline as temperatures rise. Remove
flowers as they become unsightly.
TURF
Mowing — Mowing will be completed once as week as scheduled.
* Overseeded turfgrass will begin to have progressively more hot spots
as temperatures rise and the turf transitions from ryegrass to bermuda
grass.
Fertilization — Fertilization will not be applied for this month.
*Continue to adjust irrigation as temperatures rise.
Herbicide —Apply herbicides to any nut sedge or broadleaf weeds that
may appear.
;I TIF"TWIM
Focus Pruning— All shrub areas will be naturally pruned, cleaned and
raked.
* Shrubs will grow rapidly this month. This is peak blooming time for
many shrubs so prune accordingly. Watch for pests on new growth.
Plant Replacement — Will continue during spring as directed.
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Qualifications Summary including the following:
(d) Equipment & Maintenance:
• Toro Reelmaster 7000-D
Boom Truck 75'
• Toro 5610-D
Chipper Truck
• Exmark Lazer
Supervisor Truck
• Exmark Navigator
Crew Truck
• Exmark Mower 21"
Irrigation Truck
• Stihl Chain Saw
Spray Truck
• Stihl Hedge Trimmer
Utility Cart
• Stihl Stick Edger
Aerator Truck
• TMC String Trimmer
Turf Vac
• Lesco Sprayer
• SUM Backpack Blower
• Stihl Handheld Blower
• Pressure Washer
(e) Proposed Personnel:
Account Manager —Leo Meza
Leo has been with the company for 13 years and oversees six supervisors and 12 properties. Leo list of
credentials speak for them selves. Leos on hand approach with his supervisors and his excellent
communications skills ensures City of La Quint@ will be well managed.
Supervisor— Francisco Garcia
Francisco has been with the company for close to five years with over 20 years of experience in
landscape and construction. Francisco is responsible for two properties that includes City of La Quinta
and Lake La Quinta.
For the medians, basins, parkways and fire stations, we anticipate having a supervisor on site as
needed, a full-time irrigator and supporting crew about 5 equivalent. The staff will be
experience in irrigation, gardening, spray application, weed removal, plant replacement and
attention to detail. A separate mow crew and tree crew will come in to assist when needed.
Vintage prides itself to promote within. That is the reason we invest in a lot of training in our
employees. We pride ourselves in always doing the right thing, this includes our employees. With
proper training and guidance, we setup our employees for success. That is what sets us apart from
most companies. 7
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Qualifications Summary including the following:
(f) Certifications:
• BS Ornamental Horticulturist-1
• AA Turfgrass Management — 2
• ISA Certified Arborist — 5
• ISA Tree Risk Assessor — 2
• State License Qualified Pesticide Applicators —11
• Water Management — CLCA Expert Manager Status —1
• Certified Landscape Irrigation Auditors-1
• Certified Water Managers — 2
• Certified Irrigation Technician —1
• Maxicom and Site control operators — 5
• College of the Desert Certificate of Achievements
• Turfgrass
• Pesticide Management
• Arborist
Landscape & Irrigation
(g) Company's Information:
Vintage Associates Inc.
78755 Darby Road
Bermuda Dunes, CA 92203
Our headquarters is centrally located in the Coachella Valley on a 20-acre lot which also houses the
nursery, tree division, construction division and all of our fleet. Vintage is comprised of 445 employees
with over 30 service properties all over the Coachella Valley. Our work force is comprised of hard-
working individuals from different parts of the world. Because of our vision of being the best company
for our clients and the best employer for our employees, we have serviced some properties for over 20
years and still have employees with 30-year tenure.
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Reference of California government agencies
(a) City of Rancho Mirage:
I. Ryan Stendell Director of Public Works 760-770-3224 Ext. 254
rya nsPranchomirageca.gov
(b) Landscape, Tree pruning, & power washing for the entire City of Rancho Mirage
(c) Contract started September 15t, 2022, thru June 30th, 2024
(d) Staff:
• Supervisor
Foreman
• Irrigator
• Gardener
• Facilities
Tree Crew
• Spray Tech
(e) Summary of outcome: Currently maintaining the City of Rancho Mirage
(a) City of Coachella (Bagdouma Park):
I. Maritza Martinez Public Works Director 760-398-3502 Ext. 201
mmartinez@coachella.org
(b) Landscape & power washing services for the entire park
(c) Contract started July 23rd, 2023 thru July 22"d, 2025
(d) Staff: -e cone„
Supervisor
Foreman
• Irrigator
• Gardeners
• One Facilities it Wv:v'17i
(e) Summary of outcome: Currently maintaining the parks for City of Coachella
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Reference of California government agencies
(a) City of Indian Wells:
I. Mihai Dan Maintenance Supervisor 760-346-2489
mdan@indianwells.com
(b) Landscape, Tree pruning, & power washing for the entire City of Rancho Mirage
(c) Contract started July 15Y, 2020, thru June 30th, 2025
(d) Staff:
• Supervisor
• Foreman
a
• Irrigator INDIAN `SWELLS
• Gardener
�IIEOn4Ll
• Tree Crew
• Spray Tech
• Color Crew
(e) Summary of outcome: Currently maintaining the City of Indian Wells
(a) City of Palm Desert/Civic Center:
I. Brad Chuck Supervisor Community Services Manager 760-423-3392
bchucl<@citvofpalmdesert.org
(b) Landscape & power washing services for the entire parks
(c) Contract started July 15t, 2620 thru June 30th, 2025
(d) Staff:
• Supervisor
• Foreman
• Irrigator
• Gardeners PALM DESERT
• Facilities
Spray Tech
(e) Summary of outcome: Currently maintaining the City of Palm Desert
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Complete Pricing List and Labor Rates
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2024 Plant/Material/Labor
Unit Price includes labor and material
Shrubs
$
1 gal.
15.00-20.00
5 gal.
28.00-36.00
15 gal.
100.00-140.00
Vines
$
5 gal. Stk.
32.00-40.00
15 gal. Stk.
110.00- 120.00
5 gal. Esp.
70.00
15 gal. esp.
185.00
Trees
$
15 gal.
100.00-150.00
24" box
375.00— 400.00 depending on the species
Citrus
$
24" box
375.00-400.00
Palms
$80-$85 per I/f depending on species
24" box Chamaerops
385
Palm Pruning
$
Robusta
Boom $60- Climber $85
Filifera
Boom $70 - Climber $95
Date Palm
Boom $65 - Climber $85
Tree Pruning
Trees under 15'
$60.00
Trees over 15'
Price will be determined on size of tree
Material
Header board/edging
Invoice plus 15%
Boulders, Rubble, D.G.
Invoice plus 15%
River rock
Invoice plus 15%
Equipment Rental
Invoice plus 15%
Labor
$/hr.
Supervisor
55.00
Laborer
35.00-
Irrigator pipe fitter
45.00 '
Construction
45.00 rT,
Equipment/operator
104.00 � `"''.;r$i
Foreman
50.00 r, �e '��
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List of Complementary Services:
Site Recon a property mapping software for Landscaping professionals. We have invested
in the complete mapping of your entire property. This technology helps us with our
gardening and mowing sequencing. The aerial images are taken within the last six months
and are 7x more detailed than google earth images. It has allowed us to accurately budget
chemicals and fertilizer needed for your turf.
Arbor Note is a premier tree care business management software. They simplify and
streamline every facet of your tree care operation. While we understand the City of La
Quinta has their own arbor software, we do offer this complementary service to all of our
accounts.
Enhancement Designs is a service we provide to ensure our customer can visualize our
ideas and suggestions with any project. Whether is desert scape conversion, turf
renovation or any construction project, the enhancement designs will be part of our
complementary service.
Subcontracting Services:
Vintage Associates Inc. takes pride in being the only company in the Coachella Valley that can
offer landscape maintenance, landscape construction, nursery, water management and tree
division. If there was anything that could be subcontract it would be specialized pest control.
The vendor would depend on the type of pest we would require to address.
Disclosures:
Vintage Associates Inc., certifies that we do not have any civil, criminal litigation or investigation
pending or have been judged guilty or found liable with in the last five years.
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ATTACHMENT 2
INSURANCE REQUIREMENTS ACKNOWLEDGEMENT
Must tbbeCexecuted by proposer and submitted with the proposal
7P eS (name) hereby acknowledge and confirm that
(name of company) has reviewed
the City's indemnification and minimum insurance requirements as listed in Exhibits E and
F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance
certificates and endorsements verifying compliance will be provided if an agreement is awarded.
I am C iK of
(Title) (Company)
Commercial General Liability (at least as broad as ISO CG 0001)
$2,000,000 (per occurrence); $4,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Worker's Compensation (per statutory requirements)
Must include the following endorsements:
Worker's Compensation Waiver of Subrogation
Worker's Compensation Declaration of Sole Proprietor if applicable
r /
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ATTACHPAENT 3
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Must be executed by proposer and submitted with the proposal;
If no addenda has been issued, mark "N/A" underAddendum No. indicating
Not Applicable and sign
ADDENDUM NO.
SIGNATURE INDICATING RECEIPT
SECTION 1200
CONTRACT DOCUMENTS
The undersigned, as proposer, declares that we have received and examined the Request for
Qualifications (RFQ) Contract Documents entitled Citywide Landscape Maintenance Services for
the Landscape and Lighting Assessment District 89-1, Project No. 2023-28 and will contract with
the City, on the form of Agreement provided herewith, to do everything required for the fulfillment of
the contract for said work at the prices and on the terms and conditions herein contained.
We agree that the following shall form a part of this RFP:
SECTION TITLE
1200
Contract Documents
1205
Examination of Contract Documents
1210
Compliance Form
1220
Certification of Proposers Experience and Qualifications
1230
Non -Collusion Affidavit
1240
Summation Form
1250
Notice to Enter into Contract
We acknowledge that the following addenda/s have been received and have been examined as part
of the Contract Documents.
Addendum # Date Received Initials
Name of Proposer Date
Proposer Telephone Number
1200-1
If our proposal is accepted, we agree to sign the agreement without reservations and to furnish the
performance bond and payment bond and the required evidence of insurance within ten (10)
calendar days after receiving written notice of the award of the contract.
We further agree, if our proposal is accepted, and a contract for performance of the work is entered
into with the City, to plan work and to prosecute it with such diligence that the work shall be
completed within the time stipulated.
WAIF , 4 OM TRe
Company Name
Address of Proposer
State of Incorporation
0
Department of Industrial Relations -No.
Palture of Pro.ser
- twE � �5
Owner's Representative
(111g84(
Contractor's License No.
License Expiration Date
(N)-Pa-�6��/
Telephone Number
�FL
Title of Signatory
LI- _ ! L.L.
1200-2
SECTION 1205
EXAMINATION OF CONTRACT DOCUMENTS
CITYWIDE LANDSCAPE MAINTENANCE SERVICES
LANDSCAPE & LIGHTING ASSESSMENT DISTRICT 89-1
PROJECT NO. 2023-28
Proposal to the City of La Quinta,
In compliance with the Request for Qualifications/Proposals, the undersigned Contractor:
Has examined the contract documents, site of work, and being familiar with the conditions to be
met, hereby submits the following Proposal for furnishing the material, equipment, labor, and
everything necessary for the completion of the work listed and agrees to execute the contract
documents and furnish the required bonds and certificates of insurance for the completion of said
work, at the locations and for the prices set forth on the inside pages of this form.
Understands that services of this project shall be in accordance with all applicable specifications in
this document.
Agrees that, upon receipt of a Notice of Award, from the City, the contractor will execute the
contract documents.
Work shall be completed within one (1) year (twelve [12] months), by June 30, 2025, beginning on
July 1, 2024 as specified in the Notice to Proceed.
The City may elect to exercise an extension to renew this contract for fe4r-six (t;) additional one-
yearterms with a ninety (90) day notice, on a year-to-year basis, contingent upon satisfactory work
of the contractor.
f� Ds
Name of Proposer Date
1200.3
SECTION 1210
COMPLIANCE FORM
AGREEMENT FOR CONTRACT SERVICES
LANDSCAPE AND LIGHTING DISTRICT 89-1, PROJECT NO. 2023-28
Read and initial one of the paragraphs below, then sign at the bottom.
I have read and understand the conditions of the Contract Services Agreement for the
Landscape and Lighting District 89-1 for landscape maintenance services. If I am selected to
perform landscape maintenance services for the City, I am willing and able to comply with all
contract documents.
I have read and understand the conditions of the Contract Services Agreement for
Landscape and Lighting District 89-1 landscape maintenance services but am notable committo all
of the conditions required. Below are the portions I contest. Changing the described items would
enable me to comply. (If you need more space please attach more pages and fill in the number of
sheets at the bottom of the page. Any requested changes to the Contract Services Agreementmust
be approved by the City Attorney.)
Print Name
1200.5
SECTION 1220
CERTIFICATION OF PROPOSER'S
EXPERIENCE AND QUALIFICATIONS
The undersigned Proposer certifies that he is, and shall be, throughout the period of the contract,
licensed underthe provisions of Chapter 9, Division 3, of the Business and Professions Codeof the
State of California, to do the type of work contemplated in the Contract Documents. Proposer shall
further certify that it is skilled and regularly engaged in the general class and type of work called for
in the Contract Documents.
The Proposer represents that it is competent, knowledgeable, and has special skills on the nature,
extent, and inherent conditions of the work to be performed. Proposer further acknowledges that
there are certain peculiar and inherent conditions existent in the construction of the particular
facilities, which may create, unusual or peculiar unsafe conditions hazardous to persons and
property. Proposer expressly acknowledges that it is aware of such peculiar risks and that it has the
skill and experience to foresee and to adopt protective measures to adequately, and safely, perform
the landscape maintenance work with respect to such hazards.
The Proposer shall list below three (3) contracts completed in the last seven (7) years of similar size
and complexity that indicate the Proposer's experience as a Landscape Maintenance Contractor.
The projects must be similar in scope of work. Please indicate on a additional paper if a quality
control program was implemented, and managed, as part of the work efforts, and if written proof of
the quality control program can be provided to the City of La Quinta prior to the award of Proposal
for this previous assignment.
A. Project Name:
Owner: _ ZK &
Contract Amount: $ 1�11'14
Owner's Representative:,
Duration of Contract: r' Ye
Prevailing Wage: ✓Yes _ No
B. Project Name:
Owner:
Calendar Days
Contract Amount: $ Contract Time: Calendar Days
Owner's Representative Telephone No: — -7t
Duration of Contract: C7 Years from M120 to
Prevailing Wage: Yes _ No
C. Project
Owner:
Contract Amount: $ Contract Time: Calendar Days
Owner's Representative: 994f) Cf fW Telephon No� uration
of Contract:_ Years from to
Prevailing Wage: ✓Yes _ No
Z�l
1200-7
Signed this —1— day of � ' 2024.
Name of Proposer
eD
Address of Proposer
Signa re of Proposer
State of Incorporation
Omw
Contractor's License No.
C7&f
License Expiration Date
(-,'fO
Title of Signatory
1200.8
SECTION 1230
State of California )
ss.
County of )
being first duly sworn, deposes and say that heor she
is of , the parry making
the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that the proposal
is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or
solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly
colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal,
or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or
indirectly sought by contract, agreement, communication, or conference with anyone to fix the
proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of
the proposal price, or of that of any other proposer, or to secure any advantage against the public
body awarding the contract of anyone interested in the proposed contract; that all statements
contained in the proposal are true; and, further, that the proposer has not, directly or indirectly,
submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged
information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership,
company association, organization, proposal depository, or to any member or agent thereof to
effectuate a collusive or sham proposal.
� J&7
SignatuM
6nZOV—S
Na a of Proposer
Proposer Title
..
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c FKAFAITA.;
1200.9