RFP On-Call CIP Project Management & Professional Engineering Services - Addendum 1taQaiara
[;EM ofthe DESERT —
DATE: May 13, 2024
TO: All Prospective On -Call CIP Project Management and Professional Engineering Services
RE: RFP On -Call CIP Project Management and Professional Engineering Services
ADDENDUM NUMBER 1
The following shall be considered as incorporated into the Request for Proposal (RFP) for the above
referenced services. Portions of RFP not specifically mentioned in this Addendum remain in force.
■ REQUEST FOR PROPOSAL
Question: Can a firm submit a proposal for the "project management" services only?
Answer. No, a partial proposal will not be accepted.
Question: Is an evaluation form available that would assist our team in establishing the weight of
specific proposal criteria?
Answer: Yes, see attachment 1.
Question: In the event that our proposal is too large to fit as a single attachment in an e-mail, will a
Sharefile or Dropbox link to the document suffice to meet the electronic submittal requirements, as long
as the upload and e-mail are completed before the deadline?
Answer. Yes, a Sharefile link to the document is sufficient, as long as the upload and e-mail are
completed before the deadline. A link to a Sharefile can also be provided upon request as long
as the request is submitted, and the file is uploaded before the deadline.
Question: What will be the awarded contract term and anticipated Fiscal Year budget resulting from the
RFP?
Answer. The term will be three (3) years with an optional two (2) year extension. The Fiscal Year
budget will be up to $600,000 per year.
Question: Within the Draft Agreement Exhibit for Insurance Requirements, there is a requirement for
Cyber Liability Insurance. We do not see this within the RFP Insurance Requirements nor included in
the Insurance Requirement Acknowledgement Attachment. Will Cyber Liability insurance be required
for this contract?
Answer. No, Cyber Liability insurance is not required.
The Consultant is hereby notified; Addendum No. 1 must be acknowledged as stipulated under
the instructions to Bidders and submitted as part of the RFP. Failure to do so shall result in the
City designating said bid as "Non -Responsive."
Addendum No. 1 Page 1
APPROVED:
61L� Y,41�
Bryan McKinney
Public Works Director/City Engineer
Attachments:
1. Evaluation Form
END OF ADDENDUM NUMBER 1
Addendum No. 1 Page 2
ATTACHMENT 1
REQUEST FOR PROPSAL EVALUATION
City of La Quinta On -Call CIP Project Management
and Engineering Design Services
Consultant:
Reviewer:
Date:
Refer to Scoring Breakdown on next sheet.
Experience and Qualifications
30
Staffing and Scope of Work
25
Understanding and Approach
20
Cost
10
Unique Qualities
10
Presentation/Format
5
Total
100
Unique Qualities (Intangibles):
(Explanation)
Comments:
TOTAL
Reviewer's Signature:
Contract Administrator's Initials: Date:
Scoring Breakdown:
Experience and Qualifications - 30 points maximum
0-10 points: Consultant does not include previous experience or has very minimal
experience.
11-20 points: Consultant lists previous experience, but experience is not relevant or
similar.
21-30 points: Consultant lists relevant previous experience with similar work.
Quality of staff for work to be done/Scope of Work - 25 points maximum
0-10 points: Resumes not included or staff has little to no experience with similar
project.
11-17 points: Staff list includes resumes, but experience is not relevant or similar.
18-25 points: Staff has relevant experience and is competent to perform scope
requested.
Understanding of work to be done and approach - 20 points maximum
0-10: Scope of work is off topic or is missing more than 5 key elements.
11-15: Scope of work is understandable but missing a few key elements.
16-20: Scope of work well justified and most or all key elements are included.
Cost — 10 Points maximum
0-4 points: Consultant rates significantly vary from standard rates for similar services,
and/or there are significant errors in calculations.
5-7 points: Consultant rates vary from standard rates for similar services and/or there
are minor errors in calculations.
8-10 points: Consultant rates are within standard rates for similar services.
Unique Qualities (Intangibles) - 10 points maximum
Presentation/Format - 5 points maximum
0-2: Scope of work is not or barely organized into tasks and subtasks, does not flow
clearly.
2-4: Scope of work is organized into tasks and subtasks, but not in a clear logical
order.
4-5: Scope of work is well organized into logical tasks and subtasks to complete a
project.
On -Call CI P Project Management and Eng
Services Addendum 1
Final Audit Report 2024-05-14
Created: 2024-05-14
By: Carley Escarrega (cescarrega@laquintaca.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAFUj1rdV4wTGlzus4CLSmFvlkuYkzNRus
"On -Call CIP Project Management and Eng Services Addendum
1" History
Document created by Carley Escarrega (cescarrega@laquintaca.gov)
2024-05-14 - 0:34:09 AM GMT
Document emailed to Bryan McKinney (bmckinney@laquintaca.gov) for signature
2024-05-14 - 0:34:12 AM GMT
Email viewed by Bryan McKinney (bmckinney@laquintaca.gov)
2024-05-14 - 2:22:37 PM GMT
&0 Document e-signed by Bryan McKinney (bmckinney@laquintaca.gov)
Signature Date: 2024-05-14 - 2:22:44 PM GMT - Time Source: server
Agreement completed.
2024-05-14 - 2:22:44 PM GMT
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