2024-29 Riverside Co, Indio, Coachella - Cooperative Agrmt - Fire Ladder TruckMEMORANDUM,��
U]I ORN1.1
DATE: May 7, 2024
TO: Jon McMillen, City Manager
FROM: Lisa Chastain, Public Safety Management Analyst
RE: Coop Agrmt between LQ, Indio, Coachella, & RIVCO to share the cost of ladder truck
company FY 2024-25 thru FY 2028/29
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
JVJ_ Approved by City Council on May 7, 2024 - Business Session 3
.a City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
.Q Bid ❑ RFP 0 RFQ _❑. 3 written informal bids
QSole Source F] Select Source IVY] Cooperative Procurement
Reauestina deuartment shall check and attach the items below as auurouriate:
7 Agreement payment will be charged to Account No.:
✓� Agreement term: Start Date July 1, 2024 _ End Date June 30, 2029
✓Q Amount of Agreement, Amendment, Change Order, etc.: $ 2.5% of actual cost
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
J� Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: NSA Date:
aBonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
_a Business License No. NSA_ Expires:
.Q Requisition for a Purchase Order has been prepared (Agreements over $5,000)
A COOPERATIVE AGREEMENT BETWEEN THE CITY OF INDIO, THE CITY OF LA
QUINTA, THE CITY OF COACHELLA, AND THE COUNTY OF RIVERSIDE TO
SHARE THE COST OF A LADDER TRUCK COMPANY
THIS AGREEMENT ("Agreement") was made and entered into this day of
2024, by and between the County of Riverside, a political subdivision of
t e State of California, on behalf of the Fire Department (hereinafter referred to as
"COUNTY"), and the City of Indio, City of La Quinta, and the City of Coachella, each a
duly created city (hereinafter each a "CITY" and collectively the "CITIES"). COUNTY and
CITIES are hereinafter collectively referred to as the "Parties."
SECTION I: PURPOSE
A. The COUNTY has contracted with the CITIES individually for the provision
of Fire Protection, Fire Prevention, Rescue, and Medica Services in a separate
cooperative agreement, respectively.
B. The CITIES and COUNTY desire to enter into a cost sharing agreement for
a ladder truck which will be of mutual benefit for all involved agencies.
C. The CITIES and COUNTY believe the ladder truck staffing cost should be
equitably distributed to the participating agencies.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION II: COOPERATIVE OPERATIONS
Emergency Responses: The ladder truck shall be dispatched, when available, to
all residential and commercial structure fires within the jurisdictions of the CITIES and
COUNTY. The ladder truck shall also be utilized for staffing and expertise in other
emergencies relating to entrapment and medical emergencies. The truck shall be located
in a position to provide a response time of fifteen minutes, or less, to the CITIES.
SECTION III: COST SHARE
The Parties agree the cost of the ladder truck shall be billed to CITIES by the
COUNTY with the normal quarterly billing pursuant to the CITIES' respective cooperative
agreements, and the cost will be shown as a line item on that bill. The CITIES will receive
an estimated cost of the ladder truck staffing based on the top step salaries of the
personnel assigned to the ladder truck, at the first of the fiscal year. The cost pool of the
ladder truck shall consist of the salaries of 2.3 Fire Captains, 2.3 Fire Apparatus
Engineers, 3 Firefighter II Paramedics, and 1.4 Firefighters II. A maintenance budget of
$20,000 will also be included in the cost pool. The cost shall be allocated as follows: the
City of Indio contributing fifty percent (50%), the County of Riverside contributing twenty-
five percent (25%), and the cities of La Quinta and Coachella each contributing twelve
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
1 of 8
0 F. 202: 331
and one half percent (12.5%) of the actual cost of the staffing and maintenance of the
ladder truck.
SECTION IV: TERM
The term of this Agreement shall be from July 1, 2024, to June 30, 2029. Any party
to this Agreement may terminate this Agreement by providing a written notice of
termination to the other parties hereto no less than one (1) year prior to the expiration of
the term hereof. If such notice is given unilaterally by COUNTY except any notice issued
because of actions of the California Department of Forestry and Fire Protection
(hereinafter "CAL FIRE") or CITIES, COUNTY agrees to continue to provide Fire Services
to CITIES until such time as CITIES have a reasonable opportunity to implement
alternative Fire Services. In no event shall this Agreement be terminated by either party
after June 30, 2027.
SECTION V: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITIES, their agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "City Indemnitees") for,
from and against any and all liabilities, claims, damages, losses, liens, causes of action,
suits, awards, judgments and expenses, attorney and/or consultant fees and costs,
taxable or otherwise, of any nature, kind or description of any person or entity, directly or
indirectly arising out of, caused by, or resulting from (1) the services performed hereunder
by COUNTY, or any part thereof, (2) the Agreement, including any approved
amendments or modifications, or (3) any negligent act or omission of COUNTY, its
officers, employees, subcontractors, agents, or representatives (collectively, "County
Liabilities"). Notwithstanding the foregoing, the only County Liabilities with respect to
which COUNTY's obligation to indemnify, including the cost to defend, the City
Indemnitees does not apply is with respect to County Liabilities resulting from the
negligence or willful misconduct of a City Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, but subject to the limits in this
paragraph, each CITY shall and does agree to indemnify, protect, defend and hold
harmless COUNTY, its agencies, departments, directors, officers, agents, Board of
Supervisors, elected and appointed officials and representatives (collectively, "County
Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens,
causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees
and costs, taxable or otherwise, of any nature, kind or description of any person or entity,
directly or indirectly arising out of, caused by, or resulting from (1) the services performed
hereunder by the respective CITY, or any part thereof, (2) the Agreement, including any
approved amendments or modifications, or (3) any negligent act or omission of the
respective CITY, its officers, employees, subcontractors, agents, or representatives
(collectively, "City Liabilities"). No CITY shall be required to indemnify, protect, defend
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
2of8
and hold harmless County Indemnitees for the acts or omissions of another CITY giving
rise to City Liabilities in that other City pursuant to this Agreement. Furthermore, and
notwithstanding the first sentence of this paragraph, the City Liabilities with respect to
which each CITY's obligation to indemnify, including the cost to defend, the County
Indemnitees does not apply with respect to City Liabilities resulting from the negligence
or willful misconduct of a County Indemnitee, or to the extent such claims do not arise out
of, pertain to or relate to the Scope of Work in the Agreement.
SECTION VI: OWNERSHIP. MAINTENANCE. REPAIRS
The City of Indio owns the ladder truck and maintains the insurance on said ladder
truck. The ladder truck maintenance and/or repair costs shall be paid through the cost
allocation plan or as a direct invoice allocated to each party, with the City of Indio
contributing fifty percent (50%), the County of Riverside contributing twenty-five percent
(25%), and the cities of La Quinta and Coachella each contributing twelve and one half
percent (12.5%) of the actual cost of the maintenance and/or repair of the ladder truck.
SECTION VII: DELIVERY OF NOTICES
All notices permitted or required under this Agreement shall be given to the
respective parties at the following address, or at such other addresses as the respective
parties may provide in writing for this purpose.
CITY OF COACHELLA
City Manager
1515 6t" Street
Coachella, CA 92236
CITY OF LA QUINTA
City Manager
78-495 Calle Tampico
La Quinta, CA 92247
CITY OF INDIO
City Manager
100 Civic Center Mall
Indio, CA 92201
COUNTY OF RIVERSIDE
County Fire Chief
210 West San Jacinto Avenue
Perris, CA 92570
Any notice required to be given hereunder to either party shall be given by personal
delivery or be deposited in the U.S. mail to the address listed, certified with return receipt
requested, and pre -paid postage affixed. Such notice shall be deemed made when
personally delivered or when mailed. Actual notice shall be deemed adequate notice on
the date actual notice occurred, regardless of method of service.
SECTION VIII: GENERAL PROVISIONS
A. ALTERATION OF TERMS
No addition to, or alteration of, the terms of this Agreement, whether by written or
verbal understanding of the Parties, their officers, agents, or employees, shall be valid
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
3of8
unless made in the form of a written amendment to this Agreement, which is formally
approved and executed by both Parties.
B. DISPUTES
CITIES shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITIES, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation exists
under this Agreement in which a decision to serve the interest of CITIES has the potential
to conflict with COUNTY interest or policy. Any dispute concerning a question of fact
arising under the terms of this Agreement which is not disposed of within a reasonable
period of time by the CITIES and COUNTY employees normally responsible for the
administration of this Agreement shall be brought to the attention of the Chief Executive
Officer (or designated representative) of each organization for joint resolution. For
purposes of this provision, a "reasonable period of time" shall be ten (10) calendar days
or less. CITIES and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and between
CITIES and COUNTY representatives may be resolved, by mutual agreement of the
Parties, through mediation. Such mediator will be jointly selected by the Parties. The
costs associated with mediator shall be shared equally among the participating parties.
If the mediation does not resolve the issue(s), or if the Parties cannot agree to mediation,
the Parties reserve the right to seek remedies as provided by law or in equity. The Parties
agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4t" 309,
that each of the Parties is sophisticated and negotiated this Agreement and this venue at
arm's length. Pursuant to this Agreement, the Parties agree that venue for litigation shall
be in the Superior Court of Riverside County. Should any party attempt to defeat this
section and challenge venue in Superior Court, the party challenging venue stipulates to
request the Court change venue to San Bernardino County and shall not ask for venue in
any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CAL FIRE employees,
to the extent permissible under the COUNTY's contract with CAL FIRE, the claims will be
forwarded on to CAL FIRE for processing.
C. WAIVER
Any waiver by any of the Parties, separately or collectively, of any breach of any
one or more of the terms of this Agreement shall not be construed to be a waiver of any
subsequent or other breach of the same or of any other term thereof. Failure on the part
of the Parties to require exact, full and complete compliance with any terms of this
Agreement shall not be construed as in any manner changing the terms hereof or
estopping any one of the CITIES or COUNTY from enforcement hereof.
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
4of8
D. SEVERABILITY
If any provision in this Agreement is held by a court of competent jurisdiction to be
invalid, void or unenforceable, the remaining provisions will nevertheless continue in full
force without being impaired or invalidated in any way.
E. ADMINISTRATION
1. The COUNTY Fire Chief shall administer this Agreement on behalf of
the County of Riverside.
2. Each CITY's respective City Manager shall administer this Agreement
on behalf of its own CITY.
F. ATTORNEYS' FEES
If CITIES fail to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITIES to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
G. PUBLIC RECORDS ACT REQUESTS
The Parties understand and acknowledge that, as public agencies, COUNTY and
CITIES are required to comply with the Public Records Act ("PRA," Gov. Code, § 7920 et
seq.), which provides for the right of access to public records and other information in the
event of the receipt of a qualifying request under the PRA. The Parties understand and
acknowledge that such compliance may require disclosure of all relevant, non-exempt
documents that fall within the scope of a qualifying request under the PRA, including
documents received from and/or concerning the other party to this Agreement.
H. ELECTRONIC SIGNATURE
This Agreement may be executed in any number of counterparts, each of which
will be an original, but all of which together will constitute one instrument. Each party of
this Agreement agrees to the use of electronic signatures, such as digital signatures that
meet the requirements of the California Uniform Electronic Transaction Act (("CUETA")
Civ. Code, §§ 1633.1 to 1633.17), for executing this agreement. The Parties further agree
that the electronic signatures of the Parties included in this Agreement are intended to
authenticate this writing and to have the same force and effect as manual signatures.
Electronic signature means an electronic sound, symbol, or process attached to or
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
5of8
logically associated with an electronic record and executed or adopted by a person with
the intent to sign the electronic record pursuant to the CUETA as amended from time to
time. The CUETA authorizes use of an electronic signature for transactions and
contracts among parties in California, including a government agency. Digital signature
means an electronic identifier, created by computer, intended by the party using it to have
the same force and effect as the use of a manual signature, and shall be reasonably relied
upon by the Parties. For purposes of this section, a digital signature is a type of "electronic
signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
ENTIRE AGREEMENT
This Agreement is intended by the Parties hereto as a final expression of their
understanding, with respect to the subject matter hereof and as a complete and exclusive
statement of the terms and conditions thereof and supersedes any and all prior and
contemporaneous agreements and understandings, oral or written, in connection
therewith.
[SIGNATURE PROVISIONS ON NEXT PAGE]
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
6of8
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have,
in their respective capacities, set their hands as of the date first hereinabove written.
Dated: Oct 3, 2024
ATTEST:
06/1A GGf'crnados
By: Delia Granados (Oct 1, 2024 15:28 PDT)
Delia Granados, Deputy City Clerk
Dated:
ATTEST:
Cynthia Hernandez, City Clerk
CITY OF COACHELLA
�lcfJ2/.QI' YL
By:
Dr. Gabriel Martin, City Manager
APPROVED AS TO FORM:
By. Carlos Oct 1, 2024 15:44 PDT)
Carlos Campos, City Attorney
CITY OF INDIO
in
Lupe Ramos Amith, City Mayor
APPROVED AS TO FORM:
in
Roxanne Diaz, City Attorney
[ADDITIONAL SIGNATURE PROVISIONS ON NEXT PAGE]
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
7of8
Docusign Envelope ID: 5BB46082-801 D-4778-A38A-B21423B26A2E
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have,
in their respective capacities, set their hands as of the date first hereinabove written.
Dated:
ATTEST:
CITY OF COACHELLA
0
Dr. Gabriel Martin, City Manager
APPROVED AS TO FORM:
go
Delia Granados, Deputy City Clerk Carlos Campos, City Attorney
CITY OF INDIO
Signed by:
10/8/2024 4.1.oy
Dated, By: C4D9B1180C8E423...
Lupe Ramos Amith, City Mayor
ATTEST:
Signed by:
5
By: A2D2C34010EF495 .
Sabdi Sanchez, Dir. of City Clerk Services
APPROVED AS TO FORM:
DocuSigned by:
ShMt)A, C-Ir " �au�tCo
By. CF04852F02D144D .
Steven Graham Pacifico, City Attorney
[ADDITIONAL SIGNATURE PROVISIONS ON NEXT PAGE]
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
7of8
Dated: JW V
ATTEST:
By:
Monika Radeva, City rk
Dated:
ATTEST:
KIMBERLY A. RECTOR
Clerk of the Board
CITY OF LA QUINTA
illen, City Manager
APPROVED AS TO FORM:
By. _V, �CTi�t� — G(
William H. Ihrke, City Attorney
COUNTY OF RIVERSIDE, a political
subdivision of the State of California
By:
=f.. .
Chair, Board of Supervisjrs
CHUCK WASHINGTON
APPROVED AS TO FORM:
MINH C. TRAN,
County Counsel
By
MELISSA R. CUSHMAN,
Deputy County Counsel
F \data\RRU County Finance\Contract Cities\COOPERATIVEAGREEMENT\COST SHARE LADDER TRUCK COOPERATIVE AGREEMENT - COACHELLA, INDIO, LA
QUINTA. COUNTY\LADDER TRUCK Cooperative Agreement COACHELLA INDIO AND LA QUINTA 07012024-06302028 20240315.docx
COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY
CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
8of8
DEC 0 3 2024 3.3
174
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION
RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY
FOR THE DESERT TRUCK SHARED WITH THE CITIES OF
COACHELLA, INDIO AND LA QUINTA
APRIL 1, 2024 FOR FY2024/2025
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II
MEDICS MEDICS
TRUCK 86 619,301 2.3 545,940 2.3 287,089 1.4
TRUCK MAINTENANCE
ESTIMATED BUDGET
Total cost split 12.5% Coachella, 12.5 % LaQuinta, Indio 50%, and County 25%.
City of Coachella Share 12.5%
City of Indio Share 50%
City of La Quinta Share 12.5%
County Share 25%
FY 24125 POSITION SALARIES TOP STEP (per assumptions below)
381,708 DEPUTY CHIEF
376,698 DIV CHIEF
315,635 BAT CHIEF
269,261 CAPT
302,696 CAPT MEDIC
237,365 ENG
267,899 ENG/MEDIC
205,064 FF II
233,264 FF II/MEDIC
FFII TOTALS
—MEDICS-.
699,793 3 2,152,123 9
20,000
$2,172,123
$271,515
$1,086,062
$271,515
$543,031
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary
- Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with 5% increase.
FY 24/25 DIRECT BILL ACCOUNT CODE
520230 Cellular Phone
522380 Maint-Critical Systems
520300 Pager Service
522410 Maint-Health & Safety
520320 Telephone Service
522860 Medical -Dental Supplies
520800 Household Expense
522890 Pharmaceuticals
520805 Appliances
523220 Licenses And Permits
520830 Laundry Services
523680 Office Equip Non Fixed Assets
520840 Household Furnishings
523700 Office Supplies
520845 Trash
523780 Printed Forms
521380 Maint-Copier Machines
523800 Printing / Binding
521440 Maint-Kitchen Equipment
526700 Rent -Lease Building
521500 Maint-Motor Vehicles
526940 Locks/Keys
521502 Maint-Accident Repairs
527840 Training - Education / Tuition
521540 Maint-Off ice Equipment
529500 Utitlity - Electricity
521660 Maint-Telephone
529510 Utitlity - Heating Fuel
521680 Maint-Fuel Tanks
529550 Utitlity - Water
522310 Maint-Building and Improvement
537240 Interfnd Exp-Utilities
522340 Station Budgeted Maint-Bulding and Improvement 542060 Capital Improvements Remodeling
522360 Maint-Extermination
FY24125 ESTIMATE
CITIES OF INDIO, LA QUINTA
AND COACHELLA
Page 1 of 5
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION
RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY
FOR THE DESERT TRUCK SHARED WITH THE CITIES OF
COACHELLA, INDIO AND LA QUINTA
APRIL 1, 2024 FOR FY2025/2026
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS MEDICS MEDICS
TRUCK 86 687,275 2.3 605,676 2.3 318,507 1.4 777,223 3 2,388,681 9
TRUCK MAINTENANCE 20,000
ESTIMATED BUDGET $2,408,681
Total cost split 12.5% Coachella, 12.5 % LaQuinta, Indio 50%, and County 25%.
City of Coachella Share 12.5% $301,085
City of Indio Share 50% $1,204,340
City of La Quinta Share 12.5% $301,085
County Share 25% $602,170
FY 25/26 POSITION SALARIES TOP STEP (per assumptions below)
424,655 DEPUTY CHIEF
419,073 DIV CHIEF
350,396 BAT CHIEF
298,815 CAPT
330,385 CAPT MEDIC
263,337 ENG
297,615 ENG/MEDIC
227,505 FF II
259,074 FF II/MEDIC
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
- Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with 5% increase.
FY 25/26
DIRECT BILL ACCOUNT CODE
520230
Cellular Phone
522310
Maint-Building and 1
520300
Pager Service
522360
Maint-Exterm i nation
520320
Telephone Service
522860
Medical -Dental Supl
520800
Household Expense
522870
Other Medical Care
520805
Appliances
522890
Pharmaceuticals
520815
Cleaning and Custodial Supp
523220
Licenses And Permi
520830
Laundry Services
523680
Office Equip Non Fi:
520840
Household Furnishings
526700
Rent -Lease Bldgs
520845
Trash
526940
Locks/Keys
521380
Maint-Copier Machines
527280
Awards/Recognition
521440
Maint-Kitchen Equipment
529500
Electricity
521540
Maint-Off ice Equipment
529510
Heating Fuel
521600
Maint-Service Contracts
529550
Water
521660
Maint-Telephone
537240
Interfnd Exp-Utilities
521680
Maint-Underground Tanks
542060
Improvements -Build
FY25126 ESTIMATE
CITIES OF INDIO, LA QUINTA
AND COACHELLA
Page 2 of 5
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION
RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY
FOR THE DESERT TRUCK SHARED WITH THE CITIES OF
COACHELLA, INDIO AND LA QUINTA
APRIL 1, 2024 FOR FY2026/2027
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS MEDICS MEDICS
TRUCK 86 687,275 2.3 605,676 2.3 318,507 1.4 777,223 3 2,388,681 9
TRUCK MAINTENANCE 20,000
ESTIMATED BUDGET $2,408,681
Total cost split 12.5% Coachella, 12.5 % LaQuinta, Indio 50%, and County 25%.
City of Coachella Share 12.5% $301,085
City of Indio Share 50% $1,204,340
City of La Quinta Share 12.5% $301,085
County Share 25% $602,170
FY 26/27 POSITION SALARIES TOP STEP (per assumptions below)
424,655 DEPUTY CHIEF
419,073 DIV CHIEF
350,396 BAT CHIEF
298,815 CAPT
330,385 CAPT MEDIC
263,337 ENG
297,615 ENG/MEDIC
227,505 FF II
259,074 FF II/MEDIC
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
- Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with 5% increase.
FY 26/27
DIRECT BILL ACCOUNT CODE
520230
Cellular Phone
522310
Maint-Building and 1
520300
Pager Service
522360
Maint-Exterm i nation
520320
Telephone Service
522860
Medical -Dental Supl
520800
Household Expense
522870
Other Medical Care
520805
Appliances
522890
Pharmaceuticals
520815
Cleaning and Custodial Supp
523220
Licenses And Permi
520830
Laundry Services
523680
Office Equip Non Fi:
520840
Household Furnishings
526700
Rent -Lease Bldgs
520845
Trash
526940
Locks/Keys
521380
Maint-Copier Machines
527280
Awards/Recognition
521440
Maint-Kitchen Equipment
529500
Electricity
521540
Maint-Off ice Equipment
529510
Heating Fuel
521600
Maint-Service Contracts
529550
Water
521660
Maint-Telephone
537240
Interfnd Exp-Utilities
521680
Maint-Underground Tanks
542060
Improvements -Build
FY26127 ESTIMATE
CITIES OF INDIO, LA QUINTA
AND COACHELLA
Page 3 of 5
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION
RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY
FOR THE DESERT TRUCK SHARED WITH THE CITIES OF
COACHELLA, INDIO AND LA QUINTA
APRIL 1, 2024 FOR FY2027/ 2028
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS MEDICS MEDICS
TRUCK 86 687,275 2.3 605,676 2.3 318,507 1.4 777,223 3 2,388,681 9
TRUCK MAINTENANCE 20,000
ESTIMATED BUDGET $2,408,681
Total cost split 12.5% Coachella, 12.5 % LaQuinta, Indio 50%, and County 25%.
City of Coachella Share 12.5% $301,085
City of Indio Share 50% $1,204,340
City of La Quinta Share 12.5% $301,085
County Share 25% $602,170
FY 27/28 POSITION SALARIES TOP STEP (per assumptions below)
424,655 DEPUTY CHIEF
419,073 DIV CHIEF
350,396 BAT CHIEF
298,815 CAPT
330,385 CAPT MEDIC
263,337 ENG
297,615 ENG/MEDIC
227,505 FF II
259,074 FF II/MEDIC
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
- Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with 5% increase.
FY 27/28
DIRECT BILL ACCOUNT CODE
520230
Cellular Phone
522310
Maint-Building and 1
520300
Pager Service
522360
Maint-Exterm i nation
520320
Telephone Service
522860
Medical -Dental Supl
520800
Household Expense
522870
Other Medical Care
520805
Appliances
522890
Pharmaceuticals
520815
Cleaning and Custodial Supp
523220
Licenses And Permi
520830
Laundry Services
523680
Office Equip Non Fi:
520840
Household Furnishings
526700
Rent -Lease Bldgs
520845
Trash
526940
Locks/Keys
521380
Maint-Copier Machines
527280
Awards/Recognition
521440
Maint-Kitchen Equipment
529500
Electricity
521540
Maint-Off ice Equipment
529510
Heating Fuel
521600
Maint-Service Contracts
529550
Water
521660
Maint-Telephone
537240
Interfnd Exp-Utilities
521680
Maint-Underground Tanks
542060
Improvements -Build
FY27128 ESTIMATE
CITIES OF INDIO, LA QUINTA
AND COACHELLA
Page 4 of 5
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION
RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY
FOR THE DESERT TRUCK SHARED WITH THE CITIES OF
COACHELLA, INDIO AND LA QUINTA
APRIL 1, 2024 FOR FY2028/2029
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS MEDICS MEDICS
TRUCK 86 687,275 2.3 605,676 2.3 318,507 1.4 777,223 3 2,388,681 9
TRUCK MAINTENANCE 20,000
ESTIMATED BUDGET $2,408,681
Total cost split 12.5% Coachella, 12.5 % LaQuinta, Indio 50%, and County 25%.
City of Coachella Share 12.5% $301,085
City of Indio Share 50% $1,204,340
City of La Quinta Share 12.5% $301,085
County Share 25% $602,170
FY 28/29 POSITION SALARIES TOP STEP (per assumptions below)
424,655 DEPUTY CHIEF
419,073 DIV CHIEF
350,396 BAT CHIEF
298,815 CAPT
330,385 CAPT MEDIC
263,337 ENG
297,615 ENG/MEDIC
227,505 FF II
259,074 FF II/MEDIC
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
- Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with 5% increase.
FY 28/29
DIRECT BILL ACCOUNT CODE
520230
Cellular Phone
522310
Maint-Building and 1
520300
Pager Service
522360
Maint-Exterm i nation
520320
Telephone Service
522860
Medical -Dental Supl
520800
Household Expense
522870
Other Medical Care
520805
Appliances
522890
Pharmaceuticals
520815
Cleaning and Custodial Supp
523220
Licenses And Permi
520830
Laundry Services
523680
Office Equip Non Fi:
520840
Household Furnishings
526700
Rent -Lease Bldgs
520845
Trash
526940
Locks/Keys
521380
Maint-Copier Machines
527280
Awards/Recognition
521440
Maint-Kitchen Equipment
529500
Electricity
521540
Maint-Off ice Equipment
529510
Heating Fuel
521600
Maint-Service Contracts
529550
Water
521660
Maint-Telephone
537240
Interfnd Exp-Utilities
521680
Maint-Underground Tanks
542060
Improvements -Build
FY28129 ESTIMATE
CITIES OF INDIO, LA QUINTA
AND COACHELLA
Page 5 of 5
LADDER TRUCK Cooperative Agreement
COACHELLA INDIO AND LA QUINTA
07012024-06302029 20240320 5yrs
Final Audit Report 2024-10-03
Created: 2024-10-01
By: Delia Granados (dgranados@coachella.org)
Status: Signed
Transaction ID: CBJCHBCAABAAW1ohHMDYa6_5gXKlmfRpQemGElkh8GaQ
"LADDER TRUCK Cooperative Agreement COACHELLA INDIO
AND LA QUINTA 07012024-06302029 20240320 5yrs" History
Document created by Delia Granados (dgranados@coachella.org)
2024-10-01 - 10:25:04 PM GMT
Document emailed to Gabriel Martin (gmartin@coachella.org) for signature
2024-10-01 - 10:27:31 PM GMT
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2024-10-01 - 10:27:31 PM GMT
Document emailed to Delia Granados (dgranados@coachella.org) for signature
2024-10-01 - 10:27:31 PM GMT
E1 Document e-signed by Delia Granados (dgranados@coachella.org)
Signature Date: 2024-10-01 - 10:28:07 PM GMT - Time Source: server
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2024-10-01 - 10:44:10 PM GMT
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Signature Date: 2024-10-01 - 10:44:25 PM GMT - Time Source: server
Email viewed by Gabriel Martin (gmartin@coachella.org)
2024-10-03 - 6:01:44 PM GMT
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0 Adobe Acrobat Sign
Agreement completed.
2024-10-03 - 6:01:52 PM GMT
a Adobe Acrobat Sign
BUSINESS SESSION ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETING: May 7, 2024
STAFF REPORT
AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH COUNTY OF
RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE
MARSHAL AND MEDICAL EMERGENCY SERVICES AND APPROVE
COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA,
COACHELLA, AND COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER
TRUCK COMPANY
RECOMMENDATION
A. Approve a Cooperative Agreement with the County of Riverside to provide fire
protection, fire prevention, rescue, fire marshal and medical emergency services; and
authorize the City Manager to execute the Agreement.
B. Approve Cooperative Agreement between the Cities of Indio, La Quinta, Coachella,
and the County of Riverside to share the cost of a ladder truck company; and
authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
• The City contracts with the County of Riverside (County) for fire services.
The current Cooperative Agreement with the County for fire and medical emergency
services (Fire Service Agreement) will expire on June 30, 2024. The proposed Fire
Services Agreement (Attachment 1) term is from July 1, 2024, to June 30, 2029.
The current Cooperative Agreement between the Cities of Indio, La Quinta, Coachella
and the County for ladder truck cost sharing (Ladder Truck Agreement) will expire on
June 30, 2024. The proposed Ladder Truck Agreement (Attachment 2) term is from
July 1 2024, to June 30, 2029 and includes ladder truck staffing and maintenance
costs.
FISCAL IMPACT
Cost for fire services is estimated at approximately $9,434,448, for Fiscal Year (FY) 2024/25,
including the cost of the ladder truck agreement. The annual fire property tax revenue is
estimated to cover all costs for FY 2024/25. For each subsequent year after FY 2024/25,
the County has included an approximated increase of 8.5%. Should expenses exceed the
fire property tax revenue, the difference will come from the fire reserve balance.
145
BACKGROUND/ANALYSIS
Since 1986, the City has contracted fire services from the County, which in turn has an
agreement with the California Department of Forestry and Fire Protection to provide fire
services. The contract provides fire staffing for all three City fire stations, 24 hours a day,
assigned to the City and Battalion Chief support to oversee day to day operations. In
addition, the contract provides three Fire Marshal positions, including a Fire Marshal
Supervisor, Specialist, and Inspector.
Since 2006, the City has participated in a cooperative agreement to operate a ladder truck
for the mutual benefit of the Cities of La Quinta, Indio, Coachella and County. The cost
allocation remains the same: the City of Indio contributes 50%, the County 25%, and the
cities of Coachella and La Quinta each pay 12.5% of the actual cost of staffing and ladder
truck maintenance. The estimated cost for FY 2024/25 is $271,515.On September 15, 2020,
the City approved the acquisition of a replacement ladder truck, the new truck is currently
delayed due to litigation with the manufacturer.
Approval of the proposed agreements represents a continuation of current service levels. In
late 2021, Council approved to have a dedicated fire inspector for the City. Also, Council
approved in June 2023 a dedicated fire supervisor for the City. In addition to these staffing
changes, fire station 93 was approved to adopt municipal staffing, increasing staffing levels
in October 2023.
The proposed agreements increase the term limits from 3-years to 5-years, running from
July 1, 2024, to June 30, 2029, in accordance with the City's Purchasing and Contracting
Policy.
ALTERNATIVES
As the existing agreements expire June 30, 2024, and fire services are essential to public
safety, staff does not recommend an alternative.
Prepared by: Lisa Chastain, Public Safety Management Analyst
Approved by: Martha Mendez. Public Safety Deputy Director
Attachments: 1. Fire Cooperative Agreement
2. Fire Ladder Truck Agreement
146
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
ITEM: 3.31
(ID # 26493)
MEETING DATE:
Tuesday, December 03, 2024
FROM : FIRE DEPARTMENT
SUBJECT: FIRE DEPARTMENT: Ratification and Approval of the Cooperative Agreement to
Provide Fire Protection, Rescue and Medical Emergency Services between the City of
Coachella, the City of Indio, the City of La Quinta and the County of Riverside to share the cost
of a Ladder Truck Company for five (5) years. District 4; [$11,806,847; 75% Contract
Reimbursement, 14% Structural Fire Taxes, 11 % Fire General Fund]
RECOMMENDED MOTION: That the Board of Supervisors:
1. Ratify and approve the attached Cooperative Agreement to Provide Fire Protection,
Rescue and Medical Emergency Services between the City of Coachella, the City of
Indio, the City of La Quinta and County of Riverside; and
2. Authorize the Chair of the Board to execute this Cooperative Agreement on behalf of the
County; and
3. Authorize the Chief Deputy to negotiate and execute any amendments to the Exhibit "A"
of this Agreement as approved -as -to -form by County Counsel.
ACTION:
"-
BiIlWeiWer, FiFe Departrfierft Chief I W712024
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Gutierrez seconded by Supervisor Spiegel and duly carried by
unanimous vote, IT WAS ORDERED that the above matter is approved as recommended.
Ayes:
Jeffries, Spiegel, Washington, Perez and Gutierrez
Nays:
None
Absent:
None
Date:
December 3, 2024
xc:
Fes`"
Kimberly A. Rector
Clerk of the Board
By-
epu
Page 1 of 3 ID# 26493 3.31
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
FINANCIAL DATA I Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost
COST 1 $ 2,172,123 $ 2,408,861 $ 11,806,847 $ N/A
NET COUNTY COST 1 $ 238,934 $ 264,975 $ 1,298,753 $ N/A
SOURCE OF FUNDS: Contract Reimbursement 75%, Structural Budget Adjustment: No
Fire Taxes 14%, Fire General Fund 11%
For Fiscal Year: 24125-28/29
C.E.O. RECOMMENDATION: Approve
BACKGROUND:
Summary
The City of Indio, the City of La Quinta and the City of Coachella desire to continue the ladder
truck company cost share agreement for Fire Protection, Rescue and Medical Emergency
Services with the Riverside County Fire Department. There were no changes in the Agreement
level of staffing since the previous signed contract in FY21/22. The term of this Agreement is
July 1, 2024, through June 30, 2029. The total estimated contract revenue will be received
annually to cover 75 percent of the contract costs. The County portion of the contract is
$543,031 for FY 24/25, $602,170 for FY 25/26, $602,170 for FY 26/27, $602,170 for FY 27/28
and $602,170 for FY28/29. The City of Coachella, the City of Indio and the City of la Quinta
combined share is $1,629,092 for FY 24/25, $1,806,511 for FY 25/26, $1,806,511 for FY 26/27,
$1,806,511 for FY 27/28 and $1,806,511 for FY 28/29. The revenue is subject to increase
and/or decrease based on fiscal year end reconciliation of support services with actual costs to
be adjusted on the 4"' Quarter Invoice sent out in August following the fiscal year close.
The City of Coachella signed the Cost Share Agreement on October 3, 2024, the City of Indio
signed the Cost Share Agreement on October 8, 2024, and the City of La Quinta signed the
Cost Share Agreement on May 7, 2024.
The agreement has been reviewed and approved as to form by County Counsel.
impact on Residents and Businesses
There are no changes to the staffing level in the Agreement; therefore, there is no impact on
businesses or residents of the City of Indio, the City of La Quinta, the City of Coachella, and
unincorporated County due to the renewal of this Agreement. However, the Cities may request
an increase or decrease of employees or services assigned to the Cities with one hundred
twenty (120) days' written notice to the County. All requests for changes will be evaluated by
the designated Chief Officer and/or County Fire Chief to ensure that the levels of service
provided to the Community are at or above the minimum standard requirements. Any concerns
will be discussed with the City Representative.
SUPPLEMENTAL:
Page 2 of 3 ID# 26493 3.31
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
Additional Fiscal Information
This contract has no new general fund impact. Fire estimates receiving FY 24/25 $1,629,092,
FY 25/26 $1,806,511, FY 26/27 $1,806,511, FY 27/28 $1,806,511 and FY 23/24 $1,517,775.
The estimated contract decrease from FY23/24 Cost Estimate to FY24/25 Exhibit "A" is-8.44%.
This is a one-time decrease for a single year due to the reduction in retirement rates as outlined
in the Local Government Cooperative Agreement Staff Benefit Rate 2024-25 dated January
2024 - Preliminary. The estimate for FY25/26 will have an increase of 9.82% over the FY 24/25
estimate. This increase is due to removal of the one-time reduction in retirement rates in the
State Cooperative Agreement. Contract revenue from the City of Coachella, the City of Indio
and the City of La Quinta is subject to annual cost increase. There were no changes in the
Agreement's level of staffing since the previous signed Agreement in FY21/22.
Contract History and Price Reasonableness
The City of Coachella has been contracting for Riverside County Fire Services since 1990. The
City of Indio has been contracting for Riverside County Fire Service since 1997. The City of La
Quinta has been contracting for Riverside County Fire Services since 1991. The ladder cost
share agreement began on January 18, 2006. The previous cost share agreement was
approved on October 5, 2021, Item #3.7. The estimated contract decrease from FY23/24 Cost
Estimate to FY24/25 Exhibit "A" is-8.44%. This is a one-time decrease for a single year due to
the reduction in retirement rates as outlined in the Local Government Cooperative Agreement
Staff Benefit Rate 2024-25 dated January 2024 - Preliminary. The estimate for FY25/26 will
have an increase of 9.82% over the FY 24/25 estimate. This increase is due to removal of the
one-time reduction in retirement rates in the State Cooperative Agreement. Contract revenue
from the City of Coachella, the City of Indio and the City of La Quinta is subject to annual cost
increase. There were no changes in the Agreement's level of County staffing since the previous
signed Agreement.
(21
MIA
e rton, Chief Deputy County Fire 11/7/2024 G Trindle, ASS7 COUNTY COUNSEL 11/13/2024
AQ6& " a"
Rebecca S Cortez, Princip— MIS anagement Analy&7 11121/2024 Michelle Paradise, ACEO 11122/2024
Page 3 of 3 ID# 26493 3.31