2024-29 Riverside County - Fire Protection, Prevention, Rescue, Marshall & Emergency SrvcsMEMORANDUM
DATE: May 7, 2024
W �W
U]I ORN1.1
TO: Jon McMillen, City Manager
FROM: Lisa Chastain, Public Safety Management Analyst
RE: Coop Agrmt with RIVCO for Fire Protection, Prevention, Rescue, Fire Marshal, &
Medical Emergency Services - FY 2024-25 thru FY 2028/29
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
JVJ_ Approved by City Council on May 7, 2024 - Business Session 3
.a City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
.Q Bid ❑ RFP 0 RFQ _❑. 3 written informal bids
QSole Source F] Select Source IVY] Cooperative Procurement
Reauestina deuartment shall check and attach the items below as auurouriate:
7 Agreement payment will be charged to Account No.:
✓� Agreement term: Start Date July 1, 2024 _ End Date June 30, 2029
✓Q Amount of Agreement, Amendment, Change Order, etc.: $ 9,434,448/ yr w/ fire truck
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
J� Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: NSA Date:
aBonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
_a Business License No. NSA_ Expires:
.Q Requisition for a Purchase Order has been prepared (Agreements over $5,000)
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
THIS AGREEMENT ("Agreement"), made and entered into this 36— day of
2024, by and between the County of Riverside, a political subdivision
of t e Stdte of California, on behalf of the Fire Department (hereinafter referred to as
"COUNTY") and the City of La Quinta, a municipal corporation (hereinafter referred to as
"CITY"), whereby it is agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative
Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with
the California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY
with fire protection, hazardous materials mitigation, technical rescue response, fire
marshal, medical emergency services, and public service assists (hereinafter called "Fire
Services"). This Agreement is entered into pursuant to the authority granted by
Government Code section 55600 et seq., and will provide a unified, integrated,
cooperative, regional fire protection system. COUNTY's ability to perform under this
Agreement is subject to the terms and conditions of the CAL FIRE Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the County Board of Supervisors, or
his/her designee (hereinafter referred to as "Chief'), shall represent COUNTY and CITY
during the period of this Agreement, and Chief shall, under the supervision and direction
of the County Board of Supervisors, have charge of the organization described in Exhibit
"A," attached hereto and made a part hereof, for the purpose of providing Fire Services
as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chiefs duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A."
C. The Chief Deputy County Fire shall be the COUNTY Contract Administrator
and is the liaison for the administration of this agreement.
D. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein. This flexibility
shall include staffing challenges. The CITY shall be notified of any changes in
classifications provided that differ from the Exhibit "A."
Cooperative Fire Agreement
City of La Quinta
_IM- i 0 2024 3.3q July 1, 2024 to June 30, 2029
1of10
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY
civil service employees or services assigned to CITY as provided for in Exhibit "A," CITY
shall provide one hundred twenty (120) days' written notice of the proposed requested
increase or decrease. Proper notification shall include the following: (1) The total amount
of increase or decrease; (2) The effective date of the increase or decrease; (3) The
number of employees, by classification, affected by the proposed increase or decrease;
and (4) the date the Notice is sent to COUNTY. If such notice is not provided, CITY shall
reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or
decrease, in addition to any other remedies available resulting from the increase or
decrease in services. COUNTY is under no obligation to approve any requested increase
or decrease, and it is expressly understood by the parties that in no event will COUNTY
authorize or approve CITY's request to reduce services below the COUNTY Board of
Supervisors approved staffing level for any fire station, or to reduce services to the extent
that the services provided under this Agreement are borne by other jurisdictions.
COUNTY shall render a written decision on whether to allow or deny the increase or
decrease within thirty (30) days of the notice provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code section 51350 for full cost recovery. CITY shall pay each claim, in full,
within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." The CITY is obligated to expend or
appropriate any sum in excess of Exhibit "A" increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty (30) days
after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the
services specified in Exhibit "A" as a result of action by the Legislature, CAL FIRE, or
other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
2of10
Exhibit "A" that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by actions
described in this paragraph, such increase shall be accomplished by an additional
appropriation by the City Council of CITY, and an amendment to Exhibits "A" and "C"
approved by the parties hereto.
E. Chief Deputy County Fire, as the COUNTY Contract Administrator, may be
authorized to negotiate and execute any amendments to Exhibit "A" or Exhibit "C" of this
Agreement on behalf of COUNTY as authorized by the Board of Supervisors. CITY shall
designate a "Contract Administrator" who shall, under the supervision and direction of
CITY, be authorized to execute amendments to Exhibit "A" or "C" on behalf of CITY.
F. [Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "B" are incorporated herein and shall additionally apply
to this agreement regarding payment of services.
G(Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "C" are incorporated herein and shall additionally apply
to this agreement regarding payment for the Fire Engine Use Agreement.
H[4(Check only if applicable, and please initial to acknowledge) Additional terms
as set fo in the attached Exhibit "D" are incorporated herein and shall additionally apply
to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement, if applicable, additional terms as set forth are incorporated herein and shall
additionally apply to this Agreement regarding payment of services. In the event that a
fire engine, owned and maintained by the CITY has a catastrophic failure or is requested
by the CITY, the COUNTY Fire Chief or Chief Deputy County Fire may allow use of a
COUNTY fire engine, free of charge up to one hundred twenty (120) days. After the initial
one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of
said COUNTY fire engine. The rental fee shall be Two Thousand Two Hundred Eighty -
Five Dollars ($2,285) per day, or Fifteen Thousand Nine Hundred Ninety -Five Dollars
($15,995) per week, not including equipment.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services, if
applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects not
to use Fire Marshal services outlined in Paragraph H (Exhibit "D"), the services must be
provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code
sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY
Ordinance No. 671 (Establishing Consolidated Fees For Land Use and Related
Functions). Any services not provided for under Ordinance No. 671 will be at a cost to
the CITY based upon the COUNTY -approved productive hourly rate for cost recovery.
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
3of10
K. In the event that a COUNTY owned squad, patrol (Type VI), or light vehicle
is requested by the CITY for temporary operational use, the COUNTY Fire Chief or Chief
Deputy County Fire may allow use of a COUNTY squad, patrol (Type VI), or light vehicle,
free of charge up to one hundred twenty (120) days. After the initial one hundred twenty
(120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY squad,
patrol (Type VI) or light vehicle as follows.
1. The squad rental fee shall be Fifty-two Dollars ($52) per day; or Three
Hundred Sixty-two Dollars ($362) per week, not including equipment or fuel.
2. The patrol rental fee shall be Sixty-seven Dollars ($67) per day; or Four
Hundred Seventy-one Dollars ($471) per week, not including equipment or
fuel.
3. The light vehicle rental fee shall be Twenty-nine Dollars ($29) per day; or
Two Hundred Four Dollars ($204) per week, not including equipment or fuel.
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2024, to June 30, 2029.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the term of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code section 55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
4of10
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall
be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code section 13009, County Ordinance No.
787.10, Section 5.D.2., and California Fire Code, COUNTY may bring an action for
collection of suppression costs of any fire caused by negligence, violation of law, or failure
to correct noticed fire safety violations. Additionally, COUNTY may bring action for
collection to any person who negligently, intentionally or in violation of law causes an
emergency response, including, but not limited to, a traffic accident, spill of toxic or
flammable fluids or chemicals is liable for the costs of securing such emergency, including
those costs pursuant to Government Code section 53150 et seq. as may be amended
from time to time. When using CITY equipment and personnel under the terms of this
Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and
the COUNTY. In such a case CITY appoints and designates COUNTY as its agent in
said collection proceedings. In the event of recovery, COUNTY shall apportion the
recovered amount via the annual Cost Allocation Plan. This recovery does not include
CITY resources outside of this Cooperative Agreement. Those resources would require
the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by
the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within the City of La Quinta from which fire operations shall be conducted.
If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY's
cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
5of10
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action, suits,
awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or
otherwise, of any nature, kind or description of any person or entity, directly or indirectly
arising out of, caused by, or resulting from (1) the Services performed hereunder by
COUNTY, or any part thereof, (2) the Agreement, including any approved amendments
or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees,
subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding
the foregoing, the only Liabilities with respect to which COUNTY's obligation to indemnify,
including the cost to defend, the Indemnitees does not apply is with respect to Liabilities
resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such
claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent
act or omission of CITY its officers, employees, subcontractors, agents, or
representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only
Liabilities with respect to which CITY's obligation to indemnify, including the cost to
defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree
to maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code, § 8546.7.)
B. Each party shall bear their own costs in performing a requested audit.
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
6of10
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief or County Contract
Administrator that a situation exists under this Agreement in which a decision to serve the
interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute
concerning a question of fact arising under the terms of this Agreement which is not
disposed of within a reasonable period of time by the CITY and COUNTY employees
normally responsible for the administration of this Agreement shall be brought to the
attention of the Chief Executive Officer (or designated representative) of each
organization for joint resolution. For purposes of this provision, a "reasonable period of
time" shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with
the responsibilities under this Agreement during any dispute. Disputes that are not
resolved informally by and between CITY and COUNTY representatives may be resolved,
by mutual agreement of the parties, through mediation. Such mediator will be jointly
selected by the parties. The costs associated with mediator shall be shared equally
among the participating parties. If the mediation does not resolve the issue(s), or if the
parties cannot agree to mediation, the parties reserve the right to seek remedies as
provided by law or in equity. The parties agree, pursuant to Battaglia Enterprises v.
Superior Court (2013) 215 Cal.AppAth 309, that each of the parties are sophisticated and
negotiated this agreement and this venue at arm's length. Pursuant to this Agreement,
the parties agree that venue for litigation shall be in the Superior Court of Riverside
County. Should any party attempt to defeat this section and challenge venue in Superior
Court, the party challenging venue stipulates to request the Court change venue to San
Bernardino County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims that involve CAL FIRE employees, the claims shall be
submitted to State of California Office of Risk and Insurance Management Department of
General Services directly for processing.
SECTION XIV: ATTORNEYS' FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
7 of 10
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE
Riverside County Fire Chief
210 West San Jacinto Avenue
Perris, CA 92570
CITY OF LA QUINTA
City Manager
78-495 Calle Tampico
La Quinta, CA 92253
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: PUBLIC RECORDS ACT REQUESTS
The parties understand and acknowledge that, as public agencies, COUNTY and
CITY are required to comply with the Public Records Act ("PRA," Gov. Code, § 7920 et
seq.), which provides for the right of access to public records and other information in the
event of the receipt of a qualifying request under the PRA. The parties understand and
acknowledge that such compliance may require disclosure of all relevant, non-exempt
documents that fall within the scope of a qualifying request under the PRA, including
documents received from and/or concerning the other party to this Agreement.
SECTION XVII: ELECTRONIC SIGNATURE
This agreement may be executed in any number of counterparts, each of which
will be an original, but all of which together will constitute one instrument. Each party of
this agreement agrees to the use of electronic signatures, such as digital signatures that
meet the requirements of the California Uniform Electronic Transaction Act (("CUETA")
Civ. Code, §§ 1633.1 to 1633.17), for executing this agreement. The parties further agree
that the electronic signatures of the parties included in this agreement are intended to
authenticate this writing and to have the same force and effect as manual signatures.
Electronic signature means an electronic sound, symbol, or process attached to or
logically associated with an electronic record and executed or adopted by a person with
the intent to sign the electronic record pursuant to the CUETA as amended from time to
time. The CUETA authorizes use of an electronic signature for transactions and
contracts among parties in California, including a government agency. Digital signature
means an electronic identifier, created by computer, intended by the party using it to have
the same force and effect as the use of a manual signature, and shall be reasonably relied
upon by the parties. For purposes of this section, a digital signature is a type of "electronic
signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
8of10
SECTION XVIII: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
9of10
IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
CITY OF LA QUINTA
Dated: �57 Z,,:>ZA. By:
"Millen, City Manager
ATTEST:
By:
Monika Radeva, City Clerk
Dated: 7130�20
ATTEST:
KIMBERLY A. RECTOR
Clerk of the Board
By:
APPROVED AS TO FORM:
By: &��
William H. Ihrke, City Attorney
COUNTY OF RIVERSIDE, a political
subdivision of the State of California
By:
Chair, Board of Superviso
CHUCK WASHINGTON
APPROVED AS TO FORM:
MINH C. TRAN,
County Counsel
LE
MELISSA R. CUSHMAN
Deputy County Counsel
Contract CitieslCOOPERA TIVE AGREEMEN71TEMPLATEICOOPERATIVE AGREEMENTSIDRAFTSITEMPLATE COOPERATIVE AGREEMENT DRAFT 20240101 docx
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
JUL 3 0 2024 3.3y 10 of 10
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2024/2025
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS _________ MEDICS _MEDICS
STA #32
Medic Engine 269,261 1 237,365
1
410,127
2 466,528 2
1,383,282
6
STA #70
Medic Enq_ine 269,261 1 237,365
1
410,127
2 466,528 2
1,383,282
6
STA #93
Medic Enqine 538,523 2 237,365
1 267,899
1 205,064
1 233,264 1
1,482,115
6
Fixed Relief 269,261 1 237,365
1
233,264 1
739,891
3
Vac. Relief - Engine 237,365
1 267,899
1
233,264 1
738,528
3
66 -HR Workweek 269,261 1 237,365
1
233,264 1
739,891
3
SUBTOTALS 1,615,569 1,424,192
535,797
1,025,318
1,866,113
$6,466,989
SUBTOTAL STAFF 6
6
2
5 8
27
FIRE SAFETY SUPERVISOR (PCN 144121)
205,757
each
205,757
1
FIRE SAFETY SPECIALIST (PCN 131996)
183,114
each
183,114
1
FIRE SYSTEMS INSPECTOR (PCN 139101)
159,587
each
159,587
1
SUBTOTAL
$548,458
30
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 26,620
per assigned Staff
**
764,781
28.73
Volunteer Proqram (Schedule B) 9,914
per Entitv Allocation
9,914
1
Medic Proqram (Schedule C) 13,898
Medic FTE and
2,720
per Defib
144,602
10.38
Battalion Chief Support (Schedule D) 7,655
per Fire Station Staff
206,672
27
ECC Support (Schedule E) 36.51
per Call and
26,489
per Station
271,868
Fleet Support (Schedule F) 81,675
per Fire Suppression Equip
245,026
3
Comm/IT Support (Schedule G) 38.08
per Call and
27,633
per Station
283,599
Hazmat Support (Schedule I) 3,151
per Call and
11,857
per Station
51,327
SUPPORT SERVICES ESTIMATE SUBTOTAL
$1,977,787
DIRECT CHARGES
60,949
FIRE ENGINE USE AGREEMENT
36,250
each engine
108,750
3
COOPERATIVE TRUCK AGREEMENT 12.5%
271,515
12.50%
TOTAL STAFF COUNT
28.73
TOTAL ESTIMATED CITY BUDGET
$9,434,448
* LA QUINTA ESTIMATED FIRE TAX CREDIT
(11,394,613)
NET ESTIMATED CITY BUDGET
($1,960,164)
* STRUCTURAL FIRE TAXES
(2,830,712)
ESTIMATED REDEVELOPMENT PASS THRU (_8,751,901)
total contract transfer
188,000
TOTAL ESTIMATED TAX FUNDING
($11,394,613)
3 Fire Stations
27.0
Assigned Staff
5,270 Number of Calls
1. 13
Indio Truck (12.5%)
10.38 Assigned Medic FTE
0.60
Battalion Chief Allocation
3 Monitors/Defibs
** 28.73
Total Assigned Staff
3 Hazmat Stations
4 Number of Hazmat Calls
FY24125 ESTIMATE
CITY OF LA QUINTA
Page 1 of 10
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include
BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance,
computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 24/25 POSITION SALARIES TOP STEP
381,708 DEPUTY CHIEF 36,250
FIRE ENGINE
376,698 DIV CHIEF 26,620
SRVDEL
315,635 BAT CHIEF 9,914
VOL DEL
269,261 CAPT 13,898
MEDIC FTE
302,696 CAPT MEDIC 2,720
MEDIC MONITORS/DEFIBS REPLACEMENT
237,365 ENG 7,655
BC SUPPORT
267,899 ENG/MEDIC 26,489
ECC STATION
205,064 FF II 36.51
ECC CALLS
233,264 FF II/MEDIC 81,675
FLEET SUPPORT
144,534 ADMIN SVCS ANALYST II 27,633
COMM/IT STATION
110,278 ADMIN SVCS ASST 38.08
COMM/IT CALLS
210,212 DEPUTY FIRE MARSHAL 1,777
FACILITY STATION
145,731 EMERGENCY MEDICAL SERVICE SPEC 427.33
FACILITY FTE
114,663 EXECUTIVE ASSISTANT II 11,857
HAZMAT STATION
205,757 FIRE SAFETY SUPERVISOR 3,151.42
HAZMAT CALLS
183,114 FIRE SAFETY SPECIALIST 2,087
HAZMAT VEHICLE REPLACEMENT
159,587 FIRE SYSTEMS INSPECTOR
96,537 OFFICE ASSISTANT III
*Cost Assumptions:
All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary
Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with
5% increase.
FY 24/25 DIRECT BILL ACCOUNT CODE
520230 Cellular Phone 522310
Maint-Building and In
520300 Pager Service 522360
Maint-Extermination
520320 Telephone Service 522860
Medical -Dental Supp
520800 Household Expense 522870
Other Medical Care t
520805 Appliances 522890
Pharmaceuticals
520815 Cleaning and Custodial Supp 523220
Licenses And Permit:
520830 Laundry Services 523680
Office Equip Non Fix(
520840 Household Furnishings 526700
Rent -Lease Bldgs
520845 Trash 526940
Locks/Keys
521380 Maint-Copier Machines 527280
Awards/Recognition
521440 Maint-Kitchen Equipment 529500
Electricity
521540 Maint-Office Equipment 529510
Heating Fuel
521600 Maint-Service Contracts 529550
Water
521660 Maint-Telephone 537240
Interfnd Exp -Utilities
521680 Maint-Underground Tanks 542060
Improvements-Buildi(
FY24125 ESTIMATE
CITY OF LA QUINTA
Page 2 of 10
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2025/2026
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS _________ MEDICS _MEDICS
STA #32
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #70
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #93
Medic Engine 597,630 2 263,337
1 297,615
1 227,505
1 259,074
1 1,645,162
6
Fixed Relief 298,815 1 263,337
1
259,074
1 821,227
3
Vac. Relief - Engine 263,337
1 297,615
1
259,074
1 820,026
3
66 -HR Workweek 298,815 1 263,337
1
259,074
1 821,227
3
SUBTOTALS 1,792,891 1,580,024
595,230
1,137,525
2,072,595
$7,178,264
SUBTOTAL STAFF 6
6
2
5
8
27
FIRE SAFETY SUPERVISOR (PCN 144121)
205,757
each
205,757
1
FIRE SAFETY SPECIALIST (PCN 131996)
183,114
each
183,114
1
FIRE SYSTEMS INSPECTOR (PCN 139101)
159,587
each
159,587
1
SUBTOTAL
$548,458
30
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 26,620
per assigned Staff"
764,781
28.73
Volunteer Program (Schedule B) 9,914
per Entity Allocation
9,914
1
Medic Program (Schedule C) 13,898
Medic FTE and
2,720
per Defib
144,602
10.38
Battalion Chief Support (Schedule D) 7,655
per Fire Station Staff
206,672
27
ECC Support (Schedule E) 36.51
per Call and
26,489
per Station
271,868
Fleet Support (Schedule F) 81,675
per Fire Suppression Equip
245,026
3
Comm/IT Support (Schedule G) 38.08
per Call and
27,633
per Station
283,599
Hazmat Support (Schedule I) 3,151
per Call and
11,857
per Station
51,327
SUPPORT SERVICES ESTIMATE SUBTOTAL
$1,977,787
DIRECT CHARGES
60,949
FIRE ENGINE USE AGREEMENT
55,000
each engine
165,000
3
COOPERATIVE TRUCK AGREEMENT 12.5%
301,085
12.50%
TOTAL STAFF COUNT
28.73
TOTAL ESTIMATED CITY BUDGET
$10,231,543
* LA QUINTA ESTIMATED FIRE TAX CREDIT
(11,394,613)
NET ESTIMATED CITY BUDGET
($1,163,070)
* STRUCTURAL FIRE TAXES
(2,830,712)
ESTIMATED REDEVELOPMENT PASS THRU (8,751,901)
total contract transfer
188,000
TOTAL ESTIMATED TAX FUNDING
($11,394,613)
3 Fire Stations
27.0
Assigned Staff
5,270 Number of Calls
1.13
Indio Truck (12.5%)
10.38 Assigned Medic FTE
0.60
Battalion Chief
Allocation
3 Monitors/Defibs
** 28.73
Total Assigned
Staff
3 Hazmat Stations
4 Number of Hazmat Calls
FY25126 ESTIMATE
CITY OF LA QUINTA
Page 3 of 10
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include
BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance,
computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 25/26 POSITION SALARIES TOP STEP
424,655 DEPUTY CHIEF 55,000
FIRE ENGINE
419,073 DIV CHIEF 26,620
SRVDEL
350,396 BAT CHIEF 9,914
VOL DEL
298,815 CAPT 13,898
MEDIC FTE
330,385 CAPT MEDIC 2,720
MEDIC MONITORS/DEFIBS REPLACEMENT
263,337 ENG 7,655
BC SUPPORT
297,615 ENG/MEDIC 26,489
ECC STATION
227,505 FF II 36.51
ECC CALLS
259,074 FF II/MEDIC 81,675
FLEET SUPPORT
144,534 ADMIN SVCS ANALYST II 27,633
COMM/IT STATION
110,278 ADMIN SVCS ASST 38.08
COMM/IT CALLS
210,212 DEPUTY FIRE MARSHAL 1,777
FACILITY STATION
145,731 EMERGENCY MEDICAL SERVICE SPEC 427.33
FACILITY FTE
114,663 EXECUTIVE ASSISTANT II 11,857
HAZMAT STATION
205,757 FIRE SAFETY SUPERVISOR 3,151.42
HAZMAT CALLS
183,114 FIRE SAFETY SPECIALIST 2,087
HAZMAT VEHICLE REPLACEMENT
159,587 FIRE SYSTEMS INSPECTOR
96,537 OFFICE ASSISTANT III
*Cost Assumptions:
All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with
5% increase.
FY 25/26 DIRECT BILL ACCOUNT CODE
520230 Cellular Phone 522310
Maint-Building and In
520300 Pager Service 522360
Maint-Extermination
520320 Telephone Service 522860
Medical -Dental Supp
520800 Household Expense 522870
Other Medical Care t
520805 Appliances 522890
Pharmaceuticals
520815 Cleaning and Custodial Supp 523220
Licenses And Permit:
520830 Laundry Services 523680
Office Equip Non Fix(
520840 Household Furnishings 526700
Rent -Lease Bldgs
520845 Trash 526940
Locks/Keys
521380 Maint-Copier Machines 527280
Awards/Recognition
521440 Maint-Kitchen Equipment 529500
Electricity
521540 Maint-Office Equipment 529510
Heating Fuel
521600 Maint-Service Contracts 529550
Water
521660 Maint-Telephone 537240
Interfnd Exp -Utilities
521680 Maint-Underground Tanks 542060
Improvements-Buildii
FY25126 ESTIMATE
CITY OF LA QUINTA
Page 4 of 10
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2026/2027
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS _________ MEDICS _MEDICS
STA #32
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #70
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #93
Medic Engine 597,630 2 263,337
1 297,615
1 227,505
1 259,074
1 1,645,162
6
Fixed Relief 298,815 1 263,337
1
259,074
1 821,227
3
Vac. Relief - Engine 263,337
1 297,615
1
259,074
1 820,026
3
66 -HR Workweek 298,815 1 263,337
1
259,074
1 821,227
3
SUBTOTALS 1,792,891 1,580,024
595,230
1,137,525
2,072,595
$7,178,264
SUBTOTAL STAFF 6
6
2
5
8
27
FIRE SAFETY SUPERVISOR (PCN 144121)
205,757
each
205,757
1
FIRE SAFETY SPECIALIST (PCN 131996)
183,114
each
183,114
1
FIRE SYSTEMS INSPECTOR (PCN 139101)
159,587
each
159,587
1
SUBTOTAL
$548,458
30
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 26,620
per assigned Staff"
764,781
28.73
Volunteer Program (Schedule B) 9,914
per Entity Allocation
9,914
1
Medic Program (Schedule C) 13,898
Medic FTE and
2,720
per Defib
144,602
10.38
Battalion Chief Support (Schedule D) 7,655
per Fire Station Staff
206,672
27
ECC Support (Schedule E) 36.51
per Call and
26,489
per Station
271,868
Fleet Support (Schedule F) 81,675
per Fire Suppression Equip
245,026
3
Comm/IT Support (Schedule G) 38.08
per Call and
27,633
per Station
283,599
Hazmat Support (Schedule I) 3,151
per Call and
11,857
per Station
51,327
SUPPORT SERVICES ESTIMATE SUBTOTAL
$1,977,787
DIRECT CHARGES
60,949
FIRE ENGINE USE AGREEMENT
55,000
each engine
165,000
3
COOPERATIVE TRUCK AGREEMENT 12.5%
301,085
12.50%
TOTAL STAFF COUNT
28.73
TOTAL ESTIMATED CITY BUDGET
$10,231,543
* LA QUINTA ESTIMATED FIRE TAX CREDIT
(11,394,613)
NET ESTIMATED CITY BUDGET
($1,163,070)
* STRUCTURAL FIRE TAXES
(2,830,712)
ESTIMATED REDEVELOPMENT PASS THRU (8,751,901)
total contract transfer
188,000
TOTAL ESTIMATED TAX FUNDING
($11,394,613)
3 Fire Stations
27.0
Assigned Staff
5,270 Number of Calls
1.13
Indio Truck (12.5%)
10.38 Assigned Medic FTE
0.60
Battalion Chief
Allocation
3 Monitors/Defibs
** 28.73
Total Assigned
Staff
3 Hazmat Stations
4 Number of Hazmat Calls
FY26127 ESTIMATE
CITY OF LA QUINTA
Page 5 of 10
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include
BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance,
computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 26/27 POSITION SALARIES TOP STEP
424,655 DEPUTY CHIEF 55,000
FIRE ENGINE
419,073 DIV CHIEF 26,620
SRVDEL
350,396 BAT CHIEF 9,914
VOL DEL
298,815 CAPT 13,898
MEDIC FTE
330,385 CAPT MEDIC 2,720
MEDIC MONITORS/DEFIBS REPLACEMENT
263,337 ENG 7,655
BC SUPPORT
297,615 ENG/MEDIC 26,489
ECC STATION
227,505 FF II 36.51
ECC CALLS
259,074 FF II/MEDIC 81,675
FLEET SUPPORT
144,534 ADMIN SVCS ANALYST II 27,633
COMM/IT STATION
110,278 ADMIN SVCS ASST 38.08
COMM/IT CALLS
210,212 DEPUTY FIRE MARSHAL 1,777
FACILITY STATION
145,731 EMERGENCY MEDICAL SERVICE SPEC 427.33
FACILITY FTE
114,663 EXECUTIVE ASSISTANT II 11,857
HAZMAT STATION
205,757 FIRE SAFETY SUPERVISOR 3,151.42
HAZMAT CALLS
183,114 FIRE SAFETY SPECIALIST 2,087
HAZMAT VEHICLE REPLACEMENT
159,587 FIRE SYSTEMS INSPECTOR
96,537 OFFICE ASSISTANT III
*Cost Assumptions:
All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with
5% increase.
FY 26/27 DIRECT BILL ACCOUNT CODE
520230 Cellular Phone 522310
Maint-Building and In
520300 Pager Service 522360
Maint-Extermination
520320 Telephone Service 522860
Medical -Dental Supp
520800 Household Expense 522870
Other Medical Care t
520805 Appliances 522890
Pharmaceuticals
520815 Cleaning and Custodial Supp 523220
Licenses And Permit:
520830 Laundry Services 523680
Office Equip Non Fix(
520840 Household Furnishings 526700
Rent -Lease Bldgs
520845 Trash 526940
Locks/Keys
521380 Maint-Copier Machines 527280
Awards/Recognition
521440 Maint-Kitchen Equipment 529500
Electricity
521540 Maint-Office Equipment 529510
Heating Fuel
521600 Maint-Service Contracts 529550
Water
521660 Maint-Telephone 537240
Intertnd Exp -Utilities
521680 Maint-Underground Tanks 542060
Improvements-Buildii
FY26127 ESTIMATE
CITY OF LA QUINTA
Page 6 of 10
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2027/2028
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS _________ MEDICS _MEDICS
STA #32
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #70
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #93
Medic Engine 597,630 2 263,337
1 297,615
1 227,505
1 259,074
1 1,645,162
6
Fixed Relief 298,815 1 263,337
1
259,074
1 821,227
3
Vac. Relief - Engine 263,337
1 297,615
1
259,074
1 820,026
3
66 -HR Workweek 298,815 1 263,337
1
259,074
1 821,227
3
SUBTOTALS 1,792,891 1,580,024
595,230
1,137,525
2,072,595
$7,178,264
SUBTOTAL STAFF 6
6
2
5
8
27
FIRE SAFETY SUPERVISOR (PCN 144121)
205,757
each
205,757
1
FIRE SAFETY SPECIALIST (PCN 131996)
183,114
each
183,114
1
FIRE SYSTEMS INSPECTOR (PCN 139101)
159,587
each
159,587
1
SUBTOTAL
$548,458
30
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 26,620
per assigned Staff"
764,781
28.73
Volunteer Program (Schedule B) 9,914
per Entity Allocation
9,914
1
Medic Program (Schedule C) 13,898
Medic FTE and
2,720
per Defib
144,602
10.38
Battalion Chief Support (Schedule D) 7,655
per Fire Station Staff
206,672
27
ECC Support (Schedule E) 36.51
per Call and
26,489
per Station
271,868
Fleet Support (Schedule F) 81,675
per Fire Suppression Equip
245,026
3
Comm/IT Support (Schedule G) 38.08
per Call and
27,633
per Station
283,599
Hazmat Support (Schedule I) 3,151
per Call and
11,857
per Station
51,327
SUPPORT SERVICES ESTIMATE SUBTOTAL
$1,977,787
DIRECT CHARGES
60,949
FIRE ENGINE USE AGREEMENT
55,000
each engine
165,000
3
COOPERATIVE TRUCK AGREEMENT 12.5%
301,085
12.50%
TOTAL STAFF COUNT
28.73
TOTAL ESTIMATED CITY BUDGET
$10,231,543
* LA QUINTA ESTIMATED FIRE TAX CREDIT
(11,394,613)
NET ESTIMATED CITY BUDGET
($1,163,070)
* STRUCTURAL FIRE TAXES
(2,830,712)
ESTIMATED REDEVELOPMENT PASS THRU (8,751,901)
total contract transfer
188,000
TOTAL ESTIMATED TAX FUNDING
($11,394,613)
3 Fire Stations
27.0
Assigned Staff
5,270 Number of Calls
1.13
Indio Truck (12.5%)
10.38 Assigned Medic FTE
0.60
Battalion Chief
Allocation
3 Monitors/Defibs
** 28.73
Total Assigned
Staff
3 Hazmat Stations
4 Number of Hazmat Calls
FY27128 ESTIMATE
CITY OF LA QUINTA
Page 7 of 10
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include
BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance,
computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 27/28 POSITION SALARIES TOP STEP
424,655 DEPUTY CHIEF 55,000
FIRE ENGINE
419,073 DIV CHIEF 26,620
SRVDEL
350,396 BAT CHIEF 9,914
VOL DEL
298,815 CAPT 13,898
MEDIC FTE
330,385 CAPT MEDIC 2,720
MEDIC MONITORS/DEFIBS REPLACEMENT
263,337 ENG 7,655
BC SUPPORT
297,615 ENG/MEDIC 26,489
ECC STATION
227,505 FF II 36.51
ECC CALLS
259,074 FF II/MEDIC 81,675
FLEET SUPPORT
144,534 ADMIN SVCS ANALYST II 27,633
COMM/IT STATION
110,278 ADMIN SVCS ASST 38.08
COMM/IT CALLS
210,212 DEPUTY FIRE MARSHAL 1,777
FACILITY STATION
145,731 EMERGENCY MEDICAL SERVICE SPEC 427.33
FACILITY FTE
114,663 EXECUTIVE ASSISTANT II 11,857
HAZMAT STATION
205,757 FIRE SAFETY SUPERVISOR 3,151.42
HAZMAT CALLS
183,114 FIRE SAFETY SPECIALIST 2,087
HAZMAT VEHICLE REPLACEMENT
159,587 FIRE SYSTEMS INSPECTOR
96,537 OFFICE ASSISTANT III
*Cost Assumptions:
All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with
5% increase.
FY 27/28 DIRECT BILL ACCOUNT CODE
520230 Cellular Phone 522310
Maint-Building and In
520300 Pager Service 522360
Maint-Extermination
520320 Telephone Service 522860
Medical -Dental Supp
520800 Household Expense 522870
Other Medical Care t
520805 Appliances 522890
Pharmaceuticals
520815 Cleaning and Custodial Supp 523220
Licenses And Permit:
520830 Laundry Services 523680
Office Equip Non Fix(
520840 Household Furnishings 526700
Rent -Lease Bldgs
520845 Trash 526940
Locks/Keys
521380 Maint-Copier Machines 527280
Awards/Recognition
521440 Maint-Kitchen Equipment 529500
Electricity
521540 Maint-Office Equipment 529510
Heating Fuel
521600 Maint-Service Contracts 529550
Water
521660 Maint-Telephone 537240
Interfnd Exp -Utilities
521680 Maint-Underground Tanks 542060
Improvements-Buildii
FY27128 ESTIMATE
CITY OF LA QUINTA
Page 8 of 10
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2028/2029
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII TOTALS
MEDICS _________ MEDICS _MEDICS
STA #32
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #70
Medic Engine 298,815 1 263,337
1
455,010
2 518,149
2 1,535,311
6
STA #93
Medic Engine 597,630 2 263,337
1 297,615
1 227,505
1 259,074
1 1,645,162
6
Fixed Relief 298,815 1 263,337
1
259,074
1 821,227
3
Vac. Relief - Engine 263,337
1 297,615
1
259,074
1 820,026
3
66 -HR Workweek 298,815 1 263,337
1
259,074
1 821,227
3
SUBTOTALS 1,792,891 1,580,024
595,230
1,137,525
2,072,595
$7,178,264
SUBTOTAL STAFF 6
6
2
5
8
27
FIRE SAFETY SUPERVISOR (PCN 144121)
205,757
each
205,757
1
FIRE SAFETY SPECIALIST (PCN 131996)
183,114
each
183,114
1
FIRE SYSTEMS INSPECTOR (PCN 139101)
159,587
each
159,587
1
SUBTOTAL
$548,458
30
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 26,620
per assigned Staff"
764,781
28.73
Volunteer Program (Schedule B) 9,914
per Entity Allocation
9,914
1
Medic Program (Schedule C) 13,898
Medic FTE and
2,720
per Defib
144,602
10.38
Battalion Chief Support (Schedule D) 7,655
per Fire Station Staff
206,672
27
ECC Support (Schedule E) 36.51
per Call and
26,489
per Station
271,868
Fleet Support (Schedule F) 81,675
per Fire Suppression Equip
245,026
3
Comm/IT Support (Schedule G) 38.08
per Call and
27,633
per Station
283,599
Hazmat Support (Schedule I) 3,151
per Call and
11,857
per Station
51,327
SUPPORT SERVICES ESTIMATE SUBTOTAL
$1,977,787
DIRECT CHARGES
60,949
FIRE ENGINE USE AGREEMENT
55,000
each engine
165,000
3
COOPERATIVE TRUCK AGREEMENT 12.5%
301,085
12.50%
TOTAL STAFF COUNT
28.73
TOTAL ESTIMATED CITY BUDGET
$10,231,543
* LA QUINTA ESTIMATED FIRE TAX CREDIT
(11,394,613)
NET ESTIMATED CITY BUDGET
($1,163,070)
* STRUCTURAL FIRE TAXES
(2,830,712)
ESTIMATED REDEVELOPMENT PASS THRU (8,751,901)
total contract transfer
188,000
TOTAL ESTIMATED TAX FUNDING
($11,394,613)
3 Fire Stations
27.0
Assigned Staff
5,270 Number of Calls
1.13
Indio Truck (12.5%)
10.38 Assigned Medic FTE
0.60
Battalion Chief
Allocation
3 Monitors/Defibs
** 28.73
Total Assigned
Staff
3 Hazmat Stations
4 Number of Hazmat Calls
FY28129 ESTIMATE
CITY OF LA QUINTA
Page 9 of 10
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include
BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance,
computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 28/29 POSITION SALARIES TOP STEP
424,655 DEPUTY CHIEF 55,000
FIRE ENGINE
419,073 DIV CHIEF 26,620
SRVDEL
350,396 BAT CHIEF 9,914
VOL DEL
298,815 CAPT 13,898
MEDIC FTE
330,385 CAPT MEDIC 2,720
MEDIC MONITORS/DEFIBS REPLACEMENT
263,337 ENG 7,655
BC SUPPORT
297,615 ENG/MEDIC 26,489
ECC STATION
227,505 FF II 36.51
ECC CALLS
259,074 FF II/MEDIC 81,675
FLEET SUPPORT
144,534 ADMIN SVCS ANALYST II 27,633
COMM/IT STATION
110,278 ADMIN SVCS ASST 38.08
COMM/IT CALLS
210,212 DEPUTY FIRE MARSHAL 1,777
FACILITY STATION
145,731 EMERGENCY MEDICAL SERVICE SPEC 427.33
FACILITY FTE
114,663 EXECUTIVE ASSISTANT II 11,857
HAZMAT STATION
205,757 FIRE SAFETY SUPERVISOR 3,151.42
HAZMAT CALLS
183,114 FIRE SAFETY SPECIALIST 2,087
HAZMAT VEHICLE REPLACEMENT
159,587 FIRE SYSTEMS INSPECTOR
96,537 OFFICE ASSISTANT III
*Cost Assumptions:
All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount
Non -Safety Staff based on FY24125 estimates and Support Services from previous FY23124 with
5% increase.
FY 28/29 DIRECT BILL ACCOUNT CODE
520230 Cellular Phone 522310
Maint-Building and In
520300 Pager Service 522360
Maint-Extermination
520320 Telephone Service 522860
Medical -Dental Supp
520800 Household Expense 522870
Other Medical Care t
520805 Appliances 522890
Pharmaceuticals
520815 Cleaning and Custodial Supp 523220
Licenses And Permit:
520830 Laundry Services 523680
Office Equip Non Fix(
520840 Household Furnishings 526700
Rent -Lease Bldgs
520845 Trash 526940
Locks/Keys
521380 Maint-Copier Machines 527280
Awards/Recognition
521440 Maint-Kitchen Equipment 529500
Electricity
521540 Maint-Office Equipment 529510
Heating Fuel
521600 Maint-Service Contracts 529550
Water
521660 Maint-Telephone 537240
Interfnd Exp -Utilities
521680 Maint-Underground Tanks 542060
Improvements-Buildii
FY28129 ESTIMATE
CITY OF LA QUINTA
Page 10 of 10
PROUDLY SERVING THE
UNINCORPORATED AREAS
OF RIVERSIDE COUNTY
AND THE CITIES OF:
BANNING
BEAUMONT
COACHELLA
DESERT HOT SPRINGS
EASTVALE
INDIAN WELLS
INDIO
JURUPA VALLEY
LAKE ELSINORE
LA QUINTA
MENIFEE
MORENO VALLEY
NORCO
PALM DESERT
PERRIS
RANCHO MIRAGE
RUBIDOUX CSD
SAN JACINTO
TEMECULA
WILDOMAR
BOARD OF
SUPERVISORS:
KEVIN JEFFRIES
DISTRICT 1
KAREN SPIEGEL
DISTRICT 2
CHARLES WASHINGTON
DISTRICT 3
V. MANUEL PEREZ
DISTRICT 4
YXSTIAN GUTIERREZ
DISTRICT 5
CAL FIRE - RIVERSIDE UNIT
RIVERSIDE COUNTY FIRE DEPARTMENT
BILL WEISER - FIRE CHIEF
210 WEST SAN JACINTO AVENUE, PERRIS, CA 92570-1915
BUS: (951) 940-6900 FAX: (951) 940-6373 WWW.RVCFIRE.ORG
MT #25540
August 15, 2024
To: City Manager
City of La Quinta
From: Lefty Morales, Administrative Services Analyst
Riverside County Fire Department
Re: Cooperative Agreement and Form 11 with the City of La Quinta
Enclosed is the fully executed Cooperative Agreement with the City of La
Quinta.
This agreement expires June 30, 2029. 1 have calendared January 1, 2029 to
begin renewal process again.
Thank you,
c /), & ,Ii4s'
Lefty Morales
(951) 940-6778
SUBMITTAL TO THE BOARD OF SUPERVISORS ' *' .;
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA;; 'iii
ITEM: 3.34
(ID # 25540)
MEETING DATE:
Tuesday, July 30, 2024
FROM: FIRE DEPARTMENT
SUBJECT: FIRE DEPARTMENT: Approval and Ratification of the Cooperative Agreement to
Provide Fire Protection, Fire Prevention, Rescue and Medical Emergency Services for the City
of La Quinta for five (5) years. District 4 [$50,360,620 - 100% Contract Revenue]
RECOMMENDED MOTION: That the Board of Supervisors:
1. Ratify and Approve the attached Cooperative Agreement to Provide Fire Protection, Fire
Prevention, Rescue and Medical Emergency Services for the City of La Quinta; and
2. Authorize the Chair of the Board to execute this Cooperative Agreement on behalf of the
County; and
3. Authorize the Chief Deputy to negotiate and execute any amendments to the Exhibit "A,"
Exhibit "C and Exhibit "D" of this Agreement as approved -as -to -form by County
Counsel.
ACTION:
Bill eiser,ire epart e t C ie 7/12/2024
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Gutierrez, seconded by Supervisor Perez and duly carried by
unanimous vote, IT WAS ORDERED that the above matter is approved as recommended.
Ayes:
Jeffries, Spiegel, Washington, Perez and Gutierrez
Nays:
None
Absent:
None
Date:
July 30, 2024
xc:
1
Page 1 of 3
ID# 25540
Kimberly A. Rector
Clerk ofa Board
By:
Depu
3.34
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
FINANCIAL DATA Current Fiscal Year:
Next Fiscal Year.
Total Cost:
Ongoing Cost
COST $ N/A
$ 9,434,448
$ 50,360,620
$ N/A
NET COUNTY COST $ N/A
$ N/A
$ N/A
$ N/A
SOURCE OF FUNDS: Contract revenue from the City of La Quinta
subject to annual cost increase.
Budget Adjustment: No
For Fiscal Year: 24/25--28/29
ko.t.v. Mt(;UMMt,NUA I IUN: Approve
BACKGROUND:
Summary
The City of La Quinta desires to continue contracting for Fire Protection Services with the
Riverside County Fire Department, and as such, the two agencies have reached an agreement
as to the level of service to be provided to the City. Since the previous agreement the City
requested staffing changes as follows: add two (2) Fire Captains, add two (2) Fire Apparatus
Engineers, remove one Fire Apparatus Engineer Paramedic, one (1) Firefighter II and one (1)
Firefighter II Paramedic. The term of this agreement is July 1, 2024 through June 30, 2029.
The total estimated contract revenue will be received annually to cover the full contract costs
with FY 24/25 estimated at $9,434,448, FY 25/26 estimated at $10,231,543, FY 26/27
estimated at $10,231,543, FY 27/28 estimated at $10,231,543 and FY 28/29 estimated at
$10,231,543. The revenue is subject to increase and/or decrease based on fiscal year end
reconciliation of support services with actual costs to be adjusted on the 4t' Quarter Invoice sent
out in August following the fiscal year close.
The City of La Quinta approved the Cooperative Agreement during the May 7, 2024, City
Council Meeting.
The agreement has been reviewed and approved as to form by County Counsel.
Impact on Residents and Businesses
Since the previous agreement the City requested staffing changes as follow: add two (2) Fire
Captain, add two (2) Fire Apparatus Engineers, remove one Fire Apparatus Engineer
Paramedic, one (1) Firefighter II and one (1) Firefighter II Paramedic; therefore, the impact on
businesses or residents of the City of La Quinta due to the renewal of this agreement will be of
great benefit. The language in the Agreement states that the City may request an increase or
decrease of employees or services assigned to the City with one hundred twenty (120) days
written notice to the County. All requests for changes will be evaluated by the designated Chief
Officer and/or County Fire Chief to ensure that the levels of service provided to the Community
are at or above the minimum standard requirements. Any concerns will be discussed with the
City Representative.
Page 2 of 3 1D# 26540 3.34
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
SUPPLEMENTAL:
Additional Fiscal Information
This contract has no general fund impact. Fire estimates receiving $9,434,448 for FY
24/25, $10,231,543 for FY 25/26, $10,231,543 for FY 26/27, $10,231,543 for FY 27/28 and
$10,231,543 for FY 28/28 in revenue. The estimated contract increase from the FY23/24 Cost
Estimate is 5.17%. This increase is due to the staff increases during FY 23/24, the
implementation by CalFire of the 66—hour work week which will take effect November 2024, and
the County cost increases in direct Fire Marshal Services and general operating costs. Contract
revenue from the City of La Quinta is subject to annual cost increase.
Contract History and Price Reasonableness
The City of La Quinta has been contracting for Riverside County Fire Service since 1991. The
estimated contract increase from FY23/24 Cost Estimate is 5.17%. This increase is due to the
staff increases during FY 23/24, the implementation by CalFire of the 66—hour work week which
will take effect November 2024, and the County cost increases in direct Fire Marshal Services
and general operating costs. Since the previous signed Agreement, the City requested staffing
changes as follow: add two (2) Fire Captain, add two (2) Fire Apparatus Engineers, remove one
Fire Apparatus Engineer Paramedic, one (1) Firefighter II and one (1) Firefighter II Paramedic.
Contract revenue from the City of La Quinta is subject to annual cost increase. The previous
contract with the City of La Quinta was approved by the Board of Supervisors on June 29, 2021,
Item #3.35, the term of which ended on June 30, 2024.
e rton, Chief Deputy County Fire 7/5/2024 G Trindle, &W ASST COUNTY COUNSEL 7/15/2024
9��xf 6wiam ��ix��
Rebecca s Cortez, Pnncip Management Analy 7/2212024 Michelle Paradise, ACEO 7/22/2024
Page 3 of 3 1D# 25540 3.34
BUSINESS SESSION ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETING: May 7, 2024
STAFF REPORT
AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH COUNTY OF
RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE
MARSHAL AND MEDICAL EMERGENCY SERVICES AND APPROVE
COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA,
COACHELLA, AND COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER
TRUCK COMPANY
RECOMMENDATION
A. Approve a Cooperative Agreement with the County of Riverside to provide fire
protection, fire prevention, rescue, fire marshal and medical emergency services; and
authorize the City Manager to execute the Agreement.
B. Approve Cooperative Agreement between the Cities of Indio, La Quinta, Coachella,
and the County of Riverside to share the cost of a ladder truck company; and
authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
• The City contracts with the County of Riverside (County) for fire services.
The current Cooperative Agreement with the County for fire and medical emergency
services (Fire Service Agreement) will expire on June 30, 2024. The proposed Fire
Services Agreement (Attachment 1) term is from July 1, 2024, to June 30, 2029.
The current Cooperative Agreement between the Cities of Indio, La Quinta, Coachella
and the County for ladder truck cost sharing (Ladder Truck Agreement) will expire on
June 30, 2024. The proposed Ladder Truck Agreement (Attachment 2) term is from
July 1 2024, to June 30, 2029 and includes ladder truck staffing and maintenance
costs.
FISCAL IMPACT
Cost for fire services is estimated at approximately $9,434,448, for Fiscal Year (FY) 2024/25,
including the cost of the ladder truck agreement. The annual fire property tax revenue is
estimated to cover all costs for FY 2024/25. For each subsequent year after FY 2024/25,
the County has included an approximated increase of 8.5%. Should expenses exceed the
fire property tax revenue, the difference will come from the fire reserve balance.
145
BACKGROUND/ANALYSIS
Since 1986, the City has contracted fire services from the County, which in turn has an
agreement with the California Department of Forestry and Fire Protection to provide fire
services. The contract provides fire staffing for all three City fire stations, 24 hours a day,
assigned to the City and Battalion Chief support to oversee day to day operations. In
addition, the contract provides three Fire Marshal positions, including a Fire Marshal
Supervisor, Specialist, and Inspector.
Since 2006, the City has participated in a cooperative agreement to operate a ladder truck
for the mutual benefit of the Cities of La Quinta, Indio, Coachella and County. The cost
allocation remains the same: the City of Indio contributes 50%, the County 25%, and the
cities of Coachella and La Quinta each pay 12.5% of the actual cost of staffing and ladder
truck maintenance. The estimated cost for FY 2024/25 is $271,515. On September 15, 2020,
the City approved the acquisition of a replacement ladder truck, the new truck is currently
delayed due to litigation with the manufacturer.
Approval of the proposed agreements represents a continuation of current service levels. In
late 2021, Council approved to have a dedicated fire inspector for the City. Also, Council
approved in June 2023 a dedicated fire supervisor for the City. In addition to these staffing
changes, fire station 93 was approved to adopt municipal staffing, increasing staffing levels
in October 2023.
The proposed agreements increase the term limits from 3 -years to 5 -years, running from
July 1, 2024, to June 30, 2029, in accordance with the City's Purchasing and Contracting
Policy.
ALTERNATIVES
As the existing agreements expire June 30, 2024, and fire services are essential to public
safety, staff does not recommend an alternative.
Prepared by: Lisa Chastain, Public Safety Management Analyst
Approved by: Martha Mendez. Public Safety Deputy Director
Attachments: 1. Fire Cooperative Agreement
2. Fire Ladder Truck Agreement
146