MOU 2022-23 Riverside Co, Indio, Coachella - Amend 1 - Fire Ladder Truck Purchase PENDINGMEMORANDUM
DATE: July 12, 2022
TO: Jon McMillen, City Manager
FROM: Martha Mendez, Public Safety Manager
RE: Amendment No. 1 to the MOU between the Cities of La Quinta, Indio, and Coachella,
extending the term for one additional year to share the acquisition cost of a ladder truck.
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on June 21, 2022
City Manager's signing authority provided under the City's Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP ❑ RFQ ❑ 3 written informal bids
Sole Source
Select Source U Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
101-2001-60168
Agreement payment will be charged to Account No.:
Agreement term: Start Date July 1, 2022 End Date June 30, 2025
Amount of Agreement, Amendment, Change Order, etc.: $ 230,000 FY 2022-23
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
❑ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Date:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No.
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 1 TO
MOU BETWEEN THE CITY OF LA QUINTA, THE CITY OF INDIO, AND
THE CITY OF COACHELLA TO SHARE THE ACQUISITION COST OF A
LADDER TRUCK
This AMENDMENT NO. 1 TO MOU BETWEEN THE CITY OF LA QUINTA, THE
CITY OF INDIO, AND THE CITY OF COACHELLA TO SHARE THE ACQUISITION
COST OF A LADDER TRUCK ("Amendment No. 1") is made and entered into
as of the day of June, 2022 ("Effective Date") by and between the City of
La Quinta, the City of Indio, and the City of Coachella, each a duly created
city (hereinafter each a "CITY" and collectively the "CITIES").
RECITALS
WHEREAS, on or about July 1, 2020, the CITIES entered into that certain
MOU BETWEEN THE CITY OF LA QUINTA, THE CITY OF INDIO, AND THE CITY
OF COACHELLA TO SHARE THE ACQUISITION COST OF A LADDER TRUCK for
the purchase and joint use of the ladder truck. The CITIES have contracted
with the County of Riverside individually for the provision of Fire Protection,
Fire Prevention, Rescue, and Medical Services in a separate cooperative
agreement respectively.
WHEREAS, on or about July 1, 2020, the CITIES entered into that certain
MOU BETWEEN THE CITY OF LA QUINTA, THE CITY OF INDIO, AND THE CITY
OF COACHELLA TO SHARE THE ACQUISITION COST OF A LADDER TRUCK,
have agreed to replace the existing truck with a new truck, with the City of
Indio contributing fifty percent (50%), City of La Quinta contributing twenty-
five percent (25%), and City of Coachella contributing twenty-five percent
(25%) of the total cost. The actual cost of the truck will not exceed One Million
Four Hundred Thousand Dollars ($1,400,000); and
WHEREAS, the Cities have mutually agreed to extend the MOU for one
additional year until June 30, 2023; and
Now THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals, which are a substantive part
of this Amendment No. 1 and incorporated herein, and the covenants and
Page 1
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1. Section IV: Term is being extended, by mutual agreement of all parties,
for one additional year commencing July 1, 2022, and ending June 30,
2023 ("Extended Term")
2. Except as specifically amended herein, the MOU shall remain in full force
and effect in accordance with the terms therein.
[signatures on next page]
Page 2
IN WITNESS WHEREOF, the CITIES have executed this Amendment No.
1 on the respective dates set forth below.
CITY OF LA QUINTA
.� Dated:
O W1-2.._,
McMILLEN, City Manager
City of La Quinta, California
ATTEST:
II .1111,4
If
MONIKA RADEVA, rir Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Page 3
CITY OF INDIO
BRYAN MONTGOMERY, City Manager
City of Indio, California
ATTEST:
Cynthia Hernandez, City Clerk
City of Indio, California
APPROVED AS TO FORM:
ROXANNE M. DIAZ, City Attorney
City of Indio, California
Page 4
Dated:
CITY OF COACHELLA
DR. GABRIEL MARTIN, City Manager
City of Coachella, California
ATTEST:
ANDREA CARRANZA, Deputy City Clerk
City of Coachella, California
APPROVED AS TO FORM:
CARLOS L. CAMPOS, City Attorney
City of Coachella, California
Page 5
Dated:
City of La Quinta
CITY COUNCIL MEETING June 21, 2022
STAFF REPORT
CONCENT CALENDAR ITEM NO. 6
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITIES OF LA QUINTA, INDIO, AND
COACHELLA, EXTENDING THE TERM FOR ONE ADDITIONAL YEAR THROUGH
2022/23 AND APPROPRIATED BUDGET, TO SHARE THE ACQUISITION COST
OF A LADDER TRUCK
RECOMMENDATION
Approve Amendment No. 1 to the Memorandum of Understanding between
the Cities of La Quinta, Indio, and Coachella, extending the term for one
additional year through 2022/23 and appropriated budget, to share the
acquisition cost of a ladder truck in an amount not to exceed $350,000 for La
Quinta's portion; and authorize the City Manager to execute the amendment.
EXECU i iVE SUMMAKY
• In 2020, the cities of La Quinta, Indio, and Coachella signed a
Memorandum of Understanding (MOU) to split the acquisition cost
among the three cities as follows; La Quinta 25%, Indio 50% and
Coachella 25%.
• The new ladder truck is set to replace the existing 16 -year-old ladder
truck that has exceeded its life expectancy.
• Amendment No. 1 extends the term of the MOU for one additional year,
as the manufacturer has experienced significant delays due to COVID-
19.
FISCAL IMPACT
Approval of this extension to the MOU will allow the Fire Department to secure
a new ladder truck. Payment would coincide with delivery, which would be
within FY 2022-23. The total truck cost is $1,400,000; the City's share will not
exceed $350,000.
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BACKGROUND/ANALYSIS
In 2006, the original ladder truck was purchased using tribal gaming grant
funds to expand fire response capabilities in the region. On September 15,
2020, City Council approved the Memorandum of Understanding between the
Cities of La Quinta, Indio, and Coachella to share the acquisition cost of a new
ladder truck to replace the 16 -year truck that has exceeded its life expectancy.
The original delivery date was set for early 2022, however, due to COVID-19
related delays, and supply chain issues, the manufacturer is requesting a 12 -
month extension for delivery of the fire truck to the Riverside County Fire
Department.
ALTERNATIVE''
Council may elect not to extend the term of this MOU.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Amendment No. 1 to Memorandum of Understanding
between Cities of La Quinta, Indio and Coachella for Fire
Ladder Truck Acquisition Agreement
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