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2024 05 07 CC Minutes'� 4 of TO'9� CALL TO ORDER CITY COUNCIL MINUTES TUESDAY, MAY 7, 2024 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA — Confirmed CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:01 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:02 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans said Council will reconvene Closed Session after the Open Session portion of the meeting to continue consideration of Closed Session Item No. 1. PLEDGE OF ALLEGIANCE Mayor Pro Tem Pena led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Steve Cherry, La Quinta — recommended that Council collaborate with SunLine Transit Agency to (1) add a trial bus route service along Madison Street from Highway 111 to Avenue 60 to determine its viability on whether it should be added as a permanent route to the existing bus routes and (2) provide hop -on -hop -off public transit services along Highway 111, between Washington and Jefferson Streets; and commented on Highway 111 businesses' signage. CITY COUNCIL MINUTES Page 1 of 7 MAY 7, 2024 PUBLIC SPEAKER: David Dinnel, La Quinta — inquired about the status of the Talus, former SilverRock, project; expressed concern about the City possibly annexing parts of its sphere of influence and taking on the responsibility to provide infrastructure and public services; and noted that the demand for short-term vacation rentals has decreased. WRITTEN PUBLIC COMMENTS were received from La Quinta residents Peter Wilkins and Demetria Pizano related to a residential block wall permit, which were distributed to Council, made public, published on the City's website, and included in the public record of this meeting. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PROCLAMATION IN RECOGNITION OF THE 55TH ANNUAL PROFESSIONAL MUNICIPAL CLERKS WEEK MAY 5 — 11, 2024 Mayor Evans and Councilmembers presented a Proclamation recognizing the 55th Annual Professional Municipal Clerks Week to the City Clerk's Department and thanked staff for their professionalism, dedication, and commitment to public service. CONSENT CALENDAR 1. APPROVE COUNCIL MEETING MINUTES OF APRIL 16, 2024 2. AUTHORIZE OVERNIGHT TRAVEL FOR ONE ADMINISTRATIVE TECHNICIAN TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION PUBLIC WORKS INSTITUTE IN DOWNEY, CALIFORNIA, OCTOBER 15-17, 2024 3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ST. NICKS CHRISTMAS LIGHTING & DECOR FOR THE PURCHASE OF A HOLIDAY TREE AND YEARLY STORAGE AND INSTALLATION 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE CITY HALL ROOF REPAIR PROJECT NO. 2023-32 5. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR RE -BID THE EISENHOWER BASIN SLOPE REPAIR PROJECT NO. 2023-22 LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE BETWEEN AVENIDA FERNANDO AND COACHELLA DRIVE 6. ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2023-07 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.48-23) LOCATED WITHIN THE SEASONS NEIGHBORHOOD 7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 29, 2024 CITY COUNCIL MINUTES Page 2 of 7 MAY 7, 2024 8. APPROVE DEMAND REGISTERS DATED APRIL 12, 19, AND 26, 2024 CONSENT CALENDAR COMMENTS Mayor Evans said Consent Calendar Item No. 3 approves an agreement with St. Nicks Christmas Lighting and Decor to assist the City with the annual holiday decorating, and also provides for the purchase of a new taller holiday tree which will be in place for the 2024 holiday season. MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to approve the Consent Calendar as presented. Motion passed unanimously. BUSINESS SESSION 1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH VISUAL EDGE IT FOR MANAGED INFORMATION TECHNOLOGY SERVICES Management Analyst Kinley presented the staff report, which is on file in the Clerk's Office. PUBLIC SPEAKERS: William M. Stayart, National Director of Sales Development for Managed Services with Visual Edge IT, Maurice Wilcher, Director of Engineering, and Peter Avery, Vice President of Security — gave a brief overview of the services the company provides; and said they are grateful for the opportunity to serve the City. Council discussed trends for cyber security and ransomware attacks, related safety protocols and measures, insurance requirements, and indemnification responsibilities; importance of staff training to ensure they know what to look -out for to avoid cyber - attacks; transition timeline between the current (Acorn Technologies) and new IT vendors (Visual Edge IT); and confirmed that Visual Edge IT will support the City with the current implementation and transition to the Zoom phone system. PUBLIC SPEAKER: Amanda Maze, Branch Manager Desert Cities with Visual Edge IT — said she is the City's local contact; and explained the variety of services Visual Edge IT provides for other agencies, including other cities in the Coachella Valley. MOTION — A motion was made and seconded by Councilmembers Sanchez/Pena to approve Agreement for Contract Services with Visual Edge IT for Managed Information Technology Services; and authorize the City Manager to execute the agreement. Motion passed unanimously. 2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE (Chamber) FOR FISCAL YEAR 2024/25 CITY COUNCIL MINUTES Page 3 of 7 MAY 7, 2024 Marketing Manager Graham presented the staff report, which is on file in the Clerk's Office. PUBLIC SPEAKER: Brandon Marley, Chamber CEO — said paper copies of the Gem are distributed to all La Quinta full-time residential households, approximately 16,000, and noted deliveries are at the mercy of the United States Postal Service, for a grand total Gem distributions average of 20,000 to 25,000 which includes La Quinta businesses and digital distributions; Gem content and ad costs; the Gem tends to generate revenues to only cover its costs; business visits / walks conducted by the Chamber; new staff coming on board — a Marketing Manager who will assist with social media efforts, the Chamber's newsletter is paired with its social media schedule, and a Membership Coordinator to assist with event scheduling and coordination; costs associated with event wayfinding signs and the Chamber's plans to improve wayfinding signage for the La Quinta Car Show event held annually at the La Quinta Community Park; and currently not considering other locations to hold the car show as it pairs and complements very well with the neighboring Old Town La Quinta businesses Council discussed the number of households in La Quinta; paper and digital Gem distributions; delays in digital Gem posting on the Chamber's website; importance of balancing Gem content and ensuring proper coverage of information and events; the City's weekly newsletter; social media; what other cities are doing; allowing public attendance at the State of the City event, without having to purchase a meal seat, and/or record and post, or livestream, Council's message delivered at the State of the City event for the public; encouraged checking on Council's availability before scheduling ribbon cuttings and mixers for La Quita businesses, so that some or all may attend and show their support and appreciation; expressed support for adding perimeter speakers at the La Quinta Car Show event as presented under Option 2 in the staff report, but did not support the addition of an LED wayfinding sign and video screen; possibly considering changing the car show venue in the future to the SilverRock Event Park when the hotels and conference center facilities are completed; and need for additional bathroom facilities at the car show. MOTION — A motion was made and seconded by Councilmembers Pena/Sanchez to approve a Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce for fiscal year 2024/25; including Option 2 as presented to add six (6) perimeter speakers at the La Quinta Car Show annual event priced at $2,750; and authorize the City Manager to execute the Memorandum of Understanding. Motion passed unanimously. 3. APPROVE COOPERATIVE AGREEMENT WITH COUNTY OF RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES AND APPROVE COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA, COACHELLA, AND COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER TRUCK COMPANY CITY COUNCIL MINUTES Page 4 of 7 MAY 7, 2024 Public Safety Deputy Director Mendez introduced Management Analyst Chastain, who presented the staff report which is on file in the Clerk's Office. PUBLIC SPEAKER: Riverside County Fire Chief Richard Tovar — said the fire ladder truck is anticipated to be delivered in October 2024 and the vendor has honored the pre - approved pricing per the Cooperative Agreement even though costs have increased. Council discussed the fire ladder truck availability to La Quinta when needed; the number of total fire ladder trucks in the Coachella Valley; Fire Department staffing, training, and recruitment; and anticipated versus actual fire services cost increases year over year. MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to approve a Cooperative Agreement with the County of Riverside to provide fire protection, fire prevention, rescue, fire marshal and medical emergency services; and authorize the City Manager to execute the agreement. Motion passed unanimously. MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to approve Cooperative Agreement between the Cities of Indio, La Quinta, Coachella, and the County of Riverside to share the cost of a ladder truck company; and authorize the City Manager to execute the agreement. Motion passed unanimously. STUDY SESSION — None PUBLIC HEARINGS — None DEPARTMENTAL REPORTS — All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBERS' ITEMS Councilmember Sanchez and Mayor Pro Tem Pena reported on their attendance at the Concert in the Park event on May 4, 2024, at the SilverRock park. Mayor Evans commended staff on the City's 42nd birthday picnic celebration held on Saturday, April 27, 2024, at the Civic Center Campus. Mayor Evans and Councilmember Sanchez reported on their attendance at the La Quinta High School Information, Communication, Technology Academy graduation ceremony. Councilmember McGarrey reported on her (and other Members) attendance at the Southern California Association of Governments (SCAG) Annual Conference on May 2, 2024; and a Cinco de Mayo event for the grand opening of County Supervisor Manuel Perez's new office. Mayor Pro Tem Pena reported on his attendance at the Visit Greater Palm Springs golf tournament. CITY COUNCIL MINUTES Page 5 of 7 MAY 7, 2024 Councilmembers reported on their attendance at the Rutan & Tucker reception dinner event held on May 1, 2024. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2024, Mayor Evans reported on her participation in the following organizations' meetings: • CVAG EXECUTIVE COMMITTEE • SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS La Quinta's representative for 2024, Councilmember Fitzpatrick reported on her participation in the following organization's meeting: • CVAG TRANSPORTATION COMMITTEE La Quinta's representative for 2024, Councilmember Sanchez reported on his participation in the following organization's meeting: • ANIMAL CAMPUS COMMISSION Councilmember Sanchez said he will be applying to serve on SCAG Transportation Committee to fulfill the service requirements as the area's representative. Councilmember Sanchez noted that he and Councilmember Fitzpatrick met with staff to discuss the City's contract with Riverside County for animal services and this item will be scheduled for Council consideration in the near future. CLOSED SESSION — Continued 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 4:58 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 6:39 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act): • CLOSED SESSION ITEM NO. 1 — no new reportable action on this matter. The authorization to initiate litigation as reported out for Closed Session Item No. 1 from the February 20, 2024, Council meeting remains in place, and no new action was taken tonight for Closed Session Item No. 1 that requires additional reporting. CITY COUNCIL MINUTES Page 6 of 7 MAY 7, 2024 ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adjourn at 6:40 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 7 of 7 MAY 7, 2024