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1992-08-17 LQ City Ltr to BGC re DSUSD Consent for Site ImprovementsTWif 4 4 QUM& 78-105 CALLE ESTADO - LA QUINTA, CAUFORNIA 92253 - (819) 564-2246 FAX (619) 564-5617 August 17, 1992 James Lively, Assistant Superintendent -Business Affairs DESERT SANDS UNIFIED SCHOOL DISTRICT 82-879 Highway 111 Indio, CA 92201 Subject: Sports Complex Lease/Boys and Girls Club Dear Mr. Lively: The City of La Quinta and the Boys & Girls Club of Coachella Valley (BGC) have entered into a lease agreement in which the city will lease approximately 3.1 acres to the BGC immediately adjacent to the Truman/Adams/Middle School complex. BGC desires to construct two buildings, a swimming pool, parking facilities and a play area/retention basin on the subject site. In addition to facilities proposed by BGC, the City will expend approximately $60,000 to widen Park Street from the current 32-foot width to 40 feet between curbs to provide space for a left - turn lane in the center of the street. Other street related improvements to be installed by the city will include upgrading the traffic signal at the Park Street/Avenue 50 intersection to provide a protected left -turn phase in the signal cycle. Also street drainage on Park Street will be improved by draining storm water into -the new retention basin on the BGC site. The street widening, drainage, and signal upgrade improvements should greatly reduce congestion on Park Street and the intersection. During preparation of the site boundary exhibit for the lease agreement, city staff discovered that the westerly 44 feet of the proposed lease site is the westerly side of the vacated Adams Street right-of-way and is owned by the school district. It was further learned however, that the City leases the vacated right-of-way (legally described as Lot B on Parcel Map 20862 and shown as Lot B on the enclosed Exhibit C) from the school district, via the Sports Complex lease. Section 7 of the Sports Complex lease states the city has the right to utilize the vacated right-of- way for park development and to construct improvements thereon provided no existing facilities, such as sidewalks and drainage improvements may be modified unless prior written consent is received from the school district. Section 7 also states the vacated right-of-way cannot be used for park site drainage without prior written consent. MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 James Lively Assistant Superintendent -Business Affairs DESERT SANDS UNIFIED SCHOOL DISTRICT August 17, 1992 page two The pool house, swimming pool, and play yard/retention basin proposed by BGC encroach into the subject vacated right-of-way (see enclosed drawings). BGC also proposes to remove the existing sidewalk and realign the drainage pipe that lies underneath the sidewalk. As a result of the proposed improvements in Lot B and the requirements of Section 7, the city desires to receive your written consent to make these improvements. BGC intends to build their facilities in two phases. The first phase includes the main facility (Building A), parking facilities and the play yard/retention basin. The second phase will include the pool house and swimming pool. BGC is anxious to get started with Phase I construction. To accommodate their schedule, will the School District please review the enclosed documents and respond by September 7st with your consent to sublease the vacated right-of- way and permit the proposed improvements to be constructed therein. If you have questions regarding this matter, please call. Sincerely, CITY OF LA QUINTA Steven D. Speer, Assistant City Engineer Rd Enclosures cc: Tom Genovese, Assistant City Manager Jim Ducatte, Executive Director- Boys & Girls Club A4? PQ I g. Garbage dumpsters and wall enclosures. 6. Use of Adjacent Site and Park Property. Lessor shall allow Lessee full use of the Site, including parking facilities and other improvements. Lessee shall correspondingly allow Lessor to utilize all future adjacent parkland developed in connection with the Lessor's educational programs. To the,extent possible, Lessee shall allow Lessor to lease and utilize such parkland for the purpose of constructing buildings and improvements thereon under terms and conditions similar to those contained in this Lease. 7. Use of Vacated Adams Street Right -of -Way. Lessee shall have the right to utilize the abandoned 44-foot Adams Street right-of-way owned by Lessor for park development -and theconstructionof improvements thereon; provided, however, that no existing facilities, such as sidewalks, drainage improvements shall be modified and, in no event, shall Lessee utilize the abandoned right-of-way for drainage of the park site without the prior written consent of Lessor. Lessee shall further obtain Lessor's written consent prior to constructing any improvements in the Adams Street right-of-way; provided, however, that Lessor shall not unreasonably withhold its consent. -5- EXHIBIT "A" DESCRIPTION OF PREMISES The footprint of the proposed Improvements as designated on plan The preliminary legal description prepared by the City Engineer is as follows: In the event that the actual building footprint differs from the preliminary description, said description shall be deemed to conform to the actual building footprint. 02/10/92 8817u/2588/00 Exhibit A EXHIBIT "B" SCOPE OF DEVELOPMENT (To be Inserted) 02/10/92 8817u/2588/00 Exhibit B BOYS AND GIRLS CLUB OF COACHELLA VALLEY JOSEPH MARGULEAS LA QUINTA UNIT DEVELOPMENT CONCEPT The Boys and Girls Club of Coachella Valley plans to build a 24,000 square foot youth center on property leased by the city of La Quinta on the northwest corner of Park Avenue and Avenue 50. Included in this facility will be administrative offices, a multipurpose room, a kitchen, an education center (library and computers), an art room, a gamesroom, a health clinic, restrooms/ locker rooms and a gymnasium. The Boys and Girls Club programs will beavailable to all boys and girls between the ages of 7 and 18.